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Home My Public Portal AboutA1984-03-06 LYNWOOD INFORMATION INC. � ., � � - AGENDA ITE�14S FOR CONSIDER�:'?'ION 9T THE S4EETING OF LYNWOOD INFORMATION, INC. - TO BE HELD ON MARi;H 6, 1954 . CITY HALL COUNCIL CHAMBERS AT 7:30 P.ibl, OPENING CEREh40NIES 1. CALL TO ORDER 2. ROLL CALL OF BOARD MEMBERS E. L. Morris John D. Byork James E. Rowe Louis A. Thompson Robert Henning SCHEDULED MATTERS � � I 3. A RESOLUTION OF LYNWOOD INFORMATION, INC., ADOPTING GUIDELINES I FOR COMMUNITY ACCESS GRANT FUNDING AND GRANT APPLICATION FOR�14S. � C064MENT: The Community Access Advisory Board has established I guidelines concerning the application for and the � use of Community Access Grant Funds provided by I Rogers Cablesystems as part or the Franchise Agreement. I � RECOMMENDATION: That Lynwood Information, Inc., adopt a + resolution approving the Guidelines for Community Access Grant Funding. ; \f '� , ORAL COMMUNICATIONS i ADJOURNMENT � ; � �^� _ I I � � � A RESOLUTION BY LYN�YOOD INFORMATION,INC. ADOPTING GUIDELINES FOR COMMUNITY ACCESS GRANT FUNDING AND GRANT APPLICATION FORMS WHEREAS, the Cable Television Franchise awarded to Rogers Cablesystems provides funding for Community Access programming, and 4YHEREAS, the Community Access Advisory Board (CAAB), thereby established, has developed guidelines for the application and use of such funds, and , �NHEREAS, the CAAB, through a careful review of similar programs believes these guidelines to be constructed in a manner that serves the best interest of the City of Lynwood and its residents, NOW, THEREFORE, the Board of Directors of Lynwood Information, Inc., does hereby resolve as follows: Section 1. That the guidelines for the application and use of Community Access Grant I'unds is hereby approved. PASSED, APPROVED AND ADOPTED this day of , 1984. Chairman, Lynwood Information, Inc. ATTEST: . Secretary a � � � GUIDELINES FOR COMMIINITY ACCESS GRANTS PURPOSE Lynwood Information, Inc. is an independent nonprofit corporation formed expressly for the purpose of managing the use of Public " Access and other community channels of the cable television system. Lynwood Information, Inc. is the Community Access Corporation (as designated in Chapter 10, Section 10.9 of the Lynwood City Code), which also has the authority to provide grants to qualified applicants for the purpose of providing community interest pro- gramming and to support local program development. This corpora- tion works in concert with the Community Access Advisory Board, , which is corprisad oi local res�dents who act as liaison between grant applicants and Lynwood Information, Inc. The Advisory Board is the preliminary review board for all funding requests. ELIGIBILITY The following individuals, groups, organizations, or nonprofit corporations shall be qualified to apply for Special Project Funds: A) Nonprofit corporations qualifying as such under Section 501 '(c)(3), provided said nonprofit corporation provides, to- gether with any such application for funds, a certified copy of its Articles of Incorporation, Bylaws, Internal , Revenue Service tax exemption authorization, and a certified copy of its federal and state income tax filing for the " year preceding the year in which application is made (if ' nonprofit corporation is in its first year of operation, in lieu of the income tax filing for the previous year, applicant shall provide an itemized budget, including all projected revenues and their sources, expenses for the �ear signed by an officer of the applicant corporation, City of Lynwood, Lynwood Unified School District and Compton College , excepted. B) Any individual, individuals, group or organization, which, in the sole opinion of the Board of Directors of Lynwood � Information, Inc., upon recommendation of the Community i Access Advisory Board, demonstrates through thorough I documentation as may be defined from time to time by the Board of Directors, a.cable television project of clear entertainment, informational or edifying quality capable of being produced in a cost effective manner, the content of which is not violative of the "Community Access Corporation Rules and.Regulations" and which is approved by the Board of Directors. C) City of Lynwood, Lynwood Unified School District, and Compton Community College. All individual applicants must be residents of the City of Lynwood, I and all corporations and community organizations must have a verifiable Lynwood address, . -1- ti � - � ..- . � � � PROCEDURE.FOR APPLICATION FOR GRANTS , Applications for Major Pro'ect Grants and for Educational Institution ': Grants must.be filed on or before the deadline established or each grant/period with.Community Access, c/o Department of.Community Development, 11330 Bullis Road, Lynwood, California 90262. Applica- - tions for Completion Grants may be submitted throughout the year. . Applications shall be made on the form provided; preferably type- written, with at least six copies submitted to the Community Access Advisory Board. The Advisory Board will review the proposals and submit.them to Lynwood Inf.ormation,.Inc. with recommendations as to approval.' In the application, the applicant must: A) State the objective,of the project B) .Outline the items requested for funding - C) Submit a budget of the specific costs anticipated D) Indicate the date the project will be completed; and E) Agree to submit a financial report and a summary of the project to Lynwood Information, Inc. upon its completion. All funds must be spent.within 90 days of the date the funds are • granted; all unspent funds will revert to Lynwood Information, Inc. after.that.time. The Board of Directors has the right to extend the 90 day 1"imitation for a Deriod not to exceed an additional 90 days; all funds must be expended within 6 months of the date of � their receipt. ' Applicant shall agree to first cablecast its production on the designated public access channel prior to the telecast of said production elsewhere, unless otherwise granted a waiver by Lynwood Information, Inc. All applicants shall agree in writing to indemnify Rogers Cablesystems, the City of Lynwood, Lynwood Information, Inc., and their representa- tives for:any and all liability or other injury due to program content, , production, or any other acts which may give rise to a cause of action against applicant. All applicants shall agree to adhere to the Public Access Rules adopted by the Cable Television Administrative Committee. Applicants may appear before the Community Access Advisory Board to answer questions on funding proposals. LIMITATION AS TO USE OF FUNDS The Community Access Advisory Board (CAAB) and Lynwood Information, Inc. (LII) shall not discriminate in the awarding of funds on the basis of the applicant's race, color, sex, sexual orientation, religion or national origin, The CAAB and LII shall not in any , way censor.the content of any production which is proposed for funding before or after,the funds are granted. The CAAB and LII -2- : � � ' may, however, withhold or. require the reversion of funds if the applicant has not fulfilled the goals and descriptiun of his/her production as outlined in the request for funding application, The CAAB and LII shall consider the following objectives: 1. Encourage the use of public channels among the widest range of institutions, groups and individuals within the City, 2. Advancement.of the qua.lity and amount of equipment and facilities. 3. Increased variety of programming on publ�.c channels. 4. Education of the general public to the potential of cable. 5. Encourage programming designed to explore local, state, national and global issues and problems. Recipients of Special Project Funds shall not use said funds for any purpose whatsoever other than for the express purpose stated in the applicant's application and project analysis, or by the CAAB and LII upon gift of funds. DISBURSEMENT OF GRANT FUNDS Grant monies will be disbursed as follows: 1. Grant of $200 or less: The entire amount of the grant will be disbursed upon approval of grant. 2. Grant of over $200: 50yo of the grant will be disbursed upon approval of grant. The balance of 50yo of the grant will be disbursed upon receipt and approval by the Board of Directors of"LII of precise, accurate details of all expended funds, i,e., receipts, invoices and other original decuments evidencing eYpenditure of all or a majority of the grant monies received. I ACCOUNTABILITY FOR FUNDS AND EXPENDITURES The recipient of Special Project Funds shall at all times make - I available all records or other documents relevant to maintenance � and expenditure of funds, and shall provide during normal business hours, or at such other place and time as may be notified by the CAAB and LII or their agent, reasonable access.to said records and other documents for the purpose of inspection by a representative of the Community Access Corporation. Further, recipient shall provide precise, accurate details of all expended funds, i.e., j receipts, invoices and other original documents, and shall deliver � to the CAAB and LII at such time and Alace as deemed necessary by � the Board of Directors all said documents as evidence of said � expenditures, Failure to provide said accurate documentation shall j result in a formal inquiry by the Board of Directors, or its agent, j which may, at its sole discretion, request additional documentation or, if said additional documentation is not available, return of � all documented funds. Funding cannot duplicate funds available to i applicant through organizations with functioning budgets for the same purpose. Additionally, recipient shall at all times adhere ; to the accounting requirements as may be determined from time to � time by the Board of Directors. � � -3- j _... ._...._. -. . . --- - - - - ._._. . . . . :. _.. .. . .,.. . . . � . . ^ . - -.. .. . _ I � . . � i � i ; i i I � � �. � � LIMITATION AS TO LIABILITY OF GRANTOR The recipient of Special Pr.oject Funds shall indemnify and hold - harmless Lynwood Information, Inc., its Board of Directors,Com- munity Access Advisory Board and the City of Lynwood from any and all liabilities arising out of the use of any grant monies given to recipient by Lynwood Information, Inc. or use of the Community Access Cablevision System, including but not limited to: 1. Reasonable costs of defending claims or litigations aris- iag from or in connection with claims for failure to com- ply with any applicable laws, rules, or regulations or other requirements of local, state or federzl aLthoriti2s. 2. Claims of libel, slander, invasion of privacy or infringe- ment of common law or statutory copyright. 3. Unauthorized use of trademark, tradename or service mark, 4. Breach of contractual or other obligations owing to third parties by company. 5. Any. other injury or damage in law•or equity which claims result from the applicant's use of designated public addess channels. Further, neither Lynwood Information, Inc., its Board of Directors, Community Access Advisory Board members or the City of Lynwood, or its agent, shall be held liable primarily or secondarily for any debts incurred in the production of any program in which Lyn- wood Information, Inc., has contributed funds. TYPES OF GRANTS ,1. Major Projects Grants - not to exceed $5,000 per grant. 2. Educational Institution Grants. 3. Completion Grants - intended to assist those with nearly.com- pleted community access video projects, not to exceed $300 per grant. Completion Grants will be awarded until budgeted funds are depleted. EVALUATION CRITERIA FOR GRANTS Broad evaluation criteria will include, but not be limited to: POINTS 1. Creativity and uniqueness of programing content 15 2. Program content related to Lynwood 15 -4- . � � POINTS : 3. Programing which meets nEeds in community not currently met. 15 `'. 4.,Video Experience - hauing participated in a production 15 crew and aired a videotape on commercial , cable or . public access television or,any videotape professionally • or,publicly exhibited; completion of project. 5, Other Resources - include, but not limited to in-kind 15 donations, matching funds, outside underwriters, dona- tions of equipment, tape stock, joint venture. 6. General audience interest value, 10 � 7. Special attributes - special techniques, nearly com- pleted project, serial programming, etc. 10. ALLOCATION OF GRANT MONIES Priorito announcement of availability of grant monies each year, Lynwood Information, Inc. shall make an allocation of the avail- able community access grant monies for the following Grants, Com- pletion Grants and Video Tape Stock Grants. ,' Lynwood Information, Inc. shall, at the Gime of allocation of grant monies, establish the deadline for filing of applications for that grant period. (Applicants may apply for funds only once during any grant period). i . -5- � , I . _ .._ . _._ .__� _.. . ___.._. ..- ---, __. _ : . . : , ... _ �. � � . . . .. _ .. ..._. .. . _ . . _.. __ . � i I � � I ' � � CITY OF LYNWOOD 11330 BULLIS ROAD LYNWOOD, CA. 90262 APPLICATION FOR COMMUNITY ACCESS GRANT FUNDS PROJECT TITLE: APPLICANT Name: � Organization: Address: City: Zip: � Phone: ( ) Business: ( ) I I (If Different From Above) I Payee Name: P Payee Organization: � Payee Address: SIGNATURES I � Project Director: ; Payee: Date: I I I i . i I CAGA 1-A � _ _.. .. . . - -- - _ _ _... . _.... _.. ,. - - - __ -- - .__ __ - - .. _ . . . . . -- . . . . ' . � I � f I I I i � I I I : � � A. PROJECT SUMMARY Please provide a narrative summary of your project and indicate ybur anticipated date of completion. I � I I � I � I I I I ' _ I � i � � , � I I I I I I � � ' -i- � ._ . _ . ._. : _. ..�. ., _ . � , , , . _... - _ . � _ , . . . 1 . -.. _ .- -- . .. : . ., i � , ; I . � i � I i -I .. � � B. I. CREATIVITY AND UNIQUENESS OF PROGRAMMING CONTENT/0-15 Points Please list the creative and unique elements of your video productions program content. Tell us what caused you to choose your subject and tell us its purpose. I I I i I i II. PROGRAMMING WHICH MEETS NEEDS IN THE COMMUNITY NOT � CURRENTLY MET 0-15 Foints � I Please describe how your film project will serve a need in the community that conventional programming does not � meet. Why do you feel that the need exists for your type of program? _ . � � � - -2- I I i I I .. � � III. UNIQUELY i2ELATED TO LYNt400D/0-15 Points Please explain how the proqram content of your project is uniquely related to the City of Lynwood. IV. GENERAL AUDIENCE INTEREST VALUES/0-15 Please explain how your program appeals to the general viewing public. -3- � � V. SPECIAL ATTRIBUTES/0-10 Points Please describe the most distinguishing characteristics of your film project. What sets it apart from others? VI. VIDEO EXPERIENCE/0-15 Points Please list your video experience or the video experience of your organization. Experience is having participated in a production crew and aired a videotape on commercial, cable or public access television or any videotape profes- sionally or publicly exhibited. Tell us when and how you have participated in a production crew and exhibited a video- tape. -4- � � � C. B UDGET SUMSRARY' RESOURCES/0-15 Points In column C of the following "Budget Plan", please list the resources, if any, that are brought to your video project by you or your organization. Resources include, but are not limited to: in-kind donations (donated stafE time and/or expertise, donated administrative expenses), pledges/contributions of money from other grantors who. are willing to fund your project, outside underwriters, donations of equipment, tape stock, etc., a"joint venture" whereby two individuals, community groups, etc., share their joint expertise to produce a video tape that will benefit both organizations. Be sure that you indicate the resources described above in column C of the Budget P1an with their dollar value in column D. Where the resource item does not fit any designated budget line, include it under item 6. -5- I - __ .... _ _ _. . _ . .. _. ,.--.�___ - -...... _ __._ _.. .... -•,_ _. ,-:._. ._...,.. - , :.. _. _ _... . _ :_ . . I ' � � - , I i , : . I i � j I "• BUDGET PLAN • A � C D what do What bo ' I ou need I Cost II ou have I worth I II I I I II I , 1. Pre- roduction I I II i a) lannin I I 11 I b) scri t or outline I I II I c) t in , re roduction I I II I� I d) roduction of visuals I I II I I II I e) hoto ra h I I II i f) rehearsal or walk-thru I I II I I II I ) sets I I II I I II I h) ro s I I II � i) costumes I I II I I II I ) make-u I I II � 1I I k) other I I II � I I I I I 2. Personnel � � �� a) writer I I II � I II I b) director I I II � I iI � c) camera o erators I 1 II I d) technical hel I I II � I II I e) rofessional talent I I II � - I II I f) other artici ants I � �� I I I I I I 3. Travel I I II � I a) milea e costs I I II � I I1 i b) lod in I I II I I I I I I c) meals I I �� d) other I I II � -6- ��BUDGET PLAN ' . � A � C D I what do I •II what do I I ou need I Cost II ou have I wortn I I I I I I I 4. Production I ( II I I a) in-studio fees I I II I b) e ui ment I I II I I II I c) ta e stock I I II I d) location fees I I II I e) location e ui ment I I II I I II I ' f) location ta e stock I I II I > outside services I I I,I I h) other (power equipment, I I II I back equipment, lights, I I II I ; etc.) I I II I I i I I I I I � 5. Post roduction I I II I I I � a) video editin I I II I b) audio editing I I II I I I I I I c) editin ta e stock I I II I I d) music fees I I II I e) duplication fees I I II I I I II I f) du lication ta e stock I I II I I ) osta e, acka in , etc. I I II I � h) other I I II I 6. Additional Cost (please specify) S' 7. Total Cost of What You Need: S 8. Less Total Value of what You Have: S (-) 9. Total Dollars Needed (line 7 minus line 8) S , 10. Money From Other Sources: S 11. Total Requested: S ,� -7- , . _ _ . ._ _. �i .. .. • AP�CATION FOR COMPLETION G�T Name of Applicant: Address: Phone Number: - Please describe your video project. Indicate the state of com- pletion. � . I � Please attach to this form the specific invoice of which you are requesting payment. How will payment of the specific invoice you � have attached enable you to complete your video project? . ' ; i -i