HomeMy Public PortalAbout4/19/2002City of Greencastle
City Hall
® One North Locust Street
P.O. Box 607
Greencastle, Indiana 46135
GREENCASTLE BOARD OF WORKS
REGULAR SESSION
FRIDAY, APRIL 19, 2002 10:30 A.M.
Pamela S. Jones
Clerk- Treasurer
CITY HALL
The Greencastle Board of Works met in Regular Session Friday, April 19, 2002, 10:30 a.m. at
City Hall. Mayor Michael called the meeting to Order at 11:15 a.m. On the Roll Call, the
following were found to be present: Sue Murray and George Murphey. Also present was City
Attorney Robertson.
Sue Murray made the motion to approve minutes from the February 20, 2002 Regular Session
and March 20, 2002 Regular Session, seconded by George Murphey. Vote was unanimous.
Mayor Michael stated the Aaron Duncan request to hook on to the City sewer will not be
discussed at this time. Mayor Michael further stated the Agreement that allowed Putnam Family
• Health Care to hook into the lift station at the "Waters" was made with Heritage House, not with
the "Waters ". At this time, the "Waters" does not want to allow anyone else to hook into their lift
station.
Garth Hughes, Civil Engineering and Brenda Brown, Putnam Family Health Care, were present to
discuss connection to either Putnam County Hospital lift station or the City's lateral. Brenda
Brown stated the "Water's" gave a verbal agreement with PFHC, but would not give a written
agreement and has decided not to allow PFFIC to hook onto their lift station. Ms. Brown further
stated that the initial response from Putnam County Hospital to allow PFHC to hook into their
system was positive, but told them they must have the approval from the City. Ms. Brown stated
this needs to be started prior to June 30, 2002 or they will loose their appropriation to do this
work. Ms. Brown also stated they have a letter from the Board of Health stating their holding
tank is a health hazard.
After some discussion of allowing PFHC to hook onto the Hospital sewer line, Engineer Morrow
stated he recommends PFHC go to a gravity line that will flow directly into the City's lift station.
George Murphey stated he does not feel the Board has enough information to make a decision at
this time. Wastewater Superintendent Mike Neese stated it would be better to go gravity flow
directly to the City's lift station. George Murphey made the motion to move forward with
planning, seconded by Sue Murray. Vote was unanimous.
Wastewater Superintendent Neese stated they are planning to start the new plant June 23, 2002.
The plant will be ran manually, but part of the process is learning the manual process.
®
Sue Murray asked if the tree planting issues have been settled. Mayor Michael stated they have
® been, the Girl Scouts will be planting 54 trees at the WWTP April 27, 2002. There are still 600
trees to plant.
Street Commissioner Miles updated the Board on the CDL issue and requested the employees be
allowed to go back to the BMV and take the air brake exam in order to take driving test. SC
Miles stated he cannot find a truck for them to take the regular test. Consensus of the Board is to
allow employees to take the air brake exam.
Mayor Michael stated an Executive Session was held prior to this meeting to discuss an incident
between Street Department employees Mark Dickerson and Ron Wallen. The issues to be
discussed are Abusive and Threatening Language, Mistreating Employees and Insubordination
can also be an issue. It was explained that SC Miles tried to resolve the issue, but the employees
did not adhere. Sue Murray stated it is the Boards responsibility to uphold the Personnel Policy.
Mayor Michael stated she expects teamplayers and adherence to the Personnel Policy.
Mayor Michael made the motion to terminate Mark Dickerson for Abusive and Threatening
Language and Mistreating Employees; and Ron Wallen be written up for Insubordination,
seconded by George Murphey. Vote was unanimous.
L & K Contractors submitted a pay request in the amount of $3,652.35, which includes $1,094.47
for Change Order #2. Motion to approve Change Order 92 was made by George Murphey,
seconded by Sue Murray. Vote was unanimous. (The pay estimate was included on the claim
docket).
® Motion to approve Certificate of Substantial Completion as of February 12, 2002, was made by
Sue Murray, seconded by George Murphey. Vote was unanimous. Engineer Morrow stated he
doesn't know if the punch list has been completed, but will make sure it is completed before final
pay estimate is submitted.
There was not update for water as Superintendent Dale was absent due to the death of his
mother -in -law.
Mayor Michael stated that the Board needs to extend Property Agreements with owners of
property for Welt fields or file an injunction. After some discussion, Sue Murray made the motion
to authorize the Mayor to extend the current Property Agreement for an additional 30 days from
the last extension, seconded by George Murphey. Vote was unanimous.
Wastewater Superintendent Neese updated the Board on I & I Projects stating 912 is finished and
requested the Board authorize him to take quotes on five projects that will cost in excess of
$5,000.00 each. Sue Murray made the motion to move forward with the I & I Projects, seconded
by George Murphey. Vote was unanimous.
A quote from Quality Concept Awnings and Signs Inc., in the amount of $2,495.00 for the new
Police Station was presented to the Board. CT Jones stated that one of the terms was that this
® was to be paid in advance. We are not allowed to pay anything in advance, CT Jones stated.
Chief Hendrich stated he would issue a Purchase Order. Sue Murray made the motion to approve
the quote for the awning in the amount of $2,495.00 with nothing down, seconded by George
Murphey. Vote was unanimous.
Sue Murray made the motion to authorize receiving of quotes for Phase II of the Police
Department, seconded by George Murphey. Vote was unanimous.
Sue Murray made the motion to approve water claims, seconded by George Murphey. Vote was
unanimous.
George Murphey made the motion to approve Wastewater and SRF claims, seconded by Sue
Murray. Vote was unanimous.
Motion to adjourn made by George Murphey, seconded by Sue Murray. Vote was unanimous.
Nancy A. Milt el, Mayor
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