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HomeMy Public PortalAbout1997-02-18 Regular Meeting64 COUNCIL MEETING REGULAR MEETING - FEBRUARY 18, 1997 The regular meeting of the Bal Harbour Village Council was held on Tuesday, February 18, 1997, in the Council Chamber at Bal Harbour Village Hall. The meeting was called to order at 9:30 a.m. by Mayor Spiegel. The roll was called and those present were: Mayor Estelle Spiegel Assistant Mayor Matthew B. Blank Councilman Andrew R. Hirschl Councilman Sol M. Taplin Also present: Alfred J. Treppeda, Village Manager Jeanette Horton, Village Clerk Richard J. Weiss, Village Attorney Absent: Councilman James E. Boggess As a quorum was determined to be present, the meeting commenced. 2. Approval of Minutes: A motion was offered by Councilman Taplin and seconded by Assistant Mayor Blank to approve the minutes of the January 21, 1997, regular meeting. There being no changes or additions, the motion carried unanimously (4-0), with Councilman Boggess absent, and the minutes were approved as submitted. 3. Presentations - Officer of the Month: None 4. Public Hearings: None 5. Ordinance Second Reading/Public Hearing: Mr. Weiss explained he checked the State Statutes and the Village has 120 days, and not 60 days, to respond to the State's comments on the amendment to the Comprehensive Plan. Therefore, he recommended to the Council this item be deferred and re -advertised. A motion was offered by Councilman Hirschl and seconded by Assistant Mayor Blank that this item be deferred. The motion carried with the vote as follows: Mayor Spiegel aye; Assistant Mayor Blank aye; Councilman Boggess absent; Councilman Hirschl aye: Councilman Taplin aye. 6. Ordinance First Reading: None 7. Resolutions: A. The resolution was read, by title, by the Village Clerk urging the 1997 Florida Legislature to create a dedicated Regular Council Meeting 2/18/97 65 funding source for statewide beach management and to support House Bill 103. A motion was offered by Councilman Hirschl and seconded by Councilman Taplin to adopt this resolution. The motion carried with the vote as follows: Mayor Spiegel aye: Assistant Mayor Blank aye; Councilman Boggess absent; Councilman Hirschl aye; Councilman Taplin aye; thus becoming RESOLUTION NO. 546 A RESOLUTION BY BAL HARBOUR VILLAGE, FLORIDA, URGING THE 1997 FLORIDA LEGISLATURE TO CREATE A DEDICATED FUNDING SOURCE FOR STATEWIDE BEACH MANAGEMENT AND SUPPORT HOUSE BILL 103. B. The resolution was read, by title, by the Village Clerk for the repeal of preemption. Mr. Treppeda explained Mayor Spiegel received a letter from the Tobacco Free Florida Coalition requesting this resolution be placed on the agenda. He further explained the Coalition is urging the Legislature to amend the Florida Clean Indoor Air Act by removing the preemption language. A motion was offered by Assistant Mayor Blank and seconded by Councilman Taplin to adopt this resolution. The motion carried with the vote as follows: Mayor Spiegel aye: Assistant Mayor Blank aye; Councilman Boggess absent; Councilman Hirschl aye; Councilman Taplin aye; thus becoming RESOLUTION NO. 547 A RESOLUTION OF THE VILLAGE OF BAL HARBOUR, FLORIDA, FOR THE REPEAL OF PREEMPTION. C. The resolution was read, by title, by the Village Clerk urging American Airlines and the American Airlines Pilots to negotiate and resolve their mutual labor issues. A motion was offered by Assistant Mayor Blank and seconded by Councilman Taplin to adopt this resolution. The motion carried with the vote as follows: Mayor Spiegel aye; Assistant Mayor Blank aye; Councilman Boggess absent; Councilman Hirschl aye; Councilman Taplin aye; thus becoming RESOLUTION NO. 548 A RESOLUTION OF THE VILLAGE OF BAL HARBOUR, FLORIDA, URGING AMERICAN AIRLINES AND THE AMERICAN AIRLINES PILOTS TO NEGOTIATE AND RESOLVE THEIR MUTUAL LABOR ISSUES TO THE MUTUAL BENEFIT OF THE ENTIRE DADE COUNTY COMMUNITY. Regular Council Meeting 2/18/97 Mil 66 8. Proposal by Councilman Hirschl to detach Officer to Drug Task Force - Tom Hunker: Councilman Hirschl explained that he was approached by Commander Tom Hunker. of South Florida Task Force, and asked if Bal Harbour would like to participate in a task force. Bal Harbour's participation would be to detach one officer who would work full time for the task force. The participation would not only defer crime from the streets, but allow Bal Harbour to collect on a seizure windfall. Councilman Taplin asked what is a seizure windfall. Councilman Hirschl explained when the Task Force confiscates vehicles, property, money, that cash is divided among the municipalities that participate in the Task Force. Mr. Weiss explained that the funds cannot be used for ongoing continued expenditures. The funds could be used for special equipment, or possibly fund some portion of the new police facility. Commander Hunker addressed the Council and explained the South Florida Impact was formed in 1994 by state and local law enforcement officials in South Florida. The goal is to dismantl mid and high level narcotic and money laundering organizations. He further explained the South Florida Impact task force has developed working relationships with federal and local investigators in other money laundering centers throughout the nation. He continued to explain if Bal Harbour does participate they would be included on the task force being formed with Aventura, Key Biscayne, and North Miami Beach. He then proceeded to explain after a seizure it would probably take four months to one year to receive funds, and with one officer assigned to the task force the Village could receive approximately $400,000.00 to $500,000.00 for one year. Mr. Treppeda explained if the Council agrees to the concept of detaching an officer, funding will need to be approved for the hiring of one additional police officer to maintain proper police staffing levels in the Village. Chief Freeman addressed the Council and explained there are benefits of detaching an officer to the task force. Such as, the officer's salary and overtime can be paid through the forfeiture fund. However, until the money comes in this can deplete the Village's current forfeiture fund. He further stated if the Village's police department could spare one assigned to such a group it would probably be worth it in the long run. He then proceeded to explain if the Council so desired to participate in the task force, in order to maintain adequate police staffing levels, he would need to hire another officer to replace the detached officer. It would take approximately three to six months to train a replacement officer, before an officer could be Regular Council Meeting 2/18/97 3 detached to the task force. Raj Singh of 53 Camden Drive, General Manager of the Sea View Hotel, stated the reason people move into Bal Harbour is that the Village is a secure community. Ray Rosenthal stated he does not live in the Village, but in his opinion, it would be beneficial for the Village to detach an officer. He explained the Town of Surfside participates in the task force and they average about $100,000.00 a year. Charles Brown, 228 Bal Bay Drive, stated in his opinion, the Village should detach an officer to the task force. Mayor Spiegel stated this issue needs further study. It was the consensus of the Council that Mr. Treppeda, Chief Freeman, and Mr. Weiss have further discussions with Commander Hunker and other communities about participation on the task force. 9. Reports and Recommendations: A. Mayor and Council: None B. Village Attorney: None C. Village Manager: Mutual Aid Agreement with North Miami Beach: Mr. Treppeda explained Chief Freeman received a letter from Chief Berger requesting that Bal Harbour execute a Mutual Aid Agreement with the City of North Miami Beach. He further explained the Village currently has Mutual Aid Agreements with most zurrounding cities. Therefore, he respectfully requests Council approval to enter into this agreement. A motion was offered by Councilman Hirsch] and seconded by Councilman Taplin to approve entering into a Mutual Aid Agreement with the City of North Miami Beach. The motion carried with the vote as follows: Mayor Spiegel aye; Assistant Mayor Blank aye; Councilman Boggess absent; Councilman Hirschl aye; Councilman Taplin aye. Recommendation of Resort tax Committee American Airlines Travel Expo: Mr. Treppeda explained the Resort Tax Committee has recommended the approval of $650.00 for registration at the American Airlines Travel Expo, which will be held in Miami this April. He further explained Maria Cardenas, the Bal Harbour Emissary, will attend. At this time, he requested the Council consider the recommendation of the Resort Tax Committee and approve the expenditure of $650,00. Regular Council Meeting 2/18/97 4 68 A motion was offered by Councilman Taplin and seconded by Assistant Mayor Blank to approve this expenditure. The motion carried with the vote as follows: Mayor Spiegel aye; Assistant Mayor Blank aye; Councilman Boggess absent; Councilman Hirschl aye; Councilman Taplin aye. Recommendation of the Resort Tax Committee Printing of Travel Agent Postcards, Travel Agent Posters, and Rack Brochures: Mr. Treppeda explained the Resort Tax Committee has recommended the approval of the printing of the following items: 1. Travel Agent Postcards 50,000 shells and 10,000 imprints Cost: $5,000.00 2. Travel Agent Posters 7,000 copies Cost: $7,190.00 3. Rack Brochures in 3 languages 25,000 English, 25,000 Spanish and 10,000 Portuguese Cost: $10,000.00 He continued to explain the total expenditure for these items is $22,190.00. At this time, he requested the Council consider the recommendation of the Resort Tax Committee and approve the expenditure of $22,190.00. A motion was offered by Assistant Mayor Blank and seconded by Councilman Hirschl to approve this expenditure. The motion carried with the vote as follows: Mayor Spiegel aye; Assistant Mayor Blank aye; Councilman Boggess absent; Councilman Hirschl aye; Councilman Taplin aye. Recommendation of the Resort Tax Committee Approval to utilize Strategic Database Research, Inc. to handle the Travel Agent Appreciation Program: Mr. Treppeda explained the Village's current fulfillment company, First Image, is unable to provide the necessary services for the Travel Agent Appreciation Program. Therefore, Mr. Leshansky has recommended that the Village utilize Strategic Database Research, Inc. to handle this program. He continued to explain this company will carry out the following: Receive all travel agent response cards which will be entered into a database Provide a list of all agencies that responded Regular Council Meeting 2/18/97 5 69 to the program Utilize a pre -approved script questionnaire for the targeted call program Wi11 assign all travel agencies an enrollment number Wi11 download travel agent database on an ASCII disc All travel agencies that are participating in the appreciation program and have been assigned an enrollment number will be forwarded to the Village's fulfillment company Wi11 send out fulfillment pieces: vouchers, program collateral material, reorder forms for additional vouchers Will enter and cross reference all vouchers redeemed by hotels Wi11 create a productivity/ consumption report by travel agency Wi11 update participation list twice during the program length, as well as verify and append all participating agencies He continued to explain the fees are as follows: One time up start fee $1,500.00 Data entry Call Program cost Two Updates during the program run $1.00 per response card $10.00 per travel agency $2.50 per update At this time, he requested the Council consider the recommendation of the Resort Tax Committee and approve this expenditure. A motion was offered by Assistant Mayor Blank and seconded by Councilman Taplin to approve this expenditure. The motion carried with the vote as follows: Mayor Spiegel aye; Assistant Mayor Blank aye; Councilman Boggess absent; Councilman Hirschl aye: Councilman Taplin aye. Regular Council Meeting 2/18/97 6 70 Black Tie 50th Anniversary Celebration: Mr. Treppeda explained the Village's 50th Anniversary Black Tie Celebration is scheduled for Saturday, March 22, 1997, and will be held in the Crystal Room of the Sea View Hotel. He further explained the theme of the event will be Past, Present & New Millennium. A cocktail reception will be held from 6:30 p.m. to 7:30 p.m. and dinner and dancing will be from 7:30 p.m. to 11:00 p.m. He then proceeded to explain David Brinkley has a scheduling conflict and will be unable to serve as the Honorary Chairperson. At this time, he is still looking for an emcee for the event. The price of the ticket was discussed at the Resort Tax meeting. and it was the consensus that the cost of the tickets should not exceed $75.00. Mr. Treppeda explained there is a maximum of $48,000.00 available in the Resort Tax budget for this event. He further explained he is working with Gothard/Greenstone on a final budget for this event. At this time, he requested Council approval for a budget not to exceed $48,000.00. Mayor Spiegel stated the date should be changed to a date in the month of April. This is due to several other social events that are scheduled for March 22nd. A motion was offered by Councilman Taplin and seconded by Assistant Mayor Matthew B. Blank to approve the expenditure for this event not to exceed $48,000.00, but defer the date of the event. The motion carried with the vote as follows: Mayor Spiegel aye; Assistant Mayor Blank aye; Councilman Boggess absent; Councilman Hirschl aye; Councilman Taplin aye. Resort Tax Committee Recommendation Video for Black Tie Celebration: Mr. Treppeda explained as suggested by Gothard/Greenstone, the Resort Tax Committee is recommending the approval of $10,000.00 for the production of a 5 to 6 minute video which will document the past, present, and future of the Village. He then proceeded to explain a proposal was presented to the Resort Tax Committee by The Arnold Creative Group to produce this video. He continued to explain the video could also be utilized for other public relations opportunities in the future. At this time, he requested the Council consider the recommendation of the Resort Tax Committee and approve the expenditure of $10,000.00 for the production of the video. It was the consensus of the Council that the Village Attorney review the contract before it is signed by Mr. Treppeda. A motion was offered by Assistant Mayor Blank and seconded by Regular Council Meeting 2/18/97 7 :1 Councilman Taplin to approve this expenditure subject to the Village having unlimited use and reproduction. The motion carried with the vote as follows: Mayor Spiegel aye; Assistant Mayor Blank aye; Councilman Boggess absent; Councilman Hirschl aye; Councilman Taplin aye. 10. Other Business: Mr. Treppeda informed the Council that Sean Clancy is now the President of the Civic Association. He further explained the Civic Association has proposed joining the with the Village for a picnic, and proposed the date of April 13th. The Council felt that April 13th is to close to the date of the Black Tie event. The Village Manager will check alternate dates. the next months meeting. 11. Adjourn: There being no further business to come before the Council, a motion was offered by Councilman Hirschl and seconded by Assistant Mayor Blank to adjourn. The motion carried unanimously (4-0), with Councilman Boggess absent, and the meeting adjourned at 10:365 a.m. yor Estelle S Attest: fran aHorton, CMC/AAe Village Clerk Regular Council Meeting 2/18/97 8