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Home My Public Portal About7 14 2017 MeetingV. Additions, withdrawals, deferrals, arrangement of agenda items. There were no changes to the agenda requested. VI. Announcements. A. Regular Meetings and Public Hearings 1. August 11, 2017 @ 9:00 A.M. 2. September 7, 2017 @ 4:00 P.M. 3. October 13, 2017 @ 9:00 A.M. 4. November to be determined. 5. December 8, 2917 at 9:00 A.M. B. Budget Hearings 1. September 7, 2017 @ 5:01 P.M. (Budget Hearing) 2. September 26, 2017 @ 5:01 P.M. (Final Budget Hearing) Mayor Morgan called attention to these meeting dates, especially Othe September Budget Hearings. VII. Communication from the Public (3 min. maximum) There was no communication from the public. VIII. Reports. A. Utility Undergrounding-Danny Brannon (Engineer) The Town Manager, in the absence of Mr. Brannon, advised that all of the street lights are in place with the exception of 9 that have customer or installation issues, nearly all of the cable is pulled and 11 MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN OCOMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, JULY 14, 2017 AT 9:00 A.M. IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Morgan called the meeting to order at 9:00 A.M. O II. Pledge of Allegiance. The Mayor led the Pledge of Allegiance. III. Roll Call. Present and Scott W. Morgan Mayor Participating: Thomas M. Stanley Vice Mayor Paul A. Lyons, Jr. Commissioner Joan K. Orthwein Commissioner Donna S. White Commissioner Absent W/Notice: John Randolph Town Attorney Also Present & Gregory Dunham Town Manager Participating: Edward Nazzaro Staff Attorney Edward Allen Police Chief Rita Taylor Town Clerk IV. Minutes of the Regular Meeting of June 9, 2017. Vice Mayor Stanley moved to approve the minutes as circulated and �) the the motion was seconded by Commissioner Orthwein roll call. with all voting AYE at V. Additions, withdrawals, deferrals, arrangement of agenda items. There were no changes to the agenda requested. VI. Announcements. A. Regular Meetings and Public Hearings 1. August 11, 2017 @ 9:00 A.M. 2. September 7, 2017 @ 4:00 P.M. 3. October 13, 2017 @ 9:00 A.M. 4. November to be determined. 5. December 8, 2917 at 9:00 A.M. B. Budget Hearings 1. September 7, 2017 @ 5:01 P.M. (Budget Hearing) 2. September 26, 2017 @ 5:01 P.M. (Final Budget Hearing) Mayor Morgan called attention to these meeting dates, especially Othe September Budget Hearings. VII. Communication from the Public (3 min. maximum) There was no communication from the public. VIII. Reports. A. Utility Undergrounding-Danny Brannon (Engineer) The Town Manager, in the absence of Mr. Brannon, advised that all of the street lights are in place with the exception of 9 that have customer or installation issues, nearly all of the cable is pulled and 11 Town Commission Regular Meeting & Public Hearing July 14, 2017 @ 9:00 A.M. Oterminated with the exception of the corner of Palm Way and Polo Drive and some condo runs, all of which are expected to soon be resolved. He said there are some outages being scheduled for some of the condos to change out some of the switching equipment in order to be prepared when the switching orders are received from FPL. The contractor is expecting to have 2 crews working to prepare the houses for the switching as a crew can only prepare 4 houses per day. OB. Town Manager 1. Special Meeting Date to Award Bid -Town Hall Addition The Town Manager announced the bids for the Town Hall Addition will be opened at 3 P.M. on Monday, July 17, 2017 and the Selection Committee will meet on Tuesday, July 18, 2017 at 3 P.M. to prepare a recommendation to present to the Commission. He requested that the Commission schedule a Special Meeting to be held on Friday, July 21, 2017 at 8:30 A.M. for the awarding of the bid. Commissioner Orthwein moved and Commissioner White seconded that the Special Meeting be held on Friday, July 21, 2017 at 8:30 A.M. in the Town Hall Chambers in order to award the bid for the project. All voted AYE at the roll call. C. Architectural Review & Planning Board 1. Meeting Dates a. Regular Meeting & Public Hearing 7-27-17 @ 8:30 A.M. b. No Meeting in August CI c. Regular Meeting & Public Hearing 9-28-17 @ 8:30 A.M. d. Regular Meeting & Public Hearing 10-26-17 @ 8:30 A.M. e. November to be determined. f. Regular Meeting & Public Hearing 12-28-17 @ 8:30 A.M. Mayor Morgan called attention to these future meeting dates for the ARPB. D. Finance Director 1. Financial Report for June 2017 There were no questions regarding the Financial Report and Mayor Morgan declared it accepted as presented. E. Police Chief 1. Activity for June 2017 Chief Allen asked that his report be accepted if there are no questions. There being none, the Mayor declared it to be accepted. Commissioner Orthwein congratulated the Chief on Gulf Stream's crime statistics, adding that they were the best that were reported by the Coastal Star. The Chief commented that the Town's crime stats for last year were pretty low and that across the county, auto thefts and auto burglaries are on the rise. He agreed with an observation by the Mayor that police presence accounts for this and added that encouraging residents to keep the doors locked has also helped. IX. Items for Commission Action. 0 A. Police Communications Agreement Renewal -Delray Beach 2 Town Commission Regular Meeting & Public Hearing July 14, 2017 @ 9:00 A.M. OTown Manager Dunham advised that the current agreement for Police and Fire dispatching will soon expire and this is a renewal of the current agreement with the same provisions that are in the current agreement. In answer to a question from Commissioner Lyons, Attorney Nazzaro advised that Delray will keep the records that involve Gulf Stream for a period of 90 days and will respond to requests for them during this period. Vice Mayor Stanley moved to approve the police communications agreement as presented and Commissioner Orthwein seconded the motion with all voting AYE. B. Presentation of Proposed Budget for Fiscal Year 2017-2018 1. Budget Consideration The Town Manager called attention to pages 2, 3 & 4 of the budget that he had just distributed. He asked that they replace pages 2, 3 & 4 in the budget that had originally been distributed as there is an error in the column reporting for the fiscal year 2016/2017. He said there is no change in what has been proposed for fiscal year 2017/2018. He noted that it has been the desires of the Commission and Town Residents to increase the size of the reserve funds and that has been accomplished, in that the unrestricted fund balance was $752,858 in the 2013 budget and is at $2,571,676 in the 2016 budget. He believed at the end of the 2017 fiscal year the Town will have continued to add to this fund balance. The Town Manager said that the 2016/2017 final gross taxable value for Gulf Stream was $1,023,538,503 and the adjusted taxable value for 2017/2018 fiscal year is $1,050,866,359. 2. 2016-2017 Millage Rate Mr. Dunham reminded that the Millage Rate for this current year is 4.4900 resulting in ad valorem proceeds for operations being $4,595,688. 3. Proposed Millage Rate for Fiscal Year 2017-2018 He then advised that the Proposed Rate for 2018 operations is 4.3600 mills, which is below the 2018 rolled back rate of 4.3732 mills. Vice Mayor Stanley moved to approve the proposed millage rate of 4.3600 and Commissioner White seconded the motion with all voting AYE at roll call. 4. Certification of Rolled Back Millage Rate OCommissioner Orthwein then moved to certify the Rolled Back Millage Rate of 4.3732. Commissioner White seconded her motion and all voted AYE at the roll call. 5. Date of First Public Hearing -Tentative Budget Adoption Commissioner Orthwein then moved that the date for the adoption of the Tentative Budget for the 2017/2018 Fiscal Year be September 7, 2017 at 5:01 P.M. and Vice Mayor Stanley seconded the motion with all voting AYE. 6. Date of Second Public Hearing -Final Budget Adoption 3 Town Commission Regular Meeting & Public Hearing July 14, 2017 @ 9:00 A.M. It was moved by Commissioner Orthwein that the Public Hearing for the adoption of the Final Budget be held on September 26, 2017 at 5:01 P.M. The motion was seconded by Vice Mayor Stanley and all voted AYE at the roll call. Town Manager Dunham stated that he had provided a 3% increase in payroll wages and he enumerated a list of capital improvements to be n considered over a 5 year period. �•/ Commissioner Lyons suggested that during the next year a 10 year estimate of the Towns needs be prepared thru cost and engineering studies. He pointed out that these needs would drive the amount of Fund Balance. Commissioner Orthwein reminded that we also need to maintain a healthy fund balance to cover hurricane disasters and that over the past several years a reserve fund has been accumulating in the water fund to cover, or partially cover, replacement of the system. C. Items by Mayor & Commissioners There were no items by the Commissioners. X. Adjournment. Mayor Morgan adjourned the meeting at 10:05 A.M. C Rita L. Taylor U Town Clerk X N rd