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Home My Public Portal About2020-60 Approving the purchase of police equipment from Axon Enterprise IncRESOLUTION NO. 2020-60 A CAPITAL PROJECT AUTHORIZING RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, APPROVING THE PURCHASE OF POLICE BODY -WORN CAMERA EQUIPMENT, DATA STORAGE, AND RELATED MAINTENANCE AND TECHNICAL SERVICES FROM AXON ENTERPRISE, INC. IN AN AMOUNT NOT TO EXCEED $190,078 OVER A FIVE- YEAR PERIOD; PROVIDING FOR AUTHORIZATION; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, pursuant to Section 3.07(b) of the Village of Key Biscayne (the "Village") Charter, the Village Council desires to authorize the expenditure of Village funds for a capital project consisting of the purchase of body -worn camera equipment, data storage, and related maintenance and technical services (collectively, the "Equipment") for the Village's Police Department (the "Department") to continue serving the Village residents and visitors and to facilitate the provision of day-to-day operations of the Department; and WHEREAS, the type of purchase contemplated by the Village has been competitively bid by Sourcewell, a service cooperative created by the Minnesota legislature as a local unit of government, which has entered into Sourcewell Contract No. 010720-AXN ("Sourcewell Contract") with Axon Enterprise, Inc. (the "Vendor"); and WHEREAS, in accordance with Section 2-86 of the Village's Code of Ordinances (the "Code"), the Village Council seeks to authorize the Village Manager to purchase the Equipment from the Vendor consistent with the Sourcewell Contract and the Vendor's Quote, attached hereto as composite "Exhibit "A" (the "Quote"); and WHEREAS, the Village Council finds that this Resolution is in the best interest and welfare of the citizens of the Village. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA AS FOLLOWS: Section 1. Recitals. That each of the above -stated recitals are hereby adopted, confirmed, and incorporated herein. Section 2. Approval. That the Village Council approves the purchase of the Equipment. Section 3. Authorization. That the Village Council hereby authorizes the Village Manager to purchase the Equipment from the Vendor consistent with the terms and conditions of the Sourcewell Contract and the Quote, subject to budgeted funds in an amount not to exceed $190,078 over a five-year term. Section 4. Implementation. That the Village Council hereby authorizes the Village Manager to execute any purchase order or required documentation for the purchases described in this Resolution, subject to approval by the Village Attorney as to form and legality, and to take any action which is reasonably necessary to implement the purpose of this Resolution. Section 5. Effective Date. That this Resolution shall be effective immediately upon adoption. PASSED and ADOPTED this 27th day of October, 2020. ATTEST: APPROVED AS TO FORM AND LEGAL SUFFICIENCY: WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. VILLAGE ATTORNEY . -.• .'= iiiitat . • • ,_. ••aw.i� �a.� Ir ;.14■ STA lip 711t ft tilr : .c �. .r 1 v '•C • I • i i ` . • AXON SALES REPRESENTATIVE Jen Carletto-Berg jcberg@axon.com ISSUED 10/7/2020 Q-254002-44111.842JC 1 Axon Enterprise, Inc. 17800 N 85th St Scottsdale, Arizona 85255 United States Phone (800) 978-2737 SHIP TO Daniel VALDES Key Biscayne Police Dept - FL 88 W McIntyre Street Key Biscayne, FL 33149 US BILL TO Key Biscayne Police Dept - FL 88 W McIntyre Street Key Biscayne FL 33149 US Q -254002-44111.842J C Issued: 10/07/2020 y Quote Expiration: 10/30/2020 Account Number: 466085 Payment Terms: Net 30 Delivery Method: Fedex - Ground SALES REPRESENTATIVE Jen Carietto-Berg Phone. Email. Icberg@axon com Fax PRIMARY CONTACT Daniel VALDES Phone (305) 849-9511 Email: dvaldes@kbpd.net Year 1 Item Description Term (Months) Quantity List Unit Net Unit Price Total (USD) Price Axon Plans & Packages 73746 PROFESSIONAL EVIDENCE COM LICENSE EVIDENCE COM UNLIMITED AXON DEVICE STORAGE 73683 10 GB EVIDENCE COM A -LA -CART STORAGE 73683 10 GB EVIDENCE COM A -LA -CART STORAGE 73746 PROFESSIONAL EVIDENCE COM LICENSE 73686 60 30 60 30 60 12 60 120 21 7 0.00 0.00 0 00 0.00 0.00 0.00 0.00 0 00 000 0.00 0.00 0.00 0.00 0.00 0.00 Hardware 74211 AXON BODY 3 - 1 BAY DOCK TECH ASSURANCE PLAN 1 -BAY BODY 3 DOCK WARRANTY TECH ASSURANCE PLAN 1 -BAY BODY 3 DOCK PAYMENT 87060 87061 36 60 36 12 36 200.00 0 00 1 14.00 0.00 0.00 0.00 0.00 114.00' 4,104.00 Other 71104 73842 NORTH AMER POWER CORD FOR AB3 1 -BAY DOCK UNLIMITED EVIDENCE COM TAP BUNDLE PAYMENT 36 0.00 12 30 1.068 00 0.00 0.00 83393 25.01790 Q-254002-44111.842JC 2 Protect Life. Year 1 (Continued) Item Description Term (Months) List Unit Quantity Price Net Unit Price Total (USD) Other (Continued) 73837 EVIDENCE COM PROFESSIONAL LICENSE 12 PAYMENT Year 1 - TAP Refresh 00005961 7 468.00 468.00 Subtotal Estimated Shipping Estimated Tax Total 3,276 00 32,397.90 0.00 0.00 32, 397.90 Item Description Term Quantity List Unit Net Unit Price Total (USD) (Months) Price Hardware OIL 0.00 0.00 0.00 0.00 73202 AXON BODY 3 - NA10 74028 WING CLIP MOUNT, AXON RAPIDLOCK 11534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 74210 AXON BODY 3 - 8 BAY DOCK 37 42 37 4 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Other 73827 AB3 CAMERA TAP WARRANTY 73828 AB3 8 BAY DOCK TAP WARRANTY 71019 NORTH AMER POWER CORD FOR AB3 8- BAY, AB2 1 -BAY / 6 -BAY DOCK Spares 60 60 37 4 0.00 0.00 4 0.00 0.00 0.00 0.00 Subtotal Estimated Tax Total 0.00 0.00 0.00 0.00 0.00 0.00 Item Description Term Quantity List Unit Net Unit Price Total (USD) (Months) Price Hardware 73202 AXON BODY 3 - NA10 74028 WING CLIP MOUNT, AXON RAPIDLOCK 11534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 87063 TECH ASSURANCE PLAN BODY 3 CAMERA PAYMENT 1 699.00 0.00 1 0.00 0,00 1 0.00 0 00 60 1 1,680.00 0.00 Other 73827 AB3 CAMERA TAP WARRANTY 60 1 0.00 0.00 Subtotal Estimated Tax Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Q-25400 2 -44111.84 2J C 3 Protect Life. Year 2 Item Description Term (Months) List Unit Quantity Price Net Unit Price Total (USD) Hardware 87061 TECH ASSURANCE PLAN 1 -BAY BODY 3 DOCK PAYMENT 12 36 11400 1 14.00 4,104.00 Other 73842 73837 Year 3 UNLIMITED EVIDENCE COM TAP BUNDLE PAYMENT EVIDENCE COM PROFESSIONAL LICENSE PAYMENT 12 30 1.068.00 12 7 468.00 1.068.00 32,040.00 468.00 3,276.00 Subtotal Estimated Tax Total 39.420 00 0.00 39,420.00 Item Description Term (Months) List Unit Quantity Net Unit Price Total (USD) Price Hardware 87061 TECH ASSURANCE PLAN 1 -BAY BODY 3 DOCK PAYMENT J7 11400 114.00 4,104.00 Other 73309 AXON BODY CAMERA REFRESH ONE UNLIMITED EVIDENCE COM TAP BUNDLE PAYMENT 1 -BAY DOCK AXON BODY CAMERA REFRESH ONE 73309 AXON BODY CAMERA REFRESH ONE 73689 MULTI -BAY BWC DOCK MID REFRESH EVIDENCE COM PROFESSIONAL LICENSE PAYMENT 73842 73313 73837 30 0.00 12 30 1,068.00 12 36 1 4 7 0.00 000 0.00 468.00 000 1,068.00 0.00 000 0.00 468 00 Subtotal Estimated Tax Total 0.00 32,040.00 0.00 0.00 0.00 3.276.00 39,420.00 000 39.420.00 Q -254002-44111.842J C 4 Protect Life. Year 4 Item Description Term Quantity List Unit Net Unit Price Total (USD) (Months) Price Hardware 87061 TECH ASSURANCE PLAN 1 -BAY BODY 3 12 36 114.00 114.00 4,104.00 DOCK PAYMENT Other 73842 73837 Year 5 UNLIMITED EVIDENCE.COM TAP BUNDLE PAYMENT EVIDENCE.COM PROFESSIONAL LICENSE PAYMENT 12 30 1 068 00 1,068.00 32,040.00 12 7 468.00 468.00 3,276.00 Subtotal 39,420.00 Estimated Taxi 0.00 Total 39,420.00 Item Description Term Quantity List Unit Net Unit Price Total (USD) (Months) Price Hardware 87061 TECH ASSURANCE PLAN 1 -BAY BODY 3 12 36 114 00 114 00 4,104.00 DOCK PAYMENT Other 73310 AXON BODY CAMERA REFRESH TWO UNLIMITED EVIDENCE.COM TAP BUNDLE PAYMENT 1 -BAY DOCK AXON BODY CAMERA REFRESH TWO MULTI -BAY BWC DOCK FINAL REFRESH EVIDENCE.COM PROFESSIONAL LICENSE PAYMENT 73842 73314 73688 73837 30 0.00 0.00 12 30 1,068.00 1,068.00 36 0.00 0.00 4 0.00 0.00 12 7 468.00 468.00 Subtotal Estimated Tax Total 0.00 32,040.00 0.00 0.00 3,276.00 39,420.00 0.00 39,420.00 Grand Total l 190,077.90 Q-254002-44111.842JC 5 Protect Life. AXO\ Discounts (USD) Quote Expiration: 10/30/2020 List Amount 206,679.00 Discounts 16,601.10 Total 190,077.90 -Total excludes Summary of Payments Payment Amount (USD) Year 1 32.397.90 Year 1 - TAP Refresh 00005961 0.00 Spares 0.00 Year 2 39,420.00 Year 3 39.420.00 Year 4 39.420.00 Year 5 39,420.00 Grand Total 190,077.90 Q-254002-44111.842JC 6 Protect Life. Notes 100% discounted body -worn camera and docking station hardware contained in Year 1 reflects a TAP replacement for hardware purchased under existing contract #00005961 All TAP obligations from this contract will be considered fulfilled upon execution of this quote This refreshed hardware will be covered under the Technology Assurance Plan (TAP) and will be eligible for 2 replacements This will take place at the 30 and 60 month marks of this new contract Sourcewell Contract #010720-AXN used for purchasing justification Tax is subject to change at order processing with valid exemption Axon's Sales Terms and Conditions This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon's Master Services and Purchasing Agreement (posted at www.axon.comllegallsales-terms-and-conditions). as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable. Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions By signing below. you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote. Signature: Date: Name (Print): Title: PO# (Or write N/A): Please sign and email to Jen Carletto-Berg at jcberg@axon.com or fax to Thank you for being a valued Axon customer. For your convenience on your next order, please check out our online store buv.axon.com The trademarks referenced above are the property of their respective owners. ***Axon Internal Use Only*** SFDC Contract#: Order Type: R MA #: Address Used: SO #: Review 1 Review 2 Comments Q-254002-44111.842JC 7 Protect Life.