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HomeMy Public PortalAbout10 13 17 MeetingREGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE QTOWN OF GULF STREAM ON FRIDAY, OCTOBER 13, 2017 IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS at 9:00 A.M., OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Morgan called the meeting to order at 9:00 A.M. II. Pledge of Allegiance. O The Mayor led the Pledge of Allegiance. III. Roll Call. Present and Scott W. Morgan Mayor Participating: Thomas M. Stanley Vice Mayor Paul A. Lyons, Jr. Commissioner Joan K. Orthwein Commissioner Donna S. White Commissioner Also Present & John Randolph Town Attorney Participating: Edward Nazzaro Staff Attorney Gregory Dunham Town Manager Edward Allen Police Chief Rita Taylor Town Clerk IV. Minutes. A. Regular Meeting of September 18, 2017 O B. Budget Meetings of September 18, 2017 and September 26, 2017 Vice Mayor Stanley moved to approve the Regular Meeting Minutes of September 18, 2017, the Budget Meeting Minutes of September 18, 2017 and the Budget Meeting Minutes of September 26, 2017 as presented and Commissioner Orthwein seconded the motion with all voting AYE. V. Additions, withdrawals, deferrals, arrangement of agenda items. Mayor Morgan announced that the Appointment of an Alternate for the ARPB will be considered under Item IX.F. VI. Announcements. A. Regular Meetings and Public Hearings 1. November to be determined. Mayor Morgan reminded that recognition of Veterans Day falls on the date of the November meeting date, November 10, 2017, and then asked the members of the Commission what other date will fit into their schedules. It was unanimously agreed that the November meeting would be O held on Thursday, November 9, 2017 at 9:00 A.M. 2. December 8, 2017 at 9:00 A.M. 3. January 12, 2018 at 9:00 A.M. 4. February 9, 2018 at 9:00 A.M. 5. March 9, 2018 at 9:00 A.M. VII. Communication from the Public (3 min. maximum) OThere were no members from the Public who requested to speak. Mayor Morgan then introduced Abigail Irizarry from the Palm Beach County Commission on Ethics who explained she is present to inform that there is someone here that is the Towns primary contact with the Commission on Town Commission Regular Meeting &Public Hearing October 13, 2017 @ 9:00 A.M. QEthics. She then presented each official with her business card and a copy of the latest booklet from the Commission on Ethics. She encouraged the officials to contact her at any time either by phone, letter or email. VIII. Reports. O A. Utility Undergrounding-Danny Brannon (Engineer) Town Manager Gregory Dunham, in the absence of Mr. Brannon, reported that FP&L has begun to issue switching orders for some of the "loops" which means Wilco can start to connect houses to the underground system. He added that the average time it takes to connect one house is approximately 2 hours. B. Town Manager 1. Paving & Drainage Mr. Dunham said that work to install the catch basin on Polo Drive will begin on October 18, 2017 after being postponed due to the hurricane. The paving is expected to start on October 24, 2017. This work is expected to take 9 days. In answer to a question from Mayor Morgan, the Town Manager said that the work to lower the "hump" on AlA is expected to start in approximately 3 weeks and will be done according to DOT Standards which requires a 2 week settling period. With regard to the Town Hall addition, Mr. Dunham 'reported that he Oexpects to receive the permit next week and the contractor will commence work within 10 days of receiving the permit. Commissioner Orthwein observed that the streets appear to be sinking more and she questioned if there is something that could be done in this regard prior to installing the new paving. Commissioner Lyons suggested that this should possibly be a part of the new 10 year capital improvement plan that is being considered. C. Architectural Review & Planning Board 1. Meeting Dates a. October 26, 2017 @ 8:30 A.M. The Town Clerk advised there will not be a meeting on October 26th as there have been no applications filed for consideration. b. November 16, 2017 @ 8:30 A.M. c. December 28, 2017 at 8:30 A.M. d. January 25, 2018 at 8:30 A.M. e. February 22, 2018 at 8:30 A.M. O D. Finance Director 1. Financial Report for September 2017 The Town Manager asked if there were any questions regarding the report. There being none, Mayor Morgan declared the report accepted as presented. 2. Water Usage as of September 30, 2017 Mr. Dunham said there is nothing unusual in this report. There were no questions and the Mayor also declared this report accepted Oas presented. E. Police Chief 2 Town Commission Regular Meeting &Public Hearing October 13, 2017 @ 9:00 A.M. O1. Activity for September 2017 Chief Allen requested that his report be accepted as presented but pointed out that the 3 auto burglaries of unlocked vehicles shown on the report all occurred on September 29th with one reported one half day later and the other two not reported for 3 days. He went on to advise that they had obtained video from one of the C) residents that showed the subject walking up to the car. He added that they distributed the video to neighboring cities and the subject was identified by two Delray officers. He said this enabled his department to file a warrant and the subject is now in jail. Mayor Morgan complemented the Chief and Department for the good police work and then declared the report accepted as presented. IX. Items for Commission Action. A. Ordinance No. 17/02; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AMENDING THE TOWN CODE OF ORDINANCES AT CHAPTER 10, BUSINESSES, PROFESSIONS AND OCCUPATIONS, AT ARTICLE 1, IN GENERAL, BY DELETING SECTION 10-1 OCCUPATIONAL REGISTRATION FEES IN ITS ENTIRETY, FURTHER AMENDING SECTION 10-2, REQUIRED REGISTRATION INFORMATION, TO BE RENAMED OCCUPATIONAL REGISTRATION AND RENUMBERED 10-1; PROVIDING FOR PENALITIES; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; O PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE. (2nd reading and Adoption) Town Clerk Taylor read Ordinance No. 17/02 by title on the Second Reading. Commissioner Orthwein moved for the adoption of Ordinance No. 17/02 and Commissioner White seconded the motion with all voting AYE. B. Ordinance No. 17/03; AN ORDINNCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AMENDING THE TOWN CODE OF ORDINANCES AT CHAPTER 14 ELECTIONS, SECTION 14-4, FILING REQUIREMENTS, BY ESTABLISHING A QUALIFYING PERIOD FOR CANDIDATES; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATIOHN; PROVIDING AN EFFECTIVE DATE. (15t reading) The Town Clerk read Ordinance No. 17-03 by title on first reading. Commissioner Orthwein moved that Ordinance No. 17/03 be passed on first reading. Commissioner White seconded the motion and all voted AYE at roll call. O C. Resolution No. 17-013; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, FLORIDA PROVIDING FOR THE APPROPRIATIONS OF BUDGET REVENUES AND EXPENDITURES IN THE GENERAL FUND FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2017; PROVIDING AN EFFECTIVE DATE. The Town Manager explained that this Resolution is to adjust the figures in the 2016/2017 budget to reflect the actual amount that Delray Beach collected for Building Inspections that were performed in Gulf OStream. He said that the budget showed an estimate of $400,000 when in fact the actual amount was $496,134. He added that this adjustment is 3 Town Commission Regular Meeting &Public Hearing October 13, 2017 @ 9:00 A.M. being made at the direction of the Towns auditor. Town Clerk Taylor read Resolution No. 17-013 in its entirety. Commissioner Orthwein moved for the adoption of Resolution No. 17-013 and Commissioner White seconded the motion with all voting AYE. O D. Proposal To Prepare 10 -Year Capital Improvements Plan -Mathews Consulting Rebecca Travis of Mathews Consulting was recognized and she explained the purpose and benefits of a CIP, and that this 10 year analysis and plan would cover the Towns potable water system, drainage system and road system. Commissioner Lyons questioned if sanitary sewer should be included in this study. There was discussion of this and it was determined that it would not be included at this time but could be a separate study at a later date. Commissioner Lyons asked if rising seas and global warming should be matters to consider at this time to which Ms. Travis said that it will be considered to some extent when they evaluate the roads. The Town Manager reminded this is a 10 year plan and he believed that Oeach year during this 10 years, the plan should be reviewed in house and possibly amended. Vice Mayor Stanley moved to approve the Mathews Consulting proposal for engineering services in the amount of $48,616.00. Commissioner White seconded the motion and all voted AYE at the roll call. E. Items by Mayor & Commissioners There were no items from the Mayor or the Commissioners. F. Appointment of an Alternate Member for the ARPB Mayor Morgan called attention to a letter from Jorgette Smith, 555 Old School Road, expressing an interest in serving on the ARPB. Vice Mayor Stanley said he had contacted Mrs. Smith in regard to this position as she had served on several other Boards and been involved in local community activities. Vice Mayor Stanley then moved to appoint Jorgette Smith as an Alternate Member of the Architectural Review and Planning Board. The motion was seconded by Commissioner Orthwein and all voted AYE. OX. Adjournment. Mayor Morgan adjourned the meeting at 9:45 A.M. ri ORita L. Taylor Town Clerk ri