HomeMy Public PortalAbout5/14/2002City of Greencastle
City Hall
One North Locust Street
P.O. Box 607
Greencastle, Indiana 46135
GREENCASTLE BOARD OF WORKS
REGULAR SESSION
TUESDAY, MAY 14, 2002
2:00 P.M.
Clerk - "Treasurer
CITY HALL
The Greencastle Board of Works met in Regular Session Tuesday, May 14, 2002, 2:00 p.m. at
City Hall. Mayor Michael called the meeting to Order at 2:10 p.m. On the Roll Call, the
following were found to be present: Sue Murray and George Murphey.
Motion to approve minutes from March 28, 2002, Working Session; March 28, 2002, Executive
Session and March 28, 2002, Special Session made by Sue Murray, seconded by George
Murphey. Vote was unanimous.
Chief Hendrich stated the police station should be complete within the next couple of weeks. We
are currently soliciting contractors for addition to the police station and bring bids to Board of
® Works next month.
Doug Moncreiff handed out an updated report for the Water Project.
Mayor Michael stated there will be a study committee meeting on May 23, 2002, 3:00 p.m. to
discuss the water project and fire substation. On Wednesday, May 29, 2002 at 7:00 p.m. there
will be a joint session of the Common Council, Board of Works, CACFID and Redevelopment
Commission to discuss the findings.
The next item to be discussed was the Putnam Family Health Care request to connect to the City
sewer system. Garth Hughes, Civil Engineering and Brenda Brown and Steve Knight of PFHC
were present. City Engineer Morrow submitted a letter dated May 13, 2002 addressed to Garth
Hughes to the Board at this time. This letter addressed eleven issues that need to be resolved
prior to the City Engineer approving this project. The list of items is as follows:
1. Show the finish floor elevation for the PFHC building. You need to show that the
finish floor elevation is at least six (6) inches above the top of the pump station elevation.
2. Show details for the force main installation. Specifically, show the bedding details,
if open cut. Also show marking details so that the line may be located in the future. The sewer
department prefers marking tape over the pipe in addition to locating wire. Show details for
terminations.
Pamela S. Jones
3. Show details for the pump station. There should be audible and visible alarms.
4. Show cleanout details.
® 5. Is there underground electricity in the vicinity of the transformer for the surgical
e center?
6. Show topography so that the high spots in the line may be verified.
7. What is the discharge elevation of the two inch pipe and the four inch pipe?
8. We need an estimate of daily flow.
9. Your calculations only reflect the pumping operation of the small lift station.
Show how the pumping is reduced when the large pump is operating.
10. Show calculations for the second small lift station. Also, estimate the number of
other buildings that may want to connect to the pressure system and calculate impact on the
flow /head. The sanitary sewer easement may need to be extended around the property to serve
additional customers.
11. Sign the plans.
Wastewater Superintendent Mike Neese stated he would never allow two force mains on one
system for the City. Superintendent Neese further stated that it needs to be understood that the
City is NOT responsible for any back -ups or problems.
City Attorney Robertson stated there needs to be additional language in the contract stating that
the City is not responsible for construction, operation, maintenance, repair or failure of the City
and the City will be held harmless for anything regarding this system. Attorney Robertson also
stated she would prefer that under Section VI, in the proposed agreement, the last sentence
reading as follows: "It is the intent and agreement of the parties that neither this Agreement nor
any part hereof shall be construed to require St Vincent to violate said Ethical and Religious
• Directives in its operation and all parts of this Agreement must be interpreted in a manner that is
consistent with said Ethical and Religious Directives ", be removed. Attorney Robertson further
requested that under Section VII. General Provisions, "72, Assignments: Assignments of this
Agreement or the rights or obligations hereunder shall be invalid without the specific written
consent of the other party herein, except that this Agreement may be assigned by St. Vincent
without the written approval of Owner to any successor entity operating the facility now operated
by St. Vincent or to a related or affiliated organization ", also be removed.
Mayor Michael made the motion to allow PFHC to connect to the force main with the agreed
upon corrections to the agreement and with the questions posed by the City Engineer being
resolved, seconded by George Murphey. Vote as follows: Mayor Michael, yes; George
Murphey, yes and Sue Murray abstained.
Daryl Thomas was present to request authorization to connect Lot 19, Sherwood Heights
Subdivision to the sanitary sewer. City Engineer Morrow submitted a letter to the Board which
reads as follows:
MEMO
To: Board of Works
From: Glen E. Morrow, PE - City Engineer
cc: Mike Neese - Sewer Superintendent
Date: 5/2/02
Re; Daryl Thomas, Lot 19, Sherwood Heights Subdivision
•
You may recall that Mr. Thomas has approached the Board of Works and received approval for a
septic system. That option was granted in lieu of extending the sanitary sewer for various
reasons. My initial request for the extension of the sanitary sewer was to serve future properties
located on the Masten property, just north of the new Glenview Subdivision.
Since that time, the design of the Glenview Subdivision has shown a master plan for the sanitary
sewer system such that any lots on the Masten property will be served from the south. This
master plan eliminates the need for a sewer extension along Evens View, past lot 19.
Mike and I are willing to allow Mr. Thomas the ability to connect to our sanitary sewer system at
the intersection of Brentfield and Evens View with a six inch lateral. The lateral would be less
than 300 feet. We would require some additional cleanouts because of the length and turns.
Unfortunately, this lateral would need to be located within the public right -of -way. We would ask
that Mr. Thomas sign an agreement with the City that makes the owner of the property
responsible for the maintenance of the lateral, and also responsible for any damage to the public
infrastructure caused by the lateral. In short, we would ask him to take the same responsibility as
a utility company has in our right -of -way.
Mr. Thomas is expected to appear at the next BOW meeting to request this permission.
Engineer Morrow stated he has not talked to Attorney Robertson about the Agreement, and
• therefore, does not have an agreement ready to present to the Board.
Sue Murray made the motion to authorize the Mayor to sign the agreement once it is prepared by
the City Attorney and to record the agreement with the property, seconded by George Murphey.
Vote was unanimous.
Mayor Michael made the motion to approve Change Order B -2 for Weitzel Change Order in an
increased amount of $33,107.21, seconded by George Murphey. Vote was unanimous.
A Change Order for L & K Construction to decrease the amount of their contract in the amount
of - $1,182.00 was presented to the Board. Motion to approve made by Mayor Michael, seconded
by Sue Murray. Vote was unanimous.
Mayor Michael stated that she and Attorney Robertson are still working on property acquisition
for the wellfields.
Motion to approve water claims in the amount of $92,582.78, was made by Sue Murray,
seconded by George Murphey. Vote was unanimous.
Motion to approve Wastewater claims in the amount of $81,273.97 and SRF claims in the amount
of $133,781.79, was made by George Murphey, seconded by Sue Murray. Vote was unanimous.
0 Police Chief Hendrich stated Officer Mike Hanlon had emergency surgery Friday and will be off
® work for approximately six to eight weeks. FMLA Leave will be needed.
Motion to adjourn made by George Murphey, seconded by Sue Murray. Vote was unanimous.
CCCl
Nancy A. _ hael, Mayor
ATTEST- l
Pamela S. Jones,
E