HomeMy Public PortalAboutA1984-09-06 LYNWOOD INFORMATION INC. �� i :
AGENDA ITEMS FOR CONSIDERATION AT THE MEETING'
OF THE LYNWOOD INFORMATION INC. TO BE HELD ON
SEPTF2IBER 6, 1983, CITY HALL COUNCIL CHAMBERS
AT
7:30 p.m.
OPENING CEREMONIES
1. .CALL TO ORDER
2. ROLL CALL OF BOARD MEl`IBERS:
John D. Byork
Eugene R. Green
E. L. Morris
James E. Rowe
Louis A. Thompson
SCHEDULED MATTERS
_ 3. MATTERS RELATIVE_TO__COMM[JNITY ACCESS: ------
INFORMATIONAL.ITEMS
ORAL COMMUNICATIONS ,
ADJOURNMENT
1
I �
I
f :
l �
�
� � �
I. � .
,.
,�_ `' DATE: . • . .
T0: THE BOARD OF DIRECTORS OF LYNWOOD INFORMA�ION, INC.
FROM: CHARLES G. GOMEZ, CITY MANAGER �{��� ,'�.jp
�C�
SUBJECT: MATTERS RELATIVE TO COMMUNITY ACCESS J `
OBJECTIVE:
This meeting is necessary to achieve [he following objectives:
1. Adopt the attached Rules and Regulations for the Community
Access Advisory Board;
2. Direct staff to establish separate accounting records and
bank accounts for the Corporation;
3. Designate a Treasurer for the Corporation;
4. Establish a budget;
5. Set up a regular meeting achedule;
6. Discuss the issue of paymeat of the monies due to the
School District for Access; .- _
7. Receive authorization from the Board to contract with
California Cablesystems, Inc. to film the September 30,
1983 meeting of Project "JADE."
BACKGROUND AND ANALYSIS:
�
1. On May. 31, 1983 the Board of Directors of Lynwood Information,
Inc. met to discuss the Rules and Regulations governing the
Community Access Advisory Board. T_he draft set of Rules and
Regulations c�ere found to be satisiactory. One addition was
made to the Rules. A$:5 stipend was granted to the Advisozy
Board members. Th3s has been incorporated into the Rules and
Regulations. Action is needed by the Board of Directors to
adopt these=-Rules and &"egulations;
__ .... . _- ----:
2. The Corporation, as a separate entity, will need to have ita
own Accounting records. This can be accomplished in one of
tvo ways: City staff can be authorized to establish and handle
the Corporation's books - or, an outside Accountant can be
hired on a contract basis to do this work. Staff will also
need authority to establish bank accounts for the Corporation;
3. A Treasurer should also be designated for the Corporation.
This person will be responsible for the Corporation's bank
accounts, the signing of checks and making investments;
(Page 1 of 2)
Matters relative to�ommunity Access (Contiau� ' '
BACKGROIIND AND ANALYSIS (Continued):
4. A budget will need to be established for the Corporation.
Curreatly, the only budgeted expenditures are the stipend
for the members of the Advisory Board, and the fee for a
Minutes Clerk; however, in the future, there will be other
budgeted items (equipment, personnel to run Access,. etc.);
5. The Board should also establish a regularlq scheduled month-
ly meeting. This will be needed to approve b311s to be paid
and also to discuas any other pending matters;
6. Finally, the Board should explore the various alternatives
for distributing funds to tne School District. Ordinance
No. 1149, Section 9.1(e) states:
"The City Council hereby finds that not less
than $74,750 of the �ayaents required by SecCion
9.2(d) should be allocated for use in schools,
to enhance educational usa of the system. Said
total amount of $74,750 shall be allocated for
such use at the rate of $37,375 from each of
the first two paymeats to the designated non-
profit corporation."
This secticn, while clearly cal2ing for allocation af the
monies to the schools, does not specify the method for allocat-
iag fuads; therefore, the degrae of control that the Baard
may vish to retaia over the monies is an open question. This ,
will probably require a legal interpretation by the City
Attoraey;
7. Board Member Green has requested that staff make arrangements
to have the September 30 meeting of Project JADE filmad. Thia
vill be an opportunity to educate the public on the work being
done by Project JADE, by having this program aired over Access
Channel. Staff vill need authorization from the Board in order
to have California Cablesystems, Inc. do the productioa and
filaing of the meeting.
RECOMMENDATIONS:
It is recommended that the Boazd of Directora take the actions out-
lined in this staff report.
lwc
(Page 2 of 2)
�. ,. - . • .
._ ,_ . � � .
LYNWOOD COMMUNITY.ACCESS ADVISCRY BOARD
I. RULES AND REGULATIONS
A. APPOINTMENT
Membership in the Community Access Advisorg Board (CAAB) shall
be by appointment of the Board of Directors of Lynwood Informa-
tion Inc. .
B. SIZE
The CAAB shall be composed of five members. _
C. TERMS OF OFFICE
Members of the CAAB shall serve a maximum term of four (4) years.
Terms will be staggered to provide overlap of approximately half
the members..
D. SELECTIONS OF OFFICERS
The CAAB shall have a Chairperson and Vice Chairperson. Bbth
shall be elected from and by the members of CAAB each year at
the first meeting after the newly appointed members are installed.
E. PLACE OF MEETINGS
Meetings shall be held at Lynwood City Hall in the City Council
Chambers.
F. REGULAR MEETINGS
Regular meetings of the CAAB shall be held without call or notice
on such dates and times as may be_.fixed._by the Board. •---�-----
G. QUORAM
A majority of the members shall constitute a quorum of the Board
for transactions of business.
A. STIPEND
Each member shall receive a$15.00 a month stipend for meetings
attended.
II. ROLE AND RESPONSIBILITIES
A. The role of the CAAB shall be to.advise the Board of Directors
of Lynwood Information, Inc. on all matters relative to Comr.iunity
Access. The CAAB shall:
1. Promote, coordinate,.facilitate, produce and assist public
service community programming.
2. Coordinate and promote educational uses of Cable �['V.
3. Devise, establish and administer rules, regulations and pro-
cedures pertaining to use of and schedulirig of access channels,
4. Review requests for funding and advise the Board of Directors
of Lynwood Information, Inc. accordingly.
5. Recommended to the Board of Directors of Lynwood Information,
Inc. staffing and delivery mechanisms for access.
6. Inform the Co�nunity of the potential services and benefits
of Cable Television. �
' � � �
GUIDELINES FOR COMMUNITY ACCESS GRANTS
PURPOSE
Lynwood Information, Inc. is an independent nonprofit corporation
formed expressly for the purpose of managing the use of Public
Access and other community channels of the cable television system. '
Lynwood Information, Inc. is the Community Access Corporation (as
designated in Chapter 10, Section 10.9 of the Lynwood City Code),
which also has the authority to provide grants to qualified
applicants for the purpose of providing community interest pro-
gramming and to support local program development. This corpora-
tion works in concert with the Community Access Advisory Board,
which is comprised of local residents who act as liaison between
, grant applicants and Lynwood Information, Inc. The Advisory
Board is the preliminary review board for all funding requests.
ELIGIBILITY
The following individuals, groups, organizations, or nonprofit
corporations shall be qualified to apply for Special Project Funds:
A) Nonprofit corporations qualifying as such under Section 501
(c)(3), provided said nonprofit corporation provides, to-
gether with any such application for funds, a certified
copy of its Articles of Incorporation, Bylaws, Internal
Revenue Service tax exemption authorization, and a certified
copy of its federal and state income tax filing for the
year preceding the year in which.application is made (if
nonprofit corporation is in its first year of operation, in
lieu of the income tax filing for the previous year,
applicant shall provide an itemized budget, including all
projected revenues and their sources, expenses for the year i
signed by an officer of the applicant corporation, City of I
liynwood, Lynwood Unified School District and Compton College
excepted. I
I
B) Any individual, individuals, group or organization, which, in ;
the sole opinion of the Board of Directors of Lynwood �
Information, Inc., upon recommendation of the Community I
Access Advisory Board, demonstrates through thorough
documentation as may be defined from time to time by the �
Board of Directors, a cable television project of clear i
entertainment, informational or edifying quality capable of
being produced in a cost effective manner, the content of
which is not violative of the "Community Access Corporation !
Rules and Regulations" and which is approved by the Board of �
Directors. • I
C) City of Lynwood, Lynwood Unified School District, and
Compton Community College. '
All individual applicants must be residents of the City of Lynwood,
and all corporations and community organiz.ations must have a
verifiable Lynwood address. '
{�
-1-
. � . � .
PROCEDURE FOR APPLICATION FOR GRANTS ` '
Applications for Major Project Grants and for Educational Institution
Grants must be �iled on.or before the deadline establis ed or each ,
grant/period with.Community Access, c/o Department.of.Community
Development, 11330 Bullis Road, Lynwood, California 90262. Applica-
tions for Completion Grants may be submitted throughout the year.
Applications shall be made on the form provided, preferably type-
written, with at least six copies submitted to the Community Access
Advisory Board. The Advisory Board will review the proposals,and t
�
submit them to Lynwood Information, Inc, with recommendations as to
approval.
In the application, the applicant must:
A) State the objective of the project
� B) Outline the items requested for funding
C) Submit a budget of the specific costs anticipated
D) Indicate the date the project will be completed; and
E) Agree to submit a financial report and a summary of the
project to Lynwood Information, Inc. upon its completion.
All funds must be spent within 90 days of the date the funds are
granted; all unspent funds will revert to Lynwood Information, Inc.
after.that time. The Board of Directors has the right to extend. �
the 90 day limitation for a neriod not to exceed an additional 90 I
days; all funds must be expended within 6 months of the date of
their receipt. �
i
Applicant shall agree to first cablecast its production on the I
designated public access channel prior to the telecast of said
production elsewhere, unless otherwise granted a waiver by Lynwood �
Information, Inc. �
All applicants shall agree in writing to indemnify Rogers Cablesystems, �
the City of Lynwood, Lynwood Information, Inc., and their representa- I
tives for any and all liability or other injury due to program cc•ntent;
production, or any other acts which may give rise to a cause of I
action against applicant. �
i
All applicants�shall agree to adhere to the Public Access Rules �
adopted by the Cable Television Administrative Committee. ��
Applicants may appear before the Community Access Advisory Board I
to answer questions on funding proposals. I
LIMITATION AS TO USE OF FUNDS !
�
The.Community Access Advisory Board (CAAB) and Lynwood Information, i
Inc. (LII) shall not discriminate in the awarding of funds on the
basis of ttie applicant's race, color, sex, sexual orientation, �
religion or national origin, The CAAB and LII shall not in any �
way censor the content of any production which is proposed for ;
funding before or after the funds are granted.' The CAAB and LII !
-2- �,
. . � �
may, however, withhold or require the reversion of Punds if the
applicant has not fulfilled the goals and description of his/her ,
production as outlined in.the request for funding application. �,
The CAAB and LII shall consider the following objectives:
1. Encourage the use of public channels aroong the widest range '
of institutions, groups and.individuals within the City. ,4
2. Advancement of the qua.lity and amount of equipment and {.
facilities. a .
3. 'Increased variety of programming on publi.c channels. �
4. Education of the general public to the potential of cable.
5. Encourage programming designed to explore local, state,
national and global. issues and problems.
Recipients of Special Project Funds shall not use said funds for
any purpose whatsoever other than for the express purpose stated
in the applicant's application and project analysis, or by the CAAB
and LII upon gift of funds.
DISBURSEMENT OF GRANT FUNDS
Grant monies will be disbursed as follows: I
1. Grant of $200 or less: The entire amount of the grant will i
be disbursed upon approval of grant.
2. Grant of over $200: 50� of the grant will be disbursed upon I
approval of grant. The balance of 50� of the grant will be �
disbursed upon receipt and approval by the Board of Directors i
of LII of precise, accurate details of all expended funds,
i.e., receipts, invoices and other original dccuments i
evidencing expenditure of all or a majority of the grant
monies received. I
� ACCOUNTABILITY FOR FUNDS AND EXPENDITURES ' i
The recipient of Special Project Funds shall at times make �
available all records or other documents relevant to maintenance i
and expenditure of funds, and shall provide during normal business I
bours, or at such other place and time as may be notified by the I
CAAB and LII or their agent, reasonable access to said records and
other documents for the purpose of inspection by a representative
of the Community Access Corporation. Further, recipient shall I
provide precise, accurate details of all expended funds, i.e., I
receipts, invoices and other original documents, and shall deliver
to the CAAB and LII at such time and place as deemed necessary by �
the Board of Directors all said documents as evidence of said �
expenditures. Failure to provide said accurate documentation shall
result in a formal inquiry by the Board of Directors, or its agent, �
which may, at its sole discretion, request additional documentation �
or, if said.additional documentation is not available, return of ;
all documented funds. Funding cannot duplicate funds available to i
applicant through organizations with functioning budgets for the
same purpose. Additionally, recipient shall at all times adhere ;
to the accounting requirements as may be determined from time to !
time by the Board of Directors. '
-3-
i
L�
. . • • . .. . . �. .. �
LIMITATION AS TO LIABILITY OF GRANTOR ��
The recipient of Special Project Funds shall indemnify and hold • "
harmless Lynwood Information, Inc., its Board of Directors�.Com- .''����'z
� munity AcCess Advisory Board and the City of Lynwood from any and ' �"
�'all liabilities arising out of the use of any grant monies given _ 'i�
to recipient by Lynwood Information, Inc. or use of the Community :�
Access Cablevision System, including but not limited to: �
1. Reasonable costs of defending claims or litigations aris- `;�
ing from or in connection with claims for failure to com- a:�
ply with any applicable laws, rules, or regulations or �
other requirements of local, state,or federal authorities. ^�
t
2. Claims of libel, slander, invasion of privacy or infringe-
ment of common law or statutory copyright.
3. Unauthorized use of trademark, tradename or service mark. �
4. Breach of contractual or other obligations owing to third
parties by campany.
5. Any other injury or damage in law or equity which claims '
result from the applicant's use of designated public addess
channels.
Further, neither Lynwood Information, Inc., its Board of.Directors,
Community Access Advisory Board members or the City of Lynwood,
or its agent, shall be held liable primarily or secondarily for
any debts incurred in the production of any program in which Lyn-
wood Information, Iuc., has contributed funds.
TYPES OF GRANTS
1. Major Projects Grants - not to exceed $5,000 per grant.
2. Educational Institution Grants.
3. Completion Grants - intended to assist those with nearly com-
pleted community access video projects, not to exceed �300.
� per grant.
Completion Grants will be awarded until budgeted funds are depleted.
EVALUATION CRITERIA FOR GRANTS
Broad evaluation criteria will include, but not be limited to:
POINTS
1. Creativity and uniqueness of programing content 15
2. Program content related to Lynwood 15
/
-4- �
i
�
.. . ' . � �
POINTS -
3. Programing which meets needs in community not currently
met. 15
- . .;:"r'..
4. Video Experience = having participated in a production 15
� crew and aired a videotape on commercial , cable or �°..�
public access television or any videotape professionally
or publicly exhibited; completion of project.
5. Other Resources - include, but not limited to in-kind 15 •;
donations, matching funds, outside underwriters, dona- -
tions of equipment, tape stock, joint venture.
6. General audience interest value. 10 •
7. Special attributes - special techniques, nearly com-
pleted project, serial programming, etc. 10
ALLOCATION OF GRANT MONIES
.,
Prior to announcement of availability of grant monies each year,
Lynwood Information, Inc. shall make an allocation of the avail-
able community access grant monies for the following Grants, Com-
pletion Grants and Video Tape Stock Grants:
Lynwood Information, Inc. shall, at the time of allocation of `
grant monies, establish the deadline for filing of applications
for that grant period.
(Applicants may apply for funds only once during any grant period).
/
-5- ,'
. � .- � �
CITY OF LYNWOOD '
11330 BULLIS ROAD
LYNWOOD, CA, 90262
� . . � . . � ';;
APPLICATION FOR COMMUNITY ACCESS GRANT FUNDS
PROJECT TITLE:
APPLICANT
Name:
Organization:
Address:
City: Zip:
Phone: ( ) Business: ( )
(If Different From Above) .
Payee Name:
Payee Organization:
Payee Address:
SIGNATURES
• Project Director:
Payee: .
Date: �
J
CAGA 1-A ,
. . � �
A. PROJECT SUMMARY
Please provide a narrative summary of your project and Y
indicate ybur anticipated date of completion.
i
� �
, a
/
' -1- ,
I
'. • � �
g, I. CREATIVITY AND UNIQUENESS OF PROGRAMMING CONTENT/0-15 Points
Please list the creative and unique elements of your video
productions program content. Tell us what caused you to .
� choose your subject and tell us its purpose.
• .�
II. PROGRAMMING WHICH MEETS NEEDS IN THE COMMUNITY NOT
CURRENTLY MET/0-15 Points
,
Please describe how your film project will serve a need
in the community that conventional programming does not ,
meet. Why do you feel that the need exists for your type
of program?
_�_
. '• � ' �
III. UNIQUELY RELATED TO LYNWOOD/0-15 Points
Please explain how the program content of your project is •
uniquely related to the City of Lynwood.
IV. GENERAL AUDIENCE INTEREST VALUES/0-15
Please explain how your program appeals to the general
viewing public. �
✓�
. . � � � �
V. SPECIAL ATTRIBUTES/0-10 Points •
Please describe the most distinguishing characteristics
of your film project. What sets it apart from others? �
�
�.
• .a
VI. VIDEO EXPERIENCE/0-15 Points
Please list your video experience or the video experience
of your organization. Experience is having participated
in a production crew and aired a videotape on commercial,
cable or public access television or any videotape profes-
sionally or publicly exhibited. Tell us when and how you
have participated in a production crew and exhibited a video=
tape.
i'
_A- �
�
•. k e
. .• . .• • • • ' • . , � .
C. BUDGET SUMMARY ,
. .
RESOURCES/0-15 Points
In column C of the following "Budget Plan", please list �,•',
the resources, if any, that are brought to your video '�,.:
project by you or your organization. Resources include, .�;.
but are not li.mited to: in-kind donations (donated staff ,
time and/or expertise, donated administrative expenses),
� pledges/contributions of money from other grantors who
are willing to fund your project, outside underwriters,
donations of equipment, tape stock, etc., a"joint venture"
whereby two individuals, community groups, etc., share •
their joint expertise to produce a video tape that will
benefit both organizations. Be sure that you indicate the
resources described above in column C o£ the Budget Plan�
with their dollar value in column D. Where the resource
item does not fit any designated budget line, include it
under item 6.
. �
_�_
f
_ . r:
.BUDGET PLAN .
� �q B • C U
What do What do
I ou need I Cost 11 ou have I worth '.
I I `
I I II I
1. Pre- roduction - I I II I
.. +'. y z
(�, lannin � 1 I� I I I - :��
b) scri t or outline I I I I I •''s
_ .>.
c) t in , re roduction I I I I i •�`�
d) roduction of visuals I I II � •
I. II I
e) hoto ra h I I II I
f) rehearsal or Nalk-thru I I i� I
) sets � � �� �
I II I
h) ro s I I II I
i) costumes � � �� �
I II I '
) make-u I I II �
I II I
k) other I I "II I
� I II �
2. Personnel I I II �
a) writer I I II . I
I II I
b) director � � �� �
I II �
c) camera o erators � � �� �
d) technical hel � � �� �
I I I
e) rofessional talent I � �� �
I II I
f) other artici ants I I II �
I �
� I II �
3. Travel � � �� I
a) milea e costs I I II �
I I II �
b) lod in . I I II �
� I II �
c) meals i I II �
d) other I I II �
�
, �
� :� ir
� __
. .�;�.
� BUDGET PLAN
' � A B � C D •
. � What do I II What do I .
� ou need I Cost II ou have I 4+ortn
I
I I II I
4. Production 6 I II 1 .
a) in-studio fees I � �� � -
b) e ui ment • I I II I
I II
c) ta stock ' I I II -• I
d) location fees I I II I
e) location e ui ment I I II i
i II I
f) location ta e stock I � �� �
) outside services I � I II I
' h) other (power equipment, I I II I
back-up equipment, lights, I �- �� � •
etc.) I I II I
I I II I
5. Post roduction I I II I
a) video editin I I II I
b) audio editin � � �� �
� I II I
c) editin ta e stock I I II I
d) music fees I I II I
e) du lication fees I I II I
� I• II I
f) du lication ta e stock I I I� I
) osta e, acka in , etc. I � �� �
h) other I I II �
6. Additional Cost (please specify) 5
7. Total Cost of What You Need: ' �
8. Less Total Value of What You Have: S(
9. Total Dollars Needed (line 7 minus line 8) S '
10. Money From Other Sources: $
11. Total Requested: $
��
:� i � ,
, � APPL�TION FOR COMPLETION GRAN�
Name of.Applicant:
Address: ;
Phone Number:
Please describe your video project. Indicate the state of com-
pletion.
Please attach to this form the specific invoice of which you are
requesting payment. How will payment of the specific invoice you
have attached enable you to complete your video project?
� f
/
/
. . .