HomeMy Public PortalAbout8 11 2017 MeetingMINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN
COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, AUGUST 11, 2017 AT 9:00
A.M. IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL,
100 SEA ROAD, GULF STREAM, FLORIDA.
I. Call to Order.
Vice Mayor Stanley called the meeting to order at 9:00 A.M. in
the absence of Mayor Morgan.
II. Pledge of Allegiance.
The Vice Mayor led the Pledge of Allegiance.
III. Roll Call.
Present and
Participating:
Absent W/Notice
Also Present &
Participating:
IV. Minutes.
Thomas M. Stanley
Paul A. Lyons, Jr.
Joan K. Orthwein
Donna S. White
Scott W. Morgan
John Randolph
Edward Nazzaro
Gregory Dunham
Edward Allen
Rita Taylor
Vice Mayor
Commissioner
Commissioner
Commissioner
Mayor
Town Attorney
Staff Attorney
Town Manager
Police Chief
Town Clerk
A. Regular Meeting of July 14, 2017
B. Special Meeting of July 21, 2017
Commissioner Orthwein moved to approve the Minutes of the
Regular Meeting of July 14, 2017 and the Minutes of the Special Meeting
of July 21, 2017 and the motion was seconded by Commissioner White with
all voting AYE at the roll call.
V. Additions, withdrawals, deferrals, arrangement of agenda items.
The Town Manager asked to add, as Item IX.A.4., a Corrected
Police Communications Agreement and there were no objections to the
request.
VI. Announcements.
A. Regular Meetings and Public Hearings
1. September 7, 2017 @ 4:00 P.M.
2. October 13, 2017 @ 9:00 A.M.
3. November to be determined.
4. December 8, 2017 at 9:00 A.M.
B. Budget Hearings
1. September 7, 2017 @ 5:01 P.M. (Budget Hearing)
2. September 26, 2017 @ 5:01 P.M. (Final Budget Hearing)
Vice Mayor Stanley called attention to these meeting dates.
VII. Communication from the Public (3 min. maximum)
There was no comment from the public.
VIII. PUBLIC HEARING
Regular Meeting & Public
Hearing of Town Commission
Held on August 11, 2017 @ 9 A.M.
A. Declaration of Ex -Parte Communication
No Ex -Parte Communication was declared.
B. Administer Oaths
Town Clerk Taylor administered the Oath to Carlos Linares,
Mark Jacobson, John Lang, Gerard Langton and Jonathan Moore.
C. Applications for Development Approval
1. An application submitted by Carlos Linares, Randall Stofft
Architects, as agent for Gary A. Cantor, owner of property
located at 528 Palm Way, Gulf Stream, Florida 33483,
legally described as Lot 4, Gulf Stream Cove.
Mr. Linares explained the new home will be a Gulf Stream
Bermuda style one-story single family dwelling consisting of
approximately 5,330 sq. ft. with 2 car garage plus a swimming pool. He
distributed a color rendering of the front elevation which showed the
stucco walls to be a very light grey, white trim, the roof a white flat
cement tile with a few gray particles, and black shutters, gates and
doors with the paver driveway to be a mix of light grey pavers. He called
attention to an open courtyard that is entered thru louvered gates that
are set back approximately 2 feet from the front of the house to break
up a flat appearance across the front of the structure.
Commissioner Lyons questioned the grey particles in the roof since the
Code shows that white thru and thru smooth flat tile is required for
Bermuda style homes. Mr. Linares said they would bring in a sample of the
tile for approval prior to it being installed.
Mark Jacobson, Landscape Architect, said that both the east and west
sides are currently well screened and will remain so. He further said
that the existing Royal Palms that line the street will remain and that
there will be a circular drive with plants to be added in the front of a
size that will complement the single story home. He added that there will
be clusters of palms in the back to screen the windows and curved palms
will be scattered thru the sodded area with the pool being off -set from
the center of the yard with a very small deck.
Commissioner Orthwein called attention to the Bamboo that is currently
planted along the east property line. She suggested that perhaps they
could meet with the property owners next door, who have a new home under
construction also, to possibly work jointly to improve the Bamboo line.
Mr. Jacobson said they would be glad to do this.
Commissioner White questioned the material being used for the gates on
the entry courtyard and was advised they would be wood louvers that would
be constructed so as to allow light to show thru into the courtyard.
V,
Regular Meeting s Public
Hearing of Town Commission
Held on August 11, 2017 @ 9 A.M.
Vice Mayor Stanley commented that the black garage doors facing the
street are a striking contrast and he asked how the other members felt
about them. The other 3 were in agreement with him and they asked if they
would be willing to tone them down since anything but white is
discouraged. The Commission asked Mr. Linares to come back with a
rendering showing a lighter shade of grey for the garage doors and
possibly the shutters at the same time that they return with a white thru
and thru tile sample.
a. DEMOLITION PERMIT to demolish existing structures.
Commissioner Orthwein moved to approve the Demolition
Permit to demolish the existing structure, Commissioner White seconded
the motion and all voted AYE.
b. LAND CLEARING PERMIT to clear the property for the
construction of the new structures.
Commissioner Orthwein then moved to approve a Land
Clearing Permit to prepare a portion of the site for a new structure.
Commissioner White seconded the motion and all voted AYE.
C. SPECIAL EXCEPTION # 1 to permit the reduction of the
rear (waterfront) setback to 30 feet.
Commissioner Orthwein moved to approve a Special
Exception to permit the reduction of the rear (waterfront) setback to 30
feet with Commissioner White seconding the motion and all voting AYE.
d. SPECIAL EXCEPTION #2 to permit an additional 220
square feet of covered, unenclosed floor area that
exceeds the maximum FAR of 5,110 sq. ft.
A motion was made by Commissioner Orthwein to approve
A Special Exception to permit an additional 220 square feet of covered,
unenclosed floor area that exceeds the maximum FAR of 5,110 square feet
with Commissioner White seconding the motion and all voting AYE.
e. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit
demolition of existing structures and construction of
a one-story, Gulf Stream Bermuda style single family
dwelling consisting of 5,330 sq. ft. with attached
garage, swimming pool and spa.
Commissioner Orthwein moved to approve a Level 3
Architectural/Site Plan based on a finding that the demolition of
Existing structures and the construction of a one-story, 5,330 sq. ft.,
Single family, Gulf Stream Bermuda style dwelling with attached 2 -car
garage, swimming pool and spa meet the minimum intent of the Design
Manual and applicable review standards with the following conditions:
(1) Any minor modifications in the landscape plan shall be submitted
to the Town Manager for review and approval, prior to commencement
of landscaping.
3
Regular Meeting & Public
Hearing of Town Commission
Held on August 11, 2017 @ 9 A.M.
(2) Prior to the issuance of a Certificate of occupancy, the owner
of the property shall prepare and record a deed restriction which
shall provide that all roof projection areas shall remain unenclosed
as per approval of the special Exception for as long as the
structure is in existence or exceeds the maximum FAR.
(3) The roof tile shall be brought back to the Commission along
with a change in color for the garage doors.
Commissioner White seconded the motion and all voted AYE at the roll
call.
2. An application submitted by Jonathan C. Moore, Smith &
Moore Architects, Inc., as agent for Robert Fessler, owner
of property located at 3777 N. Ocean Blvd., Gulf Stream,
Florida 33483, legally described as BLKS A,B B&Z, Palm
Beach Shore Acres, LT4 East of & Adj. to SR A -1-A BLK B.
Mr. Jonathan Moore of Smith and Moore Architects, Inc.
stated that they plan to do extensive remodeling on the interior and the
exterior, thus changing the style from a modified Spanish Mediterranean
to a West Indies design, adding that there will be no change to the
footprint. He said the homes on each side are Mediterranean and the one
across the street is a Gulf Stream Bermuda. He added that the total
square footage of the house is a little over 14,000 sq. ft. and pointed
out there is a very large underground space used as an open carport plus
an enclosed 5 car garage. He further added that they will be removing an
encroachment in the setback on the south side. Moore closed his portion
of the presentation pointing out that the fenestration is being changed
to the West Indies style, roof to be cedar tan flat clay tile with the
walls to be a very light, soft green and white combination with darker
green shutters.
John Lange, Landscape Architect for the project, explained there would be
a spa added in the rear and the heavy vegetation on each side will
remain. He said new West Indies style lights would replace the existing
on the front entry columns and the new driveway would have grass strips
between the blocks with some new palms being added and leaving the
Australian Pines along the front untouched. Mr. Lang explained that there
would be a turntable at the top of the driveway on the top of the
underground area. He said there are 42 steps from the street to the front
door so it is intended that a car will drive to the top of the driveway,
discharge the passengers, drive on to the turntable which will turn the
car around and be in position to drive back down the driveway.
Vice Mayor Stanley and each of the Commissioners complemented the
architects on this transformation.
19
Regular Meeting & Public
Hearing of Town Commission
Held on August 11, 2017 @ 9 A.M.
a. Land Clearing Permit to make improvements to the
existing driveway and replace landscaping.
Commissioner Lyons moved to approve the Land
Clearing Permit to prepare a portion of the site for a new driveway,
entry gate and fountain, and to install new landscaping. Commissioner
Orthwein seconded the motion and all voted AYE.
b. North Ocean Blvd. Overlay Permit to replace front
entry gate, wall cap, column cap, driveway and
landscape material in the North Ocean Blvd.
Corridor.
Commissioner Lyons then moved to approve a North
Ocean Blvd. Overlay Permit to replace the front entry gate, wall cap,
column cap, driveway and landscape material in the North Ocean Blvd.
Corridor. Commissioner Orthwein seconded the motion with all voting AYE.
c. Level 3 Architectural/Site Plan Review to permit
changes to the exterior of the existing Spanish
Mediterranean style, two story single family
dwelling to a West Indies architectural style
dwelling, to replace the driveway and entry gate and
install new landscaping.
A motion was made by Commissioner Lyons to approve
the Level 3 Architectural/Site Plan based on a finding that the proposed
modifications to an existing two-story Mediterranean style single family
dwelling to a West Indies architectural style dwelling meet the minimum
intent of the Design Manual and applicable review standards with the
following conditions:
(1) Any minor modifications in the landscape plan shall be submitted
to the Town Manager for review and approval and any major
modifications shall be brought back to the AR.PB for review and
approval prior to commencement of landscaping.
Commissioner Orthwein seconded the motion and all voted AYE at roll call.
IX. Reports.
A. Utility Undergrounding-Danny Brannon (Engineer)
In the absence of Mr. Brannon, Town Manager Dunham reported
that the main feeder line on AlA has been powered up and from Gulfview
to Middle Rd., the transformers will be powered up. He said that within
the next few days they will finish pulling the rest of the wires from
Middle Road northward. The Town Manager said that as soon as the
transformers have power, they will start powering up the homes. He asked
that if there are any complaints about the restoration to please report
them to Town Hall and the contractor will be advised.
B. Town Manager
Mr. Dunham had nothing more to report.
C. Architectural Review & Planning Board
5
Regular Meeting & Public
Hearing of Town Commission
Held on August 11, 2017 @ 9 A.M.
1. Meeting Dates
a. No August Meeting
b. September 28, 2017 @ 8:30 A.M.
c. October 26, 2017 @ 8:30 A.M.
d. November to be determined.
e. December 28, 2017 at 8:30 A.M.
D. Finance Director
1. Financial Report for July 2017
2. Water Usage as of July 31, 2017
There were no comments regarding the Financial Report or
the Water Usage report and the Vice Mayor declared them accepted as
distributed.
E. Police Chief
1. Activity for July 2017
Chief Allen asked that his report be accepted as
distributed if there are no questions and there were none. Chief Allen
then advised that the vacancy in the Police Department has now been
filled and he introduced Officer Brad Fidler who has spent most of his
career, 27 years, with the West Palm Beach Police Department. Vice Mayor
Stanley and the Commissioners welcomed Officer Fidler.
X. Items for Commission Action.
A. Items by Mayor & Commissioners
1. Ordinance No. 17/01; AN ORDINANCE BY THE TOWN COMMISSION
OF THE TOWN OF GULF STREAM AMENDING THE TOWN OF GULF
STREAM CODE OF ORDINANCES TO REPEAL CHAPTER 48, FLOOD
PREVENTION AND PROTECTION; TO ADOPT A NEW CHAPTER 48,
FLOOD PREVENTION AND PROTECTION; TO ADOPT FLOOD HAZARD
MAPS, TO DESIGNATE A FLOODPLAIN ADMINISTRATOR, TO ADOPT
PROCEDURES AND CRITERIA FOR DEVELOPMENT IN FLOOD HAZARD
AREAS, AND FOR OTHER PURPOSES; TO AMEND CHAPTER 42,
BUILDINGS AND BUILDING REGULATION; PROVIDING FOR
APPLICABILITY; SEVERABILITY; AND AN EFFECTIVE DATE.
(First Reading)
The Town Clerk read Ordinance 17/01 by title on first
reading. In answer to a question from Commissioner White, the Town
Manager said that the new map will show 6 NAVD as opposed to our current
7 NGVD but they are the same height. He added this is the model
ordinance that FEMA has approved and will be incorporated into the
Florida Building Code. Commissioner Orthwein moved to adopt Ordinance
No. 17/01 on First Reading and Commissioner White seconded the motion
with all voting AYE at the roll call.
2. Resolution No. 17-05; A RESOLUTION OF THE TOWN COMMISSION
OF THE TOWN OF GULF STREAM, FLORIDA SUPPORTING THE
COUNTYWIDE OFFICE OF INSPECTOR GENERAL, AND FURTHER
SUPPORTING THE FUNDING OF SAID OFFICE THROUGH COUNTY AD
VALOREM TAX DOLLARS; PROVIDING AN EFFECTIVE DATE; AND FOR
OTHER PURPOSES.
The Town Manager explained that this Resolution makes it
0
Regular Meeting & Public
Hearing of Town Commission
Held on August 11, 2017 @ 9 A.M.
Clear that Gulf Stream supports the Office of Inspector General thru the
ad valorem taxes but does not support paying addition funds for this
office. Commissioner Orthwein moved to approve Resolution No. 17-05,
Commissioner White seconded and all voted AYE.
3. Bid Award -Police Computer & Server Upgrades
The Town Manager explained the Police Computer system
does not meet the new requirements handed down by FDLE. He said that
currently the Police Department and the Town Administration are served
by the same server and it will be more costly to upgrade to meet FDLE
requirements than it would be to separate the Police Department and
install what they need in their building, completely separate from the
administrative records. Commissioner Orthwein moved to authorize the
Town Manager to enter into an agreement with IT-Smarts.com, Inc. to
build and relocate the system for the police department that will make
it compliant with FDLE standards in an amount not to exceed $13,000.00.
Commissioner White seconded the motion and all voted AYE.
4. Revised Police Communications Agreement
The Town Manager stated that the agreement that was
approved at the last meeting failed to include the monthly Consumer
Price Index that had been paid from 2012 to date. Delray has now
corrected that which is an increase of $1,925.00.
Commissioner Orthwein moved to approve the revised Police Communications
Agreement in the amount of $55,707.00 and to authorize Vice Mayor
Stanley to execute same. Commissioner White seconded the motion and all
voted AYE at the roll call.
Vice Mayor Stanley extended condolences to the family of Chief Ward who
recently passed away, and commented on the two services that were held,
one locally and one in the National Cemetery in New York which
Commissioner Lyons attended.
Commissioner White advised that the Place Au Soleil Homeowners
Association has shown some interest in having fiber optic service.
It was noted that Comcast is installing fiber optic in the Phase 2 of
the undergrounding project but would not do it when they did Phase 1.
The Town Manager was directed to look into why this happened and also as
to what would be required to install it in Place Au Soleil.
XI. Adjournment.
Vice Mayor Stanley adjourned the meeting at 10:38 A.M.
Rita L. Taylor
Town Clerk
7