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HomeMy Public PortalAbout05 22 17 MeetingMINUTES OF THE REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE OARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM, FLORIDA ON MONDAY, MAY 22, 2017 AT 8:30 A.M., IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Chairman Kent called the meeting to order at 8:30 A.M. CII. Roll Call. Present and Hewlett Kent Chairman Participating: Thomas Smith Vice Chairman Curtiss Roach Board Member Absent: Amanda Jones Alternate Member Also Present & John Randolph Town Attorney Participating: Edward Nazzaro Staff Attorney Gregory Dunham Town Manager Rita Taylor Town Clerk Absent W/Notice: Malcolm Murphy Board Member Robert Dockerty Board Member Stanley Rubini Alternate Member III. Minutes of the Regular Meeting and Public Hearing April 27, 2017. Vice Chairman Smith moved to approve the minutes of April 27, 2017 and Mr. Roach seconded the motion with all voting AYE. OIV. Additions, withdrawals, deferrals, arrangement of agenda items. There were no changes to the agenda. V. Announcements. A. Meeting Dates 1. Regular Meeting & Public Hearing a. June 22, 2017 @ 8:30 A.M. b. July 27, 2017 @ 8:30 A.M. c. No August Meeting d. September 28, 2017 @ 8:30 A.M. e. October 26, 2017 @ 8:30 A.M. f. November to be determined. g. December 28, 2017 Chairman Kent called attention to the future meeting dates. VI. PUBLIC HEARING. CA. Declaration of Ex-Parte Communication There was no ex-parte communication declared. B. Administer Oaths The Town Clerk administered the Oath to Mark Marsh, William Wietsma and Barbara Whittaker. C. Applications for Development Approval 1. An application submitted by Mark Marsh of Bridges Marsh & Associates, Inc., as agent for Town of Gult Stream, owner of property located at 100 Sea Road, Gulf Stream, Florida 33483, legally described in metes and bounds in Section 3, Township 46 East, Range 43 South. ARPB Regular Meeting s Public Hearing Held May 22, 2017 @ 8:30 A.M. Mr. Marsh explained that due to the much needed increase in personnel, an addition to Town Hall is being planned. He further explained that the extension is 696 square feet on the west side and will house an office for the Town Manager and one for the Staff Attorney with additional storage space also provided. Mr. Marsh said the administrative side of the building will be reorganized to make better use of the space. The entry lobby will, in addition to an entry area, be furnished to serve C) as an inviting waiting room, the existing protected entry door will remain with the receptionist immediately inside. He went on to explain that the Clerk's office will move into the current office of the Town Manager, the library will be moved into the current Clerk's office and will also serve as a conference area with the current library to become an office for the Administrative Assistant. The building department will remain in the current location but will have the entire space across the front of the building instead of just one half of the room. Both Mr. Smith and Attorney Randolph asked if any thought had been given to extend the addition the full width of the west side of the building and were advised this had been considered but it was determined that would damage the charm of the building and create just a block. Town Manager Dunham advised that it is necessary to create a secured room for the I T Equipment that is locked at all times and that it must be kept very cool. He said this will be accomplished by removing all of the office supplies and storage materials from this room. a. LEVEL 2 ARCHITECTURAL SITE PLAN REVIEW to permit construction of a 696 sq. ft. addition to the west side of the existing one story, Spanish Mediterranean style town hall. vice Chairman Smith moved to approve the Level 2 Architectural/Site Plan based on a finding that the proposed 696 sq. ft. addition and materials meet the minimum intent of the zoning codes and applicable review standards. Mr. Roach seconded the motion and all voted AYE at the roll call. VII. Items by Staff. C> There were no items by staff. VIII. Items by Board Members. A. Elimination of Discouraged Eave Hgts. for 2 story dwellings Chairman Kent reported that there have been many comments from residents that two story homes should not be permitted in the districts having smaller lots with most of the existing homes being Osingle story structures. He believed that the two story structures that are objectionable are the ones that have used the discouraged eave 2 ARPB Regular Meeting & Public Hearing Held May 22, 2017 @ 8:30 A.M. Oheight between 21 ft. and 23 ft. He favored prohibiting eave heights over 21 ft. in all Districts except Beachfront and Ocean West. Barbara Whittaker, a local realtor, said that she has found that her clients prefer structures that have the 21 ft. eaves. She believed it would be of benefit to the real estate market to not have the taller homes in the smaller districts. OMr. Wietsma said there is no way to build a house with 10 ft. ceilings, which is what the market requires today, with a 21 ft. eave. He said that 3 ft. is needed between floors and when adding that to a 10 ft. ceiling it puts the eave at 23 ft. Chairman Kent said that some of the new houses in Palm Beach are using tray ceilings on the second floor. Mr. Marsh stated it is unusual to use the eave rather than the beam as the bearing point but that is what Gulf Stream uses. This allows for high ground floor ceilings. He said the desired is 1016" allows, with an eave overhang, ceilings of at least 11'9", if not more, depending on the pitch of the roof. For the second floor, they like to start with 9 ft. and then "spring up" with the tray ceiling, he said. He didn't believe the 21 ft. impedes getting to spacious heights. Mr. Marsh displayed pictures of a new two story building under construction next to a one story which is creating very poor street appeal. He believed street appeal should be a part of this discussion also as that plays into what is listed in the Code under the Preferred Section for Two Story Homes. He favored a maximum eave height of 21 ft. In answer to a question from Chairman Kent, Attorney Randolph said that the Board would make a recommendation to the Town Commission to change the Code by removing the discouraged eave heights and changing the prohibited section to read "Greater than 21 feet for two-story portions" rather than the existing "Greater than 24 feet 6 inches for two-story portions". The Town Clerk said there had been requests that no recommendations be made until a full board was present. Mr. Smith moved to postpone this matter until such time as there are at least 5 members of the Board present and Mr. Roach seconded the motion with all voting AYE. C� At being asked, Mrs. Whittaker, Mr. Marsh and Mr. Wietsma agreed to return for this discussion when a full Board is present. Brief discussion addressed the possibility of creating a Special Exception for some eave heights but Mr. Smith was excused from the meeting and a quorum was no longer present. 3 ARPB Regular Meeting 6 Public Hearing Held May 22, 2017 @ 8:30 A.M. X. Public. There was no comment from the public. X. Adjournment. The Chairman adjourned the meeting at 9:15 A.M. Rita L Taylor o Town Clrk 11