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Home My Public Portal AboutResolution 2020-09-09 Authorizing Expenditure of Water System Flowmeter Upgradrs Fraser Wells and Maryvale Well Field TOWN OF FRASER RESOLUTION NO. 2020-09-09 A RESOLUTION AUTHORIZING THE EXPENDITURE FOR THE WATER SYSTEM FLOWMETER UPGRADES FOR THE REMAINING FRASER WELLS AND THE MARYVALE WELL FIELD. WHEREAS, the 2020 Budget provides for certain water system projects. THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO THAT: 1. The Town Board of Fraser, Colorado hereby authorizes the Town Manager to expend up to $80,000 for Brown's Hill Engineering for the purchase and installation of mag- meter Flowmeters. 2. Said purchases must be completed by the end of the year 2020 or the approval will no longer be effective. READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES THIS 16th DAY OF SEPTEMBER, 2020. Votes in favor: 7 BOARD OF TRUSTEES OF THE Votes opposed: C) TOWN OF FRASER, COLORADO Abstained: A— 1 ,r Absent: Q BY: Mayor �o�F F „s) -A ATTEST: %.1VAL 00\—kh_A/t....c \CY\N•it; Town Clerk Service Quote Client:Fraser Water System Browns Hill Job #:20-023 SQ04 Project:Blue Zone Well 3 Magmeter Quote Date:April 1, 2020 Subject:Browns Hill Engineering & Controls, LLC herein proposes to furnish instrumentation, control systems and electrical equipment specifically listed in the following "Scope of Work." Scope of Work: Blue Zone Well 3 Magmeter -Provide/Install 2" Diameter Rosemount Magmeter with Remote Transmitter -Transmitter Mounted on Wall Next to Lighting Panel -Start-up Magmeter, Set Flow Totalizer for Forward Flow with 1,000 Gal per Pulse -Utilize Existing Spare AI for Flowrate -Utilize Existing Spare DI for Flow Totalizer Pulse -Program PLC to Scale Flowrate and Track Totalizer Pulses -Add Flowrate and Totalizer to SCADA Computer -Provide Updated PLC Wiring Diagrams Exclusions:The following items are specifically excluded from this scope of work: -All costs associated with cutting, patching and painting Browns Hill Engineering & Controls, LLC agrees to perform all work described per this proposal for the following lump sum price. Proposal lump sum cost $8,555 and no/100 dollars Sincerely, John Walker John Walker, Client Manager Browns Hill Engineering & Controls, LLC Customer Approval: Signature: _____________________Date: Name: ________________________ 8119 Shaffer Parkway, Unit C Littleton, CO 80127 PHONE: 720-344-7771 FAX: 720-344-7460 Only items listed on this scope of work are included in this pricing. have any questions please contact the undersigned at 720-344-7771. This proposal is valid for 30 days and subject to revision after that time. We are now accepting all major credit cards. We appreciate the opportunity to provide this proposal and should you Page 1 Service Quote Client:Fraser Water System Browns Hill Job #:20-023 SQ05 Project:Blue Zone Well 7 Magmeter Quote Date:April 1, 2020 Subject:Browns Hill Engineering & Controls, LLC herein proposes to furnish instrumentation, control systems and electrical equipment specifically listed in the following "Scope of Work." Scope of Work: Blue Zone Well 7 Magmeter -Provide/Install 2" Diameter Rosemount Magmeter with Remote Transmitter -Transmitter Mounted on Wall in place of Exsiting Touch-Read Panel -Start-up Magmeter, Set Flow Totalizer for Forward Flow with 1,000 Gal per Pulse -Utilize Existing Spare AI for Flowrate -Utilize Existing Spare DI for Flow Totalizer Pulse -Program PLC to Scale Flowrate and Track Totalizer Pulses -Add Flowrate and Totalizer to SCADA Computer -Provide Updated PLC Wiring Diagrams Exclusions:The following items are specifically excluded from this scope of work: -All costs associated with cutting, patching and painting Browns Hill Engineering & Controls, LLC agrees to perform all work described per this proposal for the following lump sum price. Proposal lump sum cost $8,555 and no/100 dollars Sincerely, John Walker John Walker, Client Manager Browns Hill Engineering & Controls, LLC Customer Approval: Signature: _____________________Date: Name: ________________________ 8119 Shaffer Parkway, Unit C Littleton, CO 80127 PHONE: 720-344-7771 FAX: 720-344-7460 Only items listed on this scope of work are included in this pricing. have any questions please contact the undersigned at 720-344-7771. This proposal is valid for 30 days and subject to revision after that time. We are now accepting all major credit cards. We appreciate the opportunity to provide this proposal and should you Page 1 Service Quote Client:Fraser Water System Browns Hill Job #:20-023 SQ06 Project:Blue Zone Well 9 Magmeter Quote Date:April 1, 2020 Subject:Browns Hill Engineering & Controls, LLC herein proposes to furnish instrumentation, control systems and electrical equipment specifically listed in the following "Scope of Work." Scope of Work: Blue Zone Well 9 Magmeter -Provide/Install 2" Diameter Rosemount Magmeter with Remote Transmitter -Transmitter Mounted on Wall between Well Starter Panel and RTU Panel -Start-up Magmeter, Set Flow Totalizer for Forward Flow with 1,000 Gal per Pulse -Utilize Existing Spare AI for Flowrate -Utilize Existing Spare DI for Flow Totalizer Pulse -Program PLC to Scale Flowrate and Track Totalizer Pulses -Add Flowrate and Totalizer to SCADA Computer -Provide Updated PLC Wiring Diagrams Exclusions:The following items are specifically excluded from this scope of work: -All costs associated with cutting, patching and painting Browns Hill Engineering & Controls, LLC agrees to perform all work described per this proposal for the following lump sum price. Proposal lump sum cost $8,775 and no/100 dollars Sincerely, John Walker John Walker, Client Manager Browns Hill Engineering & Controls, LLC Customer Approval: Signature: _____________________Date: Name: ________________________ Only items listed on this scope of work are included in this pricing. have any questions please contact the undersigned at 720-344-7771. This proposal is valid for 30 days and subject to revision after that time. We are now accepting all major credit cards. We appreciate the opportunity to provide this proposal and should you 8119 Shaffer Parkway, Unit C Littleton, CO 80127 PHONE: 720-344-7771 FAX: 720-344-7460 Page 1 Service Quote Client:Fraser Water System Browns Hill Job #:20-023 SQ07 Project:Yellow Zone Well 2 Magmeter Quote Date:May 11, 2020 Subject:Browns Hill Engineering & Controls, LLC herein proposes to furnish instrumentation, control systems and electrical equipment specifically listed in the following "Scope of Work." Scope of Work: Yellow Zone Well 2 Magmeter -Provide/Install 2" Diameter Rosemount Magmeter with Remote Display NOTE: Flowmeter tube is Submergence Rated since it is possible for Vault to fill with water -Mount Flowmeter Display in Existing RTU Panel and 120VAC Power -Provide Core Drill through Vault for Conduit Penetration -Provide/Install Conduit & Wire between Vault and RTU Panel - Trenching/Backfill by Owner -Start-up Magmeter, Set Flow Totalizer for Forward Flow with 1,000 Gal per Pulse -Remove Existing I/O Radio and Replace with New PLC and Ethernet Radio -Reconnect Existing Well Level Analog Signal to New PLC -Connect New Flowmeter Signals to New RTU PLC: Analog Flowrate and Discrete Flow Pulse -Program new RTU PLC to Scale Well Level, Flowrate and Track Totalizer Pulses -Provide/Install Ethernet Radio at YZ WTP -Add New RTU PLC to HMI OPC Server -Add Well Level, Flowrate and Totalizer to SCADA Computer -Add Well Level, Flowrate and Totalizer to WTP Touchscreen -Provide Updated PLC Wiring Diagrams -Update Network diagram to incorporate new PLC and Radios Exclusions:The following items are specifically excluded from this scope of work: -All costs associated with cutting, patching and painting -Trenching and Backfill by Owner Browns Hill Engineering & Controls, LLC agrees to perform all work described per this proposal for the following lump sum price. Proposal lump sum cost $11,920 and no/100 dollars Sincerely, John Walker John Walker, Client Manager Browns Hill Engineering & Controls, LLC Customer Approval: Signature: _____________________Date: Name: ________________________ 8119 Shaffer Parkway, Unit C Littleton, CO 80127 PHONE: 720-344-7771 FAX: 720-344-7460 Only items listed on this scope of work are included in this pricing. have any questions please contact the undersigned at 720-344-7771. This proposal is valid for 30 days and subject to revision after that time. We are now accepting all major credit cards. We appreciate the opportunity to provide this proposal and should you Page 1 Service Quote Client:Fraser Water System Browns Hill Job #:20-023 SQ08 Project:Yellow Zone Well 3 Magmeter Quote Date:May 11, 2020 Subject:Browns Hill Engineering & Controls, LLC herein proposes to furnish instrumentation, control systems and electrical equipment specifically listed in the following "Scope of Work." Scope of Work: Yellow Zone Well 3 Magmeter -Provide/Install 2" Diameter Rosemount Magmeter with Remote Display NOTE: Flowmeter tube is Submergence Rated since it is possible for Vault to fill with water -Mount Flowmeter Display in Existing RTU Panel and retain existing Solar Panel -Provide/Install New Solar Battery with Increased Capacity for Additional Flowmeter Power -Provide Core Drill through Vault for Conduit Penetration -Provide/Install Conduit & Wire between Vault and RTU Panel - Trenching/Backfill by Owner -Start-up Magmeter, Set Flow Totalizer for Forward Flow with 1,000 Gal per Pulse -Remove Existing I/O Radio and Replace with New PLC, 24VDC Power Supply & Ethernet Radio -Reconnect Existing Well Level Analog Signal to New PLC -Connect New Flowmeter Signals to New RTU PLC: Analog Flowrate and Discrete Flow Pulse -Program new RTU PLC to Scale Well Level, Flowrate and Track Totalizer Pulses -Provide/Install Ethernet Radio at YZ WTP -Add New RTU PLC to HMI OPC Server -Add Well Level, Flowrate and Totalizer to SCADA Computer -Add Well Level, Flowrate and Totalizer to WTP Touchscreen -Provide Updated PLC Wiring Diagrams -Update Network diagram to incorporate new PLC and Radios Exclusions:The following items are specifically excluded from this scope of work: -All costs associated with cutting, patching and painting -Trenching and Backfill by Owner Browns Hill Engineering & Controls, LLC agrees to perform all work described per this proposal for the following lump sum price. Proposal lump sum cost $12,720 and no/100 dollars Sincerely, John Walker John Walker, Client Manager Browns Hill Engineering & Controls, LLC Customer Approval: Signature: _____________________Date: Name: ________________________ 8119 Shaffer Parkway, Unit C Littleton, CO 80127 PHONE: 720-344-7771 FAX: 720-344-7460 Only items listed on this scope of work are included in this pricing. have any questions please contact the undersigned at 720-344-7771. This proposal is valid for 30 days and subject to revision after that time. We are now accepting all major credit cards. We appreciate the opportunity to provide this proposal and should you Page 1 Service Quote Client:Fraser Water System Browns Hill Job #:20-023 SQ09 Project:Yellow Zone Well 4/5 Magmeters Quote Date:May 11, 2020 Subject:Browns Hill Engineering & Controls, LLC herein proposes to furnish instrumentation, control systems and electrical equipment specifically listed in the following "Scope of Work." Scope of Work: Yellow Zone Well 4/5 Magmeters -Provide/Install Qty. (2) - 2" Diameter Rosemount Magmeter with Remote Display NOTE: Flowmeter tubes are Submergence Rated since it is possible for Vault to fill with water -Mount Flowmeter Displays in Existing RTU Panel and retain existing Solar Panel -Provide/Install New Solar Battery with Increased Capacity for Additional Flowmeter Power -Provide Core Drill through Vault for Conduit Penetration -Provide/Install Conduit & Wire between Vault and RTU Panel - Trenching/Backfill by Owner -Start-up Magmeters, Set Flow Totalizer for Forward Flow with 1,000 Gal per Pulse -Remove Existing I/O Radio and Replace with New PLC, 24VDC Power Supply & Ethernet Radio -Reconnect Existing Well Level Analog Signal to New PLC -Connect New Flowmeter Signals to New RTU PLC: Analog Flowrate and Discrete Flow Pulse -Program new RTU PLC to Scale Well Level, Flowrate and Track Totalizer Pulses -Provide/Install Ethernet Radio at YZ WTP -Add New RTU PLC to HMI OPC Server -Add Well Level, Flowrate and Totalizer to SCADA Computer -Add Well Level, Flowrate and Totalizer to WTP Touchscreen -Provide Updated PLC Wiring Diagrams -Update Network diagram to incorporate new PLC and Radios Exclusions:The following items are specifically excluded from this scope of work: -All costs associated with cutting, patching and painting -Trenching and Backfill by Owner Browns Hill Engineering & Controls, LLC agrees to perform all work described per this proposal for the following lump sum price. Proposal lump sum cost $16,935 and no/100 dollars Sincerely, John Walker John Walker, Client Manager Browns Hill Engineering & Controls, LLC Customer Approval: Signature: _____________________Date: Name: ________________________ Only items listed on this scope of work are included in this pricing. have any questions please contact the undersigned at 720-344-7771. This proposal is valid for 30 days and subject to revision after that time. We are now accepting all major credit cards. We appreciate the opportunity to provide this proposal and should you 8119 Shaffer Parkway, Unit C Littleton, CO 80127 PHONE: 720-344-7771 FAX: 720-344-7460 Page 1 Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com MEMO TO: Mayor Vandernail and the Board of Trustees FROM: Adam Cwiklin, Water and Wastewater Superintendent and Russell Pennington, P.E., Public Works Director DATE: September 9, 2020 SUBJECT: Staff Report PW: Water System flowmeter upgrades SUBJECT: CONSENT AGENDA Consideration of A Resolution Authorizing the purchase and installation of mag-meter type flowmeters for use in the Fraser’s water production wells in The Amount of $67,460.00 and a Contingency amount of $12,540.00. . DEPARTMENT: Public Works PRESENTER/PREPARER: Russell Pennington, Public Works Director Adam Cwiklin, Water and Wastewater Superintendent FISCAL INFORMATION: Cost as Recommended: $80,000 Balance Available: $350,000 Fund: Equipment Purchases and Repair Account Budget Line Item Number: (50-40-510) New Appropriation Required: NO REQUESTED ACTON: Approve the Resolution to appropriate funding from the Equipment Purchases and Repair Account (50-40-510) of the 2020 Water Fund and authorize the appropriate Town officer to expend said funds and contingency funds. SUMMARY AND BACKGROUND OF SUBJECT MATTER: This is year two of a two-year project and will complete the planned system upgrades. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com The 2020 Operating Budget includes the purchase and installation of mag-meter type flowmeters for the remaining wells in both the Fraser and Maryvale Well fields. The current meters are out of production and continue to degrade. Staff has maintaining them, but the accuracy of the meters is dwindling. The difference between the well reads (diversions) and the water treatment plant (production) has and will continue draw the states attention. Water right diversions are tracked by the state. Fraser submits monthly diversion records to the state, but submittals are comprised of a daily water treatment plant composite read (all wells together) and a monthly read from each well. Fraser does not currently follow the States preferred reporting protocol. The State Engineers office has discussed with Fraser the quality of our monthly submittals. At issue are the accuracy, appropriateness, and quantity of data provided. Fraser is making-due, right now, but if we do not tighten up, the state may require all mechanical meters to be on a calibration schedule and daily well reads. District 5 water commissioner agrees the Water system flowmeter upgrades project is an appropriate direction to tighten up Fraser’s diversion reporting. These proposed upgrades will increase our operational efficiency, quality of report submittal, and better evaluate well operations. To not push forward with these upgrades, will cost as much or more in the long run. I believe Fraser will bleed dollars into labor, maintenance and replacement. Brown’s Hill Engineering completed the 2019 wells meter installations and will coordinate the 2020 installations. Each well requires equipment installation, electrical connection, and SCADA programing. Scope of Work: Quote FrWell 9 $8,555 Quote FrWell 7 $8,555 Quote FrWell 3b $8,775 Quote MvWells 1 and 4 $16,935 Quote MvWell 7 $11,920 Quote MvWell 5 $12,720 Contingency (20%) $12,540.00 Total $80,000 The engineer’s estimate for the project is $67,460.00. The project funding includes contingency amounts amount of $12,540.00 for a total of $80,000.00 which can be used towards unforeseen changes during installation and programing. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com PROJECT SCHEDULE Notice of Award September 17, 2020 Maintenance completion November 30, 2020 ATTACHMENTS: a. Resolution b. Magmeter quotes STAFF RECOMMENDATION: Motion to approve Resolution No. 2020-09-09 authorizing the Town Manager to contract Brown’s Hill for purchase and installation of mag-meter flowmeters using the Equipment Purchases and Repair Account (50-40-510) of the 2020 Water Fund in an amount not to exceed $80,000.