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Home My Public Portal About9 18 17 MeetingIV. Minutes of the Regular Meeting of August 11, 2017. Vice Mayor Stanley moved to approve the Minutes of August 11, O2017 and Commissioner Orthwein seconded the motion with all voting AYE at roll call. V. Additions, withdrawals, deferrals, arrangement of agenda items. Town Manager Dunham asked to add under Commission Action an amendment to the existing debris removal contract and a motion to approve Resolution No. 017-012 relating to Irma Debris Removal and the Mayor said these would be numbers IX.3. and IX.4. VI. Announcements. A. Regular Meetings and Public Hearings 1. October 13, 2017 @ 9:00 A.M. 2. November to be determined. 3. December 8, 2017 at 9:00 A.M. 4. January 12, 2018 at 9:00 A.M. 5. February 9, 2018 at 9:00 A.M. 6. March 9, 2016 at 9:00 A.M. O B. Budget Hearings 1. September 7, 2017 @ 5:01 P.M. (Budget Hearing) 2. September 26, 2017 @ 5:01 P.M. (Final Budget Hearing) Mayor Morgan called attention to the next meeting dates and then took the opportunity to express his gratitude and that of all the residents of Gulf Stream to Chief Allen, all of the police officers and Othe Town Manager for staying in Town, camped out in the Town Hall at a time when it appeared to be a very serious, destructive storm on its way. He said that type of personal sacrifice is something to be very grateful for. Town Manager Dunham added that the Town is fortunate to RESCHEDULED REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN OF THE TOWN OF GULF STREAM ON MONDAY, SEPTEMBER 18, 2017 AT OCOMMISSION 4:00 P.M., IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Morgan called the meeting to order at 4:00 P.M. ^ �) II. Pledge of Allegiance. The Mayor led the Pledge of Allegiance. III. Roll Call. Present and Scott W. Morgan Mayor Participating: Thomas M. Stanley Vice Mayor Joan K. Orthwein Commissioner Donna S. White Commissioner Edward Nazzaro Staff Attorney Gregory Dunham Town Manager Edward Allen Police Chief Rita Taylor Town Clerk Absent W/Notice: Paul A. Lyons, Jr. Commissioner John Randolph Town Attorney IV. Minutes of the Regular Meeting of August 11, 2017. Vice Mayor Stanley moved to approve the Minutes of August 11, O2017 and Commissioner Orthwein seconded the motion with all voting AYE at roll call. V. Additions, withdrawals, deferrals, arrangement of agenda items. Town Manager Dunham asked to add under Commission Action an amendment to the existing debris removal contract and a motion to approve Resolution No. 017-012 relating to Irma Debris Removal and the Mayor said these would be numbers IX.3. and IX.4. VI. Announcements. A. Regular Meetings and Public Hearings 1. October 13, 2017 @ 9:00 A.M. 2. November to be determined. 3. December 8, 2017 at 9:00 A.M. 4. January 12, 2018 at 9:00 A.M. 5. February 9, 2018 at 9:00 A.M. 6. March 9, 2016 at 9:00 A.M. O B. Budget Hearings 1. September 7, 2017 @ 5:01 P.M. (Budget Hearing) 2. September 26, 2017 @ 5:01 P.M. (Final Budget Hearing) Mayor Morgan called attention to the next meeting dates and then took the opportunity to express his gratitude and that of all the residents of Gulf Stream to Chief Allen, all of the police officers and Othe Town Manager for staying in Town, camped out in the Town Hall at a time when it appeared to be a very serious, destructive storm on its way. He said that type of personal sacrifice is something to be very grateful for. Town Manager Dunham added that the Town is fortunate to Rescheduled Regular Town Commission Meeting & Public Hearing, September 18, 2017 At 4:00 P.M. Ohave such professional officers who worked beyond what most people would ask of them without any complaints and that he is proud to work with them. VII. Communication from the Public (3 min. maximum) Chet Snavely called attention to the existing fence along the Owest side of Place Au Soleil that was installed by the developer and is now in disrepair. He said that some has been replaced with various types of fencing. Mr. Snavely said he is exploring a way to rebuild the fence/wall. He believed that Volvo agency next door will be required to construct a wall when they build their new building and he is hopeful that they would split the cost with those Place Au Soleil neighbors that are impacted. He went on to say that he is looking at a composite wall that is finished on both sides that would cost about $100 per lineal foot for an eight foot wall installed, and $85 for a 6 foot high wall. Mr. Snavely said he would appreciate any help available to move this project forward. Commissioner White said she agreed that something needs to be done with this unsightly fence but reminded that the HOA Documents clearly state that the fence is the responsibility of each property owner involved and not the responsibility of the organization. OMr. Snavely said that is true but he thought, with the cooperation of the Volvo property owners and possibly some insurance storm damage claims, the renovation could be accomplished. VIII. Reports. A. Utility Undergrounding-Danny Brannon (Engineer) In the absence of Mr. Brannon, Mr. Dunham reported the transformers are not yet powered up and that the hurricane has interrupted the progress with the undergrounding project. B. Town Manager 1. Bid Award for Repairs to AlA Town Manager Dunham explained that Willco hit a water line under AIA that had not been properly marked causing a water leak that raised a hump in the pavement on AlA. The repairs must follow the specifications that'DOT dictates and the three proposals under consideration are based on those specifications, he said. He then recommended that that R & D Paving, LLC be awarded the contract in the Oamount of $24,410. Vice Mayor Stanley moved to award the contract for the AlA paving repairs to R & D Paving, LLC in the amount of $24,140.00 and Commissioner Orthwein seconded the motion with all voting AYE at the roll call. 2. Paving & Drainage Improvements OMr. Dunham advised that a catch basin would be installed in the 3100 block of Polo Drive, along with 110 ft. of drainage hooking into existing drainage which will intercept water that usually ends up 2 Rescheduled Regular Town Commission Meeting & Public Hearing, September 18, 2017 At 4:00 P.M. Oat the end of Polo Drive and Old School Road. He added that the same contractor that will do the paving will install this drainage and that it is expected this will be done next week if the debris collection is completed, with the paving to follow. 3. Report on Town Hall Addition The Town Manager said that some minor changes were made Oin the contract and it will be fully executed within the next few days and work will commence within the next 10 days. 4. Development of 10 yr. Capital Improvement Plan Mr. Dunham stated he had reached out to the Towns continuing contract engineers, Matthews Engineering, and they will be submitting a proposal for the preparation of the 10 year Capital Improvement Plan for consideration at the October meeting. C. Architectural Review & Planning Board 1. Meeting Dates a. September 28, 2017 @ 8:30 A.M. b. October 26, 2017 @ 8:30 A.M. c. November to be determined. d. December 28, 2017 at 8:30 A.M. e. January 25, 2018 at 8:30 A.M. f. February 22, 2018 at 8:30 A.M. g. March 22, 2018 at 6:30 A.M. Mayor Morgan called attention to the future meeting C� dates of the Architectural Review and Planning Board. D. Finance Director 1. Financial Report for August 2017 The Town Manager asked that the report be accepted as presented, if there were no questions. There being no questions, Mayor Morgan declared the Financial Report accepted as submitted. E. Police Chief 1. Activity for August 2017 Chief Allen asked that his report be accepted as submitted, provided there are no questions. Mayor Morgan commented that the officers had encountered subjects in Town during the 24 hr. curfew. They were acting suspiciously and were followed out of town. The Mayor declared the report accepted as submitted. IX. Items for Commission Action. A. Ordinances 01. Ordinance No. 17/01; AN ORDINANCE BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM AMENDING THE TOWN OF GULF STREAM CODE OF ORDINANCES TO REPEAL CHAPTER 48, FLOOD PREVENTION AND PROTECTION; TO ADOPT A NEW CHAPTER 48, FLOOD PREVENTION AND PROTECTION; TO ADOPT FLOOD HAZARD MAPS, TO DESIGNATE A FLOODPLAIN ADMINISTRATOR, TO ADOPT PROCEDURES AND CRITERIA FOR DEVELOPMENT IN FLOOD HAZARD AREAS, AND FOR OTHER PURPOSES; TO AMEND CHAPTER 42, BUILDINGS AND BUILDING REGULATION; PROVIDING FOR APPLICABILITY; SEVERABILITY; AND AN EFFECTIVE DATE. 3 Rescheduled Regular Town Commission Meeting & Public Hearing, September 18, 2017 At 4:00 P.M. (2nd Reading & Adoption) The Town Clerk read Ordinance No. 17/01 by title on second reading. There being no questions or comments, Vice Mayor Stanley moved that Ordinance No. 17-01 be adopted. The motion was seconded by Commissioner Orthwein and all voted AYE at roll call. 2. Ordinance No. 17/02; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AMENDING THE TOWN CODE OF ORDINANCES AT CHAPTER 10, BUSINESSES, PROFESSIONS AND OCCUPATIONS, AT ARTICLE 1, IN GENERAL, BY DELETING SECTION 10-1 OCCUPATIONAL REGISTRATION FEES IN ITS ENTIRETY, FURTHER AMENDING SECTION 10-2, REQUIRED REGISTRATION INFORMATION, TO BE RENAMED OCCUPATIONAL REGISTRATION AND RENUMBERED 10-1; PROVIDING FOR PENALITIES; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE.(1STreading) Town Clerk Taylor read Ordinance No. 17/02 by title on first reading. Staff Attorney Nazzaro explained that a State Law changed making it no longer possible for municipalities to charge a fee for registering businesses working in Town. He said this change will make it possible for the Town to continue to do the registrations but with no fee attached. OVice Mayor Stanley moved to approve Ordinance No. 17/02 on first reading and the motion was seconded by Commissioner White with all voting AYE. B. Amendment to existing Contract for Debris Removal. The Town Manager explained that FEMA has changed the values for the various types of work for which they may reimburse since our debris contract was entered into. This amendment will update those values for the various types of work. The detail for this amendment is duplicating that which is contained in the contract that Wellington has with the same debris contractor Gulf Stream has, Tag Grinding. Vice Mayor Stanley moved to approve the amendmentto the Tag Grinding contract for Disaster Recivery Services, Schedule of Values and Commissioner Orthwein seconded the motion with all voting AYE. C. Resolution No. 017-012; A RESOLUTION OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, RELATING TO POST -HURRICANE IRMA DISASTER DEBRIS COLLECTION; O PROVIDING FOR DECLARATION OF FINDINGS AND INTENT; PROVIDING FOR REMOVAL OF DISASTER DEBRIS. Mr. Dunham explained that if debris is collected off private streets, FEMA requires some proof that the Town has agreed that the accumulation of debris constitutes a hazardous environment. Commissioner Orthwein moved that Resolution No. 017-012 be adopted and Commissioner White seconded the motion with all voting AYE. D. Appointment of Alternate Member on ARPB Rescheduled Regular Town Commission Meeting & Public Hearing, September 18, 2017 At 4:00 P.M. OMayor Morgan announced the resignation of Stanley Rubini from the ARPB, pointing out that this is an Alternate Member position, and asking the Commissioners to have those residents that may be interested to send a note to the Clerk expressing their interest. He directed that this matter be placed on the agenda for the next meeting. E. Items by Mayor & Commissioners OThere were no items from the Commissioners or the Mayor. X. Adjournment. Mayor Morgan adjourned the meeting at 4:40 P.M. Rita L. Taylor Town Clerk N 5