HomeMy Public PortalAbout7/17/2002City of Greencastle
City Hall
® One North Locust Street
P.O. Box 607
Greencastle, Indiana 46135
Pamela S. Jones
Clerk - Treasurer
GREENCASTLE BOARD OF WORKS
REGULAR SESSION
WEDNESDAY, JULY 17, 2002 4:00 P.M.
CITY FIALL
The Greencastle Board of Works met in Regular Session Wednesday, July 17, 2002, 4:00 p.m. at
City Hall. Mayor Michael called the meeting to Order at 4:10 p.m. On the Roll Call, the
following were found to be present: Sue Murray and George Murphey.
Motion to approve minutes from May 29, 2002, Joint Meeting; June 18, 2002, Executive Session
and June 18, 2002, Regular Session was made by Sue Murray, seconded by George Murphey.
Vote was unanimous.
David Bray was present requesting permission to allow an air conditioning unit to remain in the
right -of -way at One Franklin Street. Mayor Michael stated the unit is located between a set of
steps and a cellar door and actually looks like it belongs there. The problem is if there are any
® liability issues or if the City needs to do repairs in this area, the unit will have to be moved at the
owner's expense. Mayor Michael made the motion for the City Attorney to draft an agreement
with Mr. Bray to hold the City harmless for any liability and spell out that if any repairs need to
be made Mr. Bray will be responsible for any cost of moving the unit, seconded by George
Murphey. Vote was unanimous.
Street Commissioner Miles discussed uniform proposals for the Street Department employees.
Commissioner Miles recommended renting as opposed to purchasing uniforms and
recommended the uniforms be rented from Vandyne Crotty at a cost of $317.20 per employee
per year. Sue Murray made the motion to accept the recommendation of Commissioner Miles,
seconded by George Murphey. Vote was unanimous.
Police Chief Jim Hendrich was present to discuss hours of work. Mayor Michael asked if Chief
Hendrich had a memo or anything for the Board. Chief Hendrich replied that he did not, but is
asking that the hours of work for civilian employees (office personnel) be approved as 8:00 a.m.
to 4:30 p.m. with one -half hour for lunch break. Motion to approve made by George Murphey,
seconded by Sue Murray. Vote was unanimous.
Certificate of Substantial Completion for Aymir Construction for the Police Station was the next
item discussed. The Substantial Completion Certificate states that substantial completion
occurred June 14, 2002 at 3:00 p.m. It was noted that there is a punch list of approximately 64
® items that need to be completed. Chief Hendrich stated we are past the thirty day period for
these corrections to be made. City Attorney Laurie Robertson will send a letter to Aymir
® Construction concerning completion of the punch list. Motion to approve made by Mayor
Michael, seconded by George Murphey. Vote was unanimous.
Wastewater Superintendent Mike Neese recommends awarding I & I projects as follows:
projects 2, 3, and 11 to Jerry Lewis contractors; and
project 8 to Joe Spiker Excavating.
Motion to approve made by Sue Murray, seconded by George Murphey. Vote was unanimous
Wastewater Superintendent Neese requested Donald Hickey be promoted to Plant Mechanic at
$20,000.00 per year as of July 28, 2002. Motion to approve made by George Murphey, seconded
by Sue Murray. Vote was unanimous.
Wastewater Superintendent Neese asked the Board for permission to seek quotes on a camera
for the sewer lines as part of the 1 & i reduction program. Superintendent Neese stated they
currently spend approximately $9,000.00 per year on rental camera equipment. Superintendent
Neese stated the benefit would really come in emergency cases when they sometimes have to
wait up to 48 hours for a camera to be available. By consensus the Board recommended moving
forward with quotes and working on lease to purchase agreement with CT Jones.
Motion to approve Final Change Order 94 for Franklin Street Phase H in the amount of
$2,728.35, contingent upon Council appropriating the money was made by Sue Murray,
seconded by George Murphey. Vote was unanimous.
An Agreement with TACT for EPA Storm Water, Phase 2, aka IDEM Rule 13 was the next item
discussed. Engineer Morrow stated the cost for this assistance is $1,000.00 which includes a CD
and some instructional classes. This will be paid out of the Engineer Contractual Services line
item. Motion to approve contingent upon City Attorney's review & approval was made by Sue
Murray, seconded by George Murphey. Vote was unanimous.
Engineer Morrow submitted a letter addressed to Hannum, Wagle and Cline to increase the
November 25, 1998 engineering agreement by an additional $19,000.00 for the Resident Project
Services as detailed in Section 5.1.1.3 of agreement. Motion to approve an additional
$19,000.00 for Wastewater Treatment Project Inspections was made by George Murphey,
seconded by Sue Murray. Vote was unanimous.
Street Commissioner Miles gave an update on the 2002 Asphalt Project stating that all streets
contracted are complete with the crew coming in next week to complete the water and manhole
covers. Street Commissioner Miles reported that the parking lines around the square were left
for the City to paint after the State resurfaced 231.
Street Commissioner Miles stated he had the three loops at Wood and Washington Street
replaced. There was a short in the loop at Wood Street that has caused much frustration. In the
future, Mr. Miles continued, we will have to look at replacing the control box.
Copies of contracts for Phase 11 for the Police Station were passed out at the meeting. Motion to
approve contingent upon Council approval of additional appropriation including a 5%
contingency was made by George Murphey, seconded by Sue Murray. Vote was unanimous.
Motion to approve water claims in the amount of $85,987.48 was made by George Murphey,
seconded by Sue Murray. Vote was unanimous.
Motion to approve wastewater claims in the amount of $73,974.33 and SRF claims in the
amount of %56,586.00 was made by George Murphey, seconded by Sue Murray. Vote was
unanimous.
There was no discussion on Telecommunication Discussion as the representative from U.S.
Cellular was not present.
George Murphey asked that claims paid to Deans Well Drilling be reviewed to assure that the
City has not paid the $16,000.00 included to remove the road and restore the site. Mr. Murphey
stated this was not done due to the fact the City is in the process of purchasing the property.
Motion to adjourn made by George Murphey, seconded by Sue Murray. Vote was unanimous.
c lue
Nancy A. Mi hael, Mayor
ATTEST
Pamela S. Jones,