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HomeMy Public PortalAboutAD Williams RFP 2013-644 Sidewalk Installation R F? itt 2013-644 6>I Y OF 1YILIEIE ISLAND 'II`SYIBIEE :SLANE), GIEORGIIA IIS IISSUIING THIS REQUEST FOR I11D FOR THE FOLLOWING DESCRIBED HEREIN: ADA SIDEWALK(INSTALLATION The City of Tybee Island is requesting proposals for SIDEWALK INSTALLATION. Bidders shall • •offer services and materials which may be upgraded with optional services and materials which may not be purchased at time of bid award. Bidder shall specify in the proposal the delivery schedule for the products and services from time of notification of award of bid. BIDS ARE TO BE RETURNED NO LATER THAN: NOVEMIBER 7,2013 AT 10:00AM BIDS WILL BE OPENED ON NOVEMBER 7,2013 AT 11:00 AM AT CITY HALL. ALL RESPONDENTS ARE INVITED TO ATTEND A PRE-BID MEETING ON FRIDAY, NOVEMBER 1,2 013 AT 9:00 A.M.@18T"AND BUTLER AVENUE The City is seeking a total bid package for service/materials equal to or exceeding specifications set forth on the attached pages which must meet or exceed stated specifications. Those not meeting these standards will be rejected.The attached material specifications become and remain a part of this request for proposal All responses, inquiries, or correspondence relating to, or in reference to,this request for proposals, and all reports, charts, displays, schedules, exhibits and other documentation by the bidders shall become the property of the City when received. All proposals submitted in response to this invitation for bid shall become the property of the City. The City retains the right to use any or all ideas presented in any proposal to the invitation to bid, whether amended or not. Selection or rejection of the proposal does not affect this right. Mail proposal to: BID NUMBER 2013/644 • MELISSA FREEMAN CITY OF TYBEE ISLAND 403 l3 TIITLE R AVE PO(BOX 2749 Y ItEE ISLAND, GA. M328 Inquiries w other need for clarification in this document should be submitted to Joe Willson Cell (912) 658-8302 Email: iwilsola,citvoftvbee.org no later than NOVEMBER 5,2013 METHOD OF AWARD: Contracts shall be awarded to the lowest, responsive, and responsible bidder. Bidders must respond completely by filling in all applicable blanks. Bids are subject to the terms and conditions of this Request for Proposal. Page 1of10 Bids shall be submitted in a sealed envelope, clearly marked on the outside of the envelope, to the office of the above address prior to the time specified. Signature of bidder indicates that bidder understands and will comply with attached terms and conditions and all other specifications made a part of this invitation for bid and any subsequent award or contract. All 'terms, conditions and representations made in this invitation will become an integral part of the contract. Nothing contained within this RFP is indicative of intent by the City of Tybee Island to reimburse the bidder, in whole or in part, for any costs associated with preparation, submission, or presentation of proposals. WAIVER: The City of Tybee Island reserves the right to reject any or all bids received. The City reserves the right to waive any variances from original bid specifications in cases where the variances are considered to be in the best interest of the City. SUI:MISSION OF BIDS AND SUPPLEMENTAL MATERIALS Bids and all required or requested supplemental materials in compliance with the attached specifications shall be submitted to the above address. Supplemental materials will not be accepted after the bids have been opened, unless requested by the City. Please include a bid sheet,W-9,vendor application,affidavit verifying status,and contractor affidavit which can be found at the end of this request. SPECIFICATIONS 510 FT.OF 5000 PSI CONCRETE PAVEMENT 5 FT WIDE X 5 IN DEEP WITH 3 INCIII . . , MINIMUM TAMPED GRAVEL BASE, : ADA COMPLIANT RAMPS,AND ASPHALT PATCHING IF NEEDED PER GDOT SPECIFICATIONS.CITY WILL I'EMOVE/TRIM VEGETATION IN ROW. PAYMENT The City prefers to make payment with a Purchasing Card. Invoice must be presented to the City 10 days prior to delivery. INSURANCE REQUIREMENTS If applicable, contractor shall provide a Certificate of Insurance naming the City of Tybee Island as also insured, a 30 day cancellation notice, indicating the following minimum coverage: Comprehensive General Liability $2,000,000.00 Automobile Public Liability $2,000,000.00 Workman's Compensation Insurance equal to the statutory requirements. TAXES The City of Tybee Island, Georgia is not subject to any State or Federal taxes. Documentation will be provided with the invoice at the time of payment, if requested. DELIVERY: F.O.B.DESTINATION Page 2 of 10 403 Butler Ave,Tybee Island,Georgia 31328 unless otherwise stated. TERMINATION OF CONTRACT The City reserves the right to terminate the contract for reasons of violations by the successful bidder of any term or condition of the contract by giving thirty (30) days written notice, unless otherwise stated herein, stating the reasons therefore and giving the party ample time to remedy the deficiencies. City of Tybee lisliand TERMS AND CONIMTIONS DEFINITIONS. As used herein, the following terms shall have the meanings set forth below, whether or not capitalized. (a) "Purchase Order"or"Order"means this purchase order. (b) "Buyer"means The City of Tybee Island. (c) "Seller"or"Vendor"means the party furnishing the supplies under this order. (d) "Supplies" means what the Seller furnishes the Buyer under this order and includes with limitation, the following; (1) the work; materials; articles; deliverable items, items, data and services, whether tangible or intangible or any combination thereof; and (2) what is leased or licensed, pursuant to the lease(s) or license(s) signed by both the Buyer and the lessor or licensor if attached to and made a part of this order. (e) "Loss" means any or all the following: claims, liabilities, damages, losses, costs, or expenses (including reasonable attorneys' fees and expenses and other legal costs). ACCEPTANCE. This order constitutes an offer which shall become a binding contract upon the terms and conditions herein set forth upon acceptance by Seller either by acknowledgement of this order or commencement of performance. Buyer objects to any difference, conflicting or additional terms proposed by Seller in the acceptance of this order, and no such terms shall be effective unless expressly accepted by Buyer in writing. Each shipment received by Buyer from Seller shall be deemed to be only upon the terms and conditions contained in this order, except by such written instrument modifying the order, signed by Buyer, notwithstanding any terms and conditions that may be contained in any acknowledgment, invoice, or other form issued by Seller and notwithstanding Buyer's act of accepting or paying for any shipment, or similar act by Buyer. PRICES. Seller represents that the prices, terms, warranties, and benefits contained in this order are comparable to or better than those offered to any other customer of Seller for items which are the same or substantially similar. Buyer shall receive the benefit prospectively or retrospectively if Seller offers any item or service included in this order to any other customer at a lower price, more favorable terms, more favorable warranties, or more favorable benefits up to one year after completion of this order. PACKING AND SHIPPING. All items shall be suitable packed and prepared for shipment to insure their safe transportation, to secure the lowest transportation cost, and to comply with the requirements of carriers. Buyer's order number shall appear on all documents and correspondence relating to these items. Packing lists shall accompany the items and shall include the order number, Buyer's part number, Seller model number, description of items shipped and any other information called for in the order. Buyer's count or weight shall be final and conclusive on shipments not accompanied by a packing list. Seller shall be liable for all excess transportation or other charges Page 3 of 10 resulting from Seller's failure to comply with Buyer's packing, shipping, routing and delivery instructions. DELIVERY. Any delivery schedule made a part of this order is an important, material condition; time is of the essence of the order. Unless otherwise agreed to in writing. Seller shall not make material commitments or production arrangements in excess of the amount or in advance of the time necessary to meet Buyer's delivery schedule. It is Seller's responsibility to comply with this schedule, but not to anticipate Buyer's requirements. In addition to any other rights or remedies, Buyer may cancel all or any part of this order for Seller's failure to deliver in strict accordance with the delivery terms set forth herein. Seller shall promptly notify Buyer of any anticipated delay in the delivery date and Buyer may require Seller to ship by alternate means in order to expedite delivery. Any additional costs shall be paid by Seller and Seller shall be liable for all resulting damages to Buyer occasioned by the delay. Delivery shall not be deemed to be complete until the items have been received and accepted by Buyer. Advance and excess shipments may at Buyer's option be rejected and returned to Seller at Seller's expense. TRANSPORTATION. Except as otherwise provided on the face of this order, transportation charges on Supplies shall be f.o.b. destination, at Seller's sole cost and expense. Risk of loss from any casualty to supplies ordered hereunder, regardless of cause, shall be Seller's responsibility until goods have been delivered to Buyer's designated delivery post. No insurance or premium transportation costs beyond the price listed in this order will be allowed unless authorized by Buyer in writing. If Seller does not comply with Buyer's delivery schedule, Buyer may, in addition to any other rights that Buyer may have under this order, require delivery by fastest way, and charges resulting from the premium transportation must be fully prepaid and absorbed by Seller. WARRANTY. Seller warrants that all supplies delivered pursuant to this order shall strictly conform to the applicable specifications (including without limitation information or functional performance, material content, size, appearance, response time, etc.), shall be free from all defects and workmanship in materials including latent defects, shall be free from defects in design and suitable for their intended purpose, and shall be free from all claims, encumbrances, and liens. This warranty shall survive inspection, delivery and payments shall run to Buyer, its successors, assigns and the users of the items and shall not be deemed to be exclusive. Seller agrees to indemnify, defend and hold Buyer, Buyer's employees, and those for whom Buyer may act as agent, harmless from all damages, including consequential and incidental damages, incurred or sustained by Buyer by reason of any breach of any warranty with respect to the supplies purchased. Buyer shall be promptly reimbursed for all expenses incurred in the handling, inspection and return of defective items, and Seller shall bear the risk of loss on all such items. If any of the supplies are found at any time prior to acceptance to be defective in material or workmanship, or otherwise not in conformity with the requirements of this order, Buyer(in addition to any other rights which it may have under warranties or otherwise) may at its option (1) correct or have corrected the nonconformity at Seller's expense, or (2) reject and return such supplies or other deliverable items at Seller's expense, such supplies or other deliverable items not to be replaced without suitable written authorization from Buyer. CHANGES. Buyer may at any time request in writing changes to this order in the specifications, packing, shipment, quantities, delivery schedules, and other matters. If any such change causes an increase or decrease in the costs of or the time required for performance, Seller shall immediately notify Buyer. Any request for an equitable adjustment must be made in writing with 30 days from the date of the written request for the change. No additional charge or change in the specifications, Page 4 of 10 packing, shipment, quantities, delivery schedules, and other matters will be allowed unless authorized by Buyer in writing. TAXES. The Buyer, a municipality in the State of Georgia, is exempt from Georgia Sales Tax under the Sales and Use Tax ID # 302 526 178. All sales and use tax due on materials purchased by the city for installation by the seller under this contract are the responsibility of the contractor. ASSIGNMENT.Neither this order nor any interest herein may be assigned, in whole or in part, by Seller without the prior written consent of Buyer. Notwithstanding the above, Seller may assign any monies due or to become due to him hereunder, provided that such assignment shall not be binding upon Buyer until receipt of a copy of the assignment agreement is acknowledged and approved by Buyer in writing. SUBCONTRACTING. Seller shall not enter into a subcontract for any part of this order, including completed or substantially completed items or major components thereof, with Buyer's written consent. Nothing in this order shall be seen as prohibiting Seller's purchase of standard commercial articles, raw materials, or other supplies specified in this order if these are typically purchased by Seller in the normal course of business. TERMINATION. Buyer may terminate or suspend performance under this order in whole or in part from time to time by sending written notice to Seller. Upon receiving notice of such action by Buyer, Seller shall immediately comply with its terms and take all reasonable steps to avoid incurring any additional costs under this order. Buyer's sole liability to Seller shall be for items completed and delivered to Buyer in accordance with this order and for Seller's reasonable costs to the date of termination, such costs being solely attributable to this order and not being recoverable from other sources. INDEMNIFICATION. Seller agrees to indemnify, defend and hold Buyer, Buyer's employees, and those for whom Buyer may act as agent harmless from (1)any and all claims and liabilities for injuries or death of persons or damages to or destruction of property; (2) any other Loss caused by or resulting from the acts or omissions of Seller, its agents, subcontractors, suppliers or employees in the performance of this order; (3) any Loss caused by or resulting from the supplies purchased under this order, (4)any intended use of products or materials provided by Seller; (5) any defective products or materials provided by Seller, including without limitation the use or disposal of hazardous and/or toxic materials, such materials to include at minimum all materials recognized by the Environmental Protection Agency as hazardous; or (6) any breach by Seller of any express or implied warranties. If Seller's work hereunder involves operations by Seller's agents, subcontractors, suppliers or employees on Buyer's premises or any place where Buyer conducts operations, Seller shall take all necessary precautions to prevent the occurrence of any injury or damage to persons or property during the progress of such work. Further, Seller shall indemnify, defend and hold Buyer, Buyer's employees, and those for whom Buyer may act as agent harmless for any injuries occurring to Seller's agents, subcontractors, suppliers or employees and Seller shall maintain public liability, property damage and employee's liability and compensation insurance sufficient to protect Buyer from any claims under any applicable law, statute, or regulation. MODIFICATION; WAIVER. No waiver or modification of this order shall be effective unless in writing and signed by both of the parties hereto.Failure of either party to enforce its rights under this order shall not constitute a waiver of such rights or any other rights. Page 5 of 10 ENTIRE AGREEMENT. This order is intended by the parties as a final expression of their agreement and also as a complete and exclusive statement of the terms thereof, any prior or contemporaneous oral or written agreements as to the same subject matter notwithstanding. INVALIDITY. In the event that any provision of this order is declared invalid, illegal, or otherwise unenforceable by any tribunal or law, the remainder of the provisions shall not be affected thereby, and each term and provision not declared invalid, illegal or unenforceable shall be valid and shall be enforced to the fullest extent permitted by law. DRUG FREE WORKPLACE. By accepting this order, the Seller certifies that he shall provide a drug free workplace for his employees in accordance with the laws of the State of Georgia. SPECIFICATIONS, PROPOSALS, BID DOCUMENTS. The documents which form the basis for this order shall include the plans and specifications and bid documents as attached hereto, together with any other documents so listed and enumerated, if any, and it is expressly understood that any special conditions listed and attached hereto are specifically made a part of this contract. APPLICABLE LAW. The provisions and performance of this purchase order shall be governed by the laws of the State of Georgia and applicable federal law. Seller agrees to bring any and all actions relating to this purchase order only in the state and federal courts located within Chatham County in the State of Georgia. APPROPRIATION.Notwithstanding, any other provision hereof, this agreement shall terminate at the end of each calendar year without liability or obligation on the part of the city in any calendar year where the City has not appropriated funds for the obligations hereunder for the next • calendar year. Page 6 of 10 QUOTATION SHEET A. Description: (17'441 s";-,jie g S—f0 ° L„,s $12_sC00- TOTAL COST: $ (CtFAO,. CO Quotation Expiration date: Gem aaQ Page 7 of 10 CONTRACTOR AFFIDAVIT AND AGREEMENT By executing this affidavit,the undersigned contractor verifies its compliance with O.C.G.A 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with (State Recipient/Sub-recipient). under the Community HOME Investment Program (CHIP), has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A 13-10-91. The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this CHIP-funded contract with(State Recipient/Sub-recipient), contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G. A. 13-10-91 on Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the (State Recipient/Sub-recipient) at time the subcontractor(s)is retained to perform such service. Federal Work Authorization User Identification Number //v /aoli3 Date of Authorization Authorized Officer or Agent of Contractor S, lc Name of Project �r�N /1-‘61-7C bee Batt Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. - Executed on J(.-)D. (`�� 20 k3 in (city) C,-earq;t--(state) 1111,1v 444A �r ' ,A/ & ature of Autlrized Office or Agent 31 Y1 Yl .l ' ; \V\ct IN1 S Printed Name of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF ,20 1 3 Notary Public: 04 b‘C�AO°�.JO My Commission Expires: c (:)/(. r Elko\ 4 ►June 2,ROB' a 4 • %0•'•Q V 1©',,C���4 Page 10 of 10 •eaeac°° rya q r 000110 g i FOTTIT W.g Request for Taxpayer Give form to the (Rov,October 2004) Identification Number and Certification requester.Do not Dwartrn.nt of the Tnatteury send to the IRS. Internal Revenus Name(as reported on your income tax return) 11 .D. 1,0 t, X%QWN, Ceyfl,StYLLC_ t 0. Business Business name,if different from above co 2 1--1 Individual/ Exempt from baokup Check appropriate box. Lj Sole proprietor Corporation El Partnership Other op LJ withholding 8 AAfress(number,street,and apt.or suite no Requerater's name end address(optional) ct 7, (11 -S ()c- ?p - o Cr4-cv 7S/C4449 FrA. City,state,and ZIP cee — y 03 ra )(A.A -)4g4 3 I `t(g- A-et-2151er,, S ts- -tril as-Count number(s)here(optional (.1 MOE Taxpayer Identification Number(TIN) Enter your TIN in the appropriate box.The TIN provided must match the name given on line I to avoid sccial wbuntY number backup withholding.For individuals,this is your social security number(SSN).However,for a resident alien,sole proprietor,or disregarded entity,see the Part I instructions on page 3.For other entities,it is your employer identification number(ELM.If you do not have-a number,see Now to get a TIN on page 3. or Note.If the account is in more than one name,see the chart on page 4 for guidelines on whose number Employer identification number (0 enter. EAK4-i 14151916-15-S Pa t ii Certification Under penalties of perjury,I certify that: 1. The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me),and 2. I am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup-withholding,and 3. I am a U.S.person(including a U.S.resident alien). Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply. For mortgage interest paid,acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and generally,payments other than interest and dividends,you are not required to sign the Certification,but you must _provide your correct„TitiLekee the inspdFtions on page 4.) • 4/1 Sig Signa re of Hern e U.S.per OJJ h 7-3O13 _ _ City of Tybee Island, PO Box 2749, Tybee Island, GA 31328 912-786-4573 I (fax) 912-786-9465 What products/services do you provide to the City of Tybee Island: Cc - PTe-rE". To whom shall we direct the Purchase Order? Sales Contact: SC KeD S Email: cl ,s.--pr-7 6e ti sbe„,-Ire„ Phone#Cqi2,0 ( — C)77 Fax# ( f ,2 36°70 s'a Location: I-Nac— C.e9.$9 L4tQ iW 5-ay-A ACt /V-ac 0 To whom shall we direct Payment? AIR Contact:77s,f-a-wp Email: re-220,1) ._ecee he it SCateek_el/ Phone# cqf,7 a 3,,f,-6,0 77 Fax# (._q421 a 705:,;4 Remittance Address: 5 , - s, , .,Tl‘R)5 Our terms are Net 30. Page 8 of 10 :d Affffielvitt Verifying Status ", for Cftty Puble Benefit Application By executing this affidavit under oath, as an applicant for a City of Tybee Island, Georgia, Business License or Occupation Tax Certificate,Alcohol License,Taxi Permit,Contract,or other public benefit as referenced in O.C.G.A. Section 50-36-1,I am stating the following with respect to my application of a City of Tybee Island: • Business License or Occupational Tax Certificate, • Alcohol License, (circle all that apply) • Taxi Permit, • Contract) • • Other public benefit for /yl,ic-• L. 6.11 1/i QYI2.$ (printed name of natural person applying on behalf of individu6l, business, corporation,partnership, or other private entity). 1) (//°..1 am a United States citizen. OR 2) I am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non- immigrant under the Federal Immigration and Nationality Act, 18 years of age or older and lawfully present in the United States. * In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious,or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia. ff„.prejl ill-A"--).1 i nature on'ppIicant 7 oe.� Date D-d Flit-,y L. 1,2'1Oa or s Printed Name • *Alien Registration Number for Non-citizens SUBSCRIBED AND SWO N BEFORE ME ON THIS THE 144% DAY OF ryNkec ,20 (3 Notary Publi CM My Commission Expires: b -VATS y0 ! •�,�p _ 44 Note: O.C.G.A. §50-36-1(e)(2 S' _ el, llt'kli�?ts lr�i' 'the federal Immigration and Nationality Act, Title 8 U.S.C., as amended, provide their ali stra • .?fieckise legal permanent residents are included in the federal definition of "alien", legal p i M t n Iasi alsc�provide their alien registration number. Qualified aliens that do not have an alien regis, 'tiokn r ltia ztip4. �other ident�ing number below: e '� et'' 'pub %4 Page 9 of 10