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HomeMy Public PortalAbout5/14/2002City of Greencastle City Hall One North Locust Street P.O. Box 607 Greencastle, Indiana 46135 GREENCASTLE BOARD OF WORKS REGULAR SESSION TUESDAY, MAY 14, 2002 2:00 P.M. Clerk - "Treasurer CITY HALL The Greencastle Board of Works met in Regular Session Tuesday, May 14, 2002, 2:00 p.m. at City Hall. Mayor Michael called the meeting to Order at 2:10 p.m. On the Roll Call, the following were found to be present: Sue Murray and George Murphey. Motion to approve minutes from March 28, 2002, Working Session; March 28, 2002, Executive Session and March 28, 2002, Special Session made by Sue Murray, seconded by George Murphey. Vote was unanimous. Chief Hendrich stated the police station should be complete within the next couple of weeks. We are currently soliciting contractors for addition to the police station and bring bids to Board of ® Works next month. Doug Moncreiff handed out an updated report for the Water Project. Mayor Michael stated there will be a study committee meeting on May 23, 2002, 3:00 p.m. to discuss the water project and fire substation. On Wednesday, May 29, 2002 at 7:00 p.m. there will be a joint session of the Common Council, Board of Works, CACFID and Redevelopment Commission to discuss the findings. The next item to be discussed was the Putnam Family Health Care request to connect to the City sewer system. Garth Hughes, Civil Engineering and Brenda Brown and Steve Knight of PFHC were present. City Engineer Morrow submitted a letter dated May 13, 2002 addressed to Garth Hughes to the Board at this time. This letter addressed eleven issues that need to be resolved prior to the City Engineer approving this project. The list of items is as follows: 1. Show the finish floor elevation for the PFHC building. You need to show that the finish floor elevation is at least six (6) inches above the top of the pump station elevation. 2. Show details for the force main installation. Specifically, show the bedding details, if open cut. Also show marking details so that the line may be located in the future. The sewer department prefers marking tape over the pipe in addition to locating wire. Show details for terminations. Pamela S. Jones 3. Show details for the pump station. There should be audible and visible alarms. 4. Show cleanout details. ® 5. Is there underground electricity in the vicinity of the transformer for the surgical e center? 6. Show topography so that the high spots in the line may be verified. 7. What is the discharge elevation of the two inch pipe and the four inch pipe? 8. We need an estimate of daily flow. 9. Your calculations only reflect the pumping operation of the small lift station. Show how the pumping is reduced when the large pump is operating. 10. Show calculations for the second small lift station. Also, estimate the number of other buildings that may want to connect to the pressure system and calculate impact on the flow /head. The sanitary sewer easement may need to be extended around the property to serve additional customers. 11. Sign the plans. Wastewater Superintendent Mike Neese stated he would never allow two force mains on one system for the City. Superintendent Neese further stated that it needs to be understood that the City is NOT responsible for any back -ups or problems. City Attorney Robertson stated there needs to be additional language in the contract stating that the City is not responsible for construction, operation, maintenance, repair or failure of the City and the City will be held harmless for anything regarding this system. Attorney Robertson also stated she would prefer that under Section VI, in the proposed agreement, the last sentence reading as follows: "It is the intent and agreement of the parties that neither this Agreement nor any part hereof shall be construed to require St Vincent to violate said Ethical and Religious • Directives in its operation and all parts of this Agreement must be interpreted in a manner that is consistent with said Ethical and Religious Directives ", be removed. Attorney Robertson further requested that under Section VII. General Provisions, "72, Assignments: Assignments of this Agreement or the rights or obligations hereunder shall be invalid without the specific written consent of the other party herein, except that this Agreement may be assigned by St. Vincent without the written approval of Owner to any successor entity operating the facility now operated by St. Vincent or to a related or affiliated organization ", also be removed. Mayor Michael made the motion to allow PFHC to connect to the force main with the agreed upon corrections to the agreement and with the questions posed by the City Engineer being resolved, seconded by George Murphey. Vote as follows: Mayor Michael, yes; George Murphey, yes and Sue Murray abstained. Daryl Thomas was present to request authorization to connect Lot 19, Sherwood Heights Subdivision to the sanitary sewer. City Engineer Morrow submitted a letter to the Board which reads as follows: MEMO To: Board of Works From: Glen E. Morrow, PE - City Engineer cc: Mike Neese - Sewer Superintendent Date: 5/2/02 Re; Daryl Thomas, Lot 19, Sherwood Heights Subdivision • You may recall that Mr. Thomas has approached the Board of Works and received approval for a septic system. That option was granted in lieu of extending the sanitary sewer for various reasons. My initial request for the extension of the sanitary sewer was to serve future properties located on the Masten property, just north of the new Glenview Subdivision. Since that time, the design of the Glenview Subdivision has shown a master plan for the sanitary sewer system such that any lots on the Masten property will be served from the south. This master plan eliminates the need for a sewer extension along Evens View, past lot 19. Mike and I are willing to allow Mr. Thomas the ability to connect to our sanitary sewer system at the intersection of Brentfield and Evens View with a six inch lateral. The lateral would be less than 300 feet. We would require some additional cleanouts because of the length and turns. Unfortunately, this lateral would need to be located within the public right -of -way. We would ask that Mr. Thomas sign an agreement with the City that makes the owner of the property responsible for the maintenance of the lateral, and also responsible for any damage to the public infrastructure caused by the lateral. In short, we would ask him to take the same responsibility as a utility company has in our right -of -way. Mr. Thomas is expected to appear at the next BOW meeting to request this permission. Engineer Morrow stated he has not talked to Attorney Robertson about the Agreement, and • therefore, does not have an agreement ready to present to the Board. Sue Murray made the motion to authorize the Mayor to sign the agreement once it is prepared by the City Attorney and to record the agreement with the property, seconded by George Murphey. Vote was unanimous. Mayor Michael made the motion to approve Change Order B -2 for Weitzel Change Order in an increased amount of $33,107.21, seconded by George Murphey. Vote was unanimous. A Change Order for L & K Construction to decrease the amount of their contract in the amount of - $1,182.00 was presented to the Board. Motion to approve made by Mayor Michael, seconded by Sue Murray. Vote was unanimous. Mayor Michael stated that she and Attorney Robertson are still working on property acquisition for the wellfields. Motion to approve water claims in the amount of $92,582.78, was made by Sue Murray, seconded by George Murphey. Vote was unanimous. Motion to approve Wastewater claims in the amount of $81,273.97 and SRF claims in the amount of $133,781.79, was made by George Murphey, seconded by Sue Murray. Vote was unanimous. 0 Police Chief Hendrich stated Officer Mike Hanlon had emergency surgery Friday and will be off ® work for approximately six to eight weeks. FMLA Leave will be needed. Motion to adjourn made by George Murphey, seconded by Sue Murray. Vote was unanimous. CCCl Nancy A. _ hael, Mayor ATTEST- l Pamela S. Jones, E