HomeMy Public PortalAbout1996-01-16 Workshop Meeting154
COUNCIL MINUTES
WORKSHOP MEETING - JANU Y 16, 1996
The workshop meeting of the B Harbour Village Council was
held on Tuesday. January 16, 1996 in the Council Chamber at Bat
Harbour Village Hall. The meeting was called to order by Mayor
Spiegel. The roll was called :id those present were:
Mayor E elle Spiegel
ssist.nt Mayor Matthew B. Blank
Cob• loran James E. Boggess
Also present: Al red J. •eda, Village Manager
J<anette Horton, llage Clerk
chard J. Weiss. V lage Attorney
As a quorum was determined to be pr ent, the meeting
commenced.
Goals
and it
l
and Objectives for 1995/96 for the Vill
la Clerk:
c MADA er
COUNCIL MINUTES
WORKSHOP MEETING - JANUARY 16, 1996
The workshop meeting of the Bal Harbour Village Council was held on
Tuesday, January 16, 1996, in the Council Chamber at Bal Harbour
Village Hall. The meeting was called to order by Mayor Spiegel.
The roll was called and those present were:
Mayor Estelle Spiegel
Assistant Mayor Matthew B. Blank
Councilman James E. Boggess
Also present: Alfred J. Treppeda, Village Manager
Jeanette Horton, Village Clerk
Richard J. Weiss, Village Attorney
Absent: Councilman Andrew R. Hirschl
Council Sol M. Taplin
As a quorum was determined to be present, the meeting commenced.
2. Goals and Objectives for 1995/96 for the Village Manager
and Village Clerk: Mayor Spiegel stated that the Council had
requested these goals and objectives and everyone had a copy of
them. Mayor Spiegel asked if the Council had reviewed them.
Councilman Boggess responded yes. Mayor Spiegel then asked if
there were any questions.
Mayor Spiegel questioned if there were any questions on the first
item which is the Manager's goals and objectives. Mr. Treppeda
commented that the February '96 is obviously March '96 now, but at
the time he didn't realize that. Mayor Spiegel stated that was
alright. Councilman Boggess questioned Mr. Treppeda if he feels
that he is on schedule with the objectives that he has. Mr.
Treppeda responded yes he does, at this point he does feel that he
is on schedule with all of them. Councilman Boggess stated that he
thinks these goals and objectives have to be on a fiscal year
rather than a calendar year, so we're now into the fourth month.
Assistant Mayor Blank stated that he agrees with Councilman
Boggess, we should wait until the fiscal year before we review
them. Councilman Boggess responded that as part of the Manager's
contract, there was a stipulation that there would be definitive
goals and objectives and performance evaluation. He continued that
as he pointed out before, the only time they have ever broached
this subject is when they were mad at somebody and he doesn't think
that is the way to go about it.
Councilman Boggess stated that he thinks we are very blessed right
now to have an excellent staff and things are going smoothly and he
wants to keep it that way. Mayor Spiegel agreed and stated it is
a joy to have meetings and be able to not have a conflict.
Councilman Boggess continued that's right and he wants this to be
on a systematic basis so that no one is being picked on. Mayor
156
Spiegel stated that everyone is doing their job properly and they
all appreciate it. Councilman Boggess added that he feels that
they have neglected this in the past and it's something he thinks
they need to do on a regular basis. Assistant Mayor Blank stated
that they have never had better reports in years as they are
getting today. Councilman Boggess added that frankly he's thrilled
with the way things are going. Mayor Spiegel commented from both
Al and Jeanette, the staff downstairs, the finance department, the
moral with everyone, the police department, everything is running
smoothly.
Councilman Boggess stated that one thing he does want to bring up,
and this is not a matter of personalities at all, the Village
Council has two employees: the Village Manager and the Village
Clerk. He continued that nowhere is it defined who is first among
equals. Mayor Spiegel responded she thinks they're about equal.
Councilman Boggess stated that he thinks there has to be a first
among equals. He continued that there is no problem at all as far
as Jeanette and Al getting along. But, they don't know when they
might have to have a change in personnel, if someone may find a
better job or through an illness or whatever. He does think they
should define and it should be worked out so that it is clearly
understood if the Village Manager is the primary employee, and
while he does not hire the Village Clerk that things should be
cleared through him or through that person. Mayor Spiegel stated
somebody that each can work together. Councilman Boggess responded
that's right.
Mayor Spiegel added one other thing, they do have a contract with
the Village Manager should they not have also a contract with the
Village Clerk. Councilman Boggess responded that's fine with him.
He added what he's trying to do is get things formalized so that
personalities are not involved. Mayor Spiegel stated that would be
nice. Councilman Boggess continued that he wants to do it now
while everybody loves everybody else. Mr. Treppeda added that in
her contract they could spell out whatever they want. Mrs. Horton
responded that would be fine. Councilman Boggess questioned
Jeanette that if she was not here, doesn't she think that a Village
Clerk coming in should have it clearly understood that while she's
pretty much on her own that she still .... Mrs. Horton added works
with the Manager....Councilman Boggess continued or with that
person. Mrs. Horton responded yes. Councilman Boggess stated
that's all he's suggesting.
Mr. Treppeda stated that when it does cause a problem is when you
have a Manager and Clerk at odds, that's when the problem surfaces.
Right now it's not because they're getting along fine. Councilman
Boggess stated that's why he wants to get this done now. Mayor
Spiegel stated then why don't they talk about a contract for
Jeanette also. The Council agreed.
Mr. Treppeda stated that they were talking about the fiscal year
Council Workshop Meeting 1/16/96 2
1
and he really had meant these things to go all the way to the end
of 1996 when he put them down. Councilman Boggess responded to put
it on a fiscal year basis, because that's when the review should
come - just before budget time. Mr. Treppeda responded that those
he can't promise will be done by that time, because that would be
September 30th '96. Councilman Boggess responded okay, but you're
80 percent along or whatever.
Mayor Spiegel stated that everything is outlined in Jeanette's
goals and objectives very well. They know what she does, they know
what she's been doing, they know that she and Al work together very
closely and that's wonderful. Mayor Spiegel added that's she's
very pleased to have it. Assistant Mayor Blank stated that they've
never had a report like they have today, there's no question about
it. Councilman Boggess stated that's right, so this workshop
didn't really amount to a whole lot but he thinks it's best to have
this. Mr. Treppeda added because his contract did call for a
session like this to be done. Councilman Boggess responded that's
right.
Mayor Spiegel stated so we have the meeting and we will have a
contract for Jeanette. Mayor Spiegel questioned Mr. Weiss if they
have to vote on that. Mr. Weiss responded no, that he's made a
note of it and they'll draft one and bring it back to a meeting for
approval. Mayor Spiegel stated it will be along the same lines as
Al's. Mr. Weiss responded right and they'll put the salary and so
forth, they're just writing down what she has. He continued there
may be some issues that come up. Councilman Boggess responded that
he's sure they can all be worked out, but he'll feel a whole lot
better if they get this done. Mayor Spiegel added she thinks they
all will.
3. Other Business: None.
4. Adiourn: There being no further business to come before
the Council, a motion was offered by Councilman Boggess and
seconded by Assistant Mayor Blank to adjourn. The motion carried
unanimously (3-0) with Councilman Hirschl and Councilman Taplin
absent, and the meeting adjourned at 12:15 p.m.
Mayo Estelle
Attest:
/ L st.L1
Jeanette Horton, CMC/AAE
' Village Clerk
Council Workshop Meeting 1/16/96
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State's beaches.
Mr. Treppeda explained he received a letter from the Florida Shore
and Beach Association requesting the Village adopt this Resolution.
A motion was offered by Councilman Taplin and seconded by
Councilman Boggess to adopt this resolution. The motion carried
with the vote as follows: Mayor Spiegel aye; Assistant Mayor Blank
absent; Councilman Boggess aye; Councilman Hirschl aye; Councilman
Taplin aye; thus becoming
RESOLUTION . S23
A RESOLUTION OF THE
REQUESTING THE 1996
PROVIDE ADEQUATE FUND
AND REPAIR OF TH
RECOGNIZE THE NEED
PROJECTS, AND TO
DEDICATED FUNDING S
VILLAGE OF BAL HARBOUR
LORIDA LEGISLATURE TO
NG FOR THE PRESERVATION
STATE'S BEACHES, TO
FOR FUNDING NON-FEDERAL
IDENTIFY A LONG TERM
RVICE.
B. The resolution was read, by title, by the Village Clerk,
approving an employmenagre ment between Bal Harbour Village and
Jeanette Horton.
A motion was offere. by
Councilman Taplin to dopt
with the vote as follow.: M
absent; Councilman Bogge s
Taplin aye; thus becomin
RE
Councilman Hirschl and seconded by
this resolution. The motion carried
yor Spiegel aye; Assistant Mayor Blank
ye; Councilman Hirschl aye; Councilman
ION NO. 524
A RESOLUTION OF BAL HARB• VILLAGE APPROVING
EMPLOYMENT AGR EMENT BET^. N BAL HARBOUR
VILLAGE AND JE ETTE HORTON OR SERVICE AS
VILLAGE CLERK OF BAL HARBOUR VILLAGE;
PROVIDING FOR EFFECTIVE DATE.
6. Ordinance
The ordinance was
Chapter 21 "Zoning
then proceeded to
Fir
read,
` of
en
s Readin• Public Hearin
by title, by the Village Clerk, amending
e Bal Harbour Village Code. Mayor Spiegel
he public hearing.
Mike Miller, Planning Director of Craig A. Smith & Associates,
addressed the Cou c' , and then proceeded to summarize the
ordinance. He furti r explained this ordinance was presented to
the Bal Harbour Civic Association and the Architectural Review
Board for their review and comments. He continued to explain,
after several meetings with the Architectural Review Board, the
ordinance satisfies the Board. Mr. Miller commented they are the
Village's primary reviewers of all additions and new construction
Regular Council Meeting 2/20/96 2
not capable of ru
to explain after
Purchasing Agent
three companies t
Ten (10) new c
ng current software applications. He continued
ussions with several companies, the Village's
eloped specifications and compared prices of
ovide the Village with the following:
Connect Village
network
uters to replace the outdated ones
1 computers to existing Police Department
Provide tape backuystems for network
Provide Novell Perfe Office software
Provide installation o .11 equipment
He then proceeded to explai Village received the following
proposals:
Computer Ease, Inc. $16,500
Magic Box, Inc. $20,865.00
Total Network Systems 0,188.00
At this time, Mr. Treppeda requested\I Council approve awarding
this job to the low bidder, Computer�F�se, Inc. Also, authorize
$265.00 per month for the remainder of this fiscal year for a
service/maintenance agreement.
A motion was offered by Councilman Taplin and seconded by
Councilman Hirschl to award this job to Computer Ease, Inc. and
authorize the expenditure of $265.00 per month for a
service/maintenance agreement. The motion carried with the vote as
follows: Mayor Spiegel aye; Assistant Mayor Blank absent;
Councilman Boggess aye; Councilman Hirschl aye; Councilman Taplin
aye.
Treatment of Coconut Trees for Lethal Yellowing:
Mr. Treppeda explained lethal yellowing has killed five of the
Regular Council Meeting 2/20/96 4