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Home My Public Portal AboutPRR 17-2576RECORDS REQUEST (the "Request") Date of Request: Requestor's Request ID#: REQUESTEE: Custodian of Records Town of Gulf Stream REQUESTOR: _ Martin E. O'Boyle REQUESTOR'S CONTACT INFORMATION: E -Mail: records@commerce-group.com Fax: 954-360-0807 or Contact Records Custodian at records Q,commerce-group.com; Phone: 954-360-7713; Address: 1280 West Newport Center Drive, Deerfield Beach, FL 33442 REQUEST: Please provide all records in connection with that certain subdivision known as the Hidden Harbour Estates as recorded in Plat Book 36 Page 110 (the "Subdivision"). Specific records that I am looking for are the following: Apy minutes and transcripts of any meetings wherein the Subdivision was discussed; All applications, resolutions, communications, agendas, and all other approvals and permits which relate to and/or in connection with the Subdivision. For convenience, a copy of the recorded Plat of the Subdivision is attached. Note: The Plats referred to in the section titled "Dedication" are not being requested. ADDITIONAL INFORMATION REGARDING REQUEST: THIS REQUEST IS MADE PURSUANT TO ARTICLE I, SECTION 24 OF THE FLORIDA CONSTITUTION AND CHAPTER 119, FLORIDA STATUTES IF THE PUBLIC RECORDS BEING SOUGHT ARE MAINTAINED BY YOUR AGENCY IN AN ELECTRONIC FORMAT PLEASE PRODUCE THE RECORDS IN THE ORIGINAL ELECTRONIC FORMAT IN WHICH THEY WERE CREATED OR RECEIVED. SEE 4119.01(2)(F), FLORIDA STATUTES. IF NOT AVAILABLE IN ELECTRONIC FORM, IT IS REQUESTED THAT THIS RECORDS REQUEST BE FULFILLED ON 11 X 17 PAPER. NOTE: IN ALL CASES (UNLESS IMPOSSIBLE) THE COPIES SHOULD BE TWO SIDED AND SHOULD BE BILLED IN ACCORDANCE WITH Section 119.07(4) (a) (2) ALSO PLEASE TAKE NOTE OF §119.07(1)(H) OF THE FLORIDA STATUTES, WHICH PROVIDES THAT "IF A CIVIL ACTION IS INSTITUTED WITHIN THE 30 -DAY PERIOD TO ENFORCE THE PROVISIONS OF THIS SECTION WITH RESPECT TO THE REQUESTED RECORD, THE CUSTODIAN OF PUBLIC RECORDS MAY NOT DISPOSE OF THE RECORD EXCEPT BY ORDER OF A COURT OF COMPETENT JURISDICTION AFTER NOTICE TO ALL AFFECTED PARTIES." ALL ELECTRONIC COPIES ARE REQUESTED TO BE SENT BY E-MAIL DELIVERY. PLEASE PROVIDE THE APPROXIMATE COSTS (IF ANY) TO FULFILL THIS PUBLIC RECORDS REQUEST IN ADVANCE. It will be required that the Requestor approve of any costs, asserted by the Agency (as defined in Florida Statute, Chapter 119.01 (Definitions)), in advance of any costs imposed to the Requestor by the Agency. "BY FULFILLING THIS RECORDS REQUEST, THE AGENCY ACKNOWLEDGES THAT THE RESPONSIVE DOCUMENTS ARE "PUBLIC RECORDS" AS DEFINED IN CHAPTER 119, FLORIDA STATUTES". IN CONNECTION WITH ANY RECORDS WITHHELD, NOT PRODUCED OR REDACTED, PLEASE PROVIDE US WITH A "PRIVILEGE LOG" AND/OR THE BASIS (PURSUANT TO CHAPTER 119 OF THE FLORIDA STATUTES) FOR ANY SUCH RECORDS WITHHELD, NOT PRODUCED OR REDACTED. I/P/NP/FLRR 03.30.2017 v LOCA TION 5,14(EMP SEC a I TWP46 52 A:>6E 436 (/vat to Scale) Ob 7y u / crl, o4,-) / R u ESTIkTE- PA Ar I -A A17"I /A 7�L/C- Alnn7�LjC- A 9Z -r AC�7�L-0 AE' 4q) / 7-//)A/ at IS r4 TE OF FLORIDA r COUNrYOF PALM BEACH -_ _ - _ ___0WA151-11P 46 5000-1, RAA16E-4�3fA5rAA1D AL A RfP--L'AT01z---A-P0R71-0A1 OF LOT MODE. LAND.-COAQUY.PVT T141S PLAT W45 A V FOR '0 ...aFA-PORTION Ovoc- 5fCTION 9 145 RfCO,42DE�9 IN PLAT B00hl-9---RA,�iE 9EACI-1 eWIMITY REARECORD 4 T&A-MqAl /24, - THE D-4 Y no TOWN Oloc 6UL-,F5T)PEA*7,- 19 76AND DULY R 0 25 50 /00 /50 200 Z50 ., ' WOROED IAI PLAT 800k-A-P46E /11= .501 UUAIE /9 76 1-1 v 5C.41 E IAI FEET - P,4EPA RED 9)1"- 01INWE .7'D 51CAW,4M IN PIZ 0,4FICC 0, -r -F 14HC1RW17'0&VRr C1 ER& 0 , r ,41?,rA(6b? / 5bq06-1<'�,49-506-147,-05,, 1XIC 176a.691 61A.7-,Elrl,'0�4D if' Z17-141rY 6�q-5ZIVIEAI o %/<Q- Q) 4 5. 36' T 747-5 0' A = Z8. W A =30'58'/7' A= /3.5i' N 7 5 88'07'20 4IVA 7E 76. (, 9' 154-84' N 91- A= 114.84' , 5URVEYOP5 CERTIFICATE 174.50' CA IVA Z- 174. 5o") lV 15 2.06 CID LAI 70. 3.6' 6 7:�e' 10 A = 69038,5 LQ oh10 Jq74-01- I ti 5 de56r1hedj,-,o?e,-1y, That /end 417e a,�Parevl record /Ne /a Me property i5 Bested 5,pewe, Mal Me faxes I N NK a�� Q0 �� = Lq y ay e.5 by 117e Inn- Igage shown hereon; anel lhei/- fihd that all mo rt 01)awn N, are shown and are true anol cat;,*-ecl-4 c/oe/ T. -5 /1 -a 7-�i? A C 7' 74. 29 k 0. 92 Ac. t k , 7 5. 73 ' �` � h � I � a = Ilk 7E) h 1�� I O � 0 ,'m 'r,4 N .20' 4 Mu -010 A' 2 45- 43 dE7SMr., 5W. COWMER 10 112.34' LOT Ca A198* 07'20"W 959.94'&65-94' 30' ROAD EASE44EAIT (DEED BOOK 1094.7 PW58 189f 1,90 m � 0 � N TITL E CERTIFICATIOAl TN N TI -11,5 15 TO 4;Zq 7-VYThat the plat shoran herear 15a Anle and carred` /,e ,pre5 e 171allon afa survey milde ander Iny re.6,00n-51�61e dlrWCA0 a17 0' 5zlaerill . slan and lhal,57ald survey /5' accurale to 117e be"51 of 177Y AWOXleolye . al?d belief al& thal CPR VV-�) Pel-mal7ent Reference Alonzlmen� and (PC R6) Res-,-nal7en t ul'017 11-OlPblr771-5 will be 5ell a.5 I-elrall-ed by /ow. The survey a /a A? cam #1e.5 with Q// the rqvlremenf5 of 07qpAer 177 111-orlda 51a1tj;1e6, as ameoaed, and orolInances or" Palln Beach County, Flot-ldo- ,4RT1-1V1-? V J7X?0C' 5 A 5-50C1,47Z-5, 11VC J. /Lo 1. -6, 7- D. 316'khain Zand Surveyor No. 1560 Surveyor& Notes : IndlCat,e5 Pe,-1na17en1Re1;ere17ce lklnqamel7i` 117d1cole,5 Pe?-177anen1 Control Rblht .5 There wIllbe o9a trees, 5hrob-5 or 5l't-il,,lareg 10147ced or/ any easement ghown on ffil-s 1,91al. L P • 11.41 A, E Oij il T- Book36/Page110 Page 1 of 1 A 112.34' /3-/2 33E 30' Road 1.04 0H 7-A 'A 5TA7'E OFFZOPJDA cloel T 51rawn, a aluly hcen.5ed MR - C 5 75.40' A188007'ZO".W OTNCWE,� 0A15fA1 T COUAI 7Y OF PA L M 8f,4 allorvey In' 117e -Stale a7-.-'-1or1o(a, o1b hereby -v-11 ly that ex 0/77/n ed the A/ fle to 1he h e,-eao5TAT East 14 -OkW4,Ql -4 SEC. 9-46-45 de56r1hedj,-,o?e,-1y, That /end 417e a,�Parevl record /Ne /a Me property i5 Bested 5,pewe, Mal Me faxes COUNTY OFPAZAl The under5lyned hereby cerfifie'-5 117al 1.'5 117 e In Z,-v1menaV5,w..vce W Garrevl hove beer/ palal) and Ma. -A / 11qd that the ip,,aperfy /s eflevm6 ered holderofLq Morlqaye upon Me hereon described property and does herebycoI7-5e& to 1he dedl?al/o,? of 117e lal&5 described i17 the dedication here to, by the owner lbereofand y ay e.5 by 117e Inn- Igage shown hereon; anel lhei/- fihd that all mo rt ye Nhlc'l? /* recorded ' Offl�71al Pecolv( Book 2 ay,*-ee5 that 115 0arlya 5 //7 k 55 are shown and are true anol cat;,*-ecl-4 c/oe/ T. -5 /1 -a Aa 517a be Page 17,51 o/11helooblIc't-ecovo-os of Po Peach �`Ovnly, Florlda 5tlh000llpaled �o Me ded1cao1'1o17 shown het /A/ W17AE55 XIACREO),� -eon -: The 0, said //a/7 has cawed th es e pre 6 en i5 to be .5lyt? e o( by 115 PI 310'e171,917d ,41XIVY, a 5eln;or lke-/r-e5l6leoov/ al7o'its lomorale geal he 017 W/Xh 'y 01115 boevw( 0/1 A.D. a&Malll 1plrecln-s 141-� day 0,f -i FI)E25 T FEOEeA Z 5A VIA16 5 q"/ Z OA /V A-5.5 PAY 15fA61-1 CITY APPROVAL5 proved o( eo(a v o 78. M .. . . . . . . . . R41 A C eIVOWZ 1406,EIWEN r 57, TEOFIZ00DA 1Hf2,E8Y Otelll- per-5onallyeqp le 51d e 170, 5el2 y 5av1h5 loan/ al�el-aygeach and 1heyae oy /a n7e 1he execilbov of 117e lotieyolfiy 11'7511ilmerl lot- Mese I PVIWJ� N /,�a ve ,�el-ealMd 5el Inv rairnw.- AD 79. pr6 my 7, - - I \N 1 V�FIr . . . . . . . . . . CON.5UI-;rIIV6 -='-1V611VEER-,5-Z"Z) By 24" 2 &&A&= C01kjA,7 NO /%/-oz FB 3 . 24/ pc7. /6 7Z -A ty YY p#i A t T DED/GA TION 5TATE OF FZORIDA AINOWALL MDV BY I-1 /f5f PAE5Z-A1T-5-* Fhat 24--0*017dL/ 5,R6)7,6e COaN T Y OF PAL M BEACH J ql7a, Ren 1/V..5p e7ce, owl7er5 of the /arid 5howl?on lhl5plat Aelh 17Y 17Y e17,741/1eo'-4-iiojDv4 44ARbouts E5rATifi&-- > q The Iallawl' landsllvate, lyl' being /'7 Me Northeast 017e-eVvarler (41,E�41) of S&CAli7175 7o- A w -5,o �/;p A2any e d3 645 /j 46 501W417, Town/ 6ahc,51x--e4V07,Pa1m Beach �a-,vtit0( 0 W ,r--lorl a /A / / CommencIny at the - East Owe-awrter 65 Y40 ol',5old 5ecllo.,29; thence ran IV83"07'20W 57-5-40 feet alowy The 5oolh Am af5ald Northeast 017e-L,7wrler (IVZ-14) of 5ecllaI7 9, also beryl 117e .south 11ne of 6olf Coors e .4 ddlllav, accord1hy /a The Plot eq -5 recorded 117 Plat Book A9, Page 75 of 117e Pubic Records o/ R,91m Beach 6a&v71)1, Florida, Ao The -5oulhwe5t corner of said (hence t -on A107',43' -331'E 37701 Teel alaly Me We -51 11he ofsalol67oll' Coor5e AGId/11017 to 117'a ,R01171 Of 9e971hl7lnla, 5aI;7',P01hl al -50 belay 117e 5OL11hWeSI corr7er Of ZOI a Of Sal; -1 �Off 1,1200,r5e 4o1111013 lbeoo?.,-e I -on N88'007'20'W 869 9v1 feel aloI7 y ev we.51e,*-1,v exleI751017 of Me -5oafh /l/7e oll,5al6l Zol 6 Aq a )0011'7tof11'71erseL1.-A1o1) x117 Me we5l right- 0,f-00a'IV // 0// A? he 1r11,ycaa-5fa/ 1414fel-way as shaxln awal recoralea( In' Plal gook 17, PaYe-` .559 1hraay12 592, 117C111,5/ye, 01-CI17e AIRl'? �Fecol-015 of Coell7lv, lhefice I -an N 09'54' 53" f 3 78.72 feel aloly said Ive5 / -Iahl- of .way line to a P0111; 1he12,,-e nit7 5 86'07' ZO' Z- 955, 40 feet along f1�e 5oolh k7e oi-' M'ZozII17 to Me ,,21ol (hereof a-5 t-eco,*-oleol In* Plat Z-5, Paye 6 7 of Me P61x-�11? Aecaer-a5( o/ Aa//77 Beach Florida to a 5ala',Pal.,71 belny 7117e Mn-lhwe-5t of za/ oil salol 6olf Course A doll llwj (hence -vn 5 07'43 -' 93 "' W 3 76 96 feet along :9 a fafaresa We.5 / 1117.o of�ia ff Course e A do(1'11;917 to Me f Lq e ln'l?ln, 0,01all2ll7• y 734 Acres, I-xvre or le5§. I -lag cqll5eal salol lar7d5 to he surveyed, St46 o(WO(ed al7a, hereby reserves for 117e,oerpetzlal use olll�e Owners, their ard L,7551 125, lorpro ,per P q pa5e!5, a,5 517ON17 IVAM17: (/) j4he rl9w of 1,17JOI-e5.5 017d eyreg�5 oileA- /helprIvaler04rd, a/?d (2) 117e 'o- dll-aln,ff a&,95elneln' over lq,ov.-A, ol? of 7-ra.�-/ 14, and (3) easement5, for Me 60�'95t, zlcllan 011261 179011-)teIV17Ce of 6111111 -5y5tem5, 1t7c1z1o(/ny ffie. ly and drainage 1-501ul�-M;l L,7nd1,na11'71a117 undellqt-01117d t,*Vn5M1--551017 11n&5 in, udder, acrdaCrO55 said Privale road a5• .- /0179 ag 11elwal.'e75prl . ya Ae property, and (4) the rlyh,4- of 117,qre55 and e9re-65 llmozlyh 1,17e privofe capal established for the be17e7cll of Me properly owners w1117117 ffil,6 .5z1,bo(1'11151O17, a5 well ag the owl7er-5 of Zo15 4, 5 L,717LY ra of C7oll- Covr5e - Addl*110117, ,qcco,---d11Y to tbeplal recorded 1nAql gook /0, Page 75, Palm Beach COal7ll, Florida. IN N1 7-VE55 We , Edmand J 5 1 etql' N Spence,,pepce al7o" e, pa do hereby set our lw7d5 a.,7cl 5eol5 day -of /9 79. L ALdlddy Ak AWK.&A ce ACKAIDWED(WWZAIT STA TE O/" FL 0,491DA COIJA17Y OFPALM 5Z,4 By CERT/FY: That o171h15' day loer,5ol7al/y appeared EdI770ndd N 51,9et7ce, 917,/Mey ac*17owledgeo" to me Me execollo'12 of 117efol-eyoll?yln&litlmel7l�,lorlheloorloa,5e,5 therein expressed. PYHEPZ�Z'-, 1have heretleb getln day 0, _y band ol&,5eal 1171�5 jm?..o L A D. /978. My 6om1n1]551on fxplre.5: N ry pubml�- ota TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail August 8, 2017 Martin E. O'Boyle [Mail to: records ,commerce-group.com] Re: GS #2576 (PRR 1893) Please provide all records in connection with that certain subdivision known as the Hidden Harbour Estates as recorded in Plat Book 36 Page 110 (the "Subdivision'). Specific records that I am looking for are the following: Any minutes and transcripts of any meetings wherein the Subdivision was discussed; All applications, resolutions, communications, agendas, and all other approvals and permits which relate to and/or in connection with the Subdivision. For convenience, a copy of the recorded Plat of the Subdivision is attached. Note: The Plats referred to in the section titled "Dedication " are not being requested. Dear Martin E. O'Boyle [Mail to: recordsgcommerce-group.com]: The Town of Gulf Stream received your public record request on August 7, 2017. Your original request can be found at the following link: http://www2.gulf-stream.org/weblink/O/doc/l04452/Pa eg 1 aspx This letter requests clarification as to the time period of your request before determining whether to provide you with an estimate for the extensive use of information technology resources or extensive clerical or supervisory assistance as described in Fla. Stat. § 119.07 (4)(d). This request for clarification is done as a courtesy to you to ensure the Town is able to accurately and promptly provide you with either an estimate, if necessary, or production of the public records you seek. Please clarify the above request as indicated and the Town of Gulf Stream will proceed with fulfilling your request, or providing you an estimate of the cost of production based on your clarification. If we do not hear back from you within 30 days of this letter, we will consider this request closed. Sincerely, tr� �VO*r'�*( As requested by Rita Taylor, Town Clerk Custodian of the Records COMMERCE GROUP mobovle@commerce-groul3.com Direct Dial Telephone #954-570-3505 [DS501002.DS2] August 10, 2017 VIA E-MAIL: RBasel@gulf-stream.org TELEPHONE #561-276-5116 TELECOPY #561-737-0188 Town of Gulf Stream 100 Sea Road Gulf Stream, FL 33483 Attn: Rene6 Rowan Basel, Executive Administrative Assistant Re: PRR #1893 (GS#2576) dated 8/7/17 (the "1893 Request") Dear Ms. Basel: This will acknowledge receipt of your letter of August 8, 2017 regarding the 1893 Request which was sent to Rita Taylor by E -Mail on August 7, 2017 @ 4:21 p.m. A copy of the 1893 Request is attached for convenience. Please note that attached to the 1893 Request was the Plat (Plat Book 36, Page 110), referred to in your August 8, 2017 letter (a copy of which is also attached for convenience). Renee, I don't know how I could provide you with any additional information, which would further clarify the 1893 Request. It seems to me, that if the Town approved the Plat, the Town ought to: (a) know when any and all applications related to same were made; (b) know when the meetings wherein the application and the plans related to the Plat were reviewed, discussed and approved; and (c) have all applications, resolutions, communications and the like (as in the 1893 Request) which were made, received, sent, generated, etc. related to the Plat. If you need a further explanation or clarification, please address any such request with as much specificity as possible. In that connection, I believe I:/P/NPR/FLRR www.commerce-group.com TEL. 954.360.7713 FAx. 954.360.0807 1280 WEST NEWPORT CENTER DRIVE, DEERFIELD BEACH, FLORIDA 33442 Renee Rowan Basel, Executive Administrative Assistant August 10, 2017 Page 2 that the 1893 Request was very clear and concise. If it would be easier, I will send a representative into the Town Hall to view the Responsive Records and to copy or photograph them. Let me know if I need to do anything further. Otherwise, I will expect a prompt response to the, indeed, simple and concise 1893 Request. As always, your kind cooperation is appreciated. Sincerely yours, COMMERCE GROUP, INC. LU -c-Q, o, Martin E. O'B yle President Attachments I:/P/NPR/FLRR TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail August 30, 2017 Martin E. O’Boyle [Mail to: records@commerce-group.com] Re: GS #2576 (PRR 1893) Please provide all records in connection with that certain subdivision known as the Hidden Harbour Estates as recorded in Plat Book 36 Page 110 (the “Subdivision”). Specific records that I am looking for are the following: Any minutes and transcripts of any meetings wherein the Subdivision was discussed; All applications, resolutions, communications, agendas,and all other approvals and permits which relate to and/or in connection with the Subdivision. For convenience, a copy of the recorded Plat of the Subdivision is attached. Note: The Plats referred to in the section titled “Dedication” are not being requested. Dear Martin E. O’Boyle [Mail to: records@commerce-group.com]: The Town of Gulf Stream received your public record request on August 7, 2017. Your original request can be found at the following link: http://www2.gulf-stream.org/weblink/0/doc/104452/Page1.aspx This letter provides an estimate for the production of records based on certain assumptions made by the Town affecting the estimate. First, the Town notes that you have failed to provide any clarification as to the time period of your request in response to the Town’s August 8, 2017 letter. Based on your response, and in an effort to best provide you with the records you seek, the Town interprets your request to seek records spanning the time period of 1978 through 1984. Second, the Town further notes that you have limited your request to minutes and transcripts of meetings, applications, resolutions, communications, agendas, approvals and permits. The Town’s estimate covers the production of these records as indicated by you over the seven-year time period specified by the Town. Based on the Town’s understanding and interpretation of your request, the Town estimates that to fully respond to your request will require approximately one hour and 15 minutes of administrative support at $38.54 per hour, the labor cost of the personnel providing the service, per Fla. Stat. §119.07(4)(d). If the costs of producing these documents will exceed your deposit, the Town will provide you with an initial production of responsive records and an estimate for the production of any additional responsive records. If the costs of production are less than the deposit, the Town will provide you with the responsive records and a refund. (1.25 hours @ $38.54) – (.25 @ $38.54) = Deposit Due: $38.54 in cash or check. Upon receipt of your deposit, the Town will use its very best efforts to further respond to your public records request in a reasonable amount of time. If we do not hear back from you within 30 days of this letter, we will consider this request closed. Sincerely, Reneé Rowan Basel As requested by Rita Taylor, Town Clerk Custodian of the Records Renee Basel From:Marty O'Boyle <moboyle@commerce-group.com> Sent:Friday, September 1, 2017 10:13 AM To:Renee Basel Cc:Brenda Russell Subject:FW: GS #2576 (PRR 1893) TOGS E-Mail regarding RR#1893 - Deposit Due $38.54 Attachments:GS #2576 (PRR 1893)_prod.est.pdf Renee – thank you for your letter (attached). Please note below. 1.I have not designated a time period, as I want “all records” (then I went on to elaborate on specific records – which should not be construed as a limitation regarding the request). 2.Isn’t there a 15 minute period where there is no charge? Please let me know if you have any further questions. UNFORTUNATELY, I RECEIVE TOO MANY EMAILS ON A DAILY BASIS. THE RESULT IS THAT I DO NOT HAVE A CHANCE TO REVIEW THEM ALL; AND MANY I DO NOT SEE AT ALL. I ENCOURAGE YOU TO CONTINUE TO SEND ME EMAILS; AND, IF YOU DON’T HEAR FROM ME WITHIN 48 HOURS, I URGE YOU TO CALL ME. I ALSO ASK YOU TO CC MS. BRENDA RUSSELL (BRUSSELL@COMMERCE-GROUP.COM) OR TO CALL HER (954 570 3513). THANK YOU FOR YOUR COOPERATION. Martin E. O'Boyle, Commerce Group, Inc. 1280 W. Newport Center Drive Deerfield Beach, Fl. 33442 Direct Dial: 954-570-3505 Fax: 954-360-0807 Cell: 561 213 3486 E-mail: moboyle@commerce-group.com Web Page: www.commerce-group.com From: Records Sent: Friday, September 01, 2017 9:54 AM To: Marty O'Boyle; Brenda Russell; David Licker Subject: FW: GS #2576 (PRR 1893) TOGS E-Mail regarding RR#1893 - Deposit Due $38.54 RECORDS REQUEST #1893 (Request sent 8/7/17; TOGS E-Mail of 8/8/17 requesting clarification for time period; MEO letter to TOGS responding to TOGS 8/8/17 E-Mail) 1 From: Renee Basel \[mailto:RBasel@gulf-stream.org\] Sent: Wednesday, August 30, 2017 3:54 PM To: Records Subject: GS #2576 (PRR 1893) Good afternoon, Mr. O’Boyle: See attached correspondence. Sincerely, Reneé Rowan Basel Executive Administrative Assistant Town of Gulf Stream 100 Sea Road Gulf Stream FL 33483 561.276.5116 561.737.0188-fax www.gulf-stream.org Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. 2 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail September 21, 2017 Martin E. O’Boyle [Mail to: records@commerce-group.com] Re: GS #2576 (PRR 1893) Please provide all records in connection with that certain subdivision known as the Hidden Harbour Estates as recorded in Plat Book 36 Page 110 (the “Subdivision”). Specific records that I am looking for are the following: Any minutes and transcripts of any meetings wherein the Subdivision was discussed; All applications, resolutions, communications, agendas,and all other approvals and permits which relate to and/or in connection with the Subdivision. For convenience, a copy of the recorded Plat of the Subdivision is attached. Note: The Plats referred to in the section titled “Dedication” are not being requested. Dear Martin E. O’Boyle [Mail to: records@commerce-group.com]: The Town of Gulf Stream received your public record request on August 7, 2017. Your original request can be found at the following link: http://www2.gulf-stream.org/weblink/0/doc/104452/Page1.aspx The Town received a clarification e-mail from you on September 1, 2017, wherein you indicated that you wanted “all records”, with no limitation as to time or type, in connection with the Hidden Harbour Estates subdivision.. Based on the Town’s understanding and interpretation of your request, the Town estimates that to fully respond to your request will require approximately two hours of administrative support at $38.54 per hour, the labor cost of the personnel providing the service, per Fla. Stat. §119.07(4)(d). If the costs of producing these documents will exceed your deposit, the Town will provide you with an initial production of responsive records and an estimate for the production of any additional responsive records. If the costs of production are less than the deposit, the Town will provide you with the responsive records and a refund. (Two hours @ $38.54) – (.25 @ $38.54) = Deposit Due: $67.44 in cash or check. Upon receipt of your deposit, the Town will use its very best efforts to further respond to your public records request in a reasonable amount of time. If we do not hear back from you within 30 days of this letter, we will consider this request closed. Sincerely, Reneé Rowan Basel As requested by Rita Taylor, Town Clerk Custodian of the Records