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COMMUNITY PRESERVATION COMMITTEEI � t . 1 .1
Held a Regular Meeting
on Wednesday, August 28 , 2019 at 4o45 point - t
at The Brewster Town Office Building, 2198 Main Street, Brewster, MA
MEETING MINUTES FOR AUGUST 28 , 2019
Presento Chair Faythe Ellis , Elizabeth Taylor, Roland Bassett, Diane Pansire , Bruce Evans , Paul Ruchinskas ,
Peggy Jablonski
Absents Barbara Burgo , Vice� Chair Sharon Marottl
Also Presento Jill Scalise , Tom Lincoln, and Peter Lombardi ,
Chair Faythe Ellis called the meeting to order at 4A5 pm .
Recording or Taping Notifications "As requi14 ed by the Open Meeting Law we are informingyou that the Town will be videotaping
andlor audio taping this public meeting, In addition, if anyone else intends to either video or audio tape this ineeting they are requil 4 ed to
inforin the chaits. We request that all cell phones be turned offor to vibrate.
1 . Acceptance of new application for Open Space and Recreation Plan .
Elizabeth Taylor explained that this is a new process of applying for CPC funding to pay for updating
the Open Space and Recreation Plan and she was working through how to format the application
information as well as what critical information should be included in the presentation , Faythe
requested that the application include information about the costs of updating the plan , Peter Lombardi
suggested that a consultant could be asked to provide a general scope of expense to update the plan and
the application could request a "not to exceed" amount , Faythe asked committee members to forward
her any comments/suggestions of their review so that Elizabeth can incorporate those into the
application . The meeting for 9/ 11 will include an agenda item to vote on completeness, CPA eligibility
and timeliness of this application . The legal opinion has already been obtained ,
2 . Discussion and possible vote to amend funding recommendation for the Friends or Relatives with
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Autism and Related Disabilities (FORWARD) community housing funding request from $ 75 , 000 to
$ 80 , 000 with $ 5 , 000 set aside toward preparation of grant agreement and other relevant closing related
costs $
Paul Ruchinskas recused himself. Faythe noted that there will be additional grant and closing related
expenses incurred as part of funding this project. The original motion did not include funding to cover those
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additional expenses . Legal counsel estimated that $2500 will cover the workz . Faythe recommended doubling
that estimate to $ 5 , 000 and amending the motion to include these additional monies ,
Community Preservation Committee Minutess August 28, 2019
MOTION to approve $ 80 ,000 of CPC Housing funds to be used for the following purposes .
1 ) $ 75 ,000 to fund the request from Friends or Relatives with Autism & Related
Disabilities (FORWARD) for funding to build 8 units of housing in Dennis for individuals with
autism. The funding is to be used for construction costs , and is subject to an affordable housing
restriction with Brewster funds going into the project last. Diane Pansire is liaison.
2) $ 5 ,000 to be set aside for preparation of the FORWARD grant agreement and other relevant
closing related costs.
MOVED by Diane Pansire. Seconded by Roland Bassett
VOTE : 6-0-0
3 . Discussion and possible vote on completeness, CPA eligibility and timeliness of the Brewster
Affordable Housing Trust ' s $ 500 , 000 funding request to acquire and repair two homes on the town ' s
Subsidized Housing Inventory . Discussion and possible vote on referral of the application to the
Housing Subcommittee for review and recommendation to the CPC for the November 2019 Special
Town Meeting .
Faythe noted that the legal opinion assumed that the affordable homes were not originally acquired or
created using CPA funds . Jill Scalise confirmed that this is true . Jill also confirmed that after the town sells the
homes , the money will come back to the town . It was suggested that the Housing Subcommittee make a
recommendation when they review this application as to whether the funds come back to CPC or remain with
the Housing Trust . Jill explained that there was less detail in the application about the second home due to
confidentiality reasons . The assessed value of the second home is included .
MOTION that the committee deem application from The Brewster Affordable Housing Trust for $500 ,000 to
be complete, CPA eligible and timely and to refer the application to the Housing Subcommittee for review
and recommendation to the CPC.
MOVED by Paul Ruchinskas . Seconded by Roland Bassett
Vote : 7-0-0
4 . Discussion and possible vote on the completeness , CPA eligibility and timeliness of the Dog Park
Development Committee ' s $ 50 , 300 funding request for dog park construction costs . Discussion and
possible vote on referral of the application to the Recreation Commission for review and
recommendation to the CPC for the November 2019 Special Town Meeting ,
Peter Lombardi confirmed that the total cost of the proposed project is $ 311 , 875 which includes the
$ 277 , 735 Project Base Bid in Appendix A plus $ 34 , 140 for soft costs and contingency estimate . The application
cover sheet lists the Total Cost as $ 275 , 300 and Faythe had asked for clarification . The Stanton grant of
$225 , 000 has been secured and has a 10% local match requirement . The materials on hand do not count toward
the local match requirement . The committee requested that the updated project cost information be made part
of the budget in the application packet as well as a clearer rendition of the site plan. Elizabeth raised the
question of whether the final approval will need funds set aside to cover any additional legal expenses . Peter
confirmed that the cost of the road construction is included in the base bid . Peter will also research and confirm
insurance cost, which is part of maintenance expense, and bring that information to the Recreation Commission
meeting .
MOTION that the committee deem the application from the Dog Park Development Committee for $ 50,300
to be CPA eligible, timely, and complete pending receipt of the revised project cost information and clearer
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Community Preservation Committee Minutes : August 28, 2019
site plan and to refer the application to the Recreation Commission for review and recommendation to the
CPC.
MOVED by Paul Ruchinskas . Seconded by Roland Bassett
Vote ; 7-0-0
5 . Discussion and possible vote on expanded administrative support for CPC committee to the paid from
FY2020 administrative funds .
Faythe explained that there are two pieces of this discussion — what the expanded responsibilities would
be , and whether there is sufficient money in Administrative budget to pay for it . Faythe asked Peter Lombardi
to provide an overview of this topic . Since the CPC has responsibility for projects with significant community
implication, including funding oversight and process , Mark Forest, interim Town Administrator, had made a
recommendation to Peter that expanded support for CPC would provide a positive benefit to the committee and
to applicants . Since a part-time position support position has been recently vacated, Peter thought it would be
timely to incorporate expanded responsibilities into the job . It is anticipated that the position would report to the
CPC Chair administratively with functional reporting to the Town Administrator. Faythe had provided a list of
proposed responsibilities to Peter . The amended job description would need approval from the Select Board,
with an anticipated pay range of $20 - $ 33 /hr . Peter is proposing 5 hours weekly to start/$ 6500 for FY2020 .
The Admin. Budget for 2020 is $ 57, 500 . The committee reviewed the list of FY2020 estimated
expenses : $ 15 , 400 for Historical Commission, $ 2500 for historical consultant, $ 3200 for initial legal review of
applications , $ 3500 for Coalition dues, $ 10 , 000 for Mark Robinson work, $ 10 , 000 for Other Legal . With $ 6500
for expanded administrative support added, the estimated expenses total $ 51 , 100 .
MOTION that the committee support expanded administrative support with attached duties and
responsibilities for an amount not to exceed $6500 for FY2020.
MOVED by Faythe Ellis . Seconded by Peggy Jablonslu
Vote : 7-0-0
6 . Fall Town meeting warrant preparation
Faythe will respond to a memo from the Town Administrator regarding guidelines for submission of
Town Meeting articles by submitting an article template based on last fall ' s CPC warrant article . It is
understood that the information in the template is subject to change/refinement as the committee works through
its review process .
7 . Discussion and possible vote on principal paydown of Besse Cartway/Long Pond Woodlands note .
Faythe explained that the town had received a reimbursement of $ 400 , 000 land grant to be applied to
this land purchase . Although the funds have been received, they will not be available for committee use until
July 1 , 2020 . It had been our intention to pay down the short term note using these funds . Six months interest
expense is $ 4250 . The discussion is whether the committee recommends using existing funds in the Open
Space account to pay down the note now, in anticipation of the state funds being available to use on 7/ 1 /20 . A
paydown in FY2020 , in combination with a funding request for the Open Space/Rec plan could reduce the Open
Space fund level to under $ 30 , 000 . Faythe will research whether there are any constraints to timing of principal
paydown and bring this topic back to the committee for further discussion .
8 . Open Projects updates
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Community Preservation Committee Minutes ; August 28 , 2019
2019 Lower Cape Housing Institute session descriptions , dates and locations were shared . Eligible participants
list has been expanded . Faythe will forward the information to chairs of those committees .
9 . Vote to accept the minutes of the August 8 , 2019 Housing Subcommittee meeting .
Motion to accept the minutes of the August 8 , 2019 Housing Subcommittee meeting.
Moved by Faythe Ellis . Second by Diane Pansire
Vote 2-OA
10 . Vote to approve the minutes of the August 14 , 2019 meeting
Motion to accept the minutes of the August 14 , 2019 meeting.
Moved by Diane Pansire. Second by Roland Bassett
Vote 5-O -2
11 . Items the Chair could not reasonably anticipate .
None .
12 . Announcements .
Diane explained that there is going to be a project day at the Huckleberry development (mostly landscaping and
clean-up) and it is scheduled for Saturday, September 28 from 9 =42pm . Rain date is scheduled for the
following day .
Paul attended the Habitat for Humanity Phase 2 Wall Raising ceremony for 8 homes on Paul Hush Way . The
tone of the event was very positive and celebratory .
13 . Next Meeting .
The next meeting of the CPC is scheduled for Wednesday , September 11 , 2019 at 4 : 45 PM .
MOTION to Adjourn at 5 : 50 PM.
MOVED by Diane Pansire. Seconded by Paul Ruchinskas
VOTE : 7AA
Respectfully submitted by,
Faythe Ellis , Chair
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Community Preservation Committee Minutes : August 28, 2019
Community Preservation Committee
Items used at the meeting :
First draft of Open Space Committee application for update of Open Space & Recreation Plan
Legal Opinion CPA Eligibility for Open Space and Recreation Plan
Legal Opinion CPA Eligibility for Affordable Housing Trust application
Proposed Job Description — CPC Administrator
Guidelines for Submission of Town Meeting Articles
2019 Lower Cape Housing Institute Session Descriptions and Dates
Minutes : Housing Subcommittee 8 /8/ 19 , CPC Meeting 8/ 14/ 19
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Community Preservation Committee Minutes ; August 28 , 2019