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HomeMy Public PortalAbout8 11 2017 MeetingMINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, AUGUST 11, 2017 AT 9:00 A.M. IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Vice Mayor Stanley called the meeting to order at 9:00 A.M. in the absence of Mayor Morgan. II. Pledge of Allegiance. The Vice Mayor led the Pledge of Allegiance. III. Roll Call. Present and Participating: Absent W/Notice Also Present & Participating: IV. Minutes. Thomas M. Stanley Paul A. Lyons, Jr. Joan K. Orthwein Donna S. White Scott W. Morgan John Randolph Edward Nazzaro Gregory Dunham Edward Allen Rita Taylor Vice Mayor Commissioner Commissioner Commissioner Mayor Town Attorney Staff Attorney Town Manager Police Chief Town Clerk A. Regular Meeting of July 14, 2017 B. Special Meeting of July 21, 2017 Commissioner Orthwein moved to approve the Minutes of the Regular Meeting of July 14, 2017 and the Minutes of the Special Meeting of July 21, 2017 and the motion was seconded by Commissioner White with all voting AYE at the roll call. V. Additions, withdrawals, deferrals, arrangement of agenda items. The Town Manager asked to add, as Item IX.A.4., a Corrected Police Communications Agreement and there were no objections to the request. VI. Announcements. A. Regular Meetings and Public Hearings 1. September 7, 2017 @ 4:00 P.M. 2. October 13, 2017 @ 9:00 A.M. 3. November to be determined. 4. December 8, 2017 at 9:00 A.M. B. Budget Hearings 1. September 7, 2017 @ 5:01 P.M. (Budget Hearing) 2. September 26, 2017 @ 5:01 P.M. (Final Budget Hearing) Vice Mayor Stanley called attention to these meeting dates. VII. Communication from the Public (3 min. maximum) There was no comment from the public. VIII. PUBLIC HEARING Regular Meeting & Public Hearing of Town Commission Held on August 11, 2017 @ 9 A.M. A. Declaration of Ex -Parte Communication No Ex -Parte Communication was declared. B. Administer Oaths Town Clerk Taylor administered the Oath to Carlos Linares, Mark Jacobson, John Lang, Gerard Langton and Jonathan Moore. C. Applications for Development Approval 1. An application submitted by Carlos Linares, Randall Stofft Architects, as agent for Gary A. Cantor, owner of property located at 528 Palm Way, Gulf Stream, Florida 33483, legally described as Lot 4, Gulf Stream Cove. Mr. Linares explained the new home will be a Gulf Stream Bermuda style one-story single family dwelling consisting of approximately 5,330 sq. ft. with 2 car garage plus a swimming pool. He distributed a color rendering of the front elevation which showed the stucco walls to be a very light grey, white trim, the roof a white flat cement tile with a few gray particles, and black shutters, gates and doors with the paver driveway to be a mix of light grey pavers. He called attention to an open courtyard that is entered thru louvered gates that are set back approximately 2 feet from the front of the house to break up a flat appearance across the front of the structure. Commissioner Lyons questioned the grey particles in the roof since the Code shows that white thru and thru smooth flat tile is required for Bermuda style homes. Mr. Linares said they would bring in a sample of the tile for approval prior to it being installed. Mark Jacobson, Landscape Architect, said that both the east and west sides are currently well screened and will remain so. He further said that the existing Royal Palms that line the street will remain and that there will be a circular drive with plants to be added in the front of a size that will complement the single story home. He added that there will be clusters of palms in the back to screen the windows and curved palms will be scattered thru the sodded area with the pool being off -set from the center of the yard with a very small deck. Commissioner Orthwein called attention to the Bamboo that is currently planted along the east property line. She suggested that perhaps they could meet with the property owners next door, who have a new home under construction also, to possibly work jointly to improve the Bamboo line. Mr. Jacobson said they would be glad to do this. Commissioner White questioned the material being used for the gates on the entry courtyard and was advised they would be wood louvers that would be constructed so as to allow light to show thru into the courtyard. V, Regular Meeting s Public Hearing of Town Commission Held on August 11, 2017 @ 9 A.M. Vice Mayor Stanley commented that the black garage doors facing the street are a striking contrast and he asked how the other members felt about them. The other 3 were in agreement with him and they asked if they would be willing to tone them down since anything but white is discouraged. The Commission asked Mr. Linares to come back with a rendering showing a lighter shade of grey for the garage doors and possibly the shutters at the same time that they return with a white thru and thru tile sample. a. DEMOLITION PERMIT to demolish existing structures. Commissioner Orthwein moved to approve the Demolition Permit to demolish the existing structure, Commissioner White seconded the motion and all voted AYE. b. LAND CLEARING PERMIT to clear the property for the construction of the new structures. Commissioner Orthwein then moved to approve a Land Clearing Permit to prepare a portion of the site for a new structure. Commissioner White seconded the motion and all voted AYE. C. SPECIAL EXCEPTION # 1 to permit the reduction of the rear (waterfront) setback to 30 feet. Commissioner Orthwein moved to approve a Special Exception to permit the reduction of the rear (waterfront) setback to 30 feet with Commissioner White seconding the motion and all voting AYE. d. SPECIAL EXCEPTION #2 to permit an additional 220 square feet of covered, unenclosed floor area that exceeds the maximum FAR of 5,110 sq. ft. A motion was made by Commissioner Orthwein to approve A Special Exception to permit an additional 220 square feet of covered, unenclosed floor area that exceeds the maximum FAR of 5,110 square feet with Commissioner White seconding the motion and all voting AYE. e. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit demolition of existing structures and construction of a one-story, Gulf Stream Bermuda style single family dwelling consisting of 5,330 sq. ft. with attached garage, swimming pool and spa. Commissioner Orthwein moved to approve a Level 3 Architectural/Site Plan based on a finding that the demolition of Existing structures and the construction of a one-story, 5,330 sq. ft., Single family, Gulf Stream Bermuda style dwelling with attached 2 -car garage, swimming pool and spa meet the minimum intent of the Design Manual and applicable review standards with the following conditions: (1) Any minor modifications in the landscape plan shall be submitted to the Town Manager for review and approval, prior to commencement of landscaping. 3 Regular Meeting & Public Hearing of Town Commission Held on August 11, 2017 @ 9 A.M. (2) Prior to the issuance of a Certificate of occupancy, the owner of the property shall prepare and record a deed restriction which shall provide that all roof projection areas shall remain unenclosed as per approval of the special Exception for as long as the structure is in existence or exceeds the maximum FAR. (3) The roof tile shall be brought back to the Commission along with a change in color for the garage doors. Commissioner White seconded the motion and all voted AYE at the roll call. 2. An application submitted by Jonathan C. Moore, Smith & Moore Architects, Inc., as agent for Robert Fessler, owner of property located at 3777 N. Ocean Blvd., Gulf Stream, Florida 33483, legally described as BLKS A,B B&Z, Palm Beach Shore Acres, LT4 East of & Adj. to SR A -1-A BLK B. Mr. Jonathan Moore of Smith and Moore Architects, Inc. stated that they plan to do extensive remodeling on the interior and the exterior, thus changing the style from a modified Spanish Mediterranean to a West Indies design, adding that there will be no change to the footprint. He said the homes on each side are Mediterranean and the one across the street is a Gulf Stream Bermuda. He added that the total square footage of the house is a little over 14,000 sq. ft. and pointed out there is a very large underground space used as an open carport plus an enclosed 5 car garage. He further added that they will be removing an encroachment in the setback on the south side. Moore closed his portion of the presentation pointing out that the fenestration is being changed to the West Indies style, roof to be cedar tan flat clay tile with the walls to be a very light, soft green and white combination with darker green shutters. John Lange, Landscape Architect for the project, explained there would be a spa added in the rear and the heavy vegetation on each side will remain. He said new West Indies style lights would replace the existing on the front entry columns and the new driveway would have grass strips between the blocks with some new palms being added and leaving the Australian Pines along the front untouched. Mr. Lang explained that there would be a turntable at the top of the driveway on the top of the underground area. He said there are 42 steps from the street to the front door so it is intended that a car will drive to the top of the driveway, discharge the passengers, drive on to the turntable which will turn the car around and be in position to drive back down the driveway. Vice Mayor Stanley and each of the Commissioners complemented the architects on this transformation. 19 Regular Meeting & Public Hearing of Town Commission Held on August 11, 2017 @ 9 A.M. a. Land Clearing Permit to make improvements to the existing driveway and replace landscaping. Commissioner Lyons moved to approve the Land Clearing Permit to prepare a portion of the site for a new driveway, entry gate and fountain, and to install new landscaping. Commissioner Orthwein seconded the motion and all voted AYE. b. North Ocean Blvd. Overlay Permit to replace front entry gate, wall cap, column cap, driveway and landscape material in the North Ocean Blvd. Corridor. Commissioner Lyons then moved to approve a North Ocean Blvd. Overlay Permit to replace the front entry gate, wall cap, column cap, driveway and landscape material in the North Ocean Blvd. Corridor. Commissioner Orthwein seconded the motion with all voting AYE. c. Level 3 Architectural/Site Plan Review to permit changes to the exterior of the existing Spanish Mediterranean style, two story single family dwelling to a West Indies architectural style dwelling, to replace the driveway and entry gate and install new landscaping. A motion was made by Commissioner Lyons to approve the Level 3 Architectural/Site Plan based on a finding that the proposed modifications to an existing two-story Mediterranean style single family dwelling to a West Indies architectural style dwelling meet the minimum intent of the Design Manual and applicable review standards with the following conditions: (1) Any minor modifications in the landscape plan shall be submitted to the Town Manager for review and approval and any major modifications shall be brought back to the AR.PB for review and approval prior to commencement of landscaping. Commissioner Orthwein seconded the motion and all voted AYE at roll call. IX. Reports. A. Utility Undergrounding-Danny Brannon (Engineer) In the absence of Mr. Brannon, Town Manager Dunham reported that the main feeder line on AlA has been powered up and from Gulfview to Middle Rd., the transformers will be powered up. He said that within the next few days they will finish pulling the rest of the wires from Middle Road northward. The Town Manager said that as soon as the transformers have power, they will start powering up the homes. He asked that if there are any complaints about the restoration to please report them to Town Hall and the contractor will be advised. B. Town Manager Mr. Dunham had nothing more to report. C. Architectural Review & Planning Board 5 Regular Meeting & Public Hearing of Town Commission Held on August 11, 2017 @ 9 A.M. 1. Meeting Dates a. No August Meeting b. September 28, 2017 @ 8:30 A.M. c. October 26, 2017 @ 8:30 A.M. d. November to be determined. e. December 28, 2017 at 8:30 A.M. D. Finance Director 1. Financial Report for July 2017 2. Water Usage as of July 31, 2017 There were no comments regarding the Financial Report or the Water Usage report and the Vice Mayor declared them accepted as distributed. E. Police Chief 1. Activity for July 2017 Chief Allen asked that his report be accepted as distributed if there are no questions and there were none. Chief Allen then advised that the vacancy in the Police Department has now been filled and he introduced Officer Brad Fidler who has spent most of his career, 27 years, with the West Palm Beach Police Department. Vice Mayor Stanley and the Commissioners welcomed Officer Fidler. X. Items for Commission Action. A. Items by Mayor & Commissioners 1. Ordinance No. 17/01; AN ORDINANCE BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM AMENDING THE TOWN OF GULF STREAM CODE OF ORDINANCES TO REPEAL CHAPTER 48, FLOOD PREVENTION AND PROTECTION; TO ADOPT A NEW CHAPTER 48, FLOOD PREVENTION AND PROTECTION; TO ADOPT FLOOD HAZARD MAPS, TO DESIGNATE A FLOODPLAIN ADMINISTRATOR, TO ADOPT PROCEDURES AND CRITERIA FOR DEVELOPMENT IN FLOOD HAZARD AREAS, AND FOR OTHER PURPOSES; TO AMEND CHAPTER 42, BUILDINGS AND BUILDING REGULATION; PROVIDING FOR APPLICABILITY; SEVERABILITY; AND AN EFFECTIVE DATE. (First Reading) The Town Clerk read Ordinance 17/01 by title on first reading. In answer to a question from Commissioner White, the Town Manager said that the new map will show 6 NAVD as opposed to our current 7 NGVD but they are the same height. He added this is the model ordinance that FEMA has approved and will be incorporated into the Florida Building Code. Commissioner Orthwein moved to adopt Ordinance No. 17/01 on First Reading and Commissioner White seconded the motion with all voting AYE at the roll call. 2. Resolution No. 17-05; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA SUPPORTING THE COUNTYWIDE OFFICE OF INSPECTOR GENERAL, AND FURTHER SUPPORTING THE FUNDING OF SAID OFFICE THROUGH COUNTY AD VALOREM TAX DOLLARS; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. The Town Manager explained that this Resolution makes it 0 Regular Meeting & Public Hearing of Town Commission Held on August 11, 2017 @ 9 A.M. Clear that Gulf Stream supports the Office of Inspector General thru the ad valorem taxes but does not support paying addition funds for this office. Commissioner Orthwein moved to approve Resolution No. 17-05, Commissioner White seconded and all voted AYE. 3. Bid Award -Police Computer & Server Upgrades The Town Manager explained the Police Computer system does not meet the new requirements handed down by FDLE. He said that currently the Police Department and the Town Administration are served by the same server and it will be more costly to upgrade to meet FDLE requirements than it would be to separate the Police Department and install what they need in their building, completely separate from the administrative records. Commissioner Orthwein moved to authorize the Town Manager to enter into an agreement with IT-Smarts.com, Inc. to build and relocate the system for the police department that will make it compliant with FDLE standards in an amount not to exceed $13,000.00. Commissioner White seconded the motion and all voted AYE. 4. Revised Police Communications Agreement The Town Manager stated that the agreement that was approved at the last meeting failed to include the monthly Consumer Price Index that had been paid from 2012 to date. Delray has now corrected that which is an increase of $1,925.00. Commissioner Orthwein moved to approve the revised Police Communications Agreement in the amount of $55,707.00 and to authorize Vice Mayor Stanley to execute same. Commissioner White seconded the motion and all voted AYE at the roll call. Vice Mayor Stanley extended condolences to the family of Chief Ward who recently passed away, and commented on the two services that were held, one locally and one in the National Cemetery in New York which Commissioner Lyons attended. Commissioner White advised that the Place Au Soleil Homeowners Association has shown some interest in having fiber optic service. It was noted that Comcast is installing fiber optic in the Phase 2 of the undergrounding project but would not do it when they did Phase 1. The Town Manager was directed to look into why this happened and also as to what would be required to install it in Place Au Soleil. XI. Adjournment. Vice Mayor Stanley adjourned the meeting at 10:38 A.M. Rita L. Taylor Town Clerk 7