HomeMy Public PortalAboutzzz_20110512CCPacketRevised
Council Packet for May 12, 2011 Prepared May 11, 2011 jrl/mmb Page 62.1 of 168
Council Packet for May 12, 2011 Prepared May 11, 2011 jrl/mmb Page 62.2 of 168
Council Packet for May 12, 2011 Prepared May 11, 2011 jrl/mmb Page 62.3 of 168
Council Packet for May 12, 2011 Prepared May 11, 2011 jrl/mmb Page 62.4 of 168
Council Packet for May 12, 2011 Prepared May 11, 2011 jrl/mmb Page 62.5 of 168
2011.05.12CC AmendedAgenda20110511/jrl AGENDA -AMENDED REGULAR MEETING OF THE TYBEE ISLAND CITY COUNCIL 05/12/2011 7:00PM Please silence all cell phones during Council Meetings I. Consideration
of Items for Consent Agenda 6:30PM II. Executive Session III. Opening Ceremonies Call to Order Invocation Pledge of Allegiance IV. Recognitions and Proclamations V. Consideration of
the approval of the minutes of the regular meetings of the Tybee Island City Council. 1. 4/28/2011, 5/5/2011 and 5/10/2011 City Council Minutes VI. Consideration of Boards, Commissions
and Committee Appointments Ethics Commission VII. Reports of Staff, Boards, Standing Committees and/or Invited Guests. Limit reports to 10 minutes. 1 Julian Pafford, Georgia Power 2
Paul Coote, 4-H Burton Center Director, invite Council and public to the 4-H Center’s Free Open House on Saturday, May 14, 2011, 12:00 – 3:00PM 3 George Reese – Water and Sewer 4 Ricky
Goodman – AMR Report -revised 5 Mary Hogan – Finance, Human Resources, Parking and IT 6 Joe Wilson – Public Works and Parks and Facilities 7 Gina Casagrande – YMCA Quarterly Report 8
Chantel Morton – Better Hometown Program 9 Dianne Otto – Community Development VIII. *Citizens to Be Heard: Please limit comments to 3 minutes. Maximum allowable time is 5 minutes. IX.
Consideration Local Requests & Applications-Funding, Special Events, Alcohol License 1 Special Event Application: Tybee Island Holiday Parade, December 3, 2011 at 1:00pm from 14th Street
to the Tybee Island YMCA. 2 Special Event Application: Critz Tybee Run Festival, dates TBA (Friday/Saturday running events), various locations. Council Packet for May 12, 2011 Prepared
May 11, 2011 jrl/mmb Page 1 of 168
2011.05.12CC AmendedAgenda20110511/jrl 3 Approval of permit allowing horses to be used during the Tybee Arts Association play on May 14, 2011. X. Consideration of Bids, Contracts, Agreements
and Expenditures 1 COPS Grant – Request to Apply for Funding for Full-time Police officers – Grant funds 100% of pay and benefits for first three years and fourth year is 100% city’s
cost commitment. 2 GIRMA Grant – Safety Equipment and Training Grant Application – Grant funds 100%, no local match required. Police Department will use funds for body armor, reflective
vests and other safety equipment. 3 Agreement and Authorizing Resolution for Transportation Enhancement Activities between the Department of Transportation State of Georgia and the City
of Tybee Island – Project CSTEE-0008-00(997) P.I. No. 0008997 – Historic Butler Avenue Pedestrian Safety Project – Construction of SR 26/Butler Ave FM CS 809/14th Street to CS 804/Tybrisa.
4 McKenzie and Highway Cross-walk Bid 5 Second Amendment to Water Tower Attachment Lease Agreement, City of Tybee Island and Alltel Communication, LLC. XI. Consideration of Approval
of Consent Agenda XII. Public Hearings –Zoning Packet Separate Site Plan, 502 First Street, Tybee Village, LLC; Zone C-2 Minor Subdivision, 1230 A & B Solomon Avenue, KE Family Enterprises,
LLC; Zone C-2 (TBR) Zoning Variance, 1211 Sixth Avenue, Mr. and Mrs. Kirk Kubista; Zone R-2 Zoning Variance, 1409 Second Avenue, Erik Puljung; Zone R-2 Site Plan, 106 S. Campbell Avenue,
Charles Vonaskek; Zone C-2 XIII. Consideration of Ordinances, Resolutions 1 1st Reading, Article 3, Sections 3-110, 3-160, 3-165, 3-170, 3-230, 3-240 2 Resolution, City of Tybee Island
to hold Municipal Election on Tuesday, November 8, 2011 3 Resolution, City of Tybee Island appoints a Municipal Registrar which will review the list of proposed electors and to perform
other duties in cooperation with the Chatham County Board of Registrars. 4 Resolution, City of Tybee Island be authorized to permit and regulate package sales by retailers of malt beverages,
wines, and distilled spirits on Sundays between the hours of 12:30pm and 11:30pm. XIV. Council, Officials and City Attorney Considerations & Comments XV. City Managers Report XVI. Minutes
of Boards and Committees Council Packet for May 12, 2011 Prepared May 11, 2011 jrl/mmb Page 2 of 168
2011.05.12CC AmendedAgenda20110511/jrl 1 March 18,2009, July 7, 2009, January 8, 2010 and April 21, 2010 Audit Committee Minutes 2 March 10, 2011 Friends of the Tybee Theater Regular
Board Meeting 3 April 19, 2011, Planning Commission Minutes 4 April 5, 2011 and April 19, 2011 Shore Protection Ad Hoc Committee Minutes 5 January 19, 2011, Better Hometown Board of
Director Minutes 6 March 24, 2011, Public Safety Committee Minutes XVII. Executive Session 1 Discuss litigation, personnel, and real estate acquisition XVIII. Possible vote on litigation,
personnel, or real estate acquisition discussed in executive session. XIX. Adjournment *PLEASE NOTE: Citizens wishing to speak on items listed on the agenda, other than public hearings,
should do so during the citizens to be heard section. Citizens wishing to place items on the council meeting agenda must submit an agenda request form to the Clerk of Council’s office
by Wednesday at noon, eight days prior to the scheduled meeting. Agenda request forms are available available outside of the Clerk’s office at City Hall and at www.cityoftybee.org. THE
VISION OF THE CITY OF TYBEE ISLAND “is to make Tybee Island the premier beach community in which to live, work, and play.” THE MISSION OF THE CITY OF TYBEE ISLAND “is to provide a safe,
secure and sustainable environment by delivering superior services through responsible planning, preservation of our natural and historic resources, and partnership with our community
to ensure economic opportunity, a vibrant quality of life, and a thriving future.” Council Packet for May 12, 2011 Prepared May 11, 2011 jrl/mmb Page 3 of 168
No. Revenue No. Revenue No. Revenue No. Revenue No. Revenue No. Revenue Beach 389 9 ,725.00 103 2 ,575.00 103 2,575.00 Guard House 73 2 6,275.00 7 2 ,100.00 7 2,100.00 Mem'l Park Pavilion
86 6 ,195.00 9 1 65.00 9 165.00 Cafeteria 107 5 ,750.00 25 3 ,000.00 25 3,000.00 Gym 91 8 75.00 55 3 00.00 55 300.00 Jaycee Park 145 9 90.00 9 4 05.00 9 405.00 Room 6 293 1 20.00 61
0.00 61 0.00 Held Deposit Refunds 8 35.00 3 24.00 324.00 TOTAL: 1,184 $50,765.00 269 $8,869.00 0 $0.00 0 $0.00 0 $0.00 269 $8,869.00 Lost Revenue* 3 $225.00 * Lost revenue from facility
rentals that were not charged SUMMARY OF QUARTERLY REPORT FOR JAN -MARCH 2011 Over all, our revenue increased by $1,659 in the 1st quarter of 2011, compared to the 1st quarter of 2010.
# OF FACILITY APPS & PERMITS PROCESSED FOR JAN-MAR PLUS REVENUE Beach Permits 103 2575 Guard House 16 9600 Mem Park Pavilion 32 3405 Cafeteria 21 2900 Gym 6 450 JC Park 7 520 Room 6
6 60 Filming Permits 5 0 Banner Permits 35 0 TOTALS 231 $19,510.00 Respectfully submitted by Karen Reese on 5-9-11 Totals 2011 Community Facility Total 2010 1Q 2011 2Q 2011 3Q 2011 4Q
2011 Council Packet for May 12, 2011 Prepared May 11, 2011 jlr/mmb Page 20.1 of 168
2011.05.06CC Agenda/jrl AGENDA REGULAR MEETING OF THE TYBEE ISLAND CITY COUNCIL 05/12/2011 7:00PM Please silence all cell phones during Council Meetings I. Consideration of Items for
Consent Agenda 6:30PM II. Executive Session III. Opening Ceremonies Call to Order Invocation Pledge of Allegiance IV. Recognitions and Proclamations V. Consideration of the approval
of the minutes of the regular meetings of the Tybee Island City Council. VI. Consideration of Boards, Commissions and Committee Appointments Ethics Commission VII. Reports of Staff,
Boards, Standing Committees and/or Invited Guests. Limit reports to 10 minutes. 1 Julian Pafford, Georgia Power 2 Paul Coote, 4-H Burton Center Director, invite Council and public to
the 4-H Center’s Free Open House on Saturday, May 14, 2011, 12:00 – 3:00PM 3 George Reese – Water and Sewer 4 Ricky Goodman – AMR Report 5 Mary Hogan – Finance, Human Resources, Parking
and IT 6 Joe Wilson – Public Works and Parks 7 Gina Casagrande – YMCA Quarterly Report 8 Chantel Morton – Better Hometown Program 9 Dianne Otto – Community Development VIII. *Citizens
to Be Heard: Please limit comments to 3 minutes. Maximum allowable time is 5 minutes. IX. Consideration Local Requests & Applications-Funding, Special Events, Alcohol License 1 Special
Event Application: Tybee Island Holiday Parade, December 3, 2011 at 1:00pm from 14th Street to the Tybee Island YMCA. 2 Special Event Application: Critz Tybee Run Festival, dates TBA
(Friday/Saturday running events), various locations. Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 1 of 168
2011.05.06CC Agenda/jrl 3 Request for out of state travel for staff and members of the Public Safety Committee to visit the new Bluffton Police Facility. X. Consideration of Bids, Contracts,
Agreements and Expenditures 1 COPS Grant – Request to Apply for Funding for Full-time Police officers – Grant funds 100% of pay and benefits for first three years and fourth year is
100% city’s cost commitment. 2 GIRMA Grant – Safety Equipment and Training Grant Application – Grant funds 100%, no local match required. Police Department will use funds for body armor,
reflective vests and other safety equipment. 3 Agreement and Authorizing Resolution for Transportation Enhancement Activities between the Department of Transportation State of Georgia
and the City of Tybee Island – Project CSTEE-0008-00(997) P.I. No. 0008997 – Historic Butler Avenue Pedestrian Safety Project – Construction of SR 26/Butler Ave FM CS 809/14th Street
to CS 804/Tybrisa. 4 McKenzie and Highway Cross-walk Bid XI. Consideration of Approval of Consent Agenda XII. Public Hearings –Zoning Packet Separate Site Plan, 502 First Street, Tybee
Village, LLC; Zone C-2 Minor Subdivision, 1230 A & B Solomon Avenue, KE Family Enterprises, LLC; Zone C-2 (TBR) Zoning Variance, 1211 Sixth Avenue, Mr. and Mrs. Kirk Kubista; Zone R-2
Zoning Variance, 1409 Second Avenue, Erik Puljung; Zone R-2 Site Plan, 106 S. Campbell Avenue, Charles Vonaskek; Zone C-2 XIII. Consideration of Ordinances, Resolutions 1 1st Reading,
Article 3, Sections 3-110, 3-160, 3-165, 3-170, 3-230, 3-240 XIV. Council, Officials and City Attorney Considerations & Comments 1 Paul Wolff, Sunday Alcohol Sales XV. City Managers
Report XVI. Minutes of Boards and Committees 1 March 18,2009, July 7, 2009, January 8, 2010 and April 21, 2010 Audit Committee Minutes 2 March 10, 2011 Friends of the Tybee Theater Regular
Board Meeting 3 April 19, 2011, Planning Commission Minutes 4 April 5, 2011 and April 19, 2011 Shore Protection Ad Hoc Committee Minutes 5 January 19, 2011, Better Hometown Board of
Director Minutes 6 March 24, 2011, Public Safety Committee Minutes Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 2 of 168
2011.05.06CC Agenda/jrl XVII. Executive Session XVIII. Adjournment *PLEASE NOTE: Citizens wishing to speak on items listed on the agenda, other than public hearings, should do so during
the citizens to be heard section. Citizens wishing to place items on the council meeting agenda must submit an agenda request form to the Clerk of Council’s office by Wednesday at noon,
eight days prior to the scheduled meeting. Agenda request forms are available outside of the Clerk’s office at City Hall and at www.cityoftybee.org. THE VISION OF THE CITY OF TYBEE ISLAND
“is to make Tybee Island the premier beach community in which to live, work, and play.” THE MISSION OF THE CITY OF TYBEE ISLAND “is to provide a safe, secure and sustainable environment
by delivering superior services through responsible planning, preservation of our natural and historic resources, and partnership with our community to ensure economic opportunity, a
vibrant quality of life, and a thriving future.” Council Packet for May 12, 2011 Prepared May May 6, 2011 jrl/mmb Page 3 of 168
MAYOR Jason Buelterman CITY COUNCIL Wanda Doyle, Mayor Pro Tem Charlie R. Brewer Barry Brown Eddie Crone Dick Smith Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane Schleicher CITY
CLERK Vivian Woods CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Updated:
1/15/08 City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 10:00am the Friday prior to the scheduled Council meeting. If this form is
received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: May 12, 2011 Item: Department Head and YMCA Quarterly Reports: George
Reese – Water and Sewer Ricky Goodman –AMR Report Mary Hogan – Finance, Human Resources, Parking and IT Joe Wilson – Public Works and Parks Dianne Otto – Planning and Zoning Gina Casagrande
-YMCA Paper Work: __ ___ Attached* Already Distributed _____ To Be Handed Out at Council Meeting ((by Requester) ______ Audio/Video Presentation** * Thirteen copies for packets must
be provided with request. ** Audio/video presentation must be submitted to the IT department at City Hall at least 48 hours prior to the meeting. NOTE: Request will be postponed if necessary
information is not provided. Submitted by: D. Schleicher Phone /Email: dsch@cityoftybee.org Comments: ________________________________________________________________________________
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 4 of 168
MAYOR Jason Buelterman CITY COUNCIL Wanda Doyle, Mayor Pro Tem Charlie R. Brewer Barry Brown Eddie Crone Dick Smith Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane Schleicher CITY
CLERK Vivian Woods CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Updated:
1/15/08 Date given to Clerk of Council: 5.2.11 Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 5 of 168
MAYOR Jason Buelterman CITY COUNCIL Shirley Sessions, Mayor Pro Tem Wanda Doyle Bill Garbett Frank Schuman, Sr. Kathryn Williams Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane Schleicher
CLERK OF COUNCIL Vivian Woods CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org
Water/Sewer Quarterly Report Jan, Mar, Feb. 4/28/2011 The Wastewater Treatment Plant is finally back, in good working order. The sludge press has been repaired cleaned and grease, and
is working fine at this time. We took Clarifier # 2 Drained it cleaned and inspected the Mechanical Parts inside of it, made sure everything was in good working order. It took about
5 days total to do it all, and then we filled it back up. Aerators are all in the Basin and working, grit king is working fine, UV has been repaired and at this time is working, but
the Monitoring Screen does not work. The Monitoring Screen gives a complete view of the whole UV System it gives us alarms for what is on or not on, such as the bulbs, ballast, and the
UV Banks. The Manufacture Trojan said they could not repair the Monitoring Screens that I have or give me a new one. We would have to update our system, with which will cost in the range
of $ 50,000.00. So we will have to add more money to the line Item for the VU. We are in the process of renewing our NPDES permit which stands for (National Pollutant Discharge Elimination
System) Permit, ours had expired on December 31 2010, and we should have our new permit from the EPD by the first of June. The Sewer Lift Stations are all working fine, no serious problems.
We took our JET-VAC and vacuumed out all the wet wells to remove grease and debris to get them ready for the season’s flows. We have been training water and sewer and public works people
on the operations of our New Jet-Vac Truck. The Drinking Water Wells are all in good working order, we should be getting our Salt Water Intrusion Monitoring System put in some time in
in May. The USGS will install it on the 4 wells that are located at the Wastewater Treatment Plant; the wells are drilled to different levels of the Aquifer. The system will give us
a continuous reading of Salt levels in all 4 wells. We will have a threshold limit setting on salt level so when the salt level rises above the limits it will send an alarm to our computers,
the USGS has been monitoring for salt levels once a year. The New Monitoring System will be a much needed early warning system to protect the city’s drinking water and to keep it safe
for all. Sincerely George Reese Water/Sewer Manager Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 6 of 168
MAYOR Jason Buelterman CITY COUNCIL Shirley Sessions, Mayor Pro Tem Wanda Doyle Bill Garbett Frank Schuman, Sr. Kathryn Williams Paul Wolff CITY OF TYBEEISLAND CITY MANAGER Diane Schleicher
CLERK OF COUNCIL Vivian Woods CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org
Water/Sewer Quarterly Report Jan, Mar, Feb. 4/25/2011 THIS IS AN OVERVIEW OF THE AMR-AUTOMATIC METER READING SYSTEM AND HOW IT EFFECTS THE RESIDENTS , BUSINESSES AND THE CITY OF TYBEE
ISLAND. Information relayed daily through the Firefly Radio and Mosaic Utility program via Datamatic. Our current read accuracy is at an all-time High showing 98% of reads recorded.
With less than 2% of meters not reporting, the physical reads may be accomplished within hours, thus allowing a Great number of Manpower Hours for existing issues at hand such as Maintenance
and Emergencies. The Greatest aspect of the AMR SYSTEM is its ability for Leak Detection. The Firefly reports a read to Mosaic every 10 minutes. Leaks are indicated upon water flow every
hour for a 24 hour period. At least weekly and daily when possible these leaks are investigated through a Mosaic 45 day report. Upon reviewing certain patterns such as a small increase
in usage daily i.e. a pin hole leak increasing with pressure. A constant leak i.e. a spigot left on, a soaker hose running or a toilet running at least once an hour for a 24 hour period.
Or a Huge Increase in water usage. Which calls for an immediate response. We Trouble shoot these accounts on the premises and follow through with Phone contact, Door Tags or cutting
the water supply until Owner contact can be established. IN ALL THE AMR SYSTEM HAS ACCOUNTED FOR THE PREVENTION OF POTENTIALLY DISASTEROUS SITUATIONS AND HAS SAVED PRECIOUS WATER AND
DOLLARS FOR THE RESIDENTS AND BUSINESSE’S OF TYBEE ISLAND. AND ESPECIALLY FOR THE CITY OF TYBEE ISLAND ITSELF. FEEL FREE TO ASK ANY QUESTIONS YOU MAY HAVE CONCERNING THE AMR SYSTEM.
THANK YOU, RICKY GOODMAN AMR FOREMAN CITY OF TYBEE ISLAND WATER & SEWER DEPT. rgoodman@cityoftybee.org 912-441-9270 Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page
7 of 168
MAYOR Jason Buelterman CITY COUNCIL Shirley Sessions, Mayor Pro Tem Wanda Doyle Bill Garbett Frank Schuman, Sr. Kathryn Williams Paul Wolff CITY OF TYBEEISLAND CITY MANAGER Diane Schleicher
CLERK OF COUNCIL Vivian Woods CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 8 of 168
City of Tybee Island P.O. Box 2749 – 403 Butler Avenue, Tybee Island, GA 31328 (912)786-4573 – FAX (912) 786-5737 www.cityoftybee.org Quarterly Report from Human Resources (Jan – Mar
20111) 1. Main event this quarter was the Employee Luncheon held on Tuesday, March 8th, at the Guardhouse. This year instead of having the Spaghetti Dinner in the evening, we had a pizza
luncheon. 2. Employee of the Quarter – 1st Quarter: Jimmy Brown and Danny Carpenter 3. Processed 15 re-hires, 5 new hires, 5 resignations and 1 retirement. 4. Advertised for Seasonal
Lifeguards, Seasonal Parking, DPW Laborers, Planning and Zoning Manager. 5. Set up interviews and interviewed for various positions. 6. Attended training and orientation sessions for
Lifeguards, Beach and Bike Patrol and Parking. 7. Set up and conducted Payroll and Time Sheet training along with the Accounting Manager. 8. Set up (2) meetings for the employees to
discuss the changing of the ordinance pertaining to the “at will” employment. 9. Arranged and attended supervisory training for employees through our EAP (Employees Assistant Program).
10. Prepared Personnel Budgets for 21 departments for July 2010 to June 2011 – Salaries, Parttiim Seasonal Salaries, Overtime, Insurance (Health, Dental, Life, Short and Long Term Disability),
FICA, Medicare, Retirement, and Workers’ Compensation as well as longevity for each department. Also calculated and compared a 3% increase cost for each department. 11. Updated I-9 folder.
12. Worked with City Manager and City Attorney with multiple issues. 13. Currently working on policy for motor vehicle checks every three years for employees, salaried employees, benefit
renewals and the Benefits Fair for the employees to be held May 16th and 17th. Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 9 of 168
City of Tybee Island P.O. Box 2749 – 403 Butler Avenue, Tybee Island, GA 31328 (912)786-4573 – FAX (912) 786-5737 www.cityoftybee.org Quarterly Report from FINANCE/UTILITY BILLING (Jan
-Mar 2011) ADMINISTRATIVE: Three of the finance department staff (Nalene Conway, Stephanie Hogan and Melissa Freeman) attended 2 additional sessions toward completion of their Government
Finance Officer Training Certificate Program through the Carl Vinson Institute of Government. Denise Dubuque and Mary Hogan attended a Property Tax training course in Macon. Claire Price
and Mary Hogan attended Supervisory trainings. Processed 559 payroll checks. Continued working on fixed asset project. Processed Purchasing Card transactions totaling $431,346. Processed
653 accounts payable checks Processed over 711 accounts payable invoices totaling $2,168,700 Updated Municipal Court accounting procedures. Preparing books for soft close prior to actual
year end close. Met individually with Department Heads to begin FY 12 budget preparation. preparation. Tracked down dozens of non compliant rental property owners that were not paying
hotel/motel taxes and/or a business license. Worked with student interns to track down additional hotel/motel suspects. Served on the Green Team and Bicycle Friendly committees. Began
new winter schedule office hours. CASH COLLECTIONS: $696,900 in water bill payments 232 payments for hotel/motel tax totaling $104,940 1513 parking citation payments; $157,079 $33,317
in liquor and beverage taxes Sold over 270 decals and parking passes Completed Inventory of equipment and fixed assets Counted $80,043 in coins…or 320,172 quarters… UTILITY BILLING:
Sent 9,270 utility bills. Billed approximately $645,419 for water/sewer charges (garbage/fee’s not included) Billed $15,100 new deposits 206 new meter changes Sent Received $1,288 collection
of bad debts. Worked on revenue anticipation rate schedule for debt service purposes. Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 10 of 168
City of Tybee Island P.O. Box 2749 – 403 Butler Avenue, Tybee Island, GA 31328 (912)786-4573 – FAX (912) 786-5737 www.cityoftybee.org Quarterly Report from IT (Jan – Mar 2011) Campground
-AT%T inistalled T1 in prep for Windstream cutover Campground -installed new inside wiring in prep for Windstream cutover Campground -Completed wifi survey & design proposal, implementation
to coincide w/cutover Campground -Converted riversendcampground.com domain from Yahoo! Domain Service to GoDaddy, giving us better tools, more control, 75% price reduction Campground
-Replaced existing wifi router as temp until fix new equipment is installed Campground -Working on PCI Compliance Self-Survey for JetPay City Hall -2011/2012 IT budget completed & submitted
City Hall -AT&T installed 3 T1's (2 data/1 voice) in prep for Windstream cutover City Hall -Clerk/Laserfiche support (Jan & Viv) -Council packets City Hall -commensurate user updates/chgs/deletions
Domain/Email/SPAM /Rev911 City Hall -Email server SPAM service auto sync agent applied City Hall -Everbridge: 129 (was 121) opt-in participants, 2185 (was 214 9) emergenc y enrollees
City Hall -High gain FM antenna installed (partial) for CH 7 reception City Hall -Lowered East wall auditorium camera to accommodate fan insta llation City Hall -new cashier printer
installed City Hall -Office moves, Jan/Zoning/Clerk City Hall -Online Forums: 31 people have requested a login for forums. Only Lost and Found are in use. City Hall -Social media and
other online efforts: 1498 (was 1300) fans on Facebook, 515 (was 435) followers on Twitter, 731 (was 656) online utility bill payers City Hall -Utility billings newsletters, calendar
events, channel 7, press releases, RFPs, minutes, etc.’s City Hall -Basic Public Information Officer training (IT staff) Gymnasium -DVR installation completed Ongoing -virus infected
pc's campground/tipd/city hall. A/V support, regular meetings, special meetings, training sessions, workshops, special events. Ecobee thermostat system. South Beach Cam -PA equip replaced
South Beach Cam -rewired Pan Tilt Zoom controls South Beach Cam -WAN equip replaced TEMA -Cellular signal repeater/booster received, pending install Council Packet for May 12, 2011 Prepared
May 6, 2011 jrl/mmb Page 11 of 168
City of Tybee Island P.O. Box 2749 – 403 Butler Avenue, Tybee Island, GA 31328 (912)786-4573 – FAX (912) 786-5737 www.cityoftybee.org Quarterly Report from IT (Jan – Mar 2011) -continued
TIPD -All new & existing personnel added to city email server TIPD – AT&T installed T1 in prep for Windstream cutover TIPD -installing new inside LAN cabling to accommodate office changes
TIPD -GCIC access moved from dedicated terminal to Dispatch workstatio ns TIPD -Server disk drive maintenance (removed +40GB data) Water Dept -Premises surveillance cameras & DVR installed
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 12 o f 168
City of Tybee Island P.O. Box 2749 – 403 Butler Avenue, Tybee Island, GA 31328 (912)786-4573 – FAX (912) 786-5737 www.cityoftybee.org Quarterly Report from PARKING (Jan – Mar 2011) Attached
are the Parking Department Statistics for the Quarter. Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 13 of 168
CITY OF TYBEE ISLAND April 2010 -March 2011 Citations Issued: Apr-10 May-10 Jun-10 Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10 Jan-11 Feb-11 Mar-11 Expired Time 1028 928 1042 1185 755
661 463 189 0 8 24 442 Fire Hydrant 7 8 4 7 2 3 1 1 0 0 0 1 No Readable Receipt 223 220 258 362 166 146 95 30 0 0 6 115 No Receipt 2624 2309 2155 2895 1768 1688 1609 734 0 192 293 1584
Parking Against Traffic 163 122 179 196 142 95 58 13 0 0 8 56 Parking In Handicap Space 8 3 4 7 1 3 3 3 0 0 1 1 Prohibited Parking 143 210 195 298 102 112 96 24 0 2 11 126 4196 3800
3837 4950 2936 2708 2325 994 0 202 343 2325 Parking Meter Receipts: Apr-10 May-10 Jun-10 Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10 Jan-11 Feb-11 Mar-11 Decal Sales $4,200 $7,200 $15,600
Pay and Display -Credit $139,164 $162,891 $177,546 $219,537 $119,203 $100,287 $61,623 $17,848 $4,251 Pay and Display -Cash $79,126 $83,977 $93,901 $103,802 $62,008 $52,063 $35,304 $14,158
$3,041 $11,539 $22,982 $36,510 Manual Meters $17,304 $10,348 $19,856 $25,350 $19,099 $11,109 $8,027 8,027 $2,124 $0 $0 $7,422 $10,971 $235,594 $257,216 $291,303 $348,689 $200,310 $163,459
$104,954 $34,130 $7,292 $11,539 $30,404 $47,481 Parking Complaints Received: Apr-10 May-10 Jun-10 Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10 Jan-11 Feb-11 Mar-11 Did not see the signs
121 66 64 14 4 36 Not from here/didn't know I had to pay 145 105 122 56 8 71 Had receipt/didn't put on dash 134 50 40 23 1 51 Meter would not read credit card 21 4 6 3 7 Meter broken
7 19 2 1 9 Only parked ther for "X" mins 19 20 41 15 2 17 Meter only expired for "X" mins 20 8 18 3 5 Meters look like phone booth/news stands 1 4 Apr-10 May-10 Jun-10 Jul-10 Aug-10
Sep-10 Oct-10 Nov-10 Dec-10 Jan-11 Feb-11 Mar-11 Went looking for change 1 1 Just getting a bite to eat 4 1 6 Too expensive 4 3 1 3 11 Didn't know yellow curb was "no parking" 35 20
9 6 1 Didn't know "against traffic" was illegal 15 6 7 5 1 Got stung by a jellyfish 3 2 Should get a warning 3 12 1 26 Disabled/Old/Sick -shouldn't have to pay 4 2 3 11 Here for a wedding
-shouldn't have to pay 11 Sunday's should be free 5 10 5 Council Packet
for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 14 of 168
Apr-10 May-10 Jun-10 Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10 Jan-11 Feb-11 Mar-11 Never coming back 16 Late Notice complaint 2 31 Had no money Not user friendly 1 Standing at machine
when received citation 5 Did not know was in City Right of Way 17 Other Misc. 6 Personnel: FTE Staff 1.90 1.90 1.90 10.00 Accounts Receivable: Number of late notices sent: 1,698 1,702
1,435 1,739 1,115 961 745 335 0 82 240 989 Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 15 of 168
DPW Quarterly Report April 15, 2011 Page 1 of 5 DPW Quarter 3, FY 2011 Projects 1) McKenzie Street Drainage Man Hrs Equipment Materials Labor Total 416 $7,800.00 $2,023.10 $10,400.00
$20,223.10 2) Install New Palms at 14th Street Man Hrs Equipment Materials Labor Total 368 $5,250.00 $7,268.00 $9,200.00 $21,718.00 3) 11th Street Drainage Man Hrs Equipment Materials
Labor Total 160 $3,000.00 $2,000.19 $4,000.00 $9,000.19 4) Polk Street Drainage Man Hrs Equipment Materials Labor Total 240 $4,500.00 $714.03 $6,000.00 $11,214.03 5) Police Department
Renovations Man Hrs Equipment Materials Labor Total 440 $0.00 $2,109.52 $11,000.00 $13,109.52 Maintenance Clean, Restock, and Maintaining Facilities, Restrooms, and Parks Man Hrs Equipment
Materials Labor Total Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 16 of 168
DPW Quarterly Report April 15, 2011 Page 2 of 5 657 $750.00 $1,498.05 $16,425.00 $18,673.05 Cutting grass, Ditches, Trimming and Landscaping Man Hrs Equipment Materials Labor Total 1,547
$12,367.50 $612.00 $38,675.00 $51,654.50 Cleaning up Street Trash and Barrels (including street sweeper) Man Hrs Equipment Materials Labor Total 271.5 $10,290.00 $0.00 $6,787.50 $17,077.50
Cleaning up Beaches and Trash Man Hrs Equipment Materials Labor Total 144 $1,800.00 $0.00 $3,600.00 $5,400.00 Fixing, Replacing, and Installing New Signs Man Hrs Materials Materials
Labor Total 12 $0.00 $0.00 $300.00 $300.00 Island-wide Road Repair & Maintenance Man Hrs Equipment Materials Labor Total 72 $1,350.00 $1,041.12 $1,800.00 $4,191.12 Maintaining Beaches
(Swings, Mobi-Mats, and Crossovers) Man Hrs Equipment Materials Labor Total 120 $0.00 $0.00 $3,000.00 $3,000.00 Drainage Maintenance Man Hrs Equipment Materials Labor Total 96 $1,800.00
$0.00 $2,400.00 $4,200.00 Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 17 17 of 168
DPW Quarterly Report April 15, 2011 Page 3 of 5 Holidays & Festivals Removal of December Holiday Lighting and Decorations Man Hrs Equipment Materials Labor Total 114.5 $0.00 $0.00 $2,862.50
$2,862.50 Mardi Gras Man Hrs Equipment Materials Labor Total 16 $560.00 $0.00 $400.00 $960.00 Irish Heritage Festival Man Hrs Equipment Materials Labor Total 22 $50.00 $450.00 $550.00
$1050.00 Work Orders DPW, Building Maintenance and Parks & Rec. have completed 92 Work Orders for the following departments this quarter: YMCA -6 Campground -9 Police Dept. -6 M.S.C.
-9 Fire Dept. /TEMA -9 DPW -18 Facilities, Parks, and Restrooms -9 Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 18 of 168
DPW Quarterly Report April 15, 2011 Page 4 of 5 Parking -7 City Hall & Resident Requests and Observations -19 Fleet Department The Fleet Department has completed 96 Service and Repair
Orders for the following departments this quarter: Campground -2 Parts: $69.58 Labor: $181.25 DPW -51 Parts: $7,033.72 Labor: $2,937.50 Fire Department -9 Parts: $838.63 Labor: $612.50
Parking -4 Parts: $229.82 Labor: $300.00 Police Dept. -23 Parts: $2,416.81 Labor: $3,600.00 Water/Sewer -7 Parts: $377.13 Labor: $400.00 Totals: Parts: $10,965.69 Labor: $8,031.25 Total:
$18,996.94 Total time spent on research, ordering parts, picking up parts, inventory, paperwork and filing, and cleaning the shop: Man hours 558.25 Cost in labor: $13,956.25 Purchasing
243 Purchase Orders have been made this quarter amounting to $96,498.11 Major Purchases -2nd Ave. Mobi-Mat from Deschamps $19,999.00 -HVAC and Electrical repairs to YMCA Gym by Weather
Doctors and C.S. Hurd Electrical $9,961.00 Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 19 of 168
DPW Quarterly Report April 15, 2011 Page 5 of 5 -New Palms for 14th St (including auger rental) $7,268.00 -Repair fan in street sweeper $5,092.70 -Set up for new re-used oil system in
fleet garage from Northern Tool $3,337.74 Completed Training: One Employee is currently enrolled in Schools or Colleges outside of work – Jackie Cary Turf Maintenance Class – Sandy Herring,
Matt Moses, Megan Thurkins, Chris Shook Tree Care Seminar – Chris Shook, Megan Thurkins, Adam Worrell Master Gardener Classes began – Sandy Herring, Justin Price Council Packet for May
12, 2011 Prepared May 6, 2011 jrl/mmb Page 20 of 168
Tybee Island YMCA/Recreation 2011, 1st Quarterly Summary Highlights Community and Family Development: Skate Nights have been increasingly popular and average about participants each
month. Proceeds from skate night benefit the Priceless Gifts Campaign. Healthy Kids Day was hosted on April 16th at JC Park. This free community event was day filled with healthy snacks
and physical activities to get our youth moving and educate families on the battle of child hood obesity. Educational demos were also provided including a game where kids and parents
had to guess how much sugar is one of their favorite snacks. The Tybee Fire Department also provided many educational pieces about fire safety and bicycle safety along with bringing
a fire truck and rescue boat for kids and adults to observe The YMCA participated in two free community wide special events this quarter on Tybee Healthy Kids Day and the Bicycle Rodeo.
Priceless Gifts Scholarships: Our volunteer board of directors worked tirelessly to fundraise $26,000 for scholarships. All contributions from the TIRPOA Spelling Bee were donated to
the Tybee YMCA Priceless Gifts campaign. In 2010, 700 children and families received $59,000 in financial assistance. This year we are already seeing an increase in the number of scholarship
assistance applications. No child or family is ever turned away from a YMCA program based on an inability to pay. The process is completely confidential and can be renewed every six
months. Adults and Senior Citizens: Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 21 of 168
o YDPP (YMCA Diabetes Prevention Program) -This program is targeted to reach those that are on the threshold of crossing over into having type 2 diabetes. The program is designed to
promote a lifestyle of activity and nutrition to achieve a 7% weight loss goal within the first six months of entry into the program. The Center for Disease Control (CDC) has verified
that a decrease of 7% of weight loss has been proven to lower a person at risk of developing Type 2 diabetes. For every 2.2 lbs of weight loss, the diabetes risk is reduced by 13%. Sports
and Fitness: o Adult Pickup Basketball and Volleyball are becoming increasingly popular in the gym. Games are held Monday, Tuesday, Thursday, and Friday each week. These programs are
free and open to the community. Gymnasium Usage: January-1187 February-907 March-889 o Youth Basketball—winter basketball has 36 participants on 4 teams. Also, we continue to implement
a weekly sportsmanship award given to a new player each week who demonstrates our character values of caring, honesty, respect, and responsibility. o Youth Soccer-This is the first season
that the Tybee YMCA has participated in Spring soccer. We currently have 38 participants and 4 teams. Currently “coach Schleich” or as you may know her as city manager, coaches a U12
team. This is a great example of the city’s and YMCA’s community partnership o Baseball and T-ball—the micros t-ball team has 8 players ages 3-6. This wee team practices throwing, catching,
hitting, base running, and of course, learning to follow directions. The Under 8 baseball team has 13 co-ed players and several new volunteer coaches stepping up to help. o Over 32 aerobics
classes are held each week at the Tybee YMCA. Classes include yoga, pilates, kickboxing, core, tone and burn, meditation, senior chair, spin, and zumba. There is something for all age
groups and abilities at the Tybee YMCA. o Group Exercise Classes: Januaray-935 February-941 March-1,084 o Fitness Center Usage: January-2,184 February-2,080 March-2,184 Council Packet
for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 22 of 168
Teens: o Teen Cuisine has had a successful start this quarter with class instruction from our volunteer instructor, Gerry Castro-Pagan, Head Chef from the Coast Guard. This free interactive
cooking class is open to teens ages 11-15 and was held Wednesday afternoons in the Cafeteria and focuses on healthy meals and snacks that can be easily reproduced with simple nutritional
ingredients. o The Above the Influence Campaign has been executed by our Tybee YMCA Program Director, Haley Hill. This National anti-drug campaign focuses on positive choices that teens
are making and encouraging our local Tybee teens to stay above the influence. o Teen Girls Fitness-This program is for young Tybee teenage girls to empower them with self confidence,
positive body image, well balanced nutrition as well as proper instruction on cardiovascular fitness and weights. o A wonderful volunteer, Mike Pollak, has organized a Friday Night basketball
league, Y Hoops, for young men to participate in at the Tybee YMCA. This is a safe environment that plays the game of basketball but also as a mentoring to our young men of Tybee. The
Y not only stands for YMCA but for Youth. In Conclusion: 2011 looks to be another exciting year. The Tybee Island YMCA just keeps growing and ever expanding. We are so grateful for our
community partnerships that help make sure we cater to all groups on Tybee Island. We are also celebrating record numbers of members, thriving youth programs, and better quality equipment
and facilities and smiling staff and volunteers to help make it all come together. We appreciate the support of the City of Tybee and the flexibility to facilitate programs that address
all populations for the Tybee Island. We are focusing on expanding senior programs, strengthening teen and youth programs, building solid foundations of health and wellness for all ages,
and providing additional opportunities for families to come together in a healthy atmosphere. Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 23 of 168
In 2011, we look forward to a continued positive relationship with the City of Tybee and welcome any questions, concerns, or updates necessary to build trust and greater commitment from
the entire community. We know that each year our need to allocate financial assistance to those needing scholarships will increase. We will strive to provide affordable, consistent,
and quality-driven programming so that all may participate and promise to never turn anyone away for an inability to pay. Thank you for your endless support of the YMCA and recreation
on Tybee Island. Gina B. Casagrande Executive Director YMCA of Coastal Georgia Tybee Island YMCA Office: 912-786-9622 Fax: 912-786-0929 Council Packet for May 12, 2011 Prepared May 6,
2011 jrl/mmb Page 24 of 168
1 ECONOMIC RESTRUCTURING: -Economic Restructuring Committee meetings -Managed Locals Appreciation Card distribution and update business participation -Meetings with various new & prospective
businesses -Coordinated public ribbon cutting with City Officials and 2 new businesses -Monthly DCA Economic Reporting -Track Commercial vacancies -Lodging /TITC Market Study Tier 2
presentation findings by Ed Lindsey -2010 – 12 Parking Decal research and tracking Tybee Island Better Hometown Program: (Fiscal) 3rd Quarter Report, January – March 2010 DESIGN: -Design
Committee meetings -Wrote & submitted DNR – CIG “KEEP TYBEE TIDY: COMBATTING LITTER BY LAND BY SEA” Cycle 14 Grant -Received & ordered 1st Memorial Bench Plaque for the program -Attended
and participated in HPC meetings -Coordinated with Coastal Coaches, City of Savannah, City of Tybee, and Chatham County for the Savannah -Tybee Shuttle Launch PROMOTIONS: -Promotions
Committee meetings -Tybee for the Holidays planning -TIBHT Branding concept development -Third Thursdays on Tybee: coordinated panel review of Spring & Fall submissions; contacted applicants;
wrote press releases for April performance; poster design and distribution; media placement, ad concept & execution -Special Event Application requests: meetings with applicants, processed
paperwork, invoicing ORGAINZATION -Monthly Board of Directors meetings -Attended Tybee Island Tourism Council regular and advertising meetings -Regular Merchant meetings & meetings with
property owners -Routine BHT Newsletters compiled, designed and sent to businesses, residents and others -Monthly articles in Tybee Breeze -Pre Season Business meeting -Opportunities
& Services for Small OTHER: Businesses meeting --Bicycle Friendly Committee meetings -Parking Committee meeting & minutes -Green Team for a Sustainable GA meetings & recycling weigh
in data tracking -Community Resource Committee meetings & minutes Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 25 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 26 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 27 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 28 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 29 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 30 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 31 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 32 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 33 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 34 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 35 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 36 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 37 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 38 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 39 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 40 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 41 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 42 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 43 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 44 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 45 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 46 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 47 of 168
MAYOR Jason Buelterman CITY COUNCIL Wanda Doyle, Mayor Pro Tem Charlie R. Brewer Barry Brown Eddie Crone Dick Smith Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane Schleicher CITY
CLERK Vivian Woods CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Updated:
1/15/08 City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 10:00am the Friday prior to the scheduled Council meeting. If this form is
received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: May 12, 2011 Item: COPS Grant – Request to Apply for Funding for
Full-time Police Officers – Grant funds 100% of pay and benefits for first three years, and fourth year is 100% city’s cost commitment. GIRMA Grant – Safety Equipment and Training Grant
Application – Grant funds 100%, no local match required. Police Department will use funds for body armor, reflective vests and other safety equipment. Budget Line Item Number (if applicable):
Paper Work: __ X___ Attached* Already Distributed _______ To Be Handed Out at Council Meeting (by Requester) ______ Audio/Video Presentation** * Thirteen copies for packets must be provided
with request. ** Audio/video presentation must be submitted to the IT department at City Hall at least 48 hours prior to the meeting. NOTE: Request will be postponed if necessary information
is not provided. Submitted by: D. Schleicher Phone /Email: dsch@cityoftybee.org Comments: Time sensitive to meet the two grant deadlines. Date given to Clerk of Council: 5.5.11 Council
Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 48 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 49 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 50 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 51 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 52 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 53 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 54 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 55 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 56 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 57 of 168
MAYOR Jason Buelterman CITY COUNCIL Wanda Doyle, Mayor Pro Tem Charlie R. Brewer Barry Brown Eddie Crone Dick Smith Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane Schleicher CITY
CLERK Vivian Woods CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Updated:
1/15/08 City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 10:00am the Friday prior to the scheduled Council meeting. If this form is
received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: May 12, 2011 Item: Agreement and Authorizing Resolution for Transportation
Enhancement Activities between the Department of Transportation State of Georgia and the City of Tybee Island – Project CSTEE-0008-00(997) P.I. No. 0008997 – Historic Butler Avenue Pedestrian
Safety Project – Construction of SR 26/Butler Ave FM CS 809/14th St. to CS 804/Tybrisa Budget Line Item Number (if applicable): 320-33-7102 and 340-33-1001 Paper Work: __ X___ Attached*
Already Distributed _______ To Be Handed Out at Council Meeting (by Requester) ______ Audio/Video Presentation** * Thirteen copies for packets must be provided with request. ** Audio/video
presentation must be submitted to the IT department at City Hall at least 48 hours prior to the meeting. NOTE: Request will be postponed if necessary information is not provided. Submitted
by: D. Schleicher Phone /Email: dsch@cityoftybee.org Comments: Time sensitive to meet the two grant deadlines. Date given to Clerk of Council: 5.5.11 Council Packet for May 12, 2011
Prepared May 6, 2011 jrl/mmb Page 58 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 59 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 60 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 61 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 62 of 168
MAYOR Jason Buelterman CITY COUNCIL Wanda Doyle, Mayor Pro Tem Charlie R. Brewer Barry Brown Eddie Crone Dick Smith Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane Schleicher CITY
CLERK Vivian Woods CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Updated:
1/15/08 City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 10:00am the Friday prior to the scheduled Council meeting. If this form is
received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: May 12, 2011 Item: McKenzie and Hwy 80 Cross-walk Bid Budget Line
Item Number (if applicable): 7520-54-1428 Paper Work: __ ___ Attached* Already Distributed _______ To Be Handed Out at Council Meeting (by Requester) ______ Audio/Video Presentation**
* Thirteen copies for packets must be provided with request. ** Audio/video presentation must be submitted to the IT department at City Hall at least 48 hours prior to the meeting. NOTE:
Request will be postponed if necessary information is not provided. Submitted by: D. Schleicher Phone /Email: dsch@cityoftybee.org Comments: Time sensitive to meet the permitting requirements.
Date given to Clerk of Council: 5.5.11 Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 63 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 64 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 65 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 66 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 67 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 68 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 69 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 70 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 71 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 72 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 73 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 74 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 75 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 76 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 77 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 78 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 79 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 80 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 81 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 82 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 83 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 84 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 85 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 86 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 87 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 88 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 89 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 90 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 91 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 92 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 93 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 94 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 95 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 96 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 97 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 98 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 99 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 100 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 101 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 102 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 103 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 104 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 105 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 106 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 107 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 108 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 109 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 110 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 111 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 112 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 113 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 114 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 115 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 116 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 117 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 118 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 119 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 120 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 121 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 122 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 123 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 124 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 125 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 126 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 127 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 128 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 129 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 130 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 131 of 168
RESOLUTION BE IT RESOLVED by the Mayor and Council of the City of Tybee Island: WHEREAS, the Mayor and Council of Tybee Island, Georgia, are desirous of holding a referendum to enable
Tybee Island residents to voice their opinions on the question of authorizing package sales by retailers or malt beverages, wines, and distilled spirits on Sundays between the hours
of 12:30 p.m. and 11:30 p.m.; and WHEREAS, pursuant to Senate House Bill 10 passed on April ____, 2011, the Mayor and Council may authorize package sales by a licensed retailer of malt
beverages, wines, and distilled spirits on Sundays between the hours of 12:30 p.m. and 11:30 p.m. if approved by referendum; NOW, THEREFORE, the Mayor and Council of the City of Tybee
Island, Georgia, shall request the election superintendent of Chatham County, Georgia, to call and conduct an election for the purpose of submitting to the present electors of Tybee
Island, Georgia, the question of package sales of malt beverages, wines, and distilled spirits on Sundays Sundays between the hours of 12:30 p.m. and 11:30 p.m. by properly licensed
retailers for approval or rejection. The election superintendent shall issue the call and shall conduct the election on a date and in the manner authorized under Official Code of Georgia
Annotated Section 21-2-540. Said election superintendent shall cause the date and purpose of the election to be published once a week for four (4) weeks immediately preceding the date
of the election in the official organ of the County. The ballot shall have written or printed thereon the words: „‟‟‟( ) Yes Shall the governing authority of the City of Tybee Island,
Georgia, be authorized to permit and regulate package sales by retailers of malt beverages, wines, and distilled spirits on Sundays between the hours of 12:30 p.m. and 11:30 p.m.? (
) No‟‟ All persons desiring to vote for approval for package sales by retailers of malt beverages, wines, and distilled spirits on Sundays between the hours of 12:30 p.m. and 11:30 p.m.
shall vote “Yes,” and all persons desiring to vote for rejection of package sales by retailers of malt beverages, wines, and distilled spirits on Sundays between the hours of 12:30 p.m.
and 11:30 p.m. shall vote “No.” If more than one-half of the votes cast on the question are for approval of Sunday package sales by retailers of malt beverages, wines, and distilled
spirits on Sundays between the hours of 12:30 p.m. and 11:30 p.m., the Mayor and Council may, by appropriate ordinance, permit and regulate package sales by retailers of malt beverages,
wines, and distilled spirits on Sundays Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb
Page 132 of 168
between the hours of 12:30 p.m. and 11:30 p.m. The expense of the election shall be borne by the City. The election superintendent shall canvass the returns, declare the results of the
election, and certify the results to the Georgia Secretary of State. Adopted by the Mayor and Council of the City of Tybee Island, Georgia, on this the ____ day of May, 2011. ________________________
______________ Jason Buelterman, Mayor ATTEST: ______________________________________ Acting Clerk of Council Tybee/Resolutions Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb
Page 133 of 168
City of Tybee Island Audit Committee Meeting Wednesday, March 18, 2009 8:00 a.m. Room 7 – Old School APRROVED MINUTES Member Attendance: Bill Blakey, Alfie Waite, Sallie McClelland,
Steven Bryan, Gavin Murphy Council Liason: none Staff: Bonnie Kline Bill Blakey, vice chair, called the meeting to order 8:05 a.m. There was a motion by Bill, seconded by Alfie, to approve
the minutes from the February 23 meeting. All approved the minutes as written. Bill asked what times were convenient for members to meet and it was generally agreed that 9 a.m. was a
good time. Bill called for election of officers. Steve nominated Bill for the position of chairman and Alfie Seconded. All approved. Bill nominated Alfie for Vice Chairman, Steven seconded
and all approved. Bill nominated Gavin for secretary. All approved. There was a discussion about members sharing the duties of secretary. Steven suggested some ways to make the minute
taking easier. He said he would have further input at the next meeting. REVIEW OF THE RESPONSES RESPONSES TO THE RFP FOR A NEW CITY AUDITOR Bill asked if the committee members had reviewed
the eight technical proposals received from firms responding to the city’s requests for proposals to be auditor for fiscal years ended June 30, 2009-2013. All said they had, but not
all had completed their matrix evaluation forms. Alfie said he was ready to recommend a firm based on his knowledge of its work and a discussion ensued about various firms and their
qualifications. Gavin asked if the city verified that the respondents were licensed with the state to practice and Bonnie said she did verify that they were. Council Packet for May 12,
2011 Prepared May 6, 2011 jrl/mmb Page 134 of 168
There was a discussion about whether to open the bids from the respondents and consider them at this point in the evaluation process. Bonnie suggested we narrow the selection down to
our four top choices based on the technical proposals before looking at the bids. Steve asked about the city’s ability to provide all the information to the auditors in a timely fashion
in light of previous issues in this regard and if the committee needed to help the city get more resources. There was discussion by the committee about how responsive the city could
be to the auditors’ field needs. Bonnie assured the committee that there would not be a problem. Bonnie said she had taken measures to make sure the city’s accounts were being reconciled
on a monthly basis in order to provide data to auditors more quickly. Bill asked if the committee should meet with representatives of the top contenders for the job and Bonnie said that
should not be a problem. Bill suggested that committee members review the proposals once again and and communicate their top four candidate selections to Bonnie by Thursday, March 19
so that a recommendation can be made to the city council by the end of the week. STATUS OF THE CURRENT AUDIT Bill asked Bonnie about the progress of the current audit and if the problems
related to providing payroll data to the auditors had been resolved. Bonnie said the information had been made available and the city should have a draft of the audit by the end of the
week. Steve made a motion to adjourn. All agreed. Gavin Murphy Secretary Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 135 of 168
City of Tybee Island Audit Committee Meeting Tuesday, July 7, 2009 8:00 a.m. Room 7 – Old School APPROVED MINUTES Member Attendance: Bill Blakey, Alfie Waite, Sallie McClelland, Steven
Bryan, Gavin Murphy Council Liason: Dick Smith Staff: Bonnie Kline Bill Blakey, chair, called the meeting to order 8:03 a.m. There was a motion by Sallie, seconded by Steve, to approve
the minutes from the March 18 meeting. All approved the minutes as written. REVIEW OF THE AUDITOR’S FINANCIAL REPORT FOR THE SIX MONTH PERIOD ENDED JUNE 30, 2008 Bill noted there were
several typographical errors in the report, particularly inaccurate dates. Bonnie noted the errors. Bill asked about the overall profit or loss status of the city reflected in the financials
indicating that the city had experienced a decline in net assets during the period covered. Bonnie noted that there were only six months of figures in the report given that the city
had switched from a December end of fiscal year to a June end. Therefore the numbers did not completely reflect seasonal cash flows. She said the report for the fiscal year ended June
30, 2009 would present a more complete picture. There was a discussion about the accounting for beach re-nourishment costs. Steve inquired about the accounting of revenue and expenses
related to the city-owned campground. This was followed by a discussion about debt service for the bonds issued by Chatham County to finance acquisition of the campground. Bonnie explained
scheduled debt service payments. Steve asked if there were any studies on the campground’s financial impact on local businesses. Alfie noted that the overall return on the campground
for the city would be positive if it were not for the debt structure. Dick noted that costs associated with the campground and its impact on the city’s finances would continue to be
a political issue. Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 136 of 168
Gavin asked about notes in the financial report indicating that the city was not in compliance with debt service covenants related to its water and sewer debt. Bonnie said recent rate
increases had resolved the situation. Bill asked about the status of the water and sewer and solid waste collection accounts showing expenses in excess of revenues. Bonnie said increased
water rates would be reflected in future figures. Bonnie said the city had retained a new service provider that should lower costs for waste collection for the city. There was discussion
about the city dump being accounted for under the sanitation account and Dick said the city is considering shifting the account to public works. Bill asked about the city’s cash position.
Bonnie explained the city has cash in various accounts. Gavin noted that the report showed the general fund’s unreserved and undesignated cash balance showed an increase during fiscal
2008. Dick noted that the public sometimes has the mistaken notion that the city has no cash cash reserves. Bill asked about the collateralization for city accounts and Bonnie said they
were all collateralized. STATUS OF THE CITY’S PENSION PLAN Bill asked about the financial status of the pension plan. Bonnie explained that city is accounting for its required contributions
to the state managed pension fund as required for its employees. She noted that accounting for pension costs in future reports would offer more details. Dick noted that there is confusion
among the public about the amount the city will have to pay to help meet its unfunded liability and the amounts suggested often are exaggerated. AUDIT REPORT’S NOTES ON INTERNAL FINANCIAL
CONTROLS Bill asked about the city management’s response to the report’s findings related to the city’s internal controls and accounting and if the problems addressed were being resolved.
Bonnie noted that there were still some adjustments from prior years that needed to be made. She said she had made 75% percent of the suggested adjustments herself. Gavin asked about
staffing in Bonnie’s department. Bonnie explained the structure of the staffing. PRESENTATION OF THE AUDIT REPORT TO CITY COUNCIL Dick said he wanted Bill and Bonnie to present the audit
report to the city council. Bill said he would work on a presentation. Dick said he would schedule the presentation for the second council meeting in July. Council Packet for May 12,
2011 Prepared May 6, 2011 jrl/mmb Page 137 of 168
Steve made a motion to adjourn. Gavin Seconded. All agreed. Gavin Murphy Secretary Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 138 of 168
City of Tybee Island Audit Committee Meeting Friday, Jan. 8, 2010 2:00 p.m. Room 6 – Old School APPROVED MINUTES Member Attendance: Bill Blakey, Alfie Waite, Sallie McClelland, Steven
Bryan, Gavin Murphy Staff: Diane Schleicher; Mary Hogan Bill Blakey, chair, called the meeting to order at 2 p.m. There was a motion by Alfie, seconded by Steve, to approve the minutes
from the July 7, 2009 meeting. All approved the minutes as written. Mary Hogan was introduced to the committee as Tybee’s new finance director Discussion of the Independent Auditor’s
Report for the City of Tybee Island ended June 30, 2009 Bill asked about the city’s cash position and cash burn rate. Diane said that the cash balances were impacted by the fact that
the county was withholding distribution of SPLOST funds. Steve asked about proration of those funds. Diane said that the funds would eventually be provided by the county but that she
would recommend the city anticipate getting only $7.5 million rather than $8 million. Bill asked if it was anticipated that the city would have a balanced budget. Diane said that since
the city had adopted higher water and sewer rates that would help the budget be balanced. She noted that the city council had discussed reallocating revenue, such as redirecting antenna
lease revenue from the water towers from the general fund to the water and sewer fund. Steve asked about the audit’s statement that the city had been in violation of debt coverage covenants
for its water and sewer bonds. Diane said bondholders are mainly concerned about debt repayment and there was no problem with repayment. Mary noted that the audit should encourage the
city council to keep rates at the level necessary to maintain debt coverage. Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 139 of 168
Diane noted that the city has made a lot of capital investments in water and sewer projects. Diane also said they city was looking at adjusting rates for high water users as a way to
increase revenue. Bill asked if increased water rates had had a positive effect on revenues. Mary noted that higher rates can generate more revenue but also can reduce usage, which ultimately
can result in lower revenue. Bill asked about the city’s efforts to reduce spending in light of lower revenues and increased expenses. Diane said the city would begin the budget process
in February and there would be a workshop for city council. She intended to tell the council she did not anticipate a change in the economy for the better and there would be a need to
reduce revenue estimates and dial back capital projects. She noted that there is a new city council in place following the recent election and that could be a factor in budget discussions.
Mary said the city is being more aggressive in collecting old receivables. There was a discussion about the county experiencing delays in collecting and distributing property taxes to
cities. Mary noted that the general fund is used to subsidize enterprise funds such as the campground funds. Diane said the subsidy of the campground fund could be looked at as similar
to a recreation program. Steve questioned that rationale. Alfie said the campground appeared to be run efficiently but paying the debt incurred to purchase the campground put the fund
in a deficit position. He noted that campers spend money at local businesses. It was agreed that closing the campground would only reduce the revenue available to service debt on the
bonds sold to finance purchase of the campground. Bill asked about the joint venture mentioned in the audit and Diane said that referred to the Coastal Georgia Regional Development Center,
membership in which was required under Georgia law. Bill asked about the construction in progress entry on page 42 of the audit. Diane said the entry referred to completed water and
sewer line projects. Steve asked about accounting for accruals and Mary said the city does not do that on a monthly basis. Alfie asked about the control weakness cited in the audit referring
to the ability of any city employee to institute a purchase order. Mary said the report was not accurate in that purchase orders are controlled with the software. Gavin asked about the
status of the city’s pension obligations in light of decreased assets available to pay them and increased liabilities. Diane said the Georgia Municipal Association manages pension funds
for the city and she explained the vesting process for Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 140 of 168
city employees. Mary said she planned to check on the status of the fund with the GMA and the city’s obligations. Hotel/Motel Tax Review Diane said the city council had requested that
the audit committee review the analysis of hotel/motel tax revenue provided by MuniServices for the city as of March 4, 2009 and make recommendations on how the city might increase revenues
through better collections procedures and compliance with the tax. Steve asked if there was an estimate for how much the city is not collecting. Diane said it was difficult to estimate
that. Mary said the city staff spends a lot of time attempting to enforce compliance and that the city had changed its tax ordinance as recommended by the analysis. Meeting with the
Reznick Group Diane said the city’s auditors – Reznick Group – would be available to meet with city officials, committee members and the public on Monday, Jan. 11 at 1 p.m. at the city
hall. Mary noted that she could ask the auditors to return for another meeting if needed. Steve made a motion to adjourn. Alfie Seconded. All agreed. Gavin Murphy Secretary Council Packet
for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 141 of 168
City of Tybee Island Audit Committee Meeting Wednesday, April 21, 2010 8:00 a.m. Room 7 – Old School APPROVED MINUTES Members in Attendance: Bill Blakey, Steven Bryan, Gavin Murphy,
Dick Smith, Jan Fox. Council Liason: Bill Garbett Staff: Diane Schleicher; Mary Hogan; Claire Price Reznick Group: Eddie Lusk; Ryan Mills Bill Blakey, chair, called the meeting to order
at 8:07 a.m. There was a motion by Steve, seconded by Bill, to approve the minutes from the Jan 8, 2010 meeting. All approved the minutes as written. Jan Fox and Dick Smith were introduced
as new committee members and Bill Garbett as city council liason. Election of Officers Steve made a motion to reelect Bill as chair of the committee. Dick seconded. All approved. Bill
made a motion to name Gavin vice chair. Steve seconded. All approved. Bill made a motion to name Alfie Waite as secretary. Steve seconded. All approved. Timeline for 2010 Audit and Final
Audit Report Eddie asked if there were any changes in policy and procedures since the last audit and Mary said there had been some. She would provide details. Mary said the city was
still working on accounts receivables, particularly water and sewer billing. Eddie suggested a shared website to post data. Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb
Page 142 of 168
August 9 was set as the date for the audit team to arrive. Mary said she would reserve a cabin at the city-owned campground for the team. There was a discussion about closing out the
fiscal 2010 financial statements. Mary noted the audits have been late for several years and her goal was to get the 2010 audit completed and issued by Sept. 30. She noted that being
late in the past had complicated the grant process. Mary said year-end closing problems have been resolved and accounts are now being balanced monthly. Purchasing orders are being handled
more efficiently. Accounting for the campground had been a complicating factor as it required interfund transfers but that had been resolved . Eddie asked if there was any new debt.
Mary said yes, a loan from the Georgia Environmental Facilities Authority for the 14th street drainage program. Bill asked the amount. Mary said she was not sure of the amount. Eddie
asked about the status of revenues. Mary said they were down. Diane said there were delays in the county distributing property tax revenue due to reassessments and foreclosures. The
city now expected them in June instead of the usual May timeframe. Mary noted parking revenues were up but water and sewer fees were down as more houses are empty due to foreclosures
and the slow economy. Mary said the city council will face some hard decisions in light of lower revenues. There was a discussion about the city collecting the property taxes itself.
Diane pointed out the problems with that idea. Eddie asked about water bills in a foreclosure situation and Mary said the city attorney typically doesn’t do liens in those situations.
Eddie expressed concerns that water revenues could be overstated. Mary said hotel/motel taxes are down but the city is doing a better job at collecting the tax. Diane said there also
were delays in the county distributing special option sales tax revenue and the county has indicated the SPLOST revenues are down due to the recession. Mary noted the mayor is contesting
how the county sets its distribution to Tybee as the city collects more than it gets back. Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 143 of 168
Gavin asked about expenses. Mary said they were close to estimates but with lower revenue there would be a shortfall. Bill asked how much. Mary said maybe $200,000. Mary said she had
identified two new sources of revenue -a bank rebate program related to paying large vendors and pursuing sales tax refunds on large contracting bills. Eddie asked if Mary knew of any
fraud involving the city’s finances. Mary asked him to define fraud and then said none that she was aware of. Status of Update on Elimination of Audit Comments Mary said most of the
items identified in the audit comments were under control except for accounting for debt transactions. That would corrected in the next year. Status of Preliminary Close of 9 Month Financials
Mary said the city was on track for an April 30 close. Unusual Current Year Transactions/Events/Changes in Reporting Requirements and Audit Scope. Mary noted that if the city receives
a $300,000 grant from GEFA for weatherizing of city hall that would require a separate fund. Steve made a motion to adjourn. Dick seconded. Gavin Murphy Secretary Council Packet for
May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 144 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 145 of 168
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 146 of 168
1 PLANNING COMMISSION CITY MANAGER Demery Bishop Diane Schleicher Marianne Bramble Rob Callahan Henry Levy John Major, Vice Chair Tyler Marion CITY ATTORNEY Monty Parks, Chair Edward
M. Hughes MINUTES Planning Commission Meeting April 19, 2011 – 7:00 p.m. Chair Monty Parks called the April 19, 2011, Planning Commission meeting to order. Other Commissioners present
were Demery Bishop, Marianne Bramble, Rob Callahan, Henry Levy, John Major, and Tyler Marion. Chair Monty Parks asked for a motion on the Minutes of the March 15, 2011, meeting. Rob
Callahan moved to approve. Demery Bishop seconded the motion. The vote was unanimous. Chair Monty Parks asked if there were any Disclosures or Recusals. Demery Bishop disclosed that
his residence adjoins the property at 1230 A & B Solomon Avenue. After discussion it was determined that this was a disclosure and not a recusal. Parks asked if the Planning Commissioner
that submitted some of the Text Amendments would recuse during the discussions. Dianne Otto, Zoning Specialist, replied no. Chair Monty Parks opened a Public Hearing for Site Plan at
502 First Street, PINs 4-0003-12-014, -015 and -016, Zone C-2. The petitioner was Tybee Village, LLC. The request was an amendment to a previously approved Site Plan to allow the addition
of a shark statue. Dianne Otto said the request was heard by the Commission last month and the motion that was approved was to deny with stipulations that the questions asked by the
City be answered and the City research whether this was a sign. She said the information for both of those was in the packets. Demery Bishop asked if all the questions were answered.
Otto replied yes. Bishop said we have the opinion of it not being a sign from the City Attorney. Otto agreed. Marianne Bramble asked if it was considered a logo. Otto said no, it was
considered a structure. Referring to the Staff Report, Rob Callahan asked why strategy 10, to establish noise and sight buffers, was answered no. Otto said that at the last meeting the
shark had been interpreted to be 17-feet tall and it had now been clarified that it was 12-feet tall. She said the proposal was an 8-foot fence and the folks in residences behind it
were up on second-and third-floors. Otto said the fence would not block their vision of the area. Walt Rocker said he was a representative of Tybee Village, LLC. Parks asked if the mouth
of the shark would be open or painted on. Rocker said it would be open and you would be able to stand inside to have your picture taken. Parks said it would be a 5-foot drop if somebody
fell out and if they were climbing it was a 12-foot drop. Rocker described that people would stand at concrete level when looking out of the mouth. Callahan asked if there was a back
door. Rocker said it would have an opening in the back where you duck down to step inside the shark. Parks asked if the teeth were going to be painted or jagged edges of rusty metal.
Rocker said he would think they would be painted and it was a fiberglass structure. Rocker said he could assure that the sure sure the owners were not going to do anything that would
increase their liabilities. Parks called for public input. There was none. Bramble asked how they intended to illuminate this; would more floodlights be put up. After Rocker and Bramble
discussed, Rocker said to his knowledge there was not a plan to add additional lighting for the shark. Henry Levy Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 147
of 168
2 said it was going to be a nice addition to Tybee. John Major and Rocker discussed the location of the shark and the fence. Rocker said the owners expressed an interest in planting
more vegetation around the shark to help conceal the view from the rear. Parks asked if that was a commitment. Rocker said yes, we can make a commitment to do that. He said there already
was a tree almost directly beside it and another one or two not on the site plan. He said it would only take a couple of two-to two-and-a-half-inch caliper live oaks to conceal it in
the back. Parks closed the Hearing. Bishop motioned to approve. Levy seconded. Voting in favor were Bishop, Callahan, Levy, and Tyler Marion. Voting against the motion were Bramble and
Major. The motion to approve passed 4-2. The request would be heard by City Council on May 12. Chair Monty Parks opened a Public Hearing for a Minor Subdivision at 1230 A & B Solomon
Avenue, PIN 4-0026-02-032, Zone C-2. The petitioner was KE Family Enterprises, LLC. The request was subdivision of a duplex which was under construction. Dianne Otto said a permit was
issued in 2009 for construction of a duplex. She said the applicant was requesting that the City subdivide the property to allow the sale of one unit in the duplex. Otto said the Land
Development Code does not allow subdivision of a duplex until it has been completed. Henry asked if it was allowed or not. Otto said it was not allowed by Staff; it required approval
which would be contrary to the ordinance. John Major said he reviewed the uses permitted by right for C-2 and he did not see duplexes. He asked if a variance was given. Otto said that
in the C-2 zone you go to TBR which is the same uses as R-2. Major asked if that made 4,500 square feet the minimum lot size. Otto stated the requirement for an R-2 duplex lot was 6,750
square feet. Major asked the sizes of these lots. Keith Gay, a managing member of KE Family Enterprises, said there was only one lot involved and that was lot 4. Major and Gay discussed.
Gay said they instituted this project quite some time ago and the only purpose for coming forth was that in these economic-challenging times the bank of record, which has since failed,
closed all contracting funds for building at about one-third through the project. He said they have been unsuccessful in getting any financial ventures of any kind to provide funds to
finish so decided that the best option was to sell with the hopes that someone would buy and finish it. Gay said they have people interested in owning one-half and finishing it, and
it does step outside of the standard, but they thought it was worthwhile given that their goal was and always has been to see the project completed. Parks asked about the lot size. Otto
said the lot is 8,207 square feet. Parks confirmed that was lot 4. Gay explained that when the project was launched the intention was to have two cottages on lot 4 facing Solomon Avenue,
and one cottage each on lots 3 and 5 that would face Solomon also, with a road down the middle. He said there were supposed to be in four, one-bedroom cottages, lowdenssity with the
intention being honeymoon suites. Gay said the only thing that got completed were the two on the duplex lot. Parks and Otto discussed the request. Otto emphasized that the initial lot
size met the duplex lot requirement. Major clarified that a person buying one-half of the duplex would have their own lot. Gay agreed. He and Major discussed the firewall separation
of the units. Rob Callahan asked if there was a requirement for a minimum lot size, post-subdivided. Otto said no. Henry Levy moved to approve. Parks told him we were not done. Demery
Bishop asked if it was correct that there was no way to move forward without the subdivision as far as the sale of the individual properties. Otto said he was correct. Bishop asked if
the fire inspection was the only one required prior to a minor subdivision of a duplex. Otto said no, it was all inspections. She said this duplex has passed through fire inspection
but it has not had any final inspections. inspections. She said it has not reached the point where Staff would allow a subdivision because it was not complete. Gay said they cannot get
those inspections because you have to complete the interior. He discussed the HVAC, electrical, plumbing, and insulation. Bishop asked Gay why those inspections would not be completed
prior to asking for the subdivision. Gay said they cannot get the money to do it. He said in some respects this fell into the variance category. He said his goal was to make the property
productive. Gay said it was currently sitting and has been sitting for months without any activity. He said they have tried everything they know how; the economy and the banking industry
will not provide spec production money so the only option was to sell it to someone who would buy it and finish it. He said, optimum, he would rather sell to one individual and have
them buy the whole thing and Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 148 of 168
3 finish it, but he was dealing with the FDIC and they do not have much of a sense of humor, and if he can subdivide it he has a contract for one-half which means that one-half will
move forward. Gay concluded his remarks. Major asked if there should be a variance request. Otto said she was comfortable with just the minor subdivision; if it was granted it was in
effect granting a variance against the ordinance cited in the Staff Report that does not allow subdivision until the units are completed. Major asked if we were okay to grant in effect
variances. Otto said, in her opinion, yes. She said the subdivision was what Gay was seeking; the net effect, if approved, would be a variance from the subdivision regulation. Gay said
whoever buys it and completes it is going to have to follow the same guidelines as KE Family would in order to pass all the final inspections so there was no change in the dynamic; the
only change would be the difference in interior finish. Bishop asked if they approved the minor subdivision would everything still have to be approved. Otto said
any action by Planning Commission and Council would not be a Certificate of Occupancy; it was strictly subdivision of the land. After comments from Gay, Parks asked if Gay would have
to come back when he found a buyer for the other side. Otto said no, this action would subdivide the property. Parks asked if it allowed Gay to package as something that has a minor
subdivision and sell it. Otto said yes. Parks asked for public input. There was none. Parks closed the Hearing. Levy moved to approve. Major seconded the motion. The vote in favor of
approval was unanimous. The motion to approve passed 6-0. This would be heard by City Council on May 12. Chair Monty Parks opened a Public Hearing for a Zoning Variance at 1211 Sixth
Avenue, PIN 4-0011-01-008, Zone R-2. The petitioner was Mr. and Mrs. Kirk Kubista. The request was a setback variance for addition of a porch. Dianne Otto said the variance was needed
because the structure was nonconforming and current ordinance at the time of the application did not allow further encroachment into setbacks. She said the proposal would not go any
further than the existing encroachment of 5-feet but it would be in a different area of the property. Jane Coslick, representative of the applicants, said she was their designer and
a preservationist. She said the back corner of the property was in the variance [i.e. setback] by 5-feet. She said the Kubistas want to add a screened porch on the shady side which would
sort of be in line with the back of the house. She described that there would not be steps. She said it would never be anything but a screened porch. Coslick said it would not take away
from the cottage itself. Marianne Bramble asked if they were planning to put a door there. Coslick said no, they would enter from inside the house; there would be not steps outside.
Parks clarified Coslick’s description and he discussed the location of the porch on the property with her. Coslick said she thought it would be nice and and she did not think the neighbors
would mind. John Major said the current ordinance about expansion for nonconforming areas says when neither of the following circumstances exists: either it will not result in an expansion
of the existing footprint, or no additional encroachment into any setback will be created by the proposed improvement. He said this additional encroachment would not go any further than
the current encroachment but there was additional encroachment. Coslick said that was why they were here, to ask for that. She said all the houses on either side have screened porches;
it was just kind of a porch neighborhood. Otto said that at the Council meeting last Thursday Section 3-020, Continuance of Nonconforming Structures, was adopted on Second Reading with
a new paragraph and despite the change in the ordinance this would still require a variance. She said the new standard allows a nonconforming residentially used structure which is only
nonconforming as a result of a setback encroachment on some portion of the property to be expanded and enlarged beyond its ground footprint without a variance as long as no further encroachments
into any setbacks are to be created. Otto said she consulted with Coslick and proposed that the addition be in an area that did not further encroach into a setback but their preferred
position was where it was depicted on the plan. Major asked which ordinance they were being held to. Otto said Coslick submitted prior to the adoption but the new amendment does not
change that she would require a variance because she was further encroaching into a setback. She described that if the addition was instead in the area on the drawing where the word
“lot” was then it would not require a variance under the current ordinance. Major said under the ordinance they were reviewing it says they cannot Council Packet for May 12, 2011 Prepared
May 6, 2011 jrl/mmb Page 149 of 168
4 review and approve administratively. He asked if that was when Staff could do it. Otto said that was correct. She said under this change Staff can now approve an addition to a nonconforming
that does not impact any setback. Major asked why Staff thought this action would not preserve the scenic value of the area as it relates to historic structures and greenspace. Otto
said the porch was not original to the structure, it does not preserve its original character; it is an addition. Referring to the proposal that Staff made with regards to moving the
porch to the other side, Demery Bishop asked Coslick what was the determent to doing that and, therefore, not having an issue with the setback. Coslick referred to another cottage that
was so close and that the Kubistas wanted to be on the shady side to enjoy the porch because a sunny porch at Tybee Island you really cannot enjoy. She said she tried to talk them into
it but that side was shady. She said it would be attractive and would not be intrusive. Coslick Coslick described that there would be a car parked in front of it and it would look like
it belonged to the house. Henry Levy said the purpose of a side setback was so that if there was a fire you could get a fire truck in and fight the fire. He said this was not a hardship
case. Coslick said they would like a variance and she described the proposal further. Levy asked at what point we start enforcing the ordinance. Levy and Coslick discussed. Levy moved
it be rejected. Parks said he would finish public comment first. Parks asked for public comment. There was none. He closed the Hearing. He repeated Levy’s motion to deny. Major seconded.
Voting in favor of the motion to deny were Bishop, Bramble, Levy, Major, and Tyler Marion. Rob Callahan voted against the motion. The motion to deny passed with a 5-1 vote. City Council
would hear the request on May 12. Chair Monty Parks opened a Public Hearing for a Zoning Variance at 1409 Second Avenue, PIN 4-0007-19-011, Zone R-2. The petitioner was Eric Puljung.
The request was a variance from the Flood Damage Prevention Ordinance for a mechanical unit. Dianne Otto said the proposal was for a variance so that a mechanical unit would not be required
to be elevated as required for change-outs. Otto said the applicant cited reasons for the variance request including aesthetics, cost, and space. She said Puljung was distributing to
the Commissioners an additional handout that she had just received. Otto said the Flood Damage Prevention Ordinance has its own variance standards. John Major asked if we were empowered
to grant variances for FEMA regulations. Otto said the variance procedures are included in our ordinance and we are subject to audit from FEMA and would be required to produce, should
they request, any approved variances. Parks read a portion of the variance procedures. Demery Bishop asked Otto if she had seen the item that was just given to them. Otto said no. Bishop
asked whether this would qualify for compliance with Section 8-180 since it indicates it was a raised platform. Otto said perhaps the applicant could explain what he was showing; she
did not know if he was proposing now to elevate. Puljung identified himself as the owner and said the document he passed out was the shop drawing that represents what a raised platform
would look like with the required ductwork out of the side of the package unit. He said it was an effort to show this was going to take 103-inches of the side yard to accommodate the
ductwork and the new unit which ties back into his variance request for keeping it at the ground to allow easy passage to the backyard. Henry Levy said it was well within the setback.
Otto said mechanical units are allowed in setbacks. Levy said it was not in the setback. Otto said she did not have a survey; she did not know the answer to that. Major clarified with
Puljung that he wanted to replace the unit at grade and not raise it. Puljung said on a package unit the ductwork comes directly out of the side of the unit so to raise it they would
have to have a horizontal, a vertical drop and then a horizontal to tie into the ductwork at the level of the main trunk lines which adds more width. Major asked if it could not be considered
a continuation of a previously existing nonconforming condition. Otto said the standard for replacement of mechanical units requires that a change-out meet FEMA regulations. She said
it was comparable to a change-out of windows; old windows cannot be replaced with windows that do not meet current code. She said when you change something you have to bring it up to
code. Otto said the variance request was Puljung’s avenue to follow if he does not choose to follow those regulations. Major said if he left it on the ground and it was flooded, it would
be his loss and there was no liability to the City. Otto agreed. She showed in the PowerPoint a slide of another package unit that Staff worked with successfully to elevate Council Packet
for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 150 of 168
5 and meet the regulations. Otto asked Puljung about the drawing showing an additional 1-foot of platform that she did not know was necessary. Puljung described it as a perimeter area
around the unit. He said he believed it was related to serviceability if it was raised. Otto said she was not aware of any requirement that there be an additional 12-inch perimeter around
the platform for the unit. Puljung said it was what they [the contractor] proposed and he could see a ledge on the package unit she represented. Otto said that unit took the ductwork
underneath the platform. She said Staff would not require that additional one-foot extension which would diminish the amount of space required. Major and Otto discussed Puljung’s handout
and the package unit shown in the PowerPoint. Levy moved the application be approved. Parks told Levy we were not at that point. Levy told Parks to catch up. Tyler Marion asked how much
space Puljung was losing. Puljung said he has approximately 106-inches of space from the house house to a large hedgerow and what they have here is 103-inches of equipment inclusive
of the 12-inches that we have been talking about so that left 3-inches of clear space so if he takes the 12-inches off the platform that would be 15-inches. He said this was access to
the meter and the propane tank in the back of the house. Marion asked if it was the backyard or side yard. Puljung said the side yard. He used photographs included in the PowerPoint
to describe the locations of the meter, tank, and a shed. Marianne Bramble discussed the area with Puljung. She asked if the platform would take out the pathway or just obstruct the
view. Puljung said it would take out most all of the walkway; there would be 3-inches left of the walkway. Bishop said the proposal would still not bring it into compliance because according
to statute it has to be located so as to prevent water from entering or accumulating within the components during conditions of flooding. Otto said that Puljung was tying into existing
ductwork; we do not require compliance with any portion that is not being changed. She said the portion that is coming down out of the unit to tie into we would accept. Bishop said that
would then make it in compliance with FEMA guidelines and our code. Otto said the intent was to get the unit up. Major asked Puljung, given the configuration that Otto showed with the
ductwork running under the unit rather than on the side or behind it, would he be willing to take a look at whether or not that would preserve enough of the sidewalk and still be in
compliance. Puljung said that his preference was to get it located on the ground so it has a direct shot into the existing ductwork. He said that was going to make it the best for the
way they use the property and as far as tying into the ductwork. Puljung said that was how the system was designed. He said he does not know the cost associated with the unit that was
shown; he knows the unit that he would like to put in was $4,900. He said the additional cost, which he knows does does not pertain to a hardship, of the platform and the exterior ductwork
was another $3,800 so obviously getting it down on the ground was advantageous financially for him. Bishop asked if the diagram Puljung presented tonight was not his intent to remedy
the situation. Puljung said the document shows what the problem is for him. Bishop said it was not a proposal to remedy the problem. Puljung said it was not a proposal to remedy; it
was what the heating and air people responded to him with when they found out the unit had to be raised and that was when they realized it took up too much space to allow access from
front to back of the property. Bishop said on that side. He said it does not prohibit access to the back completely. Puljung said not completely, just to the meter and the propane tank.
Bishop said there would be access to the meter and the propane tank within the parcel of property. Puljung said there would be and it would be difficult to use the shed. Parks called
for public input. There was none. He closed the Hearing. Bishop said based on the rendering presented, even though it is not preferable from the applicant’s perspective, there are means
by which the fix could be made to accommodate the specifications and FEMA guidelines. He said there may be some degree of inconvenience based on traversing in and out of the lot but
it does not completely obstruct the ingress or egress, and it would potentially bring it within the statute and the intent of FEMA and also preservation of what we are about when we
build, alter, or modify an existing structure. Bramble said it should be brought up to code and lifted to meet FEMA. She said everyone has to do that in new and old. She said she cannot
understand why you would want to not have it insured if something happens and the flood insurance would not cover it if you are concerned about cost right now. Puljung said the whole
house was below floodplain so basically if we have the flood issue he is only protecting the unit. He said Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 151 of 168
6 the added cost of raising it versus the loss; he could replace the unit a second time. Levy moved to approve. Rob Callahan seconded the motion. Voting in favor were Callahan and Levy.
Voting against the motion to approve were Bishop, Bramble, Major, and Marion. The motion to approve failed with a 2-4 vote. The item would be heard by City Council on May 12. Chair Monty
Parks opened a Public Hearing for Site Plan at 106 South Campbell Avenue, PIN 4-0003-04-006, Zone C-2. The petitioner was Chuck Vonashek. The request was an addition of a deck to Charly’s
restaurant. Dianne Otto said at the Commissioners’ chairs was a color rendering provided yesterday. She noted that the tree would remain, the proposal was a 16-foot by 18-foot patio
and because it was commercial it did require site plan approval. Rob Callahan asked about the Staff Report stating it was a 16 by 18 patio but the application stating it was a 16 by
16 deck. Otto said when the building permit came in it was 16 by 16 and on the site plan application it was still a 16 by 16, but when the plot plan was submitted then it became a 16
by 18 with the additional 2-feet across the restaurant, not in depth. Otto said she believes it is a 16 by 18; once Vonashek got his surveyor to show how much room he had he chose to
expand it. Henry Levy asked if it encroached into any setbacks. An encroachment of a ramp at grade of 0.2-feet into the front setback was discussed. Parks noted the petitioner was not
present. Otto said he stated that attending the meeting would be difficult as he is working right now. Levy asked if it was considered to be facing Linton Street or South Campbell Avenue.
Otto said South Campbell. Levy asked if there was not a 20-foot setback. Otto said no, it was commercially zoned and it was a 10-foot setback. Levy noted that several of the items on
the plan were proposed. It was clarified that the patio and ramp were added to a 2006 plan. Levy moved it be approved. Parks informed Levy of the order of Public Hearings. Levy told
Parks that he ought to get a copy of Robert’s Rules. Parks said he would be glad to discuss that with him after the meeting. Major asked if we were going by the Site Plan Approval process
that has been in effect. Otto replied that Article 5 has not gone to Council. Major said under the current ordinance a Site Plan Approval is intended to provide the general public, Planning
Commission, Mayor, and Council with information pertinent to how a new development will affect the surrounding area. He said basically it was for information and to get recommendations.
Major said the new ordinance has much stronger language about approvals and denials. He said this seemed like more an education process if there are no variances being requested. Otto
said another intent was the public process where the neighbors will be aware that an outdoor use was now proposed at this property. Major asked if they have been notified or will be.
Otto said the property was posted, it would be published in the newspaper, and notices to the adjacent property owners would go out tomorrow. Levy asked if anyone wanted to bet that
in five years they will want to enclose it with screen or solid walls. Parks said that five years seemed long. Bishop said the item before them was a Site Plan Approval. Parks asked
if they put tables on this and enlarge the seating capacity of the restaurant does that effect parking. Otto said it does. The parking calculations provided in the Staff Report were
discussed. Otto pointed out that on the plat that was provided some of the parking encroached into City right-of-way however it was approved that way at the last Site Plan. After further
review of the parking being sufficient with the addition of the patio, there was not any public comment and the Hearing was closed. A motion to approve was made by Levy. Bishop seconded
the motion. The vote in favor was unanimous. The motion to approve passed 6-0. City Council would consider the Site Plan on May 12. The next item was Article 5 but it was agreed to consider
items 7, 8, and 9 of the agenda and see what time they took before working on Article 5. Chair Monty Parks opened a Public Hearing for a Text Amendment to Section 3-080(A)(1), Off-street
Parking Requirements. The request was made by Commissioner Henry Levy. Dianne Otto said Levy requested and met with her on April 7. She said among several items he proposed were the
next three items on the agenda the first of which was a proposal that: residential off-street parking spaces shall be provided one for each bedroom, office, or den, and one additional.
Otto said the current ordinance requires two off-street parking spaces per unit. Levy Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 152 of 168
7 said he proposed it because we end up with a place with 14 or 15 cars parked out front; this would help to alleviate some of that and if they enforce the ordinances it would probably
alleviate all of it. John Major asked if it was intended to apply to new construction or existing dwellings. Levy said it applied to new construction; the other stuff would be grandfathered.
Major said okay because a lot of Tybee places do not have any parking off-street currently. After Major and Levy discussed, Parks asked if it should be reworded to say on new construction
for residential. Levy said he would accept that. Demery Bishop calculated that a four bedroom house with a den would require six off-street parking spaces. Levy agreed. Bishop asked
what if there was no room. Levy said then the owner needed to get a bigger lot. Bishop said that some lots would not be able to be built on. Levy said certainly they would be able to
build on them; they just would not be able to crowd them. Bishop, Otto, Levy, and Parks discussed parking in setbacks and curbs. Marianne Bramble asked if we all ready have ordinances
for how many parking spaces rental properties have to provide. Otto said no. Bramble asked if that was what Levy was asking. She also asked if this was strictly for rentals. Levy said
it would be any residential property. Otto described a short term rental ordinance that has been proposed that has requirements for rental properties including that in order to get their
business licenses they would have to demonstrate they have adequate parking for the number of sleeping areas. She said it would be Municipal Code, not Land Development Code. Levy asked
if it had passed. Otto said no, there was a workshop on it that was well attended. Major said that while limiting parking and impacting the parking problems was a great idea, he would
really be concerned about the issues that have come up like where there are curbs and making something that was currently developable undevelopable by ordinance. He said there was not
enough information to understand the impact. Bishop said he shared those concerns. He suggested more review of the overall impact on new construction and what issues would be created
for potential builders or owners. He said he had some issues at this juncture; he was not saying it was not something they needed to look at. Bramble suggested combining this with the
Short Term Rental Ordinance. After discussion Levy moved to adopt this Text Amendment. There was not a second to the motion. It was agreed that Staff would communicate the new construction
discussion and the vacation rental parking discussion as input to the proposed Short Term Rental Ordinance to the City Attorney and to City Council via these Minutes. Chair Monty Parks
opened a Public Hearing for Text Amendments to various sections related to setbacks. Dianne Otto said this second request from Commissioner Henry Levy was: No intrusion into any front
or side yard setback of any obstruction including air conditioning units, carports, porches, balconies, storage units, stairs, swimming pools, etcetera. She said the discussion with
Levy was that front and side yard setbacks needed to be open for fighting fires. Otto said she did not attempt to identify the large number of Land Development Code sections that would
be impacted by this proposal. Parks said he tried to look up the number and it was staggering. John Major said there was a time when most of us assumed this was part of our ordinance.
He referred to somebody that had come before the Planning Commission wanting to build a roof over an air conditioning unit and the Commission could not find that units were prohibited.
Major said this addressed what he had thought was on the books. He asked if the code was silent on a unit being allowed in the setback. Otto said there was a section that addressed items
servicing a structure. Various items that are or are not allowed in setbacks were discussed. Levy expressed that nothing should be allowed to obstruct a setback. He then said the question
comes up about trees. Demery Bishop said air conditioning units were not considered obstructions. He referred to a prior setback variance request for an emergency stairwell at a home
that had been damaged by fire. Bishop said something of that nature could have a positive impact and fulfill the intent of the setback for public safety. He said we needed to see what
obstructions they were talking about and how they have an impact. He said there are things that may be allowed to be in the setback that might be of benefit to the property without creating
a public safety hazard. Levy asked if he could think of anything. Parks said balconies. Otto said balconies are not allowed in the setbacks. Bishop gave the example of the external stairwell
that was allowed to be placed at an existing unit in the setback to give ingress/egress in the event of an emergency. Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page
153 of 168
8 He said that would be a normal and reasonable exception to the setback. Levy said if it was new construction you can design it so that a stairwell was not within the setback. Bishop
and Levy discussed. Otto said in response to the numerous variance requests for a second means of egress it was adopted that all plans for new construction require two means of egress.
Bishop confirmed with Otto that those were not in the setbacks. Parks said he would like to see the code sections that this affects. Otto requested that they identify the items. The
list that was developed was: accessory structures, carports, swimming pools, air conditioning units, and patios. Otto noted that they may be cross-referenced in other sections but she
would locate the primary ones. Major recommended they not entertain an ordinance with the word “etcetera” in it. Parks agreed. Levy moved its adoption. Parks said what they were trying
to do was piece by piece figure out what they were adopting. No second was given to Levy’s motion. Tyler Marion moved they hold the discussion until the next meeting. Bishop seconded
the motion. The vote was unanimous. The motion to hold the discussion until the next meeting passed 6-0. Levy asked who was going to research it before the next meeting. Otto said she
would. Major commented that if the purpose was to keep fire lanes open there should be consideration of plantings and trees. He said it would be helpful to have a list of the things
they talked about and then whether they were currently allowed or not allowed. Levy said he did not know what to do about trees. Chair Monty Parks opened a Public Hearing for a Text
Amendment to Section 10-080(D)(7), Design Standards. The request was by Commissioner Henry Levy. Dianne Otto said Levy proposed that at deadennd there be a 60-foot diameter turnaround.
She said when she advised Levy that ordinance requires 80-feet he said it should be 60-feet. Otto said she consulted with the City’s consulting engineer, Downer Davis, and he advised
against this change. Levy pointed out that the turning diameter for most cars does not exceed 50-feet. John Major asked about a fire truck. Levy said that was a different thing. Parks
asked about a garbage truck. After discussion, Demery Bishop asked why it was currently at 80-feet. Otto said it was for service vehicles and emergency vehicles. Bishop asked if 80-feet
was a standard throughout engineering codes dealing with transportation, highway safety, and things of that nature. Otto said it was; the engineer referenced Savannah and Chatham County,
and he specified that was for roads that were not over 150-feet in length. Major said he recalled more than one City Council discussion about subdivision applications where this has
been a big issue. Otto said she also recalled that. She said as we progress through articles of the Land Development Code the Subdivision Regulations will come up and it may be the time
then to address this. Referring to the turnaround area, Levy said to put some plantings in the middle of it. Marianne Bramble asked Levy why he wanted to take it down 20-feet. Levy referenced
that a large vehicle could turn in 60-feet. Parks called for a motion. No motion was made. Levy said we just voted for what exists. Chair Monty Parks asked, given the hour, was there
a motion to delay consideration of an earlier item on the agenda which was a Text Amendment to Article 5 – Procedures for Administration and Enforcement, other than Sections 5-001, 5-002
through 5-008, 5-009, 5-010, 5-030, 5-050, and 5-070 which were previously approved. Dianne Otto said no motion was needed. Chair Monty Parks said the final item was an update on the
Shore Protection Ordinance Review Committee. Parks said they have had two meetings and have determined that they will craft an ordinance. He said they have had the State in to make two
presentations and they are making good progress. Demery Bishop asked if the recommendations that had been made prior to adoption of the current ordinance were being considered. Parks
said they are in the packet and will be part of what is considered. Rob Callahan motioned to adjourn and Demery Bishop seconded the motion. The meeting was adjourned. Council Packet
for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 154 of 168
ApprovedMinutes04052011/jrl SHORE PROTECTION AD HOC COMMITTEE April 5, 2011 Minutes Monty Parks called the meeting to order at 6:00PM Attendees: Monty Parks, Chair, Marianne Bramble,
William Fleetwood, John Major, Lou Off, Joe Richardson, John Wylly, Kathryn Williams, Bill Garbett, Diane Schleicher Absent: Dale Williams (excused), Arnie Seyden Monty Parks gave a
brief introduction to the committee describing the mission of the commission and explanation of member packets. Packets included:
o Directive from city council o Charter o Committee Mission Review old ordinance which is on the books o Ordinance that was proposed in 2008 o State ordinance for shore line protection
o All completed within six (6) meetings or ninety (90) days. Come back to city council with a recommendation Recommendations for reading material that would be beneficial to the committee
o John Major distributed Sec 3-100, Beach, Dunes or Vegetation Disturbance. End of each month, after two meetings, Monty would like to make a progress report to city council. Monty introduced
Brad Gane and Karl Burgess, Habitat Component Division, GADNR. Karl gave a presentation (attached) regarding the Shore Protection Act including examples of some development projects
on the beach. These examples are not only to include Tybee Island but other locations. Explained Shore Protection Act of 1979, Slide 1 Dynamic Dune Field, Slide 2 Shore Jurisdiction,
Slide 3 o Need a copy of the Charter to show where the DNR jurisdiction begins and ends. o Anything pre-1979 marks protection line. If existing house is demolished and replaced the new
house does not mark the protection line. Permitting Issuing Authority of the Shore Protection Act, Slide 4 Types of SPA Projects, Slide 5 o Components Building and land alterations
Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 155 of 168
Minimum of 1/3 jurisdiction area must be restored or retained in a natural state. Landward of any existing sand dunes. Our ordinance states 10 feet away from the sand dunes where
SPA states “when feasible the proposed project has to be on the landward of any existing sand dunes”. Meet hurricane standards o Bill Garbett stated that the SPA states you must save
a minimum of 30% of property. He further asked Karl if Tybee’s dunes are artificial due to sand fencing. He responded that ours are more natural than artificial. o John Major asked if
there is funding available for crossovers. Brad stated there was none. o Brad feels a community should have their own Shore Protection Ordinance. o Maryann Bramble asked, what would
happen if Tybee was hit with major storm? Where would the DNR Shore Protection Act start measuring the shore? That would be stipulated by when the house was built. Prior to 1979, it
would go in the same footprint as the previous dwelling. Other than that, it would be determined by a 20’ tree. Public Interest Test, Slide 6 o When evaluating a project need to make
sure that it is in the public’s interest as it is adjacent to public land Considerations Proposed project does not unreasonably alters the sand sharing system Proposed project does
not unreasonably alter or interfere with marine life or wildlife Public’s enjoyment or access to the beach. Application Process of the SPA, Slide 7 o Laundry list on “how to apply” for
a permit Examples of SPA Projects, Slides 8 and 9 o DNR responsibility Sets the jurisdiction line Sets seaward boundary Mark landward portion of the dune, IF it is in their jurisdiction
St Simons Island, Slide 10 o Many components with one request o Shore Assistance Act original name 1979 and was amended in 1983 hence Shore Protection Act. o Limited development opportunities
on our coast. o Dune paths vs. crossovers. DNR feels that historical dune paths can be maintained but crossovers would need permits. o Kathryn Williams, should we continue to build crossovers
rather than paths? Karl said that is really depends but DNR agrees as crossovers protect the dunes. Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 156 of 168
ApprovedMinutes04052011/jrl Discussion: Lou Off There are a limited number of lots left on the beach. As a commission, we should notify everyone that has a building lot on what the commission
is doing. Monty stated that he plans to present that as a recommendation to city council at the April meeting. Bill Garbett stated that if an ordinance is proposed we should definitely
do this. Kathryn Williams feels that every piece of property along the beachfront should be included in the notification. Lou would like to add to his recommendation, time that the DNR
and the rep of the city, could be available to go to the buildable lots to determine the various lines we are talking about. Kathryn Williams feels that the SPA affects everyone on this
island. She feels that we need to get some preliminary information under our belts prior to opening the meeting to the public. Mariann Bramble agrees with Kathryn as it affects her even
though she lives three blocks off the beach. John Major asked if the DNR would develop an ordinance as an example. Brad said they would make themselves available but would not do a model
ordinance for this ordinance. Kathryn Williams suggested that notification of our meetings be publicized on Channel 7 as well as with the media. Jan LeViner responded that notification
has been done with SMN as well as in city hall. RECAP Added 3-100 to the packets Added charter to the packets Recommendation to perform an inventory of all property owners. Notification
of meetings and updates could be posted on the water bill. The problem area would be underdeveloped property owners as they do not get a water bill. Kathryn Williams asked how we are
going to structure further meetings. Provide an email address to the public for their concerns. Jan will ask Michael Bodine to post information on the web site for questions for the
commission. Our next meeting everyone should review the packet. Brad Gane and Karl Burgess will be asked to come back to our meetings as a consultant. Brad suggested that we invite Sonny
Emmert. Anyone on last review that should be member of this commission. John Major asked Jan LeViner to make copies of certain sections of the Master Plan, Tybee Island for next meeting.
MOTION Lou Off made a motion to adjourn. Second by John Major. All in favor. Monty thanked everyone for their participation. Next meeting April 19, 2011, 6:00PM. Meeting adjourned. Council
Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 157 of 168
Draftminutes/04192011/jrl SHORE PROTECTION AD HOC COMMITTEE April 19, 2011 Minutes Monty Parks called the meeting to order at 6:00PM Attendees: Monty Parks, Chair, Marianne Bramble,
Rusty Fleetwood, John Major, Lou Off, Joe Richardson, John Wylly, Kathryn Williams, Bill Garbett, Diane Schleicher Absent: Dale Williams, Arnie Seyden Monty Parks called the meeting
to order at 6:00PM. I. John Wylly made a motion to approve the April 5, 2011 with corrections. Lou Off seconded. The vote was unanimous. II. Discussion of handouts from GaDNR a. Sonny
Emmett, Coastal Resources Div, GaDNR was introduced. Mr. Emmett explained the GaDNR would provide a model Shore Protection Ordinance. Mr. Garbett would like the commission to review
Ordinance 23-2011. III. Discussion of former Tybee ordinance handout a. Current Shore Protection Act, January 10, 2010 b. State Shore Protection Act c. Proposed Shore Protection Act,
11-2008, that was not adopted d. Current Beach and Dune Mr. Garbett and Ms. Williams stated that the city council made slight changes to 3-100. Bill Garbett explained that there was
clarification added to include the city had local authority and would permit anything except for the coastal dune system, i.e., crossovers. Council Packet for May 12, 2011 Prepared May
6, 2011 jrl/mmb Page 158 of 168
Draftminutes/04192011/jrl View points on whether we should have our own Shore Protection Ordinance. DISCUSSION POINTS: Do we want to be the permitting authority? o Rusty Fleetwood asked
if Tybee wants to be a permitting authority. The state would still have permitting authority over the city. o John Major stated that he understands GaDNR encouraged us to have our own
ordinance. Does the current ordinance provide Tybee protection? o Diane Schleicher stated we now have changed the ordinance that was adopted by the council in which conditions were added
for special review for non-city projects. Are state grants for construction of boardwalks, stabilization, re-nourishment, and beach restoration available under current state ordinance?
o John Major asked clarification from Sonny Emmert regarding permitting. Sonny explained there are two things: permit issuing authority and ordinance. Permit issuing authority as approved
by the GaDNR Board. You would have to have something in place stronger or a Shore Protection Protection Act and then go through a process with the state to get approval. At that point
the city could become a permit issuing authority. If the local unit of government adopts an ordinance stricter than the Shore Protection Act, the GaDNR will take their recommendation.
He further stated that there have not been any grants approved to his knowledge. We can have a stricter ordinance without being a permitting authority. o This was confirmed by Sonny.
If Tybee denies a building permit, the applicant could not go to DNR and ask for a permit. You must have approval from the city prior to going to the state. Council Packet for May 12,
2011 Prepared May 6, 2011 jrl/mmb Page 159 of 168
Draftminutes/04192011/jrl City’s Ordinance supersedes state ordinance. o The commission will recommend to the city council that we do not want to be a permitting authority. Commission
will recommend to the city council that we do not recommend Tybee becoming a permitting authority. o KathrynWilliams feels we should have our own ordinance. It needs to be twofold, (1)
protecting our sand sharing system and (2) to protect homeowners who do not want their home engulfed in a sand dune. o Lou Off posed the question to the commission, “do we want our own
ordinance?” He feels we need to have an ordinance. He suggested that we take the “line” set by GaDNR, which is the toe of the dune for the entire island, that being the line which is
called the inside toe of the dune is the line plus 10’, would be a no build line unless the owner was granted a variance. The city still needs an ordinance to fill in the “holes” in
the GaDNR ordinance. Are there an existing lawsuits based on Shore Protection Act? o Diane Schleicher will check and let commission know. Monty reminded the commission we are not tasked
to craft a new ordinance but come back with recommendations. Erosion vs. stable dunes o Kathryn Williams suggested we needappropriate wording for each. Site plan review vs. variance
process. John Major made a motion that the commission move towards shaping our own ordinance. Rusty Fleetwood seconded. The vote was unanimous. Meeting adjourned. Council Packet for
May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 160 of 168
Approved: February 16, 2011 Page 1 of 3 Better Hometown Board of Directors Meeting Minutes January 19, 2011 Directors Present: Cullen Chambers, Stephen Palmer, Shirley Sessions, Dick
Smith, Peggy Stone, Patricia Miller Wann Directors Absent: Judy Malins, Monty Parks, John Yarbrough Call to Order: The meeting was called to order at 6:11pm by Cullen Chambers. Welcome
Chantel welcomed everyone. Approval of Minutes Patricia commented that she did not make the comment regarding Riverview being a not for profit and requested it be stricken from the November
17, 2010 minutes. Dick made a motion to approve the November 17, 2010 Better Hometown Board of Directors meeting minutes with the requested correction. Peggy seconded the motion. The
vote passed unanimously. Peggy made the motion to approve the December 15, 2010 Better Hometown Board of Directors meeting minutes. Dick seconded the motion. Chantel confirmed Judy emailed
her approval. The vote passed unanimously. Committee Work Plans/Updates Design Trash/Recycling Containers: Chantel has quotes from Victor Stanley for 24 gallon (½ trash & ½ recycling).
Victor Stanley is the company used by Savannah. Chantel has written a DNR-Coastal Incentive Grant for funding to help with litter awareness and containment. Chantel said at least six
more containers are needed. Cullen said the Historical Society will commit to two contingent upon money being raised for the other four. Economic Restructuring Chantel gave an update
about the Locals Appreciation Card. Thirty four people have obtained cards thus far. Most of them read about it on the back of the water bill. The majority are long time residents and
comments are that the program has been a long time coming. A couple more businesses have inquired about it. Chantel will update the list as more businesses participate. Stephen and Chantel
reported that the Season Preparation business meeting was attended by 30+ people. Stephen made sure we had the meeting in January in order to be prepared for the season. There was good
conversation about parking, litter and aesthetics. Memorial Park and Orange Crush were also discussed. Sergeant Heckman was there to let the businesses know about police services. Stephen
said that Chantel did a great job. Chantel thanked Judy for making the food for the meeting. Chantel is trying to set up another meeting with SBAC, Savannah Bank and Accountants on Tybee
for mid-February. Organization Thus far, Chantel only knows of one person, which is Judy; that has submitted for the available 2011 Board Appointments. The Council will consider the
applications at their February 10 meeting. Dick said that the Savannah Bank wants to be more involved with BHT. Chantel and Brooke are having lunch soon. Council Packet for May 12, 2011
Prepared May 6, 2011 jrl/mmb Page 161 of 168
Approved: February 16, 2011 Page 2 of 3 Promotions Stephen presented pictures of the wall along Tybrisa in order to progress the project of the Tybrisa Wall Art. Stephen would like to
do something that is changeable because the wall is textured and pieces could be sponsored and could feature different artists. Island Villa Developers Inc. owns the wall. They have
a PO Box in Savannah according to Stephen. Cullen said the first step is get permission from the owners. Ideally, he would like the design committee to be active in the project. His
major concern is vandalism and maintenance. He asked if there is a vine or plant that could grow over the wall to enhance. Chantel said that it would be beautiful in spring and summer
but may become unattractive in the winter. Cullen said planters would be a liability unless they were placed and secured in safe places. Patricia said she would contact her contacts
in Colquitt, which is Georgia’s Mural City, and then the board would put an official letter together for the the owners. Stephen said Tybee for the Holidays was awesome! Chantel said
that the BHT application to Tourism for ad assistance with Tybee for the Holidays and Third Thursdays on Tybee were tabled. Cullen said our request was the last to be considered. Chantel
was excused during that portion of the TITC ad meeting because she submitted the requests. They are only distributing $20,000. Pirate Fest and Mardi Gras got the lion’s share and there
was a lot of dissent as to whether TTT met their criteria for funding. Some thought that not enough people from out of town were attending and Cullen said that we have data refuting
that. Cullen said that he knew people who were staying in Savannah that came out and the TITC ad members said that the TITC main focus is to put heads in beds. Cullen said that our focus
with economic development is to put feet on the street. The TITC ad committee said if it is that good then the City should spend its part of the Hotel /Motel tax on it. Cullen discussed
that those dollars are spent on beach nourishment, life guards, etc. The TITC ad meeting attendees said it is out of their mission range and they tabled the requests until their next
meeting. They want to refine Tybee for the Holidays and consolidate more activities into one weekend. There is less support for TTT. Cullen said they want to assist in all aspects for
Tybee for the Holidays. Cullen said we need to get beyond the point of whether the City is doing this or that and make sure we are rowing in the same direction. He said it was disappointing
that there were such little dollars left in their line item, but any assistance will be helpful. Chantel said that we do have a little money left in the BHT budget. They do not want
to support TTT in peak season, only in shoulder season. Chantel said that she and Lindsey worked together very well for Tybee for the Holidays. She said the TITC wants to have more input
with the design so that there is continuity and consistency in the design of all events of which they provide assistance. Cullen said he has been on board with condensing Tybee for the
Holidays down to a single weekend. Stephen said we did have many activities in one weekend, with the exception of the Realtor Holiday Tour of Homes being cancelled. Stephen said he understood
that we had website issues and he & Chantel made a Facebook page until the website went live. Cullen said that we need to better communicate when the site is ready and some of the other
things were outside BHT’s realm. Chantel said Tybee for the Holidays is an umbrella for holiday activities throughout the month. Cullen said he thought it was much better this year.
He said he is an avid supporter of TTT and he does not have the influence to sway the Tourism Council to change their minds. Chantel said that there needs to be more of a partnership
with the Tourism Council. Shirley asked if there was a plan to make that happen and suggested someone from the TITC board attend the BHT Board meetings. Chantel stated that Lindsay came
to one meeting. Cullen said said he sits on both boards. Shirley and he discussed having the person who is least supportive on the Tourism Council attend BHT Board meetings. Chantel
presented the responses of the Holiday Parking Survey which she sent out to businesses three times throughout the month. There was not a huge response and the Council Packet for May
12, 2011 Prepared May 6, 2011 jrl/mmb Page 162 of 168
Approved: February 16, 2011 Page 3 of 3 responses were as follows: 81.8% respondents were business owners; 27.3% respondents were from the South end of the business corridor, 18.2% were
from the mid section of the corridor, 54.5% were from the North end of the corridor; 54.5% said their sales are impacted due to free parking during the holiday season; 66.7% of those
that said sales were impacted said there sales increased 25% in 2006, 2007, 2008 and 2009; 36.4% said their business would be negatively impacted without free holiday parking, 18.2%
said somewhat, 45.5% said not really; 72.7% felt free parking should be offered during the holiday season and seven wrote responses. Cullen said she did an excellent job on the survey.
Chantel said Survey Monkey is a wonderful resource and is free with certain limitations. Cullen and Shirley asked if the information would be made available to Council and the public.
Shirley said when results like the ones provided gives cause to pause. Savannah did not offer free meter parking this season, but free parking was available at garages. Council may have
to fine tune holiday parking and only offer limited free parking, which loses the City revenue while more services are being demanded. The board and Chantel expressed their understanding
that the city budget is extremely tight. New Business: Cullen reported that he would like to step down as Chairman. We made the cut right under wire to receive the BHT designation. He
is a Preservationist and finally has a full complement on Board Members on the Historic Preservation Board. He says he needs the time to focus on that, but does want to stay on the BHT
Board. He feels that other members of the Board who are more visionary will step up and provide more leadership to help move BHT to the next level. He commended Dick Smith for keeping
BHT alive. He took the Chairman position as a part time initially. Chantel said that without Cullen’s support and leadership we would not be where we are. Cullen commented that this
is a real opportunity for Tybee, as he has never seen such progress bridging the gap between government and business. He hopes that the City will continue to fund this program. The Mom
& Pop stores feel represented now. He acknowledged that the City is having financial difficulties. Shirley said that she would like specific examples from the people who are complaining
about how the City has not supported BHT. Shirley said that she does not see the ongoing reporting from Tourism that BHT does regularly and does so well. Chantel said she could include
the information she provides in the monthly reports to DCA in a report to the Council. Chantel said that the BHT program spending has been very fiscally conservative and has been successful
in raising money for work plan specific projects. Shirley said that maybe she could get together with Chantel to talk about what information would be good to give to the Council. Stephen
gave the board an update about the nursing home. The nursing home would love to be in both the Mardi Gras and the Irish Heritage Parades. He has the trolley on board. He would like a
banner to put on the trolley. Cullen and Dick said that they would contribute money. Patricia discussed the bike accident today and the need for bike riders to obey traffic. Chantel
updated the board that the police department is doing a helmet fitting on January 25 and the bike rental companies have been invited. Adjourn Patricia made the motion to adjourn the
meeting at 7:15pm. Dick seconded the motion. The vote passed unanimously. Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 163 of 168
Public Safety Committee Minutes March 24, 2011 Present: City Council: Wanda Doyle. Frank Schuman, Shirley Sessions City Manager Diane Schleicher, Chief Bryson TIPD, Chief Sasser TIFD,
Joe Wilson DPW, Captain Jonathan Hagan TIPD, Lt Moseley TIPD, Detective Heckman TIPD Approval of February 24, 2011 minutes – Unanimous New Business: l Stop Signs on 2nd Avenue at 7th
and 13th Streets Chief Bryson – Traffic Speed Survey was conducted in these areas (copy on file) no serious violations. Wanda Doyle-Who is recommending taking down Stop Signs? Diane
Schleicher-Recommended by Bike Committee so bicyclist will not have frequent stops. Diane Schleicher – There are more stop signs on Second than any other street and this being the bike
path the committee took a hard look at the path and made this recommendation Frank Schuman – Just as many if not more stop signs on Lovell Bill Garbett – There should be some type of
protocol for installing and removing traffic signs. Shirley Sessions-There should be a procedure for traffic signs like the one used for speed bumps. Frank Schuman – Since the Police
Department had to borrow a traffic speed device to produce the traffic survey I would like to see the Tybee PD purchase one. Diane Schleicher-The new fees added to court fines may be
used for the purchase of a traffic speed device. Captain Hagan -The traffic speed device may not qualify, a solar powered machine is approximately $7,000.00 Frank Schuman – Place traffic
speed device on Butler Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 164 of 168
Chief Bryson – Traffic Speed Device may be placed on the roadway upon entering the Island. Shirley Session – Motion to leave Stop Signs in place. Frank Schuman – 2nd Wanda Doyle – Yes
ll Special Events Permit: Diane Schleicher-Presented a review of the Special Events Application with the changes marked in red: (Copy on file) Diane Schleicher – Barricaded Streets will
be coordinated between the Police and Public Works Departments. If there is an opening in the barricades do not put up signs to let pedestrians go through since this would encourage
jay walking. Remove the rope line on the North side of Tybrisia Street barricades only, barricades and rope on the South side of the Street. Chief Bryson – The merchants on Tybrisia
support the barricades for parades, there was a god meeting held earlier today with the merchants. Joe –Wilson – Take rope down on both sides of Tybrisia Street. Diane Schleicher-Use
both Barricades and continuous rope line on the South side of Tybrisia Street Chief Bryson -Agree Shirley Shirley Sessions – Will the barricades and Ropes create any safety concerns?
Chief Bryson – No Chief Sasser -No Frank Schuman – Motion to take Special Events Application changes to City Council. Shirley Session – 2nd Wanda Doyle – Yes Old Business: Council Packet
for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 165 of 168
l-Beach Bum Parade-Review Current Estimated City Costs (Police Coverage & Location & DPW Costs including Barricade Locations (and City Grant and Waived City Fees: Wanda Doyle – Diane
Schleicher, Jack Boylston met earlier to discuss the details: (Copy on file) Wanda Doyle-There must be a way to keep the parade moving, not let the floats stop. There was a suggestion
to have Police Officers wear rain gear and drive the Arctic cats (4 Wheelers) alongside the floats in order to keep the parade moving. Chief Bryson – It is not the job of the Police
Department to move a parade along but to provide public safety not to move floats. Chief Bryson – Review of Police Department Officer Locations, Shifts and Street Closures: (copy on
file) Lt. Moseley – Discussion of Patrol Tactics, which will include stationary, walking and moving vehicles, refer to attachment giving the locations, shift times, number of officers
etc. Chief Bryson – Have strong Police Department presence well in advance of the start time of the parade. parade. Jack Boylston – We are trying to educate the public about safety concerns
with the parade. There should be Police Officers riding in four wheelers alongside the floats. Captain Hagan -The water will ruin equipment such as the radios. Chief Bryson – There will
be an additional 18 officers for 4 hours. Wanda Doyle – What authority does the Sheriff’s Department have? Chief Bryson – County wide authority. Chief Sasser – The CERT Volunteers can
be used to inspect the floats prior to the parade, if problems are found they could notify a Police Officer. Jack Boylston – There will be two people at the gate to inspect all of the
floats. Jack Boylston – We will try to control the hoses run out onto the streets? Shirley Sessions-How do you handle it? Wanda Doyle – Place all of the rules of the parade in the registration
form Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 166 of 168
Jack Boylston – The registration procedures are being advertised, there will be no day of event registration. Joe Wilson – There will be barricades placed on Butler Avenue from the Sugar
Shack to Tybrisia Street approximately 50 feet apart with no rope. Jack Boylston – OK Diane Schleicher-Barricades will also be used to close certain streets as determined by herself
and Chief Bryson. Wanda Doyle – is this cost effective? Jack Boylston – OK, Thank Everyone it is good to be pro-active. ll-Review Proposal for a Tybee Island Police Department Student
Internship Program with Armstrong, Savannah State and South University Chief Bryson – Good feedback, could be a year round program, one person from each school only schools that offer
4 year degrees are eligible. Diane Schleicher – Do we need an agreement? Chief Bryson – Already exists Shirley Sessions – No authority to give tickets, no PD uniform? Chief Bryson –
Correct, to be used as observers only Wanda Doyle – What is the next step? Joe Wilson – Good idea Wanda Wanda Doyle – Form a file for review by Diane Schleicher Shirley Sessions – If
this does not work out we can end the program Wanda Doyle – Write job description and who they report to To be presented at next Council Meeting. lll Sidewalk /Path on 18th Street for
Public Safety: Wanda Doyle – Go with the sidewalk and not lose any parking spaces instead of removing the 6 parking spaces on one side of the road and making a walkwaay Shirley Sessions
– Property owners would lose parking if a path was made on one side of the road. Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 167 of 168
Diane Schleicher – Safety issue, a sidewalk could be paid for over a period of time no parking spaces would be lost. If a walk way was made on one side of the road 6 parking spaces would
be lost, by keeping these spaces they could help pay for the cost of the sidewalk over a period of time. Joe Wilson – Sidewalk safer way to go. Wanda Doyle -Sidewalk safer way to go
no motion needed, further discussion at budget hearings JB 3-28-11 Council Packet for May 12, 2011 Prepared May 6, 2011 jrl/mmb Page 168 of 168
Draft Minutes4. 28.2011jrl Page 1 of 5 20110428 Draft Minutes Mayor Jason Buelterman called the Consent Agenda Meeting to order at 6:30pm
on Thursday, April 28, 2011. Council members present were Mayor pro tem Shirley Sessions, Wanda Doyle, Bill Garbett, Frank Schuman, Sr., Kathryn Williams, and Paul Wolff. Also present
were City Manager Diane Schleicher, Dana Braun, Callaway, Braun, Riddle & Hughes, P.C, Zoning Specialist Dianne Otto and Clerk of Council Vivian Woods. Mayor Buelterman listed the following
items on the Consent Agenda: 4/14/2011 City Council Minutes Request for out of state travel for Finance Director, Mary Hogan to attend accounting conference in Charleston, S.C., Line
item# 100-15-52-3500 Special Event Application: Lights on for Tybee-Tybee Island Better Hometown; December 2, 6:30pm along Tybrisa and at Tybrisa/Strand Roundabout. o Ms. Williams asked
if the swag light would be fixed by the holidays if not the City doesn’t need to waste the manpower to hang them. Ms. Schleicher will ask Joe Joe Wilson, DPW, to check his budget to
insure there are monies available. If not, it will be discussed at the May 5, 2011 budget workshop. Grants-In-Aid Services Agreement: Rape Crisis Center of the Coast Empire, Inc.; $500/year,
Line item# 100-3210-57-2005 o Ms. Sessions asked Ms. Schleicher is Tybee had the same type of agreement with Safe Shelters for domestic violence? Ms. Schleicher said she was not aware
of any agreement but would research the question. Community Service Agreement: Georgia Department of Corrections Municipal Code Corporation Agreement: Muniscan-Conversion of Documents
consisting of approximately 50 minute books/11,000 images 1925-1992-Image Output: 2 DVD sets of media, Laser fiche plus CD, $3,800 Line item# 1130-52-3930. Pending Bubba Hughes approval.
o Ms. Williams asked Vivian Woods how the minute books would be transported for this process. Ms. Woods said that the company would come to the door and pick them up and return them
in the same manner. There would be no shipping charges charges involved but we would pay $15.00 per box. Ms. Doyle wanted to discuss the various city committee guidelines. She wanted
to insure all committees provide City Council with their policies, procedures and responsibilities. Mayor Buelterman said he would take on the responsibility of outlining what the charge
of each committee would be. He would then forward to City Council for their review and recommendations. Ms. Doyle asked, as chairperson of a committee, if it his/her responsibility to
guide the process of an agenda or if it come from Ms. Schleicher? Ms. Schleicher said her process was to review the past agenda to insure items that are in process and have not been
resolved be carried forward as old business. The new business items, which are generated by the chairperson, public and staff, would be added to the agenda at that time. Mr. Wolff would
like Ms. Schleicher to continue to do the agenda. He also agreed that they need to have a list of roles each committee plays in the City. Where there are overlapping issues, the committees
involved should make recommendations to Council for their review. Mr. Garbett is happy that communication has improved in as much as minutes are being forwarded to Council for Council
Packet for May 12, 2011 Prepared May 11, 2011 jrl/mmb Page 4.1 of 168
Draft Minutes4. 28.2011jrl Page 2 of 5 information purposes. Ms. Williams is also happy with the communication between committees and Council. Receiving the minutes in a timely manner
has assisted in keeping Council aware of what each committee is doing. Ms. Doyle asked Mayor Buelterman to bring back to Council the policies, procedures and responsibilities of each
committee for their review by the following Friday. Mayor Buelterman adjourned the Consent Agenda Mayor Buelterman called the regular meeting of the City Council to order at 7:00pm.
Those present at the consent agenda meeting also attended the regular meeting. Julia Pierce gave the invocation and everyone recited the Pledge of Allegiance to the Flag. Mr. Wolff publically
apologized for any misunderstanding with the YMCA staff and members regarding the energy usage at the YMCA. He is not criticizing the staff or members and he looks forward to building
a strong partnership with the YMCA to work with the City in conserving energy. He was informed that in some of the mechanical systems had been repaired sooner than they were, that the
heat pump in the gym was fixed in January when in fact it wasn’t fixed properly until the middle of March. He looks forward to working with the YMCA and the Board to build a partnership
to help save electricity and energy. Mayor Buelterman reiterated that the City of Tybee and YMCA have a great relationship and he looks forward to great partnership in the future. Mr.
Wolff further stated that he has spoken to Joel Smoker and staff and asked that if any issues arise in the future to please contact him directly so he can get involved. He wants to keep
all lines of communication open. The following department heads gave quarterly reports: Chief Skip Sasser -Fire Department Mayor Buelterman asked Chief Sasser to request a representative
from GA Power attend the next council meeting to address our issues concerning safety. Ms. Williams asked Dana Braun to check with Bubba Hughes about regulations with the Public Service
Commission on response time for utilities. Chief Robert Bryson – Police Department Mr. Wolff commended Chief Bryson for his positive leadership since his appointment as Chief of Police.
Woody Hemphill – River’s End Campground Citizens to Be Heard: Rene Derosset, President, Tybee Arts Association. They will have a summer production of The Wizard of Oz. She invited the
members of the City County to attend their fund raiser, May 14, 2011 when they will be producing “Murder at the Driftwood Saloon”. Tickets are $25.00. The most money they have ever raised
was with the Alice in Wonderland production in 2005. At that time she asked the City of Tybee and the YMCA to assist in producing the play and would once again ask for the City of Tybee
and YMCA to assist in this production. She is coordinating use of the YMCA gym for the production in July 22, 23, and 24 and the following weekend July 29, 30 and 31. The last skate
night is July 15 and they would start building the set. She further asked council for a waiver of the rental fee. Mayor Buelterman asked Ms. Schleicher if we have ever waived the fee
previously. She stated that the city would require a deposit which would be refunded after the production as long as there were no damages to the YMCA. Bill Garbett Council Packet for
May 12, 2011 Prepared May 11, 2011 jrl/mmb Page 4.2 of 168
Draft Minutes4. 28.2011jrl Page 3 of 5 asked if this was in the budget proposals they received. Ms. Schleicher said they were not and Mr. Garbett asked Ms. Derosset to include in their
current proposal. Ms. Derosset asked Council for permission to bring a horse to be used in the production. Mayor Buelterman said it would be brought up at the next council meeting. Debbie
Kearney, Coordinator of the Annual Sea Kayak Race announced that the 13th Annual Tybee Island Sea Kayak Races will take place Saturday June 4, 2011 at A-J’s Dockside. They will have
three races. They will also be giving away a kayak this year. If anyone would like to be a sponsor, they should let her know. This will benefit the Tybee Island Marine Science Center.
More information is available at tybeekayakrace.org. She also reminded everyone of the Turtle Trot on Saturday, April 30, 2011, registration beginning at 7:30AM and the race begins at
8:30AM. They will also do a turtle release (4 turtles) around 10:00AM. Rosemary Lacey complimented Chief Sasser and the Tybee Island Fire Department on a job well done with the fire
on 18th Street. She is also concerned about the response time of Georgia Power and would like to know what can be done regarding getting a truck on Tybee permanently. Consideration of
Approval of Consent Agenda Paul Wolff moved to approve the Consent Agenda, Shirley Sessions seconded. The vote was unanimous. Public Hearings –Zoning Packet Separate Private Parking
Lot Application: Marianne Bramble – 215 Lovell Avenue, Zone R-2. Wanda Doyle asked Maryanne Bramble to confirm the amount of parking spaces, 15. She further explained that the parking
spaces would be out of the city row also. Mr. Wolff asked if the parking spaces were measured out and in conformance with the ordinance. Diane Otto stated that she had scaled the submittal
and would like to discuss some of the spaces. Widths on spaces 2 does not meet the City’s standard, double stacked – three wide on the north side of the property, the width between the
side of the house and property line is 26.9 ft and the City requires 9ft width for standard parking space, i.e., 27 ft. The cars would be right up to the house. Space 7 is not specified
as compact, if approved it would need to be designated as such. Space 7 and 8 are both 15.5ft in length and 16ft is required for compact. Ms. Bramble said that her intention was to only
allow compact cars in these spaces. Ms. Otto had further comments: Space 9, depth of 12.5ft and compact needs to be 16ft. Mayor Buelterman confirmed all measurements with Ms. Otto. Mr.
Garbett feels that she has not met the requirements to bring this issue to Council. Drawings need to be scaled and done professionally. He would prefer to table this and have Ms. Bramble
bring it back when done professionally. Ms. Sessions asked if Ms. Otto would be open to Ms. Bramble bring the drawings to her and do them to scale. Ms. Otto confirmed she would be open
to that suggestion. Paul Wolff moved to approve subject to zoning staff recommendations. Frank Schuman seconded. The vote was five (5) for and one (1) opposed being Bill Garbett. Council
Packet for May 12, 2011 Prepared May 11, 2011 jrl/mmb Page 4.3 of 168
Draft Minutes4. 28.2011jrl Page 4 of 5 Private Parking Lot Application: Joyce Prescott – 214 Second Avenue, Zone R-2. Mayor Buelterman asked Ms. Otto if there were any issues with this
application. Ms. Otto stated that she did not as the drawing was done professionally. Wanda Doyle moved to approve, Bill Garbett seconded. The vote was unanimous. Mayor Buelterman asked
Council members if anyone had questions pertaining to the Short Term Work Program. Ms. Williams asked Ms. Schleicher is there were any items that Council should direct their attention.
Ms. Schleicher stated that due to her work schedule she has not had time to address the program. She is waiting for Ethan Imhoff, Zoning Manager, to join staff so they can address it
together. City Managers Report Items to be removed as they are completed Item #4 – Cremation Wall has been installed. a) Mayor Buelterman commended Ms. Schleicher regarding the Cremation
Wall looking very good. Item #23 – Mobi-mat has been installed a) Mr. Wolff asked if there is a policy in place informing Ocean Rescue/Beach Rescue not to drive their four-wheelers on
Mobi-mats as there would be disciplinary action. Ms. Schleicher responded yes there was a policy in place and it is being dealt with rather harshly. b) Item #24 – Beach signs are faded
and need to be replaced. Suggestion to make sings a different color and possibly pictures. 1. Ms. Williams asked if there was money in the budget to replace the faded signs. Ms. Doyle
said that it was discussed at the Public Safety Committee Meeting and it would be discussed during the budget process. Hopefully is would be considered as one of the capital improvement
plans. The new signs would be in color and more readable with a white background and colored letters. They will bring their suggestions to Council for recommendations. c) Item #25 –
Change responsibility to Mayor Buelterman and Shirley Sessions d) Add disputing results of the census to the Action Item List. Jason Buelterman feels they missed residents when doing
census. 1. Mayor Buelterman and Ms. Schleicher are to meet with our representatives to discuss the census. Proposed Office Space Arrangement. Ms. Doyle feels more time is needed to make
a determination. Paul Wolff moved to go into executive session to discuss personnel, litigation and real estate acquisition, Frank Schuman seconded. The vote was unanimous. Mayor Buelterman
reconvened the regular meeting. Council Packet for May 12, 2011 Prepared May 11, 2011 jrl/mmb Page 4.4 of 168
Draft Minutes4. 28.2011jrl Page 5 of 5 Kathryn Williams made a motion to terminate Vivian Woods, the Clerk of Council, due to performance issues. The motion was seconded by Bill Garbett.
Voting in favor of the motion were Shirley Sessions, Bill Garbett, Paul Wolff, Kathryn Williams and Frank Schuman. Wanda Doyle was not present for the vote as she had left the meeting
during the executive session. Paul Wolff made a motion to adjourn which passed unanimously and meeting immediately adjourned at 10:30 p.m. THE VISION OF THE CITY OF TYBEE ISLAND “is
to make Tybee Island the premier beach community in which to live, work, and play.” THE MISSION OF THE CITY OF TYBEE ISLAND “is to provide a safe, secure and sustainable environment
by delivering superior services through responsible planning, preservation of our natural and historic resources, and partnership with our community to ensure economic opportunity, a
vibrant quality of life, and a thriving future.” Council Packet for May 12, 2011 Prepared May 11, 2011 jrl/mmb Page 4.5 of 168
Draft Minutes prepared 05/09/2011jrl 20110505 City Draft Minutes Mayor Buelterman called the special meeting of the City Council to order at 5:20PM on Wednesday, May 5, 2011. Council
members present were Mayor pro tem Shirley Sessions, Wanda Doyle, Bill Garbett, Frank Schuman, Sr., Kathryn Williams and Paul Wolff. Also present were City Manager Diane Schleicher and
Jan LeViner, Acting Clerk of Council. Shirley Sessions had spoken with Dyanne Reese, City of Savannah’s Clerk of Council (COC), regarding how to advertise for the position of City Clerk.
She feels that they should revamp the position with a more exacting job description and skill set. Dyanne Reese suggested that the key to finding the right person will be having a very
explicit job description. Wanda Doyle feels it is important that the proposed candidate be certified. Mayor Buelterman asked the council what the timeline would be for the hiring process.
Shirley Sessions said that if Janice Elliott could get the job posting out by Monday, May 9, 2011 and have it advertised for thirty (30) days. During this period the council needs to
determine what the basic criteria is for the position as well as the salary range. This way the applicants could be rated as to qualifications. Shirley Sessions suggested that the job
qualifications should state “preferred certified or in the process of being certified.” Mayor Buelterman agreed with Shirley Sessions and will check with Janice Elliott on the time frame
for advertising the position. Shirley Sessions also spoke to Bubba Hughes regarding salary and whether the position would be salaried or hourly. Paul Wolff feels it should be a salaried
position as the position requires more than forty (40) hours a week to do the job properly. Council needs to set the salary range as well. Wanda Doyle would like to have specific guidelines
for the Interim/Acting Clerk of Council. Paul Wolff stated the Interim/Acting Clerk of Council needs to report to City Council and not to the City Manager. Mayor Buelterman asked Diane
Schleicher how this was handled in the past when Jan LeViner held the Acting City Clerk position. Was there a certain number of hours or percentage of time that was dedicated to the
administrative assistant position? She said that it was a 50/50 split. Paul Wolff stated that the City Council was in essence asking Jan LeViner to do two (2) part time jobs which would
take 35-40 hours. Wanda Doyle asked if Jan LeViner would be doing open records requests or would the requests go to Bubba Hughes. She felt that it was not legal for anyone other than
the city attorney to process these requests. Paul Wolff understands that any city employee can process the open records request. Wanda Doyle would like confirmation from Bubba Hughes
on where the responsibility lies. Paul Wolff stated that the open records law reads the requester has to pay the rate of the lowest qualified staff person who can process the request.
Mayor Buelterman asked the City Council and Diane Schleicher what they felt would be a workable split in hours for Jan LeViner. It was agreed that it would be at 30/10 split. Shirley
Sessions told the City Council that she did check with Bubba Hughes to confirm that it was not against the Charter of Tybee Island to have Jan LeViner or the City Manager’s administrative
assistant fill the position of Acting/interim Clerk of Council. Frank Schuman made a motion to appoint Jan LeViner as Acting/Interim Clerk of Council; 30 hours per week dedicated to
the City Council and 10 hours per week dedicated to the City Manager. Duties would be based on guidelines from Bubba Hughes, City Attorney. Voting in favor of the motion was Shirley
Session, Bill Garbett, Kathryn Williams, Frank Schuman and Wanda Doyle. Paul Wolff was not present for the vote as he had to leave due to a previous commitment. Wanda Doyle made a motion
to adjourn. Bill Garbett seconded. The vote was unanimous. Council Packet for May 12, 2011 Prepared May 11, 2011 jrl/mmb Page 4.6 of 168
Draft Minutes 05/10/2011jrl 20110510 Draft Minutes Special Meeting City Council Meeting Mayor Buelterman called the special meeting of the City Council to order at 5:00PM on Tuesday,
May 10, 2011. Council members present were Mayor pro tem Shirley Sessions, Wanda Doyle, Bill Garbett, Frank Schuman, Sr., Kathryn Williams, and Paul Wolff. Also present were Chantel
Morton, Better Hometown Coordinator and Jan LeViner, Acting Clerk of Council. Discussion was held regarding the Special Event Application, Tybee Arts Association, May 11 – 15, 2011,
Tybee Carnival. Mayor Buelterman confirmed that the extension of the carnival was May 11 – 15, 2011. Mayor Buelterman asked Chantel Morton if the health permit for the food was extended
through the 15th. She stated that Richard Adams had contacted them and she had not heard back from him. There will be additional food sold such as hot dogs and hamburgers. Mr. Beam,
Mega Midway Entertainment, Inc. stated that he had contacted Chatham County Health Department and had received a permit. There are concerns regarding the petting zoo and the welfare
of the animals. Mayor Buelterman confirmed they would have the petting zoo for the extension. Ms. Sessions said she had gotten several calls from citizens concerning the welfare of the
rabbits as they seemed stressed. Mr. Beam stated that he is USDA Federal and has been locally inspected once on Tybee. He further stated that all animals are feed, bathed and taken care
of properly. They have never been shut down due to the care of the animals and invited Council members to visit and conduct an inspection. Ms. Sessions inquired about the rabbits being
a prize for the game at the carnival. Ms. Williams stated that had not been discussed previously during the initial application process. They had been told about pony rides but not the
petting zoo and most definitely not about using live animals as a prize. She would recommend the extension of the carnival with the condition no lives animals would be given away as
a prize. Mr. Shuman told Mr. Beam that he witnessed several animals that needed medical attention. One in particular was the mule. Mr. Beam explained that this was due to formula the
mule is on as its mother had died and they were trying to regulate the feeding. Because of this, he has already returned the mule to his farm for further care. Mr. Schuman still has
concerns regarding the rabbits being given as a prize. Mr. Beam said he no longer offer the game to the public. Ms. Williams made a motion to approve the extension of the Tybee Carnival
for May 11 – 15, 2011 with the condition that no live animals would be used for prizes. Mr. Schuman seconded. Vote was unanimous. Mr. Wolff made a motion to adjourn. Mr. Schuman seconded.
The vote was unanimous. Council Packet for May 12, 2011 Prepared May 11, 2011 jrl/mmb Page 4.7 of 168
Draft Minutes 05/10/2011jrl Council Packet for May 12, 2011 Prepared May 11, 2011 jrl/mmb Page 4.8 of 168
MAYOR Jason Buelterman CITY COUNCIL Shirley Sessions, Mayor Pro Tem Wanda Doyle Bill Garbett Frank Schuman, Sr. Kathryn Williams Paul Wolff CITY OF TYBEEISLAND CITY MANAGER Diane Schleicher
CLERK OF COUNCIL Vivian Woods CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org
Water/Sewer Quarterly Report Jan, Mar, Feb. 4/25/2011 THIS IS AN OVERVIEW OF THE AMR-AUTOMATIC METER READING SYSTEM AND HOW IT EFFECTS THE RESIDENTS , BUSINESSES AND THE CITY OF TYBEE
ISLAND. Information relayed daily through the Firefly Radio and Mosaic Utility program via Datamatic. Our current read accuracy is at an all-time high showing 99.6% of reads recorded.
With 3206 of 3220 meters reporting, the physical reads may be accomplished within hours, thus allowing a Great number of Manpower Hours for existing issues at hand such as Maintenance
and Emergencies. The Greatest aspect of the AMR SYSTEM is its ability for Leak Detection. The Firefly monitors meter activity every hour. The radio transmits data for itself, and its
neighbor, every 20 minutes. Leaks alarms are sent when the Firefly detects continuous consumption of more than one gallon for 24 consecutive hours. At least weekly and daily when possible
these leaks are investigated through a Mosaic 45 day report. Upon reviewing certain patterns such as a small increase in usage daily i.e. a pin hole leak increasing with pressure. A
constant leak i.e. a spigot left on, a soaker hose running or a toilet running at least once an hour for a 24 hour period. Or a Huge Increase in water usage. Which calls for an Immediate
response. Currently there are 50 reported leaks from the network, and the number of leaks hovers around 1% -3% of the total. We Trouble shoot these accounts on the premises and follow
through with Phone contact, Door Tags or cutting the water supply until Owner contact can be established. IN ALL THE AMR SYSTEM HAS ACCOUNTED FOR THE PREVENTION OF POTENTIALLY DISASTEROUS
SITUATIONS AND HAS SAVED PRECIOUS WATER AND DOLLARS FOR THE RESIDENTS AND BUSINESSE’S OF TYBEE ISLAND. AND ESPECIALLY FOR THE CITY OF TYBEE ISLAND ITSELF. FEEL FREE TO ASK ANY QUESTIONS
YOU MAY HAVE CONCERNING THE AMR SYSTEM. THANK YOU, RICKY GOODMAN AMR FOREMAN CITY OF TYBEE ISLAND WATER & SEWER DEPT. rgoodman@cityoftybee.org Council Packet for May 12, 2011 Prepared
May 11, 2011 jrl/mmb Page 7.1 of 168
MAYOR Jason Buelterman CITY COUNCIL Shirley Sessions, Mayor Pro Tem Wanda Doyle Bill Garbett Frank Schuman, Sr. Kathryn Williams Paul Wolff CITY OF TYBEEISLAND CITY MANAGER Diane Schleicher
CLERK OF COUNCIL Vivian Woods CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org
912-441-9270 Council Packet for May 12, 2011 Prepared May 11, 2011 jrl/mmb Page 7.2 of 168
Tybee Status Report May 2011 Gateway ID Gateway Name Duty Cycle Last Data Update Total FFs FF Rptrs Enh Rptrs Associated FIREFLYs Reporting % (24 hr) 10002386 14 St west of Butler 20
minutes 5/3/2011 7:00 594 10 1 98 10002400 Marine Science Center 20 minutes 5/3/2011 8:00 837 17 2 99 10002401 City Hall 20 minutes 5/3/2011 8:00 941 20 4 99 10002453 Water Treatment
Plant 20 minutes 5/3/2011 7:00 981 42 1 99 All GWs Total 3353 89 8 99 Council Packet for May 12, 2011 Prepared May 11, 2011 jrl/mmb Page 7.3 of 168
Council Packet for May 12, 2011 Prepared May 11, 2011 jrl/mmb Page 131.1 of 168
Council Packet for May 12, 2011 Prepared May 11, 2011 jrl/mmb Page 131.2 of 168
Council Packet for May 12, 2011 Prepared May 11, 2011 jrl/mmb Page 131.3 of 168
Council Packet for May 12, 2011 Prepared May 11, 2011 jrl/mmb Page 131.4 of 168