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Home My Public Portal AboutA1983-10-17 CAAB � � * COMMUNITY ACCESS ADVISORY BOARD OCTOBER 17, 1983 - 7:00 pm. CITY HALL COUNCIL CHAD'iBER ' A G E N D A I. ADMINISTRATIVE ITEMS: A. CALL TO ORDER� B. ROLL CALL C. PLEDGE OF ALEGIANCE D. APPROVAL OF LQINUTES - SEPTEP�IBER 26, 1983 II. DISCUSSION OF PROPOSALS FOR FUNDING PUBLIC ACCESS III. INVITATION TO LOCAL NON-PROFIT ORGANIZATIONS TO SUBMIT CALENDAR OF EVENTS IV. COMMISSION ORALS ' V. PUBLiC ORALS VI. ADJOURNMENT ., rS 1u..� � • City qf ��,� �YNwooD � ��-�� '�Ili Inter-Office Memo � DATE; October 14, 1983 TO: COMt�UNITY ACCESS ADVISORY BOARD "dEMF?ERS FROM: Arthu . Waller, Administrative Analyst . � � � SUBJECT: October 17th Agenda , I i . Enclosed is your agenda for the October meeting. , ' I i During the September meeting, we discussed several methods of i informing the public about the existence of the Community Access I Advisory Board and the opportunities available through the cable system. Before we proceed witn this campaign, I think it would � be wise to wait until we have adopted geaeral rules governing � public access, and our ocan unique set of rules regarding the dis- i tribution of funds to groups and individuals who desire to produce i access programming; otherwise we may find ourselves inuadated with I questions that we cannot approtiately answer. � Lynwood is a member of a five (5) city consortium that includes ' Bell Gardens, Downep, Santa Fe Springs and Paramount. The consor- tium will share the public access studio facilities (located in � Lynwood and Downey) therefore it is recommended that general rules � for access be established for the group. The consortium has not � met since late August and, at this writing, no date has yet been set for the next meeting. However, it would behoove this committee � to proceed with the establishment of its own policy to regulate the � possible funding of potential access users. � I have included, for your review, guidelines developed by several � di£ferent cities regarding access funding. I have also prepared, � for your review, a letter to be mailed to local community groups, � churches and other organizations that may wish to utilize the ! alpha-numeric channel for broadcasting their sponsored community � activities. � � i � � I I .r.. �. i • �1EMORANDUM: Community Access Advisory Board Page 2 We are involved in perhaps the most exciting and challenging_ cultural phenomenon since the creation of the printing press, and we owe it to ourselves as well as our community to take full advantage of the tremendous opportunities that cable television will provide. - I am looking forward to worki.^.g with you, and I anticipate a great deal 'of success with our program. I I � . ,.w� � � COMMUNITY ACCESS ADVISORY BOARD Minutes for the Meetinq of September 26, 1983 The meeting was called to order at 7:05 p.m. Members is attendance were.Arthur Waller, Carmen Hernandez, Mary Wright, Randy Williams. A motion was moved and seconded to excuse Pastor C.C. Coleman from the meeting because of a prior engagement. Mr. Robert downs was absent. The minutes of the July meeting were approved. Ms. Hernandez expressed concern as to the number of additional staff needed to provide service for public,access. Currently, the consor-, tium proposes the hiring of one person to serve as Access Coordinator. It was pointed out that as interest is generated and more staff is required, then the consortium will consider hiring additional staff. • It was moved and seconded that the hirinq of the Access Coordinator, per the proposed agreement, be recommended to the City Council: It was suggested that Arthur Waller be responsible for coordinating the listing of the L}�wood monthly calendar of events for broadcast- on the alpha-numeric �hannel. Ms. Hernandez also suggested the preparation of a form letter to be mailed to local civic and comm-- unity organizations to i.^.form them of the availability of public access, and the issuance of a news release announcing the formation of the Community Access Advisory Board. - It was moved and secoaded that the meeting be.adjourned until the next regularly scheduled meeting of October 17, 1983. `.. _ � � . � COMMUNITY ACCESS CORPORATION RULES AND REGULATIONS FOR APPLICATION OF SPECIAL PROJECT FUNDS - ELIGIBILITY The following individuals, groups, organizations, or . nonprofit cor�orations shall be qualified to apply for Special Project Funds: (A) nonprofit corporations qualifying as such under Section 501(c)(3), provided said nonprofit cor�oration provides, together with any such application far funds, a certified copy of its Articles of Incorporation, Bylaws, Internal Revenue Service tax-exemp- • tion authorization, and a certified copy of its federal and state income tax filing for the year preceding the year in which applica�ion is made (if nonprofit corporation is in its first yeas of operation, in lieu of the income tax filing for the previous year, applicant shall provide an itemized budget, including.all projected revenues and their sources, expevses for the year, siyned by an officer of'the applicant-corgoration; City of Downey, Downey School.Dis- trict, and College excepted; (B) any indivi- dual, individcals, yroup, or organization, which, in the sole opinion af the Board of Directors, upon recommenda- tion of the C�nmunity Access Advisory Committee, demon- strates throuuh thorough documentation as may be defined I from time to time by the Board of Directors, a cable , television pruject of clear entertainment,,informational, or edifying quality capable of being produced in a cost- ' effective manscer, the content of which is not violative of , the "Community Access Corporation Rules and Reyulations" and which is approved for production by the Board of Directors; (CD City of Downey, Downey School District, • and College. . � PROCEDURE FOR APPLICATION OF FUNDS All qualified applicants shall follow such procedures for application of Special Project Funds as may be determined , from time to time by the Board of Directors, i LIMITATION AS TO USE OF SPECIAL PROJECT FUNDS � Recipients �of Special Project Funds shall not use said funds . for any pus.pose whatsoever other than for the express � . j _ I '^� M � � purpose stated in applicant's application and project analysis, or by the Board of Directors upon gift of funds. ACCOUNTABILITY FOR FUNDS AND EXPENDITURES � Recipient of Special Project Funds shall at all times make ' available all records or other documents relevant to main- . tenance and expenditure of funds, and shall provide during normal business hours,.or at such other place and time as . may be notified by the Board of Directors or its agent, reasonable access to said records and other documents for the purpose of inspection by a representaEive of Community Access Corporation.� Further, recipient shall provide pre- cise, accurate details of all expended funds, i.e., receipts, invoices, and other original documents, and shall deliver to Community Access Corporation at such place and time as may be deemed necessary by the Board'of Directors, all said documents as evidence of said expenditures. Failure to . provide said accurate documentation shall result in a formal inquiry by the Board of Directors or its agent which may, at its sole discretion, request additional documentation or, if said additional documentation is not available, return of . all undocumented funds. Additionally, recipient shall at all times adhere to the accounting requirements as may be determined from time to I time by the Board of Directors and sha•11 demonstrate book- I keeping practices within the guidelines of Generally Accepted Accounting Principals.. � � LIMITATION AS TO LIABILITY OF GRANTOR � I Recipient shall indemnify and hold harmless Community Access � Corporation, its Board of Directors, Community Access i Committee members, and the City of Downey from any and all liabilities arising out of use of any grant monies given to Recipient by Community Access Corporation or use of the � Community Access Cablevision System. Further, neither Community Access Corporation, its Board of Directors, i Advisory Committee members, the City of Downey, or its agent shall be held liable primarily or secondarily for any debts ' incurred in the production of any program in which Community , � Access Corporation has contributed funds. i I � r � � i � f � .-� -' � � . STATEMENT OF COMPLIANCE 1. I have read and am thoroughly.familiar with Community Access Corporation Rules and Reyulations. 2. I am thorouqhly familiar with the contents of the ' program material to be shown, and state that: (a) Neither a lottery nor lottery information will be cablecast. (b) No advertising material will be cablecast. - (c) No obscene or indecent material will be cablecast. (d) Arrangements and clearances have been obtained from broadcast stations, networks, sponsors, � music licensing organizations, performers' representatives and any other persons necessary to authorize transmission of program material over the system. (e) To the best of my knowledge, the proyrams are not in breach of the applicable local, state or ^ federal law. ' (f) I a live cablecast, I have taken reasonable measures to ensUre compliance with this state- ment. 3. I understand that I may be criminally or eivilly liable for per.forming material which contains adver- tising, lottery or lottery information, or obscene or indecent material in violation of Community Access Corporation Rules and Regulation and the local, state or federal law. DATE SIGNATURE OF ACCESS USER �� ,�L I1' • • Facilitate the effoats of "programmers° (corununity'organizations and citizens of DoN�ney) to gain access to resources (funds, facilities, and/or channel space) available to and administered by the Downey CAC and the Advisory Cormnittee. OBJECTIVE IV-A " to devel� procedures whereby individuals and community organi- ,zations can apply for and obtain resources to support the devel- opment of local programming. Activities Re: Fiscally Supported Projects• Activity 1. Staff announces availability of grants for: a. Community F, hlunici al Project Grants not to exceed $5000.' (to be filed by November lst . � b. Education Institution Grants not to exceed $5000.• {to be filed by November lst . c. Connletion Grants for nearly comnleted projects, for tape stock and to pay invoices. Not to exceed 5500. These grants are aNarded on a first-come-first-serve • basis until funds are depleted. , •Budgets €or projects will be reviewed with technical assistance from California Cablesystems. Activity 2. Staff responds to request for application packages. a. Applications for Community F, piunicipal Project Grants and Education Institution Grants will request data on . the following concept: - 1. aoplicant data, e.g., name, address, contae±, descrintion o£ organiiation, time in esistence, name of board and staff, other snonsors and data re: their other grant=seeking efforts, amount re- questing from Downey CAC, applicarit contribution, past relevant esper-ience, successfully compieted grants. 2. proposal information, e.g. description of video program, purpose of programning, community need, anticipated audience, relationship to Doaney, pro- motion strategy, tienefits to Downey, production schedule. ` 3. budget 4. copyright e.g., proper waivers or approvals requested and received. ;,. _ �'u?;�* _ . u .. . . . � -,.� .� . .. ��. �u '�z•,,.,;�,i � . . .. .. . , � ppplication for funding shall be made in the following manner. 4 ' �; qpplicants must be residents of East Lansing. � p. Applications shall be made on the form '_� . proyided, preferably typewritten, with at least eight copies submitted to the Commission. The � '°>,�,;; Commission will receive proposals for funding 15 days befare regularly scheduled monthly meeting ,�>. e_.. and acUOn will be taken on such proposals at the , r': « following monthly meeting. Applicants will submit �=. � requests to sacretary of ELCCC. � '��`' 3. In the request, the applicant must a. state the obJective of the projed: { r ; � b. outline the item(s) requested for funding; c. submit a budget of the specific costs anticipated and the method of funding preferred; d. indicate the date the project wili be standards established through the acceptgd and completed; and practiced behavior of citizens in the public places of e. agree to submit a financial report and a Meridian Township. aummary of the project to the Commission upon its 8. The program purpose and its inherent completion. expenditures must be approved by the program 4. AI� funds must be spent within 90 days of the committee. _. date the funds are granted; all unspe�t funds will 9. AU expenditures must follow the fiscal revert to the Commission after that time. The prodecure established by the Township. � Commission has the right to exte�d the 90 day time 10. Completed application and recommendatiori limitation: of the program committee wilP be forwarded to the. 5. Applicant agrees to first cablecast its Cable Commission for final approval: • production on designated public access channel prior to the telecast of said,elsewhere — unless otherwise granted waiver by ELCCC. PUBLIC ACCESS CHANNEL USE 6. All applicants shall agree in writing to AGREEMENT fndemnify United Cable Company of Mid-Michigan, the City of EasY Lansing and its representatives for any and all liability or other injury due program Name: content, production, or any other acts which may phone: give rise to a cause of action against applicant. 7. All applicants shall agree to adhere to the Address: Public Access Rules adopted by the East.Lansing Cable Communication Commission. � 8. Applicants wilf appear at ELCCC to answer Program Title: questions on funding proposals. _ Length GUIDELINES FOR TNE RECEIPT OF Comment: FUNDING FROM MERIDIAN TOWNSHIP FOR � . COMMUNITY INTEREST PROGRAMMING RE�UESTED DATE OF PLAYBACK:- Funding will be considered in relationship to the ,� following: Date: _ Time: � 1. Applicants must be residents of Meridian Date: Time: Township. 2. The submission of a completed and signed May we schedule your program at additional times? application. YES NO � 3. The degree to which the funds wiil promote a diversity of programming from the Township. FORMAT 4. funding does not duplicate b�nds available Tape: +h" RR �/." Cassette to applicant through organizations with functioning budgets for same purpose. Betamax Live Studio 5. Such program will promote and encourage the use of the Community lnterest channel among a "ApplicanY' herewith applies to United Cable wide range of individuals and organizations in the Television of Mid-Michigan (United Cabie) for use of Township. the designated publicaccess channel on the 8. That the funds can and will be expended _ following terms and conditions: wfthin six months of the date of their receipt. 7. The program maintains a proprie[y in � 1. No charge shall be made for the use of content that will be comparabie to those community United Cable's public access channel. � ,. .W.. �,.��.�.w� . . , _ :�::�.�.�� '��'. ._ .__ � ` • � $ ��y�� p�ecaq� any advertising EQUIPMENT REOUESTED mAlorlol dosipnod ro promote the sale ot �cial produete a eerv�ces, Including Porta-Pac Kit M �Ovprt�ang py �nd on behell ol candidates for Video Tape Recorder puWic oM�co. p, Apptkant wlll not cablecast a lonery or any Carrying Case �e�t��pmpn� pl p Information conceming a Internal Battery Pack bl�qry. �, Ap�fl�caM wlp not cablecast any abscene or Rf Unit 8 Cable kMoeont malald. g, Appilcant sgroes ro meke all appropriate Tripod arrup�rtNnts ivlth, end to obtain all clearances AC Power Ada tor ro• ppn brp�0eaet stetlona, networks, sponsors, P wltAOUt Iimltntbn hom the foregoing, any and all 3-to-2 prong AC Adaptor p1}�p p�no�e (natural end otherwise) as may be n�c�aary to transmlt its program material over the Ear Speaker Cpmp�ny'e eaDle television system. AC Extension Cord e, In recognitlon of the fact that the compa�y hw no control over the content of the•Applicant's EV-635A Microphone w/ cable public access ceblecast, Applicant agrees to • "_' .�_w�.....u..e..w. �.,.u:.�.e c ............. ti.,....i...... s._... ViAwn Camwra w/ �nnm Iwns � . JF - � ...v ,.y:. .ny. . ' w r OI1P �(j� ' a. Applications for Completion Grants will the following information: , 1 • applicant data 2 • description of nroject and state of completion 3 • specific invoices to be paid (attached) with statement re: how payment will allow for completion ' Activity 3. CAC with staff will evaluate proposals. Broad evaluation criteria will include; a. Matching cash contributions: p�1NTS SOo or more 15 points 400 12 „ 30% g „ 20% 6 „ � l0o g „ O 0 o p „ b• In-kind contributions. 10 -� c. Successful completion of video projects. 10 , d. Completion of projects utilizing grant funds. 10 e• Innovation - uniqueness of nrogram.content. 10 f. Programming that represents.a need in the 10 community not currently met. g. General audience interest value. 5 h• ProBr�ing related to DoM•ney IS i• Benefits to community beyond the viewing 5 ' audience. ' j. Special attributes (e.g. Special techniques, 10 nearly completed project, serial program- ming, etc.) TOTAL 100' 'The point structure is designed in such a way that no anplicant is e;cpected to score 100 noints. Activity 4t. C:qC recom�ends projects to be funded to the Dok�ney Cable � Access Corporation Board of Directors. Activity S., goard of Directors announce the awards. � . � . r � EAST LANSING CABLE COMMUNICATIONS COMMISSION GUIDELlNES FOR USE OF GRANTS The authority of the East Lansing Cable Communications Commission to disburse monies for programming on their designated public , channels is provided by Chapter 82 of Title VII of the Code of the City of East Lansing, Section � 7.282(9): "The Commission shall have the following functions; ... (9) Disburse all City revenues from franchises for the development of the use of public channels, including production grants to users and ` the purchase and maintenance of equipment not required to be provided by the franchisee." In Section 7.210 of the same chapter, "public , channels" are detined as "channels which are � dedicated to the public interest, according to the � following categories (a) public access, (b) I 3 � educational use, (c) local government purposes, and (d) origination of programming by the � franchisee." The Commission shall consider the following I � objectives; � . 1. Encourage the use of public channels among � � . the widest range of institutions, groups and �� individuals within the City. � - 2. Advancement of the quality and amount of equipment and facilities. � 3. Increased variety of progiamming on public channels. 4. Education of the generaf public to the ' potential of cabie. � - 5. Enwurage programming designed to explore , local, state, national and global issues and problems. The Commission shall not discriminate in the `, s' awarding of funds on the basis of the applicant's j `race, color, sex, sexual orientation, religion, or national origin. The Commission shall not in any ; way censor the content of any production which is � proposed for funding betore or after the funds are granted. The Commission may, however, withhold i � or require the reversion of funds it ihe applicant has ; ' s^ not fulfilled the goals and description of his/her production as outlined in the application to the ' ' Commission. I, , i � � FJIC�LC�'C1lC"Q CCQlJ1lGl1"`Lll1l4—¢aiu—ma'i-+�r-�-^cv . . . . . Arthur Waller Lynwood City Hall 11330.Bullis Road Lynwood, CA 90262, or phone Mr. �Taller at 6^3-0220, ext. 296. Please submit the, information at least 3 weeks before the scheduled date of occursenee. This service is available at no cost to non— profit organix+ations. ' �� . �