Loading...
HomeMy Public PortalAboutA1984-09-06 LYNWOOD INFORMATION INC. �� i : AGENDA ITEMS FOR CONSIDERATION AT THE MEETING' OF THE LYNWOOD INFORMATION INC. TO BE HELD ON SEPTF2IBER 6, 1983, CITY HALL COUNCIL CHAMBERS AT 7:30 p.m. OPENING CEREMONIES 1. .CALL TO ORDER 2. ROLL CALL OF BOARD MEl`IBERS: John D. Byork Eugene R. Green E. L. Morris James E. Rowe Louis A. Thompson SCHEDULED MATTERS _ 3. MATTERS RELATIVE_TO__COMM[JNITY ACCESS: ------ INFORMATIONAL.ITEMS ORAL COMMUNICATIONS , ADJOURNMENT 1 I � I f : l � � � � � I. � . ,. ,�_ `' DATE: . • . . T0: THE BOARD OF DIRECTORS OF LYNWOOD INFORMA�ION, INC. FROM: CHARLES G. GOMEZ, CITY MANAGER �{��� ,'�.jp �C� SUBJECT: MATTERS RELATIVE TO COMMUNITY ACCESS J ` OBJECTIVE: This meeting is necessary to achieve [he following objectives: 1. Adopt the attached Rules and Regulations for the Community Access Advisory Board; 2. Direct staff to establish separate accounting records and bank accounts for the Corporation; 3. Designate a Treasurer for the Corporation; 4. Establish a budget; 5. Set up a regular meeting achedule; 6. Discuss the issue of paymeat of the monies due to the School District for Access; .- _ 7. Receive authorization from the Board to contract with California Cablesystems, Inc. to film the September 30, 1983 meeting of Project "JADE." BACKGROUND AND ANALYSIS: � 1. On May. 31, 1983 the Board of Directors of Lynwood Information, Inc. met to discuss the Rules and Regulations governing the Community Access Advisory Board. T_he draft set of Rules and Regulations c�ere found to be satisiactory. One addition was made to the Rules. A$:5 stipend was granted to the Advisozy Board members. Th3s has been incorporated into the Rules and Regulations. Action is needed by the Board of Directors to adopt these=-Rules and &"egulations; __ .... . _- ----: 2. The Corporation, as a separate entity, will need to have ita own Accounting records. This can be accomplished in one of tvo ways: City staff can be authorized to establish and handle the Corporation's books - or, an outside Accountant can be hired on a contract basis to do this work. Staff will also need authority to establish bank accounts for the Corporation; 3. A Treasurer should also be designated for the Corporation. This person will be responsible for the Corporation's bank accounts, the signing of checks and making investments; (Page 1 of 2) Matters relative to�ommunity Access (Contiau� ' ' BACKGROIIND AND ANALYSIS (Continued): 4. A budget will need to be established for the Corporation. Curreatly, the only budgeted expenditures are the stipend for the members of the Advisory Board, and the fee for a Minutes Clerk; however, in the future, there will be other budgeted items (equipment, personnel to run Access,. etc.); 5. The Board should also establish a regularlq scheduled month- ly meeting. This will be needed to approve b311s to be paid and also to discuas any other pending matters; 6. Finally, the Board should explore the various alternatives for distributing funds to tne School District. Ordinance No. 1149, Section 9.1(e) states: "The City Council hereby finds that not less than $74,750 of the �ayaents required by SecCion 9.2(d) should be allocated for use in schools, to enhance educational usa of the system. Said total amount of $74,750 shall be allocated for such use at the rate of $37,375 from each of the first two paymeats to the designated non- profit corporation." This secticn, while clearly cal2ing for allocation af the monies to the schools, does not specify the method for allocat- iag fuads; therefore, the degrae of control that the Baard may vish to retaia over the monies is an open question. This , will probably require a legal interpretation by the City Attoraey; 7. Board Member Green has requested that staff make arrangements to have the September 30 meeting of Project JADE filmad. Thia vill be an opportunity to educate the public on the work being done by Project JADE, by having this program aired over Access Channel. Staff vill need authorization from the Board in order to have California Cablesystems, Inc. do the productioa and filaing of the meeting. RECOMMENDATIONS: It is recommended that the Boazd of Directora take the actions out- lined in this staff report. lwc (Page 2 of 2) �. ,. - . • . ._ ,_ . � � . LYNWOOD COMMUNITY.ACCESS ADVISCRY BOARD I. RULES AND REGULATIONS A. APPOINTMENT Membership in the Community Access Advisorg Board (CAAB) shall be by appointment of the Board of Directors of Lynwood Informa- tion Inc. . B. SIZE The CAAB shall be composed of five members. _ C. TERMS OF OFFICE Members of the CAAB shall serve a maximum term of four (4) years. Terms will be staggered to provide overlap of approximately half the members.. D. SELECTIONS OF OFFICERS The CAAB shall have a Chairperson and Vice Chairperson. Bbth shall be elected from and by the members of CAAB each year at the first meeting after the newly appointed members are installed. E. PLACE OF MEETINGS Meetings shall be held at Lynwood City Hall in the City Council Chambers. F. REGULAR MEETINGS Regular meetings of the CAAB shall be held without call or notice on such dates and times as may be_.fixed._by the Board. •---�----- G. QUORAM A majority of the members shall constitute a quorum of the Board for transactions of business. A. STIPEND Each member shall receive a$15.00 a month stipend for meetings attended. II. ROLE AND RESPONSIBILITIES A. The role of the CAAB shall be to.advise the Board of Directors of Lynwood Information, Inc. on all matters relative to Comr.iunity Access. The CAAB shall: 1. Promote, coordinate,.facilitate, produce and assist public service community programming. 2. Coordinate and promote educational uses of Cable �['V. 3. Devise, establish and administer rules, regulations and pro- cedures pertaining to use of and schedulirig of access channels, 4. Review requests for funding and advise the Board of Directors of Lynwood Information, Inc. accordingly. 5. Recommended to the Board of Directors of Lynwood Information, Inc. staffing and delivery mechanisms for access. 6. Inform the Co�nunity of the potential services and benefits of Cable Television. � ' � � � GUIDELINES FOR COMMUNITY ACCESS GRANTS PURPOSE Lynwood Information, Inc. is an independent nonprofit corporation formed expressly for the purpose of managing the use of Public Access and other community channels of the cable television system. ' Lynwood Information, Inc. is the Community Access Corporation (as designated in Chapter 10, Section 10.9 of the Lynwood City Code), which also has the authority to provide grants to qualified applicants for the purpose of providing community interest pro- gramming and to support local program development. This corpora- tion works in concert with the Community Access Advisory Board, which is comprised of local residents who act as liaison between , grant applicants and Lynwood Information, Inc. The Advisory Board is the preliminary review board for all funding requests. ELIGIBILITY The following individuals, groups, organizations, or nonprofit corporations shall be qualified to apply for Special Project Funds: A) Nonprofit corporations qualifying as such under Section 501 (c)(3), provided said nonprofit corporation provides, to- gether with any such application for funds, a certified copy of its Articles of Incorporation, Bylaws, Internal Revenue Service tax exemption authorization, and a certified copy of its federal and state income tax filing for the year preceding the year in which.application is made (if nonprofit corporation is in its first year of operation, in lieu of the income tax filing for the previous year, applicant shall provide an itemized budget, including all projected revenues and their sources, expenses for the year i signed by an officer of the applicant corporation, City of I liynwood, Lynwood Unified School District and Compton College excepted. I I B) Any individual, individuals, group or organization, which, in ; the sole opinion of the Board of Directors of Lynwood � Information, Inc., upon recommendation of the Community I Access Advisory Board, demonstrates through thorough documentation as may be defined from time to time by the � Board of Directors, a cable television project of clear i entertainment, informational or edifying quality capable of being produced in a cost effective manner, the content of which is not violative of the "Community Access Corporation ! Rules and Regulations" and which is approved by the Board of � Directors. • I C) City of Lynwood, Lynwood Unified School District, and Compton Community College. ' All individual applicants must be residents of the City of Lynwood, and all corporations and community organiz.ations must have a verifiable Lynwood address. ' {� -1- . � . � . PROCEDURE FOR APPLICATION FOR GRANTS ` ' Applications for Major Project Grants and for Educational Institution Grants must be �iled on.or before the deadline establis ed or each , grant/period with.Community Access, c/o Department.of.Community Development, 11330 Bullis Road, Lynwood, California 90262. Applica- tions for Completion Grants may be submitted throughout the year. Applications shall be made on the form provided, preferably type- written, with at least six copies submitted to the Community Access Advisory Board. The Advisory Board will review the proposals,and t � submit them to Lynwood Information, Inc, with recommendations as to approval. In the application, the applicant must: A) State the objective of the project � B) Outline the items requested for funding C) Submit a budget of the specific costs anticipated D) Indicate the date the project will be completed; and E) Agree to submit a financial report and a summary of the project to Lynwood Information, Inc. upon its completion. All funds must be spent within 90 days of the date the funds are granted; all unspent funds will revert to Lynwood Information, Inc. after.that time. The Board of Directors has the right to extend. � the 90 day limitation for a neriod not to exceed an additional 90 I days; all funds must be expended within 6 months of the date of their receipt. � i Applicant shall agree to first cablecast its production on the I designated public access channel prior to the telecast of said production elsewhere, unless otherwise granted a waiver by Lynwood � Information, Inc. � All applicants shall agree in writing to indemnify Rogers Cablesystems, � the City of Lynwood, Lynwood Information, Inc., and their representa- I tives for any and all liability or other injury due to program cc•ntent; production, or any other acts which may give rise to a cause of I action against applicant. � i All applicants�shall agree to adhere to the Public Access Rules � adopted by the Cable Television Administrative Committee. �� Applicants may appear before the Community Access Advisory Board I to answer questions on funding proposals. I LIMITATION AS TO USE OF FUNDS ! � The.Community Access Advisory Board (CAAB) and Lynwood Information, i Inc. (LII) shall not discriminate in the awarding of funds on the basis of ttie applicant's race, color, sex, sexual orientation, � religion or national origin, The CAAB and LII shall not in any � way censor the content of any production which is proposed for ; funding before or after the funds are granted.' The CAAB and LII ! -2- �, . . � � may, however, withhold or require the reversion of Punds if the applicant has not fulfilled the goals and description of his/her , production as outlined in.the request for funding application. �, The CAAB and LII shall consider the following objectives: 1. Encourage the use of public channels aroong the widest range ' of institutions, groups and.individuals within the City. ,4 2. Advancement of the qua.lity and amount of equipment and {. facilities. a . 3. 'Increased variety of programming on publi.c channels. � 4. Education of the general public to the potential of cable. 5. Encourage programming designed to explore local, state, national and global. issues and problems. Recipients of Special Project Funds shall not use said funds for any purpose whatsoever other than for the express purpose stated in the applicant's application and project analysis, or by the CAAB and LII upon gift of funds. DISBURSEMENT OF GRANT FUNDS Grant monies will be disbursed as follows: I 1. Grant of $200 or less: The entire amount of the grant will i be disbursed upon approval of grant. 2. Grant of over $200: 50� of the grant will be disbursed upon I approval of grant. The balance of 50� of the grant will be � disbursed upon receipt and approval by the Board of Directors i of LII of precise, accurate details of all expended funds, i.e., receipts, invoices and other original dccuments i evidencing expenditure of all or a majority of the grant monies received. I � ACCOUNTABILITY FOR FUNDS AND EXPENDITURES ' i The recipient of Special Project Funds shall at times make � available all records or other documents relevant to maintenance i and expenditure of funds, and shall provide during normal business I bours, or at such other place and time as may be notified by the I CAAB and LII or their agent, reasonable access to said records and other documents for the purpose of inspection by a representative of the Community Access Corporation. Further, recipient shall I provide precise, accurate details of all expended funds, i.e., I receipts, invoices and other original documents, and shall deliver to the CAAB and LII at such time and place as deemed necessary by � the Board of Directors all said documents as evidence of said � expenditures. Failure to provide said accurate documentation shall result in a formal inquiry by the Board of Directors, or its agent, � which may, at its sole discretion, request additional documentation � or, if said.additional documentation is not available, return of ; all documented funds. Funding cannot duplicate funds available to i applicant through organizations with functioning budgets for the same purpose. Additionally, recipient shall at all times adhere ; to the accounting requirements as may be determined from time to ! time by the Board of Directors. ' -3- i L� . . • • . .. . . �. .. � LIMITATION AS TO LIABILITY OF GRANTOR �� The recipient of Special Project Funds shall indemnify and hold • " harmless Lynwood Information, Inc., its Board of Directors�.Com- .''����'z � munity AcCess Advisory Board and the City of Lynwood from any and ' �" �'all liabilities arising out of the use of any grant monies given _ 'i� to recipient by Lynwood Information, Inc. or use of the Community :� Access Cablevision System, including but not limited to: � 1. Reasonable costs of defending claims or litigations aris- `;� ing from or in connection with claims for failure to com- a:� ply with any applicable laws, rules, or regulations or � other requirements of local, state,or federal authorities. ^� t 2. Claims of libel, slander, invasion of privacy or infringe- ment of common law or statutory copyright. 3. Unauthorized use of trademark, tradename or service mark. � 4. Breach of contractual or other obligations owing to third parties by campany. 5. Any other injury or damage in law or equity which claims ' result from the applicant's use of designated public addess channels. Further, neither Lynwood Information, Inc., its Board of.Directors, Community Access Advisory Board members or the City of Lynwood, or its agent, shall be held liable primarily or secondarily for any debts incurred in the production of any program in which Lyn- wood Information, Iuc., has contributed funds. TYPES OF GRANTS 1. Major Projects Grants - not to exceed $5,000 per grant. 2. Educational Institution Grants. 3. Completion Grants - intended to assist those with nearly com- pleted community access video projects, not to exceed �300. � per grant. Completion Grants will be awarded until budgeted funds are depleted. EVALUATION CRITERIA FOR GRANTS Broad evaluation criteria will include, but not be limited to: POINTS 1. Creativity and uniqueness of programing content 15 2. Program content related to Lynwood 15 / -4- � i � .. . ' . � � POINTS - 3. Programing which meets needs in community not currently met. 15 - . .;:"r'.. 4. Video Experience = having participated in a production 15 � crew and aired a videotape on commercial , cable or �°..� public access television or any videotape professionally or publicly exhibited; completion of project. 5. Other Resources - include, but not limited to in-kind 15 •; donations, matching funds, outside underwriters, dona- - tions of equipment, tape stock, joint venture. 6. General audience interest value. 10 • 7. Special attributes - special techniques, nearly com- pleted project, serial programming, etc. 10 ALLOCATION OF GRANT MONIES ., Prior to announcement of availability of grant monies each year, Lynwood Information, Inc. shall make an allocation of the avail- able community access grant monies for the following Grants, Com- pletion Grants and Video Tape Stock Grants: Lynwood Information, Inc. shall, at the time of allocation of ` grant monies, establish the deadline for filing of applications for that grant period. (Applicants may apply for funds only once during any grant period). / -5- ,' . � .- � � CITY OF LYNWOOD ' 11330 BULLIS ROAD LYNWOOD, CA, 90262 � . . � . . � ';; APPLICATION FOR COMMUNITY ACCESS GRANT FUNDS PROJECT TITLE: APPLICANT Name: Organization: Address: City: Zip: Phone: ( ) Business: ( ) (If Different From Above) . Payee Name: Payee Organization: Payee Address: SIGNATURES • Project Director: Payee: . Date: � J CAGA 1-A , . . � � A. PROJECT SUMMARY Please provide a narrative summary of your project and Y indicate ybur anticipated date of completion. i � � , a / ' -1- , I '. • � � g, I. CREATIVITY AND UNIQUENESS OF PROGRAMMING CONTENT/0-15 Points Please list the creative and unique elements of your video productions program content. Tell us what caused you to . � choose your subject and tell us its purpose. • .� II. PROGRAMMING WHICH MEETS NEEDS IN THE COMMUNITY NOT CURRENTLY MET/0-15 Points , Please describe how your film project will serve a need in the community that conventional programming does not , meet. Why do you feel that the need exists for your type of program? _�_ . '• � ' � III. UNIQUELY RELATED TO LYNWOOD/0-15 Points Please explain how the program content of your project is • uniquely related to the City of Lynwood. IV. GENERAL AUDIENCE INTEREST VALUES/0-15 Please explain how your program appeals to the general viewing public. � ✓� . . � � � � V. SPECIAL ATTRIBUTES/0-10 Points • Please describe the most distinguishing characteristics of your film project. What sets it apart from others? � � �. • .a VI. VIDEO EXPERIENCE/0-15 Points Please list your video experience or the video experience of your organization. Experience is having participated in a production crew and aired a videotape on commercial, cable or public access television or any videotape profes- sionally or publicly exhibited. Tell us when and how you have participated in a production crew and exhibited a video= tape. i' _A- � � •. k e . .• . .• • • • ' • . , � . C. BUDGET SUMMARY , . . RESOURCES/0-15 Points In column C of the following "Budget Plan", please list �,•', the resources, if any, that are brought to your video '�,.: project by you or your organization. Resources include, .�;. but are not li.mited to: in-kind donations (donated staff , time and/or expertise, donated administrative expenses), � pledges/contributions of money from other grantors who are willing to fund your project, outside underwriters, donations of equipment, tape stock, etc., a"joint venture" whereby two individuals, community groups, etc., share • their joint expertise to produce a video tape that will benefit both organizations. Be sure that you indicate the resources described above in column C o£ the Budget Plan� with their dollar value in column D. Where the resource item does not fit any designated budget line, include it under item 6. . � _�_ f _ . r: .BUDGET PLAN . � �q B • C U What do What do I ou need I Cost 11 ou have I worth '. I I ` I I II I 1. Pre- roduction - I I II I .. +'. y z (�, lannin � 1 I� I I I - :�� b) scri t or outline I I I I I •''s _ .>. c) t in , re roduction I I I I i •�`� d) roduction of visuals I I II � • I. II I e) hoto ra h I I II I f) rehearsal or Nalk-thru I I i� I ) sets � � �� � I II I h) ro s I I II I i) costumes � � �� � I II I ' ) make-u I I II � I II I k) other I I "II I � I II � 2. Personnel I I II � a) writer I I II . I I II I b) director � � �� � I II � c) camera o erators � � �� � d) technical hel � � �� � I I I e) rofessional talent I � �� � I II I f) other artici ants I I II � I � � I II � 3. Travel � � �� I a) milea e costs I I II � I I II � b) lod in . I I II � � I II � c) meals i I II � d) other I I II � � , � � :� ir � __ . .�;�. � BUDGET PLAN ' � A B � C D • . � What do I II What do I . � ou need I Cost II ou have I 4+ortn I I I II I 4. Production 6 I II 1 . a) in-studio fees I � �� � - b) e ui ment • I I II I I II c) ta stock ' I I II -• I d) location fees I I II I e) location e ui ment I I II i i II I f) location ta e stock I � �� � ) outside services I � I II I ' h) other (power equipment, I I II I back-up equipment, lights, I �- �� � • etc.) I I II I I I II I 5. Post roduction I I II I a) video editin I I II I b) audio editin � � �� � � I II I c) editin ta e stock I I II I d) music fees I I II I e) du lication fees I I II I � I• II I f) du lication ta e stock I I I� I ) osta e, acka in , etc. I � �� � h) other I I II � 6. Additional Cost (please specify) 5 7. Total Cost of What You Need: ' � 8. Less Total Value of What You Have: S( 9. Total Dollars Needed (line 7 minus line 8) S ' 10. Money From Other Sources: $ 11. Total Requested: $ �� :� i � , , � APPL�TION FOR COMPLETION GRAN� Name of.Applicant: Address: ; Phone Number: Please describe your video project. Indicate the state of com- pletion. Please attach to this form the specific invoice of which you are requesting payment. How will payment of the specific invoice you have attached enable you to complete your video project? � f / / . . .