HomeMy Public PortalAbout6/18/2002City of Greencastle
City Hall
® One North Locust Street
P.O. Box 607
Greencastle, Indiana 46135
GREENCASTLE BOARD OF WORKS
REGULAR SESSION
TUESDAY, JUNE 18, 2002
4:00 P.M.
Pamela S. Jones
Clerk- Treasurer
CITY HALL
The Greencastle Board of Works met in Regular Session Tuesday, June 18, 2002, 4:00 p.m. at
City Hall. Mayor Michael called the meeting to Order at 4:15 p.m. On the Roll Call, the
following were found to be present: Sue Murray and George Murphey.
Motion to approve minutes from the April 14, 2002, Executive Session was made by Sue Murray,
seconded by George Murphey. Vote was unanimous.
Motion to accept Fire Chief Newgent's recommendation to accept Kyle App as a full -time
employee was made by George Murphey, seconded by Sue Murray. Vote was unanimous.
Motion to accept Street Commissioner Miles recommendation to hire Josh Higgins for the
® position of Vehicle Maintenance/Laborer and Jeremy Wilson for the position of Truck
Driver /Laborer, contingent upon criminal record checks and pre - employment drug screening, was
made by Sue Murray, seconded by George Murphey. Vote was unanimous.
Sue Murray questioned how the CDL license are being obtained. Street Commissioner Miles
stated they have to take the air brake test in order to receive CDL license.
Cemetery Superintendent Robinson submitted a letter requesting Medical Leave for Allen
Burchett, when and if needed. Superintendent Robinson explained that Mr. Burchett has been
diagnosed with cancer and has been undergoing treatments. Mr. Burchett will run out of benefit
time as of June 20, 2002. Motion to approve Medical Leave when/if needed was made by Sue
Murray, seconded by George Murphey. Vote was unanimous.
Police Chief Hendrich stated the awning at the new Police Station went up today. The City will
be the General Engineer for the addition and contracts for all sub - contractors will be sent to
Laurie and then brought before this Board for approval and signatures.
Motion to award contract for Consultation Services for Hardware and Software upgrades for
Clerk - Treasurer offices and Utility office to H.J. Umbaugh was made by George Murphey,
seconded by Sue Murray. Vote was unanimous. This contract is not -to- exceed $7,500.00 to
$10,000.00.
Motion to approve the 2002 Asphalt Agreement with Wabash Valley Asphalt in the amount of
® $63,914.74, was made by Sue Murray, seconded by George Murphey. Vote was unanimous.
® Notice to Award Asphalt Contract was approved with a motion by George Murphey with a
correction of the begin date from October 4, 2001 to July 3, 2002, seconded by Sue Murray.
Vote was unanimous.
Motion to approve and authorize the Mayor to sign the Notice to Proceed for 2002 Asphalt
Project contingent upon all paperwork being completed and returned to the City was made by Sue
Murray, seconded by George Murphey. Vote was unanimous.
Motion to approve Change Order #3 for Jackson Street Project in the increased amount of
$4,422.94, contingent upon Council appropriating money, was made by George Murphey,
seconded by Sue Murray. Vote was unanimous.
Motion to approve an Agreement with Crowe - Chizek in the amount of $2,500.00, to prepare
Disclosure Statements for the Refunding of Water and Wastewater Bonds was made by George
Murphey, seconded by Sue Murray. Vote was unanimous.
The contract for Traffic Signal Maintenance with Midwestern Electric was the next item to be
discussed. After some discussion and figuring, George Murphey made the motion to approve the
contract, Sue Murray reluctantly seconded the motion. Vote was unanimous.
Wastewater Superintendent Mike Neese discussed I and I contracts. Superintendent Neese stated
he would like to delay project #1 at this time and award project #2, #3 and #11 to Jerry Lewis
® Contracting and project #8 to Joe Spiker Excavating. After some discussion, it was decided to
table these projects at this time. Motion to table was made by Sue Murray, seconded by George
Murphey. Vote was unanimous.
Mayor Michael reported that in regard to the wellfield letters, three of the four property owners
have responded favorably at this time.
Motion to approve Water claims in the amount of $61,411.97 was made by George Murphey,
seconded by Sue Murray. Vote was unanimous.
Motion to approve Wastewater and SRF claims in the amount of $345,693.02 was made by Sue
Murray, seconded by George Murphey. Vote was unanimous.
Mayor Michael added a Change Order #4 for Reynolds, Division C, Liftstation, to the agenda.
Mayor Michael explained this Change Order is for remobilization to start up the lift station.
Reynolds completed the project in December but had to wait to start it up until the new plant was
ready to handle the flow. The net increase for this change order is $7,800.00. Motion to approve
made by George Murphey, seconded by Sue Murray. Vote was unanimous.
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Motion to adjourn made by Sue Murray, seconded by George Murphey. Vote was unanimous.
ATTEST:
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Pamela S. Jones, C er - reasurer
') F'.'. "0 - t, duj�
Nancy A. Mi t el, Mayor
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