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HomeMy Public PortalAboutTBM 2009-04-01Staff: 4. Consent Agenda: a) Minutes March 18,2009 FRASER BOARD OF TRUSTEES MINUTES DATE: Wednesday, April 1, 2009 MEETING: Board of Trustees Regular Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Mayor Fran Cook; Mayor Pro -Tem Steve Sumrall; Trustees: Adam Cwiklin, David Pratt, Scotty Brent, Joyce Burford absent and Eric Hoyhtya Town Manager Jeff Durbin, Town Clerk Lu Berger, Finance Manager Nat Havens, Public Works Director Allen Nordin, Town Planner, Catherine Trotter, Police Chief Glen Trainor Others: See attached list Mayor Cook called the meeting to order at 6:00 p.m. 1. Roll Call 2. Approval of Agenda: Trustee Sumrall moved, and Trustee Cwiklin seconded the motion to approve the Agenda. Motion carried: 6 -0. 3. Executive Session: For the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and /or instructing negotiators, under C.R.S. Section 24-6 402(4)(e). Enter: 6:05 Trustee Hoyhtya moved, and Trustee Cwiklin seconded the motion to enter into executive session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and /or instructing negotiators, under C.R.S. Section 24- 6- 402(4)(e) and to include TM Durbin, FD Havens, PW Director Nordin and TC Berger. Motion carried: 6 -0. Exit: 7:10 Trustee Hoyhtya moved, and Trustee Cwiklin seconded the motion to exit executive session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and /or instructing negotiators, under C.R.S. Section 24- 6- 402(4)(e) and to include TM Durbin, FD Havens, PW Director Nordin and TC Berger. Motion carried: 6 -0. Trustee Hoyhtya moved, and Trustee Brent seconded the motion to approve the consent agenda. Motion carried: 6 -0. 5. Open Forum: a) Curbside Recycling Jesse McWilliams introduced himself to the Board and outlined what his business is able to collect. b) Business not on the agenda 6. Updates: a) Chamber of Commerce Marketing and Events Update- Catherine Ross gave the Board an update on Chamber activities. Welcome to Winter Park contest ending tomorrow, promotion was successful. Catherine outlined the upcoming summer programs for the Board: Picnic in the Park music has been booked, came in under budget. Farmer's Market set for Sunday mornings, budget was handed out to the Board. 7. Public Hearings: a) None 8. Discussion and Possible Action Regarding: a) Ordinance 349 Amending the Fraser Code Regarding Animal Control Chief Trainor briefed the Board on the revisions to the Ordinance. A public information campaign needs to be done to inform the public. Ordinance will be placed on the website. Trustee Cwiklin moved, and Trustee Brent seconded the motion to approve Ordinance 349 Amending the Fraser Code Regarding Animal Control. Sumrall Aye Hoyhtya Aye Brent Aye Motion carried: 6 -0. Pratt Aye Burford Absent Cwiklin Aye Cook Aye b) Resolution 2009 -04 -03 Accepting Conveyance of Real Property to the Town of Fraser TM Durbin outlined the easement deed for the Willows water line. This Resolution accepts the easement from Grand Park. TM Durbin and TA McGowan recommend approval. Trustee Hoyhtya moved, and Trustee Brent seconded the motion to approve Resolution 2009 -04 -03 Accepting Conveyance of Real Property to the Town of Fraser. Sumrall Aye Pratt Aye Cook Aye Hoyhtya Aye Burford Absent Brent Aye Cwiklin Aye Motion carried: 6 -0. b) Resolution 2009 -03 -03 Approving the 1 Amendment to the OVR /Main Street/Willows Water Line Improvement Agreement TM Durbin briefed the Board on the changes to the agreement. TM Durbin and TA McGowan recommend approval. Trustee Hoyhtya moved, and Trustee Brent seconded the motion to approve Resolution 2009 -03 -03 approving the 1S Amendment to the OVR /Main Street/Willows Water Line Improvement Agreement. Sumrall Aye Pratt Aye Cook Aye Hoyhtya Aye Burford Absent Brent Aye Cwiklin Aye Motion carried: 6 -0. d) Executive Session: For the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and /or instructing negotiators, under C.R.S. Section 24-6 402(4)(e) and for a conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24 -6- 402(4) (b); Tabled until 4 -15 -09 Sumrall Aye Hoyhtya Aye Brent Aye Motion carried: 6 -0. Tabled until 4 -15 -09 Sumrall Aye Hoyhtya Aye Brent Aye Motion carried: 6 -0 Tabled until 4 -15 -09 Pratt Aye Burford Absent Cwiklin -Aye e) Resolution 2009 -03 -02 Authorizing the Town Manager to enter into a Settlement Agreement with Cornerstone Holdings and Grand Park Development Pratt Aye Burford Absent Cwiklin -Aye Cook Aye Cook Aye f) Resolution 2009 -03 -13 Amending Resolution 2009 -03 -07 A Resolution Approving Consent of Assignment of Upper Fraser Valley Wastewater Treatment Agreement Sumrall Aye Pratt Aye Cook Aye Hoyhtya Aye Burford Absent Brent Aye Cwiklin -Aye Motion carried: 6 -0. g) Resolution 2009 -04 -01 Approving a Town Hall Window Replacement Contract TM Durbin outlined the contract for the Board and introduced Tom Pierro and Chris Hill from Legacy Building. Trustee Hoyhtya moved, and Trustee Brent seconded the motion to approve Resolution 2009 -04 -01 approving a Town Hall Window Replacement Contract. Sumrall Aye Hoyhtya Aye Brent Aye Motion carried: 6 -0. 9. Action Items: a) Resolution 2009 -04 -02 Amending Resolution 08 -01 -07 Amending the Expiration Date of the Water Supply Protection District Permit for the Grand Park Fueling Station TM Durbin briefed the Board on the need to amend the expiration date on the permit. The fueling station is not yet operational thus the permit deadline has passed and needs to be amended. Trustee Hoyhtya moved, and Trustee Brent seconded the motion to approve the Resolution 2009 -04 -02 Amending Resolution 08 -01 -07 amending the Expiration Date of the Water Supply Protection District Permit for the Grand Park Fueling Station. Sumrall Aye Hoyhtya Aye Brent Aye Motion carried: 5 -0. 10. Community Reports: a) None 11. Staff Reports: Town Clerk None Finance Manager None Town Planner None Public Works Director None Chief Trainor Working on grants. Town Manger None 12. Other Business: Pratt Aye Burford Absent Cwiklin Aye Pratt Absent Burford Absent Cwiklin Aye Lu Berger, own Cook Aye Cook Aye Trustee Sumrall moved, and Trustee Hoyhtya seconded the motion to adjourn. Motion carried: 5 -0. Meeting adjourned at 8:47 p.m. Os MAzotiACTIJ t� r, 0 1.- E NAME CSJC A6//5 h NI 0 W 1 /J 1'51- /Fe u/, /J ADDRESS A 6 '5 2 5 I 1 4 5 c r i TOPIC D3 0. .3'7 o tam (Ea)0 0o -3 E *E em 3 co I.,=— |g o)t ka$ St ix oW A�90a2 CL -I §2 0 i la *,o §fm E■2.■ 2ci FI ,o CD 03 'a■ _i i -a 3 2 m 0-& u ■E »�o ID 0.© J gen 0 3 7 (D g■ 70. E•%I� 0 ��k(} CO of Ate■ ca ��2 o. 2� o a 2 a 0 r g0 CD 92) 'og �5 o; o =o -o 3 K (3 g 0 0 a Cr 5 E) g f§ in E«g ]a. =53 E e m s —a=■ m %E] 0-J -a; Er I @o§ §k F a 2 J a0 Q�Ei| 5 E« �c ƒk Cil k /f EJ E a m E JD m K 3 g0�� o. wo 5 i■ O. -,x3 0) §c 0=0 0. 0 B 7) -o of a o u —f2i® E =3 0 2 m 0o 33 1 o X 11 —I m -I z 0 4