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Home My Public Portal AboutMinutes-10/17/2023 City of Tiffin, Iowa Meeting: Tiffin City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: October 17, 2023 7:00 PM Web Page: www.tiffin-iowa.org Posted: October 13, 2023 (website & front entry of City Hall) Mayor: Steven Berner City Administrator: Doug Boldt Council At Large: Al Havens Mayor Pro-Tem City Attorney: Crystal Raiber Council At Large: Skylar Limkemann City Clerk: Abigail Hora Council At Large: Chris Olney W/WW Superintendent: Brett Mehmen Council At Large: Tim Orris D. of Public Works: Brian Detert Council At Large: Eric Schnedler Building Official: Brian Shay Recreation Director: Frank Haege Fire Chief: Brad Hill City Engineer: MSA Professional Services Work Session - Call to Order 5:45 PM A. Roll Call The City of Tiffin City Council held a work session Tuesday, October 17, 2023, at the City Hall Council Chamber. Mayor Berner called the meeting to order at 5:48 PM. Upon roll being called the following members were present: Al Havens, Chris Olney, Eric Schnedler, Skylar Limkemann. Absent: Tim Orris. Others present City Administrator Doug Boldt and City Clerk Abigail Hora. B. Agenda Additions/Agenda Approval Motion to approve agenda by Schnedler. Second by Havens. All ayes, agenda approved. C. Discussion and Update of Tiffin Fire Department Third Quarter Review Discussion: Fire Chief Brad Hill reviewed calls to date for quarter three. We are currently at 483 calls to date. D. Discussion and Review of Tiffin Fire Department Future Purchases Discussion: Fire Marshal Bill Erb recommends First Due Platform as the software for the Fire Department, which is on the regular agenda to be approved. Chief Hill and Fire Marshal Bill reviewed three items that will be future purchases for the department. The first item was the Cascade Breathing System. Current system is old and needs replaced. This will be put in FY25 budget and estimated to cost between $70,000-80,000. The second item was thermal imaging cameras which are currently in this years budget up to $20,000. Chief Hill gave some pricing on these and they will be ordered before the end of the fiscal year. The last item was the self-contained breathing apparatus. The Fire Department current set is soon to be out of compliance. We currently do not have enough sets for the members on the department. Council directed Chief Hill to look into pricing all new sets for the department and possibly selling our current sets to another department. The pricing is roughly $175,000. E. Discussion of Future Recreation Center Planning Discussion: City Administrator Doug Boldt and Mayor Berner discussed the future of a Recreation Center. Staff toured a few facilities earlier in the week that would be close to what the City would like our future Recreation Center to look like. An architecture services agreement will be on the next agenda for approval. F. Questions from Council Members regarding items on the Regular City Council Agenda or Reports G. Other Business H. Adjournment Motion to adjourn by Limkemann. Second by Schnedler. All ayes, meeting adjourned at 7:00 PM. City Council Agenda Page 1 of 4 A. Regular Session - Call to Order 7:00 PM B.Roll Call The City of Tiffin City Council held a regular session Tuesday, October 17, 2023, at the City Hall Council Chambers. Mayor Berner called the meeting to order at 7:00 PM. Upon roll being called the following members were present: Chris Olney, Eric Schnedler, Al Havens, Skylar Limkemann. Absent: Tim Orris. Others present City Administrator Doug Boldt and City Clerk Abigail Hora. C. Agenda Additions/Agenda Approval Motion to approve agenda by Olney. Second by Schnedler. All ayes, agenda approved. 1. Swearing-in of Tiffin Fire Department Personnel, Trevor Jack and Alec Sindelar D. Communications and Reports 1. Unscheduled I agenda is reached. If you wish to address the City Council on an item not on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes 2. Approval of Special City Council Minutes 3. Approval of Summary of Receipts Report 4. 5. Approval of Liquor License Renewal Shanti LLC, dba Hometown Spirits Motion to approve Consent Agenda which includes City Council Minutes, Special City Council Minutes, Summary of Receipts, Clerk/Treasurers Report and Liquor License Renewal for Hometown Spirits by Limkemann. Second by Havens. All ayes, consent agenda approved. F. Mayoral Proclamation 1. G. Public Hearing 1. H. Ordinance Approval/Amendment 1. I. Resolutions for Approval 1. Resolution No. 2023-068 A Resolution Setting the Date of November 7, 2023, for a Public Hearing for Daytona Estates as a Planned Development Overlay Site District. Motion to approve Resolution No. 2023-068 A Resolution Setting the Date of November 7, 2023, for a Public Hearing for Daytona Estates as a Planned Development Overlay Site District by Havens. Second by Schnedler. Roll Call: Havens, Olney, Schnedler, Limkemann. All ayes, motion carried. 2. Resolution No. 2023-069 A Resolution Approving the Appointment of a Planning and Zoning Commission Member for the City of Tiffin, Iowa. Motion to approve Resolution No. 2023-069 A Resolution Approving the Appointment of a Planning and Zoning Commission Member for the City of Tiffin, Iowa by Olney. Second by Schnedler. Roll Call: Olney, Schnedler, Limkemann, Havens. City Council Agenda Page 2 of 4 All ayes, motion carried. 3. Resolution No. 2023-070 A Resolution Accepting the Warranty Deed of Parcel 2018083 at the intersection of Oakdale Boulevard and Ella Avenue. Motion to approve Resolution No. 2023-070 intersection of Oakdale Boulevard and Ella Avenue by Limkemann. Second by Schnedler. Roll Call: Schnedler, Limkemann, Havens, Olney. All ayes, motion carried. 4. Resolution No. 2023-071 A Resolution Accepting the Warranty Deed of Lot C, Woodfield Ridge Part 6, at the intersection of Croell Avenue and Ironwood Lane. Motion to approve Resolution No. 2023-071 A Resolution Accepting the Warranty Deed of Lot C, Woodfield Ridge Part 6, at the intersection of Croell Avenue and Ironwood Lane by Limkemann. Second by Havens. Roll Call: Schnedler, Limkemann, Havens, Olney. All ayes, motion carried. J. Old Business 1. K. Motions for Approval 1. Consideration of Payables List Motion to approve by Schnedler. Second by Havens. All ayes, motion carried. 2. Consideration of Special Events Application Girls on the Run 5K, Christina Hamarstrom Motion to approve by Olney. Second by Schnedler. All ayes, motion carried. 3. Discussion and Consideration of Purchase of Radar Speed Signs for Croell Avenue and Council Action as Needed. Motion to approve by Limkemann. Second by Havens. All ayes, motion carried. 4. Discussion and Consideration of Purchase of Vehicle for the Building Department and Council Action as Needed. Motion to approve by Limkemann. Second by Havens. All ayes, motion carried. 5. Discussion and Consideration of Purchase of Fire Reporting Management Software for the Tiffin Fire Department and Council Action as Needed. Motion to approve the quote from FirstDue by Havens. Second by Limkemann. All ayes, motion carried. 6. Discussion and Consideration of Purchase of Sponsorship Sign for the Tiffin Soccer Fields and Council Action as Needed. Motion to approve by Limkemann. Second by Schnedler. All ayes, motion carried. 7. Motion to Adjourn from Regular Session into Closed Session in Accordance with Iowa Code Chapter 21.5(1)(C) to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation by Limkemann. Second by Schnedler. Roll Call: Olney, Havens, Schnedler, Limkemann. City Council Agenda Page 3 of 4 Motion to adjourn from Closed Session into Regular Session by Havens. Second bySchnedler. Roll Call: Havens, Schnedler, Limkemann, Olney. L. Reports to be Received/Filed 1. September Johnson County Sheriff's Report 2. Monthly Departmental Budget Reports M. Reports from City Personnel 1. t Nothing to Report. 2. City Council Reports Discussion: Council Person Limkemann would like Council Person Orris to look into a Clean Up Day along Clear Creek trail possibly in April for Earth Day. 3. Report Nothing to Report. 4. Building Official Report - Nothing to Report. 5. s Report - Nothing to Report. 6. City - Nothing to Report. 7. - Nothing to Report. 8. City Administrator Discussion: City Administrator Doug Boldt reported a special th meeting will be held on October 24 at 6:30 PM. The City has an opportunity to receive two Herky on Parade statues. Doug will be sending out more information on this at a later date. N. Adjournment Motion to adjourn by Schnedler. Second by Olney. All ayes, meeting adjourned at 8:08 PM. ____________________________ October 25th, 2023 Abigail Hora, City Clerk City Council Agenda Page 4 of 4