HomeMy Public PortalAbout1996-06-10 Workshop MeetingCOUNCIL MINUTES
WORKSHOP MEETING - JUNE 10, 1996
The workshop meeting of the Bal Harbour Village Council was
held on Monday, June 10, 1996, in the Council Chamber at Bal
Harbour Village Hall. The meeting was called to order at 4:19 p.m.
by Mayor Spiegel. The roll was called and those present were:
Mayor Estelle Spiegel
Assistant Mayor Matthew B. Blank
Councilman James E. Boggess
Councilman Andrew R. Hirschl
Councilman Sol M. Taplin
Also present: Alfred J. Treppeda, Village Manager
Jeanette Horton, Village Clerk
Edward Guedes, Village Attorney
Dan Nieda, Building Official
Larry Freeman, Police Chief
2. Discussion of Village Hall Renovations: Mr. Treppeda
explained the purpose of this workshop meeting is to discuss the
possibility of adding an additional phase to the Village Hall
renovation project. He further explained this additional phase
would add badly needed work space for the Police Department and
Building Department. He continued to explain that currently there
is $200,000.00 budgeted for renovations to bring Village Hall into
compliance with the Americans with Disabilities Act. However, this
work does not provide any substantial additional work space.
Mr. Treppeda then proceeded to explain the Building Department
would gain a small amount of space under the current plan, but only
if a ladies restroom is eliminated. The Building, Electrical, and
Plumbing Inspectors and Plan Processors frequently have to occupy
the same space at the same time, which leads to overcrowding and
delays in timely and efficient service.
A possible solution would be to close in the gap on the second
floor of Village Hall, which would provide adequate space for a
much more efficient operation for the Village's five person
Building Department.
Mr. Treppeda explained the Police Department actually would lose
space under the current plan. The records office would get moved
from a hallway at the rear of Village Hall and eliminates a work
area that is currently used by the Sergeants. The Detective office
upstairs also gets eliminated or cut in half under the current
plan. He then proceeded to explain the Police Department would not
gain badly needed storage space, as well as, there is no proper
area for interviews with prisoners or for the officers to sit and
write their reports.
A possible solution would be closing in the parking garage behind
Village Hall which would provide space. This could also be
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utilized for either a new larger Council Chamber or for office
space for the Police Department. If the Council Chamber is moved
to the parking garage the current Council Chamber can be used for
new police work space.
Mr. Treppeda then proceeded to explain should the Council decide to
approve closing in the gap on the second floor of Village Hall and
closing in the parking garage to create work space, the following
funds are available:
$200.000.00 is already budgeted for the
originally planned renovations
The current General Fund undesignated balance
is $1,215,468.00. Of this balance $215,000.00
could be utilized for this project.
Anticipates having funds left over from the
current budget if everything stays on track.
The Village should have an excess of
$100,000.00 available at the end of the year.
At this time, Mr. Treppeda recommended to the Council that in order
to provide the necessary work space to adequately serve the
Village's residents for many years to come, to add the following
work to the Village Hall renovations project:
Close in the gap on the second floor which
would provide space for the Building
Department
Close in the parking garage and utilize the
space for either a Council Chamber or for the
Police Department work space.
Councilman Hirschl commented several Council meetings ago, when the
funds were discussed for the renovations required by Federal law,
Assistant Mayor Blank commented on the beautiful Council Chambers
of other cities. He further commented that the Council at that
time discussed this issue. The consensus was to spend $200,000.00
to bring the Village Ha11 into compliance with the Americans with
Disabilities Act. Councilman Hirschl stated he can not understand
where this issue came from.
Mr. Treppeda explained about losing work space: therefore, he felt
it made sense to bring the expansion issue before the Council.
Assistant Mayor Blank stated, in his opinion, that to spend
$200,000.00 without adding space to the building is very foolish.
' Councilman Boggess left the meeting during this discussion.
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He further stated with the new construction there will be a 25%
increase in population.
Tom Westberg and Jose Fernandez, of Middlebrooks & Associates,
addressed the Council and explained the scope of work for the
Village Hall expansion, which is as follows:
Enclose the existing parking garage
Enclose the gap on the second floor
Construct a new exterior stair to achieve
compliance with the Americans with
Disabilities Act (ADA), National Fire
Protection Association, and the South Florida
Building Code. This addition would serve as
the new entrance to Village Hall. This
addition would also provide the necessary
vertical and horizontal circulation, and would
integrate the Village Ha11 and parking garage
into one, cohesive facility.
Remodel the existing Village Hall as
necessary.
Mr. Fernandez explained the estimated project construction cost is
$558,615.00, which would include labor, material, permitting and
professional fees.
It was the consensus of the Council that they come back with a
design concept for the closing in of the gap, and enclosing the
parking garage.
3. Discussion of Other Issues: None
4. Adjourn: There being no further business to come before
the Council, a motion was offered by Councilman Taplin and seconded
by Councilman Hirschl to adjourn. The motion carried unanimously
(4-0), with Councilman Boggess absent, and the meeting adjourned at
4:50 p.m.
Mayor Estelle 343iegiv
Attest:
eanette Horton, CMC/AAE
Village Clerk
Workshop Meeting 6/10/96
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