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HomeMy Public PortalAboutr 11-173�ezo ullon of foe Porvg4 of Qlarteret, �q- �, No. 11 -173 DateofAdoption `^p 8, 2011 RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES CONTRACT ENGINEERING SERVICES WITH T &M ASSOCIATES — STORM & SANITARY SEWER INVESTIGATIONS FROM HURRICANE IRENE WHEREAS, the Borough of Carteret is in need of specialized engineering services with regard to Stomr and Sanitary Sewer Investigations from Hurricane Irene; mid WHEREAS, the Borough's Consulting Engineers, T &M Associates, possess the requisite skill and expertise to provide said services; and WHEREAS, T &M Associates has submitted a proposal to provide said engineering services at a total cost not to exceed $5,000.00; and WHEREAS, the Mayor and Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. The proposal from T &M Associates for engineering services related to Storm and Sanitary Sewer Investigations from Hurricane Irene at a total cost not to exceed $5,000.00 at the rate set forth in T & M's existing contract with the Borough is hereby approved. 2. Annexed hereto is a copy of said proposal. 3. This action is approved as an award of a professional services contract pursuant to N.J.S.A. 40A:11- 5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. Adopted this 8" day of September, 2011 and certified as a true copy of the original on September 9, 2011. KATHLEEN M. BARNEY, MMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO NN A. B. COUNCILMAN YES NO I NV I A.B. Balm X MM X DIAZ X NgIES x MR= X SrDTZ x X - Indicate Vote AB - Absent NV - Not Voting XOR - Indicates Vote to Overrule Veto Adopted at a meeting of the Municipal Council JtHI�2Y"'" 8, 21 C LERK 1373 BROAD STREET SUITE 306 (973) 614 -0005 * fax (973) 614 -0025 CART -01102 John DuPont, Director of Engineering Borough of Carteret 61 Cooke Avenue Carteret, New Jersey 07008 CLIFTON, NJ 07013 - 4231 w•.vw.tandmassociatas.com �1 Re: Storm & Sanitary Sewer Investigations from Hurricane Irene Dear Mr. DuPont: 1 i1, ? ASSOCIATES September 7, 2011 As requested at our meeting yesterday regarding the referenced matter, we are providing herein a preliminary scope of services and fee estimate for various engineering services associated with the investigation and review of numerous storm and sanitary sewer system incidents resulting from Hurricane Irene. Scope of Improvements As a result of the heavy rainfall and coincident high tide conditions associated with Hurricane Irene, the Borough experienced significant storm sewer system surcharging and roadway flooding and excessive Infiltration/Inflow (I{I) in its Sanitary Sewer System which resulted in numerous resident backups in their homes and system surcharging and Pump Station mechanical equipment failures. A number of these sewer system problems are known capacity problems in the sewer systems, however, several new problems were revealed by the storm. In order to assist the Borough in identifying, investigating, and defining the sewer system failures which have caused the problems, we are prepared to work with you and the DPW Sewer Department staff to this end. Due to the detailed and extensive nature of the required investigative work, we are proposing the Borough authorize our office for a fee not to exceed $5,000 to initiate our services. Once we have outlined and defined the larger effort required for the system investigations, we will provide a more detailed supplemental scope of work and fee estimates for our services, Summary of Fees The fee for the scope of work listed above is estimated to be $5,000. Any independent testing laboratory costs or sewer cleaning and televising costs will be billed directly to the Borough and are not included in our fee. Further, our scope of services and fee estimate does not include field survey FNGINEF13S * PLANNERS .R LANDSCAPE ARCIIITECI * ENVIRONMENTAL SCIENTISTS ` SURVEYORS CIVIL * ELECTIRICAL * ENVIRONMENIAL' ,MFCHAN ICAL' MUNICIPAL' SITE `SOLID WASTE * STRUCTURAL' TRAFFIC * TRANSPORTATION CORPORAIE HEADOUARTFRS IN MIDDLETUNN N1 I REGIONAL OFFICLS IONS RIYER. NJ, MOORE3TOWN, NJ; NORRISTOWN, Pn; and SAN JUAN. PUERTO RICO ' 1 ASS (3 MATES Le: John DuPont Borough of Carteret Re: Storm & Sanitary Sewer Investigations CART -G1102 September 7, 2011 Page 2 costs. If it is determined field survey and associated base mapping are required for sanitary sewer investigations, we well provide a scope and fee under separate cover. Upon authorization from the Borough, we are prepared to proceed with the scope of services described above. If you have any questions concerning the information provided herein or require additional information, please call. Very truly yours, DJN:kim cc: Mayor Daniel J. Reiman Patrick DeBlasio, Chief Financial Officer Kathleen Barney, Clerk T & DONALD J. NORBUT, P.E., C.M.E. CARTERET BOROUGH ENGINEER C:\Do tunenls and SeuingsdCMamopUmal Seuings,Temporery Intemet Files \Content. Outlook\ 4URM184R�MayorReiman _WN_Hunicane Sewer Incident Proposal.doc Sep. 7. 2011 2:32PM t OFFICE of ICATItL$EN Af. BARNEY. RMC /C1,IC MONICIFAL CLERK �xirII>z�� a7� �Ztr�iexr>:.� MIDDLESEX COUNTY �Tz (u �crse� No. 6019 P. 2 TEL (732) $41 -3800 PAX (732) 541 -8925 61 COOKE AVENUE CAR'tERET, NEW JERSEY 07008 Date: Septeliber 7 2011 TO; Patrick J. DeI3 lasio, Treasurer Borough or Carteret REQUEST P'OB CERTIFICATION. OF A VAILABLE FIINDS: T8M Msooiates, Re: RTjn a� Services - Stoxm & Se terry Samar mitigations f m Rwricane Ire Name of Accou AMOUNT TO BE ENCUMBERED: — alt to Ay $5(1D 0(0 at to ra SP orth in T8M's eXistirp contract'. ZT T EEN M. B Y Municipal Clerk CERTIFICATION OFAVAMAB)I,IT'Y OFyOMS I, Treasurer of the Borough of Carteret; do' hereby certify that there are sufficient funds budget to enable the Uunlcipal Council to authorize the entering into a contract between t and: I/ The funds available for this contract are in the Budget, in the account of. _d"(—It — /OX _ b) in the amount oF. S o00 ailable in the current Borough of Carteret By this certification, I have hereby encumbered the above named account fo the amount of the contract, PATRIC? J. DeBLASIO, Treasurer Date: Mw AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: S eyteinber 13, 2011 ' - N otary Public of New Jersey LINDA A. RIVERA NOTARY PUBLIC OF NEW JERSEY MY COMMISSION EXPIRES MAY 2, 2016 Sworn and subscribed before me this day of Kathleen M. Barney, MM Municipal Clerk BOROUGH OF CARTERET NOTICE OF CONTRACT AWARDED The Sorou h of Carteret has awarded a contract without compelilrve bidding as a professional service pursuant to N.J.S.A. 40A:11 5 (1) (a). This contract and the A. olution authoraing it are available. for public inspection in the office of the Municipal Clerk' Awarded to :.T &.td ASSOCIATES Services: Engineering Services, Re: Stern & cane Irene Sanitary Sewer Investigations From Hurri- Resolution l 175 Cosh to Not to Exceed $5,000.00 zl a rate_ set forth in T & M's existing contract.. KATHLEEN M. BARNEY�MMC .y Munklyal Clerk M F - 402545 �� BNOCGH OF CARTERS )F CONTRACT ASVA h d ',a'T a has hart comps;itivx b' A. Awa1J� to T . M ASSOCIATES Sa�NCes: - 2b1xving S +nic -• , R >: Stom L' Sanitary Seim Irrvaa?igatio�s Frum Huni- can? I: xnx Rxsd:: Na #11-173 f, u¢ N m E =1 t5,0DD 00 at a rata :n[ forth in TP N' s Vino t. KA fRLEEN EN M. VARNE c VP 402..45 A1MC Municipal CkrA (4! L88) Borough of Carteret 20 Cooke Avenue Carteret, New Jersey 07008 -2602 ° THIS AGREEMENT: made this 7'" of September 2011 By and between: T &M Associates 1373 Broad St., Suite 306 Clifton, NJ 07012 And the Borough of Carteret a municipal Corporation having it's Principal Office at the Borough Hall, 61 Cooke Avenue, Cartret, New Jersey. As per Resolution Number 11 -173. THE CONTRACTOR does hereby agree to perform the following: PROFESSIONAL SERVICES WITH REGARD TO STORM AND SANITARY SEWER INVESTIGATION FROM HURRICANE IRENE, NOT TO EXCEED: $5,000.00 According to the terms set forth in the Resolution. THE BOROUGH does hereby agree to pay the Contractor the sum set forth in the Resolution. IN WITNESS WHEREOF, the parties hereto have here under set their hands and seals or caused these presents to be signed by their proper corporate officers and their corporate seals to be hereto affixed, the day and year written above. WITNESSETH BY: •.L ratio W: ��� wt By: fir-ill 0 Kathleen M. Barney Municipal Clerk