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Home My Public Portal AboutA1982-11-02 CC . . � City of ' �YN�OOD °�° � ` i� �.. ��,. {'� �� ei . 'U�„�� 11330 BULLIS ROAD � p LYNWOOD, CALIFORNIA 90262 (213) 603-0220 LOUIS A. THOMPSON, Mayor � E. L MORRIS, Mayor Pro-Tem Councllmen � � JOHN D. BYORK EUGENE R. GREEN JAMES E. ROWE AGENDA ITEMS ON FILE FOR CONSIDERATION AT THE MEETING OF THE LYNWOOD CITY COUNCIL .� � TO RE AELD ON NOVEMBER 2, 1982 ; AT 7:30 p.m. � OPENING CEREMONIES ------------------ � � 1. INVOCATION - Reve=end David Corbin, Lynwood United Methodist Church i S � 2. PLEDGE OF ALLEGIANCE " 3. CALL TO ORDER 4. ROI�L CALL OF COUNCILMEN I � John D. Byork Eugene R. Gceen E. L. Morris � � James E. Rowe - Louis A. Thompson . !� � 5. MINUTES OF MEETINGS � a. Special Meeting - August 16, 1982 , b. Special Meeting - Octobec 15, 1982 c. Re9ular Meeting - Octobec 19, 1982 f i 6. PROCLAMATION - Youth Appreciation Week/Second Week in November, 1982 � � � SCHEDULED_MATTERS 7. PUBLIC HEARING - VACATION :OF ADLEY STREET � Recommendation: Advectised Public Hearing on this matter be cancelled. ` (Refer to Agenda Item No. 17 which establishes the new hearing). �� CONSENT CALENDAR NOTICE ------- ------- ------ ; All matters listed under Consent Calendar will be acted upon by one motion affirming , the action recommended on the Agenda. There will be no separate discussion on these i items prior to voting unless members of the Counci]. or Staff request specific iY.ems to be removed from the Consent Calendar for separate action. NEW BUSINESS 8. TREE MAINTENANCE PROJECT � , Comment: On Au9ust 17, 1982, the City advertised bids for the Tree ' Trimming Project. On September 9, 1982, bids wece ceceived �, � but were too high to bea= consideration. On Septembec 17, ; 1962, City Council cejected all bids and authorized staff to readvertise the project. Bids wese ceceived from the I following bidders: Allied Tree Secvice, Inc. of La Habra, Dependable Tree Service of Lynwood and Golden Bear Arbocists '. � � of Culver City. � I I �, _ __ _ � r � ; - - - - --�_____ - - - � PP,OCLAMATIUN � "FU'�1ERICAN EDUCATION WEEK" L+iHER:11S, t�e concept of a free and eaual education is an American tradition and this country's strength; WFTEREAS, the public schools are an important and integral part of eur society; WHEREAS, the students of today are the leaders of. tomorrow and teachers meld the minds of future citizens; WHEREAS, teachecs are dedicated to preparing students for a better life; WHEREAS, teacners keep themselves abreast of the times, both educa- ti�nally and polit?cally; WHEREAS, teachexs work with parents and the community in the befter- ment of cut schcol system; and WHEREAS, all citizens have a responsibility to supnort the public schools. NOW, THEREFORE, I, Louis A. Thompson, Dlayor of the City of Lynwood, California, do hereby proclaim NOVF�IBER 14-20, 1982, as � AMERICAN EDUCATION WEEK and urge all citizens to make a commitment to public education and to actively support teachers and American education and to the future of Lynwood, California, children by visiting theit local public schools and by donating their time and talents to help make the public schools even better. ZN �9ITNESS THEREOF, I have hereunto set my hand and cause the Seal of the City of Lynwood to be affix.ed this 2nd day of Novembec, 1982. �� I - �. _ � � � ' �.i/ �i/'/ -�-- � / �C�� , v�� LOUIS A. THOMPSON, ASAYOR� �;� CITY OF LYNWOOD - r� +� C/{%!�=GC/G[-Ki �/' ' . ANDREA L. HOOPER, CITY CLER ' CITY OF iYNWOOD CITY COUNCIL AGENDA • • --- 2', 7 ---- PAGE 2 -- - - -- -- -- NEW BUSINESS - continued ____._. _.. ....._. _. . _._ .. ... __._.._,� $, Comment: It is anticipated that this work will be assigned and completed on a monthly basis. Howevec, current bud9et fcr the project totals only $40,000: Staff is of the opinion that the current budget is not enough to cover the needs adequately for this fiscal year. Therefore, at the next Council meeting, staff will retutn with a budget proposal to expand the project. Recommendaticn: Council authorize the Mayor to execute the contract with Allied Ttee Service. - . 9,� AMENDMENT TO SHORT FORM AGREEAIENT IN CONNECTION WITH THE RECONDITIONING 'OF WATER WELL NOS. 9 AND 11 Comment: On August 17, 1982, the City executed agceements with McCalla Bros. and General Pump Services, Inc., for the � reconditioning of Watec Wells 9 and ll respectively. -'�"-' " Each contractor has formally requested a sixty (00) calendac day time extension. McCalla Bzos. needs the additional time to repair the damaged well casing;-- - _ General Pump Services, Inc. needs to unclog the per-, forations in the well casin9. If the requested time extensions are not approved, the agreements would have to be renegotiated, resulting in further time delays and added wsts. ___._ Recommendation: Council approve the attached amendments extending the contract completion time by sixty (60) calendar days and authorizing the Mayor to execute the amended agree- ments for each contract. 10. �� EFFICIENT TRAFFIC SIGNAL MANAGEMENT GRANT PROGRAM Comment: In July, 1982, the California legislature approved a $2.4 million dollar traffic sional management grant fund a= part of the California Energy Commission's fiscal year 1582-83 budget. This fund is acailable foc grants to local governments to zeduce fuel consumption in theiz areas through modifications of the timing of :raffic signal systems within their jurisdiction. The City of Lynwood meets the grant eligibil.ity criteria because of the City's efforts to improve tzaffic safety and fuel economy thtough the current Traffic 5ignal Up9rade . and Tcaffic Signal Interconnect Projects and the City's ongoing traffic Signal Maintenance and Manaaement Ptogram. This Ptogram is cor.sistent with the City Council's resclu- tion that it is in the best interest of che national ecenomy to promoce the conservaticn of energy sources and to reduce our nation's dependence on costly foreign oil.. Recor.unendation: Council adopt a resolution entitied, "P. RESOLUTIOW CF THE CITY COUNCIL OF THE CITY OF LYNWOOD P.UTAORIZING FUEL EFFI- CIEN: TRAFFIC SIGNAL MANAGENIENT GRADIT PROGRPSI APPLICATION". 11. AMENDMENT TO THE COMMERCIAL AND RESIDENTZAL REAABILZTATION LOAI. AGREEMENT BETWEEtd BANK OF AMERZCA AND THE CITY C�F LYNl400D (AMENDMENT D70. 2) � Comment: The Commercial and Residential Property Rehabilitation Loan Agreement between Bank of America and the City of Lynwood requires an amendment ir ordez to 1) revise incozrect per- centage amounts for collateralized loans; 2) lower. the interest rate for commercial property rehabilitation loans; and 3) extend the term of the agreement foc one year. CITY COUNCIL AGENDA . • NOVEMBER 2, 1982 PAGE 3 NEW BUSINESS - continued 11. Recommendation: Council adopt a resolution enti�tled, "A RESOLUTION OF THE . CITY COUNCIL OF THE CITY OF LYNWOOD SUPPLEME�TING RESOLU- TION NO. 81-157, APPROVING AND AUTHORIZING EXECUTION OF A COMMERCIAL AND RESIDENTIAL PROPERTY REHABILZTATION LOAN AGREEMENT COMPREHENSIVE FORM BETWEEN THE CITY OF LYNWOOD AND BANK OF AMERICA NATIONAL TRGST AND SAVINGS ASSOCIATION". 12• HGR�'EMENT BETWEEN THE CITY OF LYN4v'OOD AND THE FAIR HOUSING FOUNDATION Comment: To receive a Community Development Block Grant, the City must have a Fair Housing Program acceptable to both the Federal Department of Housing and Urban Development and • the County of Los Angeles. Under this Agreement, Fair Housing Foundation would provide services such as land- lord-tenant counseling, community referrals to housing services agencies and housing discrimination complaint counsel.ing. Three groups offez to provide services: 1) Metro Harbor Fair Housing Council, $20,000-525,000; 2) Los Angeles County Human Relations Commission, $2,210/minimum estimate subject increase; and 3) Fair Housing Foundation-$2,100. Recommendation: Council adopt a resolution entitled, A RESOLUTION OF THE � - CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING AN AGREE- MENT BETWEEN THE CITY AND THE FAIP. HOUSING FOUNDATION (FAF)". ]:3. PREPARATION OF A COMMERCIAL AI3D RESIDENTIAL REHABILITATION AGREEMENT BETWEEN BANK OF AMERICA AND THE CITY OF LYNWOOD - YEAR VIII CDGB FUNDS. Comment: The Ci*_y curtently has an Agreement with Bank of America to pcocess connercial and cesidential zehabilitation loans. At the time the contract was prepared, YEAR VIII funds weze not available to the City. Since the funds are now avail.- able, the City could be earnin9 interest if they were de- posited. f Recommendation: Council direct staff to prepare an Agreement with Bank of America to process commercial and residential rehabilita- tion loans using Year VIII CDBG Funds. 14. FILING OF ANNUAL REPORT OF LYNWOOD REDEVELOPMENT AGENCY (LRA) TRANSACTZONS Comment: The Lynwood Redevelopment Agency (LRA) must file with the City Council, on an ann�al basis, a detailed zeport of all � LRA tzansactions. Recommendation: Council receive and file the attached audit of LRA activities for the Fiscal Year ending June 30, 1982. 15. CITY TREASURER'S TRAVEL AND MEETINGS � Comment: Letter irom the Lynwood City Treasurer to the Lynwood City Council cequestin9 monies to deftay the cost of atten- fiance at the California Mcnicipal Treasurers Associatioa Luncheon Meeting co be held on Novembex 10, 1982. � 16. - PAYL�IENT OF BILLS - T^iARRA14T REGISTER, DATED NOVF.MBER 2, 1982 Recommendation: Council appiove the payment cf Wairant Re9istec, dated November 2, 1982. � � i CITY COUNCIL AGENDA NOVEMBER 2, 1982 PAGE 4 NEYI BIISINESS - continu�d _ 17. VACATION OF ADL£Y STREET/INTETITION TO HOLD PUBLIC HEARING Comment: On October 19, 1982, City Council adopted Resolution No. 62-167, declaring its intention to vacate and abandor. the above mentioned street and set the Public Heacing date for November 2, 19B2. Based on Section 8322 of the California Stceets and Hiqhways Code, the Public Hearin9 should have been held at least fifteen (15) days after the City Council passed the resolution setting the Public Hearing date. The attached Resolutio� of Intention provides for a Public Hearing on the matter on December 7, 1982, at 7:30 p.n., or as soon thereafter as the matter can be heard as re- quired by Section 8332 of the Califotnia Streets and Highways Code. Recommendation: Council adopt a resolution entitled, "A RESOLUTiON OF THE � CITY COUNCIL OF THE CITY OF LYNWOOD, DECLARING ITS INTEN- TION TO VACATE AND ABANDON FOR PUBLIC PURPOSES THAT PORTION ` OF ADLEY STREET, BETWEEN IMPERIAL HZGHWAY AND THE FIRST ALLEY SOUTH OF IMPERIAL HIGHWAY, CITY OF LYNWOOD, AS SHOWN ON TRACT N0. 14391, h'1AP BOOR 312, PAGES 1 AND 2, RECORDS OF LOS ANGELES COUNTY." CITY_CLERK'S_AGENDA , 18. SECOND READING: "AN ORDINANCE OF THE CITY OF LYNWOOD AMENDING CHAPTER 12 OF TAE CODE OF THE CITY OF LYNWOOD RELATING TO THE SALE� USE.AND STORAGE QF SAFE AND SANE FIREWORKS S4ITAIN THE CITY". 19. Traffic and Parking Commission appointment. 20. Community Affairs Commission nomination(s). 21. Special Permit request fos charitable solicitation by Camp Fire - Rio Hondo CounciL f INFORMATIONAL ITEMS ------------------- . CITY COUNCIi AGENDA � � NOVEMBER 2, 1982 PAGE 5 COUNCIL ORAL COMMUNICATIONS PUBLIC ORAL_COMMUNICATIONS -� ADJOURNMENT � � Motion to adjourn to the Regular meeting of the City Council of the City of Lynwood to be held on November 16, 1582, at 7:30 p.m., in the Council Chambecs of City Ha11, Z1330 Bullis Road, Lynwood, California. tlw/ �� ! � _ � SPECIAL_„MEETING,AUGUST 16, 1982 The City Council of the City of Lynwood met in a special session in the City Hall, 11330 Bullis Road, on above date at 9:30 a.m.� Mayor Thompson in the chair. Councilmen.Byork, Green, Morris and Thompson answered the ro11 call. Councilman Rowe was absent. Also present were City Manager Gomez and City Attorney ` McEwen. COMMUNITY ACCESS CORPORATION The City Manager reported that the Community Access Corpora- tion was on a regular meeting agenda where the ordinance establishing the cable system was amended in such a way where Ceuncil could make itself the Comr.iunity Access Corporation , and would be responsible for expenditures which came to the City from the franchise fees for the purpose o£ allowing citizens to have access to the system. In organizing to meet the objectives for the cable system, sta£f checked with the cable company to see what had to be done to provide proper access to the public channels. The contract allows certain things which car. be programmed into the system. Broad coverage can bring in programs which must be analyzed as to content, length of time, payroll, training, etc. All of tnis not only takes time, but also some organizing to have a receiving section in the City for issuino information. Someone will need to be hired and one person may be unable to -� function alone. ; The cable company knows that most o= the cities are too small to per£orm this fwzcticn alone and r...hus have a proposal tha� they would do this for the five cities; namely, Bell Gardens, Paramount, Downey, Santa Fe Springs and Lynwood. They would set up the organization as to employment, studios, training, etc. Also they o£fered several alternatives which are in the proposal, rangirg from an elaborate alternative of 14 people to a very limited alternative for approximately $25,000. All the af£ected cities would be reauired to pay their share in � order for this agreement to function properly. The cable company will do all the coordinating of the system, and the � City will provide the input into the system relative to material to be covered. The City Manager stated that there will be £our access channels; however, the City can designate specific channels £or coverage of various subject matters. Councilman Morris ces.menied as to whether Council Nants the cable company to do the access programming or not. He felt that Ordinance No. 1134 states the Counc=l's responsibility as + governing board and Council would have a committee to advise the board. Also t'�at he was not in favor of giving the cab12 i^ � company full control oF the access network because they would I determine programir,inc priorities relative to what is covered �� on the four channels. He felt contrel should be under the jurisdiction of G�uncil. The City Manager stated that if the City operated the system, the City o�ould have to bear the burden financially which o7ould amount to quite a sum of money. Councilman Byork stated that with the proposal as presented by the City Manager, the cable company would get ' operation started, but would not dictate to Council when and how the system should be operated, and agreed with Cot:ncilman Morris that Council should have control over the syste ----. . . sa T•-." ; �c:�:�a ��r: � � � :, S� f �- y ��B � •� .._. _. The City ?�lanager stated �,hat Cou:zcilman Morris' suggestion was a good one regarding a board to oversee the prograr,uning and make ir.put to Council as to who would have the final approval on the programming. He also stated that the toughest problem �or Council would be the programming because we are now dealing with free speech; cable channels are theoretically open to everyone. Each city sha11 have its own channels and onr studios wiil be located on Century Boulevard. Another problem will.be setting up gnidelines for operationof the access channels and Council may require - assistance =rom the cable company. The Mayor s�ated that �he proposal under consideration would not need any single specialist to run the system properly. Cour.cil is desirous o£ a good system, but must be fair relative as to who is going to be en the channels, and • subject matter to be covered. In reply. to Councilman Byork's question,,Mayor Thompson stated that if Council enters into this agreement, it will probably be .inde£initely; however, Council must protect itsel£ with some built-in stop gaps, which must be written into the agreement. The City Manager stated that this endeavor is a joint venture similar to the SEP.ACA arrangement -- that is a�l the five cities must agree with the arrangements and the guidelines by which the program will be governed. He met with company representatives and would contact the other City Managers in an effort to get things started. He said that staff would be back to Council at a September meeting with an item relative to the appointing of an a3visory board; and possibiy in October, staff can bring to Council a draft o£ the guidelines. However, in the meantime, sta£f needs to get a handle on this issue ` and get things oraanized by tne end,of the year, adopt the guidelines by Spring, and have an operable com� Councilman Morris reported on his position on the makeup on the board. Ae suggested that each Councilman appoint a re- presentative and then the Council would collectively select two representatives from the community, constituting a board of seven (7) members. We can get people who represent the community as a whole -- some may be favorable or unfavorable to Council but the prime objective is to get expertise regardless of personal oositions. He stated that Council should have the last approval on the recommendations from the advisory boar3 relative to the decision making process on the use of the cable system and its four channels. The matter of stipends, bylaws, etc. for the board is a matter for Council to decide upon. He also felt that the board should have some input and powers affixed. The Mayor stated he would like to see all the necessary elements by January 1, 1983. blay need to have a special meeting in the interim to resclve these problems as we do have deadlines to meet if we are to have an effective system. Someone should contact Councilman Rowe relative to the advisory comt*.tittee so he can give his input into ±he matter. fie felt there is more expertise in the community than we think who _ can serve the City in a constructive manner. Discussien was held relative to the Community Affairs Com- missien being the Advisory Committee. It was also reported that the Commission's direction at the present time has somewhat changed, and Council needs to give them some direction as to what its intended roles are relative to serving the citizenry of Lynwood. Counci'man Green requested tzat the Citti Manager provide Council with an atten3ance record of the Commission over the last six to ten months period. = _� �� c � • Councilman Morris asked if it would be improper i£ Council form the committee and arrange a meeting with the committee to discuss the Council's objectives so they would have a better understandinc of what Council wants. Mayor Thompson stated he felt Council should give serious consideration to the formulation of the committee and its de£ined objectives before taking any further steps. This effort could be achieved in the form of workshops soon. ^ He stated that the Council must l:now exactly what it wants tne committee to do and its composition before Council goes ,,._; on record as creating an advisory committee. The City Manaaer stated that staff would be back to Council in September with pertinent data and means by which to go forward in accomplishing its sta�ed objectives. TREE TRIMMING PROGRAM Director of Public Works/City Engineer Williams stated that the tree trimming program started in 1979 and was fundec by the Landscape Maintenance Assessment District. Since 1979, approximately 558 0£ the City's trees should have been trimmed; but as you drive through the City, it is difficult to see that this has taken place. The reason for th�s is that +�e prograr.i called for spot and minimum trimming which meant that tree limbs were trimmed above the tra££ic, but no topping was done. Because of this spot trimming, we have been averaging six � complaints per day. The City Engineer further stated that a tree trimming proposal would entail zone trimming. There are three zones proposed for tri*nming at the present time. These zones are - within an area bounded bv Century Boulevard on the North, �� Atlantic Avenue on the East, and City's southerly boundary i�1 and Bullis Road on the West. The bid package staf� is pro�os- ing is an alternate deficit package. City is not sure what this package will cost and are submitting an alternate bid package --this will allow City to reconcile the trimming with the monies available. I City Er_gineer Williams showed a video tape on the various street conditions in the City and the problems they are causing to the City's streets, sidewalY.s and obstruction o= signal and street lights. He stated that money is available to only complete trimming in Zones'1, 2 and 3, and staff would have item on the August 17, 1982, agenda, requesting approval to go out to bid. The City Manager stated that the park maintenance monies must be loosened so staff can put some of this money into the tree trimming program, because the current budget figures are not enouah to perform the work. The �oay the money was budgeted in the Parks and Recreation Department was disproportionately allocated. Some 5250,000 was allocated for �otal landscape maintenance which included the parks. There is 560,00 for tree trimming and $90,000 for park maintenance. $60,000 per year is not encuqh for the tree maintenance. The monies need �� to be reconsidered in their allocation and presented to Council. �, $200,000 would be a good allocation for trees as 560,00 is nct ' '� enough to have an effective program. The Nayor stated that if the Tree Tri.mming Program is approved a11 the residents should be properly notified when the work will be accomplished oa their street which would help the citizenry feel better.about the overall program. ^ -..; D � � It was moved by Councilman Morris, seconded by Councilman Byork, and carried that the special meeting be adjourned to its regularly scheduled meeting of August 17, 1982. ANDREA L. HOOPER, City Clerk City of Lynwood APPROVED NOVEMBER 2, 1982 - LOUIS A. THOMPSON, Mayor City of Lynwood ' � � SPECIAL MEEfiING OCTOBE� 1�, 1'982 Th� City Co;incil of �he City cf :.ynwood met in a special. session in tne City Hall, 11330 Bullis i�oad, on above date a� ?:c)0 c.m. I�layor Pro Tem �Iorris �n Lhe c::air. Counciimer_ 5,�crk., Green, Morris, and Rowe answered che roil ca11. . A_�o present were City Manager Gomez and Ci�y Attorney � t�4c°wen. RL'GIEW OF T3E GF.�TEiZAL P��?N - SOUTH :�?'I�ANTIC SPECIFIC ULAN Pianr.ing ��ssociate Mackey addressed Council rAyarding an ar.:2ncin:ent to t1:e General Plan. Jon�s Lumber Company has requested a��eneral Plan am2nument for property recenzly armexed from Los Psigeles Coun_y. Staff has identified two other areas, the north side of Imperial Highway be- tween Long Beach Bouievard and Bellinqer Stree�, ar:d the area bounded by State Street, Beech-aood �venue and Fernwooc Avenue, as areas in �ahich t'�e iand use designa- tion should be changed. The Coi:ncil was asked iF the_e were any other areas in the City which chey felt tha± General Plan designation should be changed. The Council stated that there were none, and directed staf£ �o proceed witn the General Plan Amerdment. �Lr. Mackay and Ms. A1 '✓aarot, cor.sultant to the Planning Depar' =_poke on behalf of a proposed specific plan for South Atlantic F�venue, between Fexnwocd Avenue and the Southerly City limits. Staff described the specific pian concept, ti^.e :�' benefits of specific olans, and methods of firzncing them. t-!r. N'arot spoke about the contents of sucn plans �nd pre- �--% sented graphics showing possible boundaries.and Larid use;cesigr: ccncept which could be used. Council directed staff to proceed with the concept and �o raport back to Coi:ncil witl: decaiis regardine costs, manoower requirements, and che formation of a citizen advisory co*nmittee. � Maycr Thompson arrived at 2:SC p.m. and continuation of *_he meeting was chaire3 by him. FEES IN LIEU OF PARKING �ommunity Development Direc�or Read and Mr.Warot addressed the Council regardina a written agreement between Eduardo and Jennie Montion and the City. The agreement concerned the payment of a iee in lieu of required o*£-street parking at 11200 Alameda Street. Councilman Rowe asked staff to look into a oossible mutual parking site. F.ESOLUTION NO. 82-164 ent�Lled: A RF,SOLL'TION OF THE CITY CGUNCT_L OF T'riE CITY OF L'_'NWOOD APPROVI�IG e��'V AGREENIENT EE- TWEEN THE CI^1Y OF LI':�IWOOD AD1D EDUARDO F.iiD JENNIE MONTICN FOR TnE PAYMENT OF FEES IN LIEL' OF REQLTIRED OFF-STREET PI�T2KING FGR PROPERTY AT 11200 ALAMEDA STREET, LYI�7WOOD." was aresented. It �vas noved by Councilman Roo�e, seconded by Councilman Byork, � to proceed with the agreement, and adopt the resolution. ROLL CALL: Ayes: Ccuncilmen Byork, Gree�, Morris, Rowe, Thompson Noes: None , ahsent : :doae r � � � :f:�iID:1ITF_`? � ; � , �� - � � � � � . RESOLUTION N0. 82-164A entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNRTOOD [?MEVDING THE BUDGET FOR FISCAL YEAR 1982-83 TO APPROPRI�TE FUNDS FOR CABLE TV ADMINISTRATION." was presented. It was moved by Councilman Norris, seconded by Ccuncilman Green, that the resolution be adepted. ROLL CALL Ayes: Councilmen Byork, Green, Morris, Thompson Noes: Councilman Rowe Absent: None "' �`' . � PROPOSITION "A F�dministrative Analyst Fraser reported to Council on Proposition "A" projects which include the following: Transportation planning, assessment of local transit needs resultinq in recommendations for improvement -- bus stop improvements, analysis of evisting fixed route bus stops to determined needed imarovements. Also, involves the design of new bus shelters -- bus pad modification, identi- fication of areas where bus turn out lanes may be needed, transit vehicle maintenance fzcility, identification of ' potential sites for relocation of City Corporation Yard. Proposition "A" funds will be used on a prorated basis related to transit use -- Dial-A-Ride, subsidy to on-going Dial-A-Ride program. It was moved by Cour.cilman Green, seconded by Councilman Morris, and approved by a unanir�ous decision, by minute order that Council direct staff to hire another Administrative Analyst position, salary charge as follows: 50� to Proposition "A" refunds; 40� to General Fur.d; and l0o to Cabletelevision. � �� UPDATE ON CAPITAL IMPROVEMENTS PROJECTS ,__� Director of Public Works/City Enqineer Williams gave a brief report on the status of the current �apital Improvements projects. He stated that Fire Station No. 1 and the Water Main project on Industry Way had been completed. Those projects currently under construction are the Traffic Signal Upgrade and the Traffic Signal Interconr.ect. It is anticipated that these projects will be compieted in December, 1982. Also scheduled for completion this year are the following: Imperial Highway Street Improvement, Water well. No. 9 and No. 11 re- � conditioning, and the Ball Diamond Lighting Project at the City Park. The following three projects are in the preliminary engineering stage: Century Boulevard improvement, Atlantic Avenue and Century Boulevard, and relo�atior. and improvement of Water Well No. 10. The City Engineer concluded his report that sidewalk and street improvements at various locations are pending �nd should be completed before the end of the current budget year. -. It was moved by Councilman Morris, seconded by Councilman � Green, and carried, that the Special Meeting be adjourned to the regularly scheduied meeting of October 19, 1582. r -_� , ., ANDREA L. HOOPER, City�Clerk City of Lynwood APPROVED NOVEMBER 2, 1982 ' LOUIS A. THOMPSON, Mayor City of Lynwood � � R�GULF3 MEETING OCTOBER 1°, 1982 ^he City Co:� cil of tze Cit� of Lyr.tiood �et in a regular session in'the City Hall, 11330 Bullis Road, on above date at 7:3G p.m. Mayor Thcmpson in the chair. Councilmen 5york, Green, Morris, Rowe, and Thompson answered ,-' the ro11 call. '. .. Also pre=ent �aere City Manager Gcmez and City Attorney ... i�icEwen . It was meved by Cc �zcilman Byork, seccnded by Councilman Green, and carried, that the minutes o` t'�e regular meeting of October 5, i982, and the special meeting o£ September 22, 1982, be apprcved as writter.. SCHEDUL�D MATTE -- The N,avor announced that the public hearing on proposed zone change on certain property located at 4332 Lavinia and 12125 Atlantic Avenue wonld not be heard, but would be continued. Those who wished to speak, could return and speak at the next scheduled public hearing. The City Manager stated that everyone would be notified. It was moved by Councilman Green, seconded by Councilman Morris, and carried, that the public hearing be continued to November 16, 1982. Elizabeth Dixon, �288 Niland, inquired if Council had approved above in 1977, why would it be back on the Agenda. The City Manager stated that Council had adopted the General Plan and �'! des o£ residential zones, not zoning. �- CONSENT CALENDAR All matters listed under the consent calendar will be acted upon by one mo*_ion a=firmir_g the action recommended on the agenda. ^_'here wiil be no separate discussion on these items prior to voting unless members of the Council or staf� request specific items be remo�ed for separate actior.. Councilman Morris requested Item No. 8, Moving Permits for Loads Other than Buildings; Councilman Byork reaaested Item No. 12, Appointment of Representative and Alter�ate to the Southern Cal��ornia Rapid Trarsit District; City Manager repor�ed an additional Item No. 14A, Anendment of Resolution No. 32-i43. Council then acted as follows: RESOLUTION N0. 82-165 entitied: "P. RESOLUTION Cr THE CITY COUNCIL OF THE CITY OF LYNWO�JD APPROVIDIG AND ORD�RING THE REORGANIZFITIO:v' OF CERTAIN TERRITORY, DES�GNATED ?.S "ANNEXA- TION id0. 2" TO THE CITY OF LYN�t^1GOD (DETACHMENT PROM CONSOLIDATED FIRE ?ROTECTION DISTRICT OF I�US ANGEliES COUNTY . AND FI?2ES:ONE GARBAGE DISPOSAL DISTRICT), PURSliF:NT T0 THE " DISTRICT REOR�ANIZATIOCI ACT OF 1965." was presented. It was �', moved by Councilman Green, seconded by Councilman Morris,. �` that the resolution be adopted. L �` ROLL CALL Ayes: Councilmen Byork, Green, Mcrris, Rowe, Thompsor. C1oes : None Absent: None AG::AIDA ITEt�i E i SC � � RESOLUTION NO. 82-166 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNivOOD AUTHORIZING THE COUNTY OF LOS ANGELES TO CONTINUE ISSUING FOR P_ND ON BEHaLt Or Tf?E CITY rr LYP:WOOD FERMITS TO MOVE OVERSIZE LOADS OTHER. '1'I-?AN BUILDINGS UFCN CITY STREETS." caas presented. Councilman Morris asked that this resolution be withcrawn �or informa- t�on cnly. Ee auestioned who would issue tne permits and the City ilanager stated that the Cotmty would be respoasible. 3ESOLliTIC�N N0. 32-167 entitled: "A RESOLUTION OF THE CITY COUiJCLT OF THE CITY OF LYNWOOD, DECI��RING THE INTEIQTION TO �'?C�TE AIQD ABAiJDON FOR PUBLIC PURPOSES THAT PORTION OF ADLEY STRcET, 3ETWEEN IMPERIAL fiIGHh'AY AVL THE FIRST P_LI.�'Y SOUTH OF I1�IPERIAL HIGHWAY, CITY OF LYNWOOD, AS SY.O�rc'�1 ON TRACT i70. 14391, MAP BOOK 312, PAGES 1 AIQD 2 RECORLS OF LOS aNG�L�S COJNTY." was presented. RESOLUTION NO. 82-168 entitled: "A 12ES�LUTIOiQ OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING CAANGE ORDER NO. 3 FOR HES TRAFFIC SIGNAL UPGRADE A�ID INTE�CONNECT, PROJECT NOS. 3-5008-003 AND 5-5009-009, AND APPROVING FUNDS FOR SAID CHANGE ORDER." was presented. RESOLUTION NO. S2-169 entitled: "A RESOLUTION Or THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING THE APPLIC?TION FOR STATE DISABILITY' INSURANCE CCVERAGE." was presented. RESOLUTION NO. 82-170 entitled: "A RESOLUTION OF 4'HE CITY COUNCIL OF THE CITY OF LYNWOOD AI�IENDING THE COMPREHENSIVE M: MORANDUM OF UD7DERSTANDING S4ITH THE LYNWOOD CITY E?�IPLOYEES ASSOCIATION." was presented. It was noved by Council:nan Green, seconded by Councilman Morris, that the foregoing resolutions be adopted. ROLT CALL J �yes: Councilmen Byork, Green, Morris, F.owe, Thompson -' Noes: None Absent: None Councilman Byork reauested that Item No. 12, Fireworks Ordinaace, be with3rawn for revieca. After discussion, Councilman Byork, moved, seconded by Councilman Green, azd carried, to change 20 members to 10 mer,ibers. Councilman Rowe moved, seconded by Cot:ncilman Morris, and carried, to change 10 fireworks s�ands to 14 stands. I. Honorof, 2901 Los rlores, commented that there is no such thing as safe and sane fireworks, and asked whether General Law cities could adept an ordinance banning the sale and use of fireworks. The C�ty Attorney stated that such an ord?nance wouid aot be enforceable, and would no± be supported in court because State laws prohibit such a banning. Mr. Joe Surber from Red Devil Fireworks Company poinc.ed out some possibie changes in the ordinance. D. Richman, 1i106 Renwell Drive, as;ced that the Fire Chief check out e=ch stu:d after fireworks sale to check where unused fireworks are stored.. ORDINANCE N0. 1133 entitled: "AN ORDINANCE OF THE CI^Y OF LYNWOOD AMENDING CHAPTER 12 CF THE CODE OF THE CITY OF LYNWOOD . RELATTNG TO THE SALE, USE AND STORAGE OF SAFE AND SA'_QE FIRE- WORKS WITHIN THE CT.TY." After discuss?on, it was move3 by Councilman Morris, seconded by Councilman Green, to waive and introduce ordinance with corrections. ROLL C�LL � � Ayes: Councilmen Byork, Green, Morris, Rowe, Thompson Noes: None Absent: vone � � Mayo* Thomason requested Item No. 13, Appointment of Reore- sentative and Al�ernate to the Southe= California Rapid Trsnsit Dist=ict be acted uaon. �t wa= noved by Ccuncilman Green, seconded by Councilman ^lorris, ar:d carried, that Councilman Byork, be ap�cint2d as the Representative, and Ma_�or Pro Ten Morris as P_lternate to the City Selection ` Committee. RESOLUTION NO. 82-171 entitle3: "A RESOLUT=ON OF THE CITY — COUP7CIL OF THE CITY OF LYNWOOD ?PFGINTIIdG REPR°SENTATIVE ' TO 4'HE CITY SELECTION COMMITTEE OF THE SOUTHERN CALIFORNIA ',_: RAPID T�NSIT DISTRICT." was presented. It was moved by Councilman Green, seconded b� Mayor Thonpson, that the resolution be adopted. ROLL CA�L Ayes: Councilnen Byork, Green, hlorris, Rowe, Thompson Noes: Ncne Absent: None RESOLUTION NO. 82=.172 entitled: "A RESOL'JTION OF THE CITY COUNCSL OF THE CITY OF LYNWOOD ALLOWING AND APPROVING THE DEMANDS AND OFcDERING WARRANTS DRAWN THEREFOR." cvas presented. It was moved by Councilman Green, seconded by Councilman Morris, that the resolution be adopted. ROLL CALL ' Ayes: Councilmen Byork, Green, Morris, Rowe, Thompson Noes: None Absent: None It was moved by Councilnar_ Green, seconded by Councilman Morris that Council adopt a minute order to amend Resolution �� No. 82-143. j ROLL CALI�: L� Aves: Councilmen Byori:, Green, Morris, Rowe, Thompson Noes: None Absent: None CITY CLERK'S PGENDA ORDINANCE NO. 1184 entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AMEPIDING OP.DINANCE NO. 570, � THE 20NING ORDINANCE, PERTAINING TO THE APPLICPBILITY OF OFF-STREET REQUIREMENTS Wf?EDI A BUILDING IS ENLARGED OR ZNCREASED IN CAPACITY IN ANY OF THE CITY'S ZONING DISTRICTS." ORDINANCE N0. 1185 entitled: "AN ORDINANCE OF TF:E CITY COUNCIL OF THE CITY OF LYNWOOD AMENDING ORDINANCE NO. 5?0, THE ZONING ORDINANCE, REGARDING GASOLINE SERVICE STATION _ STANDARDS." RESOLliTION N0. 82-154 entitled: "A F.ESOLUTION OF THE CI^Y CGUN�^.iL OF THE CITY OF i,Y_�[•700D AMENDING TriE PEP,SONNEL RC�i�ES AND REGU?�ATIONS." It was moved by Councilr.�an Morris, secor_ded by Councilman �� Rcwe, that the foregoina ordinances ar.d r2solnticn be adopted. r, . � ROLL CALL Ayes: Councilmen Byork, Green, Morris, Rowe, Thompson Noes: None Absent: None It was moved by Coi:ncilman Morris, seconded by Councilman Rowe, that the clain ior Ruby M. Patterson be denied. � � ROLL CALL Ayes: Councilmen B_aorx, Green, Morris, Rowe, Thompson Noes: None �bsent: Ncne It was moved by Council�an Morris, seconded by Councilman Ro�ae, that the special per.nit request for charitable sol�citations by St. Phil_p Neri Christian Care be approved. ROLi. CP.�L : l Ayes: Councilmen Byork, Green, Morris, Rowe, Thompson Noes : Pdone ?lbsent: None It was moved by Councilman Morr�s, seconded by Councilman Rowe, that the special permit request for charitable solicita- tioas by Raymond F. Smi�n be denied. -- ROLL CALL �yes: Councilmen Byork, Green Morris, Rowe, Thompson Noes: None Absent: None It was moved by Councilman Morris, seconded by Councilman Rowe, that the City Treasurer's Travel and Meeting Expense request be approved. ROLL CALL - Ayes: Courcilmen Bvork, Green, Morris, Rowe, Thompson Noes: None Absent: Ncne Nomina�ions for three vacancies on the Traffic and Parking Com*nission were held. The following were nomina�ed: Darrell -�-, Gilbert, k'alter Lar_ey, Archie Legg, and �4ilbert Malchow. i Dar��ell Gilbert and ?dalter Laney were appointed. By general ! consent, tne vote will be taken for the,third vacancy at the `—' next council meeting. IDiFORMATIONAL ITEMS The Lynwood Chamber of Commerce reouested the waiver of fees I for the use of Bateman Hall, September 20, 1982. The City Manager stated that staff is not authorized to waive fees. It �aas moded by Councilmar. Morris, seconded by Cour.cilman Green, to waive the fees. ROLL CALL ayes: Councilmen Byork, Green, Morris, Rowe, Thompson Noes: None Absent: None Director of Parks and Recreation Snavely submi*_ted his resignation from City services ef�ective October 22, 1982, te accept a positioa with the City of Buena Park. It was moved by Councilman Green, seconded by Councilman Byork, and carried, that Council ge on record commendina Mr. Snavely for ni= 21 years of service to the City, and be presented with z resolution and p�aque. COUNCIL ORAL COMMUNICATIONS Councilman Byo=k stated that Congressmen Anderscn, Dymally ang Grisnair, were present along with r.epresentatives from each of the Corridor Ci�ies at the Congressional Highway Nearing on October 14, 1982. He stated tha� the I-105 Freeway started as a 10-Lane Freeway and is now a 6-Lane Freeway, and it was requested that-the cities not se11 the surplus land. � � He stated that the Sheriff's would no longer Aatrol the —____— corridor and would be patrolled by the State patrol. He said that it was his understanding of Proposition J that i' all charqes were mane in tne ordinance, all Council nembers woL:2d be in agreement, but has been hearing some very neqative tnings. Counciln3n Green auestioned how man� people against Proposition J are not taxpayers in Lhe City. Stated that City firefighters need recog;.ition for their help in fighting the Anaheim fires. Councilman Morris asked the �!ayor to send a letter of recogni- t-on to each indivi�ual fire£ighter who assisted in the Anaheim Hill's fires. The Mayor s*_ated that this would be done. Mayor Thompson expressed aporeciation to our Fire Department. PUBLIC ORAL COMMUNICATIONS G. Miller, 3540 Virginia, inauired about his bill from the assessor's office. The City Manager stated he would explain the bill to him if he came into his office. I. Honorof, 2941 Los Flores, would like clarification about the names on Proposition J not being taxpayers. L. Sampson, 12'_06 Second Avenue, asked clarification on general plans on Atlantic. D. Richman, 11106 Benwell Drive, stated that citizens are not against Fropos��ion J, but against anymore taxes. Stated � his ballot showed,ar. extra paragraph. The City Manager �; stated that at the Council workshops in Jul�, the paragraph �.' was added to the ordinar_ce, and passed at the August 3, 1982, neeting. J. Wo r.nely, 14264 Niland, �nquired whether developers who are now ir. procress would be allowed to continue. The City Manager stated they would be alloo�ed to go on with their plans, but there wou13 be another vote later on i£ their plans are approved. He also stated that projects that are being submitted through the Planaing Department will not be stopped � to wait for speci£ic plans, but will be processed routinely and eitner be approved or denied by Planning Commission or Citv Couacil. J. Lucas, 11638 Louise, auestioned that if people against Pro�osition J are no= taxpayers, does that mean renters should not vote. Stated people are not aaainst Paramedics, just taxes. It was moved :,y Councilmaa Rok�e, seconded by Councilman Byork and carried, that the meeting be adjourned to the next regularly scheduled meeting of November 21, 1982. r , � ANDREA L. HOOPER, City Clerk City of Lynwoed APPROVED NOVENBER 2, 1982 LOLiIS A. T:-IOrIPSON, Mayor City of Lynwood ! • "YOUTH APPRECIATION WEEK" PROCLAMATION WHEREAS, the vast majority of the youth are concern- zd, knowledgeable and responsible citizens; and , WHEREAS, the accomplishmen.ts.and achievemen..ts of these young citizens.deserve recognition and praise of their elders; and WHEREAS, Optimist International has, since 1957> de- voted and promoted.a program entitled "YOUTH APP.RECIATION WEEK"; and. WHEREAS, the citizens..of Lynwood ha.ve indicated a desire to join with the.Optimists in expressing appreciation and approval.of the contribux.ions of' the youth, I, Louis A. Thompson,. prociaim the second week in November as "YOUTH APPRECIATION.WEEK" in the City of Lynwood. By this action, let it be known that we.ha.ve faith in the ability of. today's � youth as. they assume respons.ible roles in the future of mankind. IN WITNESS THEREOF, I have hereunto set my hand and cause the Seal of the City of Lynwoo.d to be affixed this 2nd day of November, 1982• LOUIS A. THOMPSON., MAYOR CITY OF LYNWOOD ANDREA L. HOOPER, CITY CLERK Aj�l CITY OF LYNWOOD A�� J � � DATE: NOVEMBER 2, 1982 T0: HONORABLE MAYOR AND MEhIBERS OF THE LYNWOOD CITY COUNCIL FROM: CHARLES G. 80MEZ CZTY MANAGER SUBJECT: PUBLIC AEARiNG/VACATIQN OF ADLEY STREET __ _..__. It is staff's.recommendation that the advertised Public Hearing on the the aoovessubject matter be cancelled. Please refer to Agenda Item No. 17 which escablishes the new hearing. � I RGEATDA ITEM � � r � DATE: NOVEMBER 2, 1982 T0: THE HONORABLE MAYOR AND I+IEMBERS OF THE CITY COUNCIL „' 1 FROM: H�AROLD C. WILLIAMS, P.E., DIRECTOR OF PUBLIC WORKS/I �� CITY ENGINEER � SUBJECT: TREE MAINTENANCE PROJECT PURPOSE The ourpose of this report is to recommend that the City Council award a contract to the low bidder £or the Tree Plaintenance Project. BACKGROUND On August 17, 1982, the City Council authorized staff to advertise for bids on the Tree Trimming Project. On September 9, 1982, two bids were received that were quite far apart, as well as being over the an±icipated bid. On September 17, 1982, City Council rejected the bids and authorized staff to rebid the project, calling for proposals with recommendations for the most cost effective way of completing the work.. The project was readvertise3 as the Tree Maintenance Project, calling for a unit price bid. It is anticipated the work will be assigned and completed on a monthly basis. On October 13, 1952, the bid opening was held in the City Clerk's office. Bids were recei:ved for the Proposed work fn!om the foliowing bidders: 1. Allied Tree Service, La Habra 2. Dependable Tree Service, Lynwood 3. Golden Bear Arborists, Culver City. ANAI,Y S I S : Allied Tree Service, La Habra, is the apparent low bidder, as can be seen from the attached bid summary. A reference check revealed that Allied Tree Service is a responsible contractor with vast experience with local governments, including our City. Staff recommends that a contract be awarded to Allied Tree Service, based on its low overall unit prices. However, current budget for the project totals only $40,000. Staff is of tne opinion that the current budget is not enough to cover the project adequately for � this fiscal year. Tnerefore, at the next Council meeting, staff will return with another budget proposal for the project for your approval. RECOMI�'fENDAT I ON : It is recommended that the City Council award a contract to the apparent low bidder, Allied Tree Service, based on its overall low ur_it prices. Attachment AGE2TilA IiLM E � { P c t � � � -- -- - ---- -- -- --- -- - -- - -------------- ------ ----- ---------- ---- --- C/TY Ol�' LY/6r1Y(�0�, �A�./F. PAGE ot 11330 BULLIS ROAD I �/DD�RS �NG�`N�E�R�S EST/�l.4T�" LYNWOOD, Ct�l_IFORNIA I i (213) 537_0800 ' DATE: _ /D - / � - �3? ------ -- — , --- — -- - -- -- --- �---- -- - - --- ---- — --- - ---- - --- ----- --------- -- ---- - __ . _.__.._ _ --..__ .__. __.. P R 0 JE�T � U/V/ T PR/CES, � _ TOTAL PiQ/CES, ,� � i 2 3 / Z -� I ?- T�U TiPEE DE G�LDEN BEAR � � — Q v� . 7�fE"E MAI/V7:' 1- � �V , W ►., � F SEk'VlCE TREE SEKVIGE �{KBORISTS � v p 4� v °� � f KJJE<., T Nd. � Z� i Q > �+.� > $�_ v - ' - z � � �I ILf} N/�l3RAG/1LYNWQDD Gfi. �I/LVER GITY `v � � � � g � � I � � '1 #k /TEM � G9G-375'S 979.-�/z7 GA � q �I � .� � A -- - _. _� -- � l COST To RA/SE o"-Z4� I D. °p 5 °� 80. `� ,� S. D ! 3 D. 50 2/ 70. OD -- � ., „ TD P � , 20. 8 /. " � 9� . °-° I i i� ,� TRIM - -- ;.. �. I _ " 3 Z 5,�'` 2. 4 �, �" 3 DD • i ,, .- REMOVE „ — 2 7D, � Z A, �° 70 0 . v Sui3 T DT.�IL _� 7D5. "" f�03. � / 570• �� _ _ 1'f! L M S _ E/GH- --I -- ---- - -- _'— _ / GOST l� 7 n ` 9 D" _ /55. ``s 2 2 5, '� -/� =� -- � „ ,- Rf/�1di'E " .. ,. _, — --- - — � 5, 3 G D. r,2 5. _ S UBT07AL _�BO. ° ' Q 5S'S, �� `G D D• �` , _ 7a7%�L __ _� e" /390 �° 2J7�. � — — __ � � DATE: NOVEMBER 2, 1982 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: HAROLD C. WILLIAP4S, P.E. , DIRECTOR OF PUBLIC WORKS/'�GL�� CITY ENGINEER SUBJECT: AMENDMENT TO SHORT FORM AGREEMENTS IN.;,CONNECTION WITH THE RECONDITIONING OF WATER [^7�i�L NO. 9 AISD THE RECONDITIONING OF WATER WELL NO. 11 PURPOSE The purpose of this report is to request that the City Council approve the attached amendments to the subject agreements, extending the contract completion time by sixty (60) calendar days for each agreement. BACKGROUND On August 17, 1982, the City executed agreements with: 1. McCalla Bros., for the reconditioning of Water Well No. 9; and, ' 2. General Pump Services, Iiic., for the reconditioning of Water Well No. 11. The agreements called for the completion of the work within thirty (30) calendar days from receipt of the Notice to Proceed. In each of these cases, that time has elapsed. Each contractor has formally requested a sixty (60) calendar day time extention to the agreement. In the case of McCalla Bros., tne additional time is needed to repair the damaged. well casing. In the case of General Pump Services, Inc., additional time is needed to unclog the perforations in the well casing. Staff has evaluated the data in support of each contractor's request and concurs with the requests. ' If the requested time extension is not approved, the agreements would have to be renegotiated, resulting in further time delays and added costs. I RECOMMENDATION It is recommended that the City Council approve the attached amendments extending the contract completion time by sixty (ti0) calendar days and authorizing the mayor to execute the amended agreements for each contract. AGENDA ITEM k � � AMENDMENT TO CONTRACT THIS AMENDriENT TO AGRE:MENT is made and entered into, in triplioate, this day of , 1982, pursuant to a minute order of the City Council of the City of Lynwood adopted at its meeting held on the 2nd day of November, 1982, by and between General Pump Services, Inc., hereafter referred to as "CONTRACTOR" and the City of Lynwood, hereafter referred to as "CITY." '- WHEREAS, CONTRACTO?2 and CITY entered into an agreement dated September 2, 1982, covering certain services to be performed by CONTRACTOR for CITY in conneccion with the reconditioning of Water Well No. 11 in the City of Lynwood, as more particularly set forth in said agreement; and WHEREAS,. CONTRACTOR, due to delays experienced in the collection of field data and the time needed to unclog the perforations in the well casing, has requested an extension of the time permitted to complete the work; and WHEREAS, CITY and CONTRACTOR have agreed upon a sixty _ (60) calendar day extension of the work deadline. NOW, THEREFORE, it is hereby mutually agreed, as follows: 1. Said agreement dated September 2, 1982, as of now operative between CONTRACTOR and CITY, is hereby amended by amending Paragraph No. 2- TIME LIMIT, of said aqreement to read as follows: Said services shall be completed prior to N/A, 1982, (or withia 90 days after Notice to Proceed). Time is of the essence of this agreement. This agreement may be terminated by the City upon written notice to Contractor/Consultant. 2. All of the terms, covenants and conditions of f said agreement, as herein amended, are hereby ratified and confirmed. IN WITNESS HEREOF, the parties hereto have caused these presents to be duly executed on the respective dates set forth opposite their signatures. - 1 - � r General Pump Services, Inc. , 1982 By -...�- , 1982 By CONTRACTOR CITY OF LYNWOOD, a Municipal Corporation , 1982 LOUIS A. THOMPSON, Mayor CITY ATTEST: , 1982 ANDREA L. HOOPER, City Clerk The foregoing Amendment to Agreement � is hereby approved as c.o form this day of , 1982 , 1982 DAVID McEWEN, City Attorney APPROVED AS TO CONTENT: , 1982 HAROLD C. WILLIAMS, P.E., Director of Public Works/City Engineer - 2 - , � � DATE: NOVEMBER.2, 1982 T0: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: `HAROLD C. WILLIAMS, P.E., DIRECTOR OF PUBLIC WORKS/ CITY ENGINEER ..___..__ SUBJECT: FUEL EFFICIENT TRAFFIC SIGNAL MANAGEMENT GRANT PROGRAM "' PURPOSE Request that the City Council adopt the attached resolution apAroving the applicati'on for grant funds under the California Energy Commission's Fuel Efficient Traffic Signal Management Grant Proqram. BACKGROUND In July, the California leqislature approved a 2.4 million dollar traffic signal management grant fund as part of the California Energy Commission's fiscal year 1982-83 budget. This fund is available for grants to local governments to reduce fuel con-- sumption in their areas through modifications of the timing of traffic signal systems within their jurisdiction. Through this program, local governments will.be assisted in adapting the Transyt Computer program to their signal systems, resulting in minimized vehicle stops, fewer delays, and reduced fuel consumption. Impressive benefits from using Transyt for traffic signal timing have been demonstrated in recent California Energy Commission Projects in Garden Grove and Los Angeles. The efficiency gains resulting from Statewide implementation of this program are estimate3 at 150.million gallons of fuel per year. In addition to a greater fuel efficiency, the program benefits include: improved traffic flow for all road users, reduced fuel operating costs, reduced air pollutant emissions, and improved safety due to smoother traffic flow. ANALYSIS This grant program will target traffic control systems currently coordinated and controlled in a manner that permits implementation of two or more timing plans. By focusing on traffic signal � systems that currently have these caAabilities, the Commission hopes to realize maximum energy savings with the available funds. Grant funds can be requested for all asoects of traffic signal timing, optimization collection and processing, computer access 'and time, timing plan development and impiementation and evaluation. Personnel costs, direct and indirect, expenses for local agency staff and/or consultants are fundable under this program. (100� CEC Participation) The City of Lynwood meets the grant eligibility criteria because of the City's efforts to improve traffic safety and fuel economy through the current Traffic Signal Upgrade and Traffic Signal ' Interconnect Projects and the City's ongoing Traffic Signal Maintenance and Manaqement Program. The grant application and additional information are available in the City Enqineer's office. RECOMMENDATION It is recommended that the City Council adopt the attached resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING FUEL EFFICIENT TRAFFIC SIGN_AL MnrTAC'F- — MENT GRAN?' PROGRAM F.PPLICATION." � AGrNDA ITE�t 10 � � A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING FUEL EFFICIENT TR�F'FZC SIGNAL MANAGEMENT GRANT PROGRAM APPLICATION WIiEREAS, the City Council of the City of Lynwood recognizes that it is in the best interest of the national economy to promote the conservation of energy sources and to reduce our nation's dependence on fereign oil; and, WHEREAS, fuel efficient traffic signal manaaement by the City of Lynwood wi11 provide benefits to the local community in the form of i.mproved traffic flow, reduced fuel consumption, reduced vehicle operating costs, reduced air pollutant emissions and improved safety due to smoother traffic flow; and, WHEREAS, funds have been established and are available through the California Energy Commission for grants to local governments for efficient traffic signal management projects; WHEREAS, the project has been analyzed by the Depart- mer.t of Community Development, Planning Division, and found to be categorically exempt from the California Environmental Quality Act rules (paragraph 15101(c), Article 8.) NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lynwood authorizes the submittal of an application to the California Energy Commission for a grant and the City Manager, and/or the Director o� Public Works/City Engineer are hereby authorized impowered to execute, in the name of the City of Lynwood, all necessary applications, grants and agreements to implement and carry out the purposes specified in this resclution. This resolution shall take e�fect immediately upon its adoption. PASSED, APPROVED and ADOPTED this day of � , 1982. LOUIS A. THOMPSON, Mayor City of Lynwood ATTEST: ANDREA L. HOOPER, City Clerk City of Lynwood . APPROVED AS TO CONTENT: \ � !/d�(./C • �it � i 1 �.Y.��_ OLD C. WILLIAMS, P.E. Director of Public Works/City Engineer City of Lynwood � APPROVED Z-.S TO FORM: DAVIE McEWEN, City Attorney City of Lynwood CHARLES G. GOME2, City�Manager City of Lynwood ! • DATE: November 2, 1982 TO: Honorable Mayor,,ann City Council i n (1 FROM: Sandra M. Read, . Development Director , u;� i SUBJECT: AMENDMENT TO THE COMMERCIAL AND RESIDENTIAL REHABILITATION LOAN AGREEMENT BETWEEN BANK OF AMERICA AND CITY OF LYNWOOD (AMENDMENT N0. 2) PURPOSE The purpose of this item is to request adoption of the attached resolution to authorize and execute the amended agreement with Bank of America in order to revise the percentages required to collateralize loans, revise the interest rate for commercial loans, and extend the term of the agreement. BACKGROUND On December 1, 1981, the City Council adopted Resolution No. 81-157 authorizing the execution of an ayreement with Bank of America, by which a deposit of Community Development Block Grant (CDBG) funds is used as a subsidy to allow the bank to make commercial and residential property rehabilitation loans to qualifying applicants at below-market interest rates. On May 6, 1982, the federal Department of Housing and Urban Develop- ment conditionally approved the City's agreement with Bank of America, subject to the inclusion of a clarifying clause in the agreement. On June l, 1982, City Council passed Resolution No. 82-90 authorizing the execution of an amendment to the agreement with Bank of America incorporating the above mentioned clause. On July 20, 1982, HUD released the CDBG funds for Year VII. These funds were deposited in Bank of America on August 12, 1982, and the first request for Rehabilitation Loan appr.oval was submitted shortly thereafter. As of this date;.one�commercial loan(s)and_four residential loan(s) are in process. Apgroval of these loans is expected by October 29, 1962. As the Loan Officers in the local branch of Bank of �unerica become more familiarized with the Program, the Rehabilitation Loan approval process is expected to take no more than ten working days. ANALYSIS The existing agreement with Bank of America contains an error which was not detectea at the time of execution oi the agreement. Said error, incorrect percentage figures for required deposits to the Collateralized Loan Account (paragraph no. 11.(c) and (e), page 6), must be corrected in order to reconcile the percentages with the rates of credit risk assumed by Bank of America (paragraph no. 9.(b) (ii) and (iv), page 5). Bank of America has informed the City that they are willing to reduce the interest rate for conunercial rehabi- litation loans from 11.So to 11% as result of the present trend of lowering interest rates. Additionally, the ±erm of the agreement must be extended since it expires on November 15, 1982. The attached amended agreement is unchanged from the amended agree- ment o£ June l, 1982, except as noted belok: 1. Change of percentage figures in paragraph no. 11(c) and (e), page 6, £rom 30% and 54o to 7.0% and 45%, respectively; and 2. Change the interest rate for commercial rehabilitation loans in paragraph no. 9. - 2•(i), page 5, from 11.Sa to 11%; and AGENDA ITEM �/ � � 3. Extend the term of the agreement for one year by replacing the dates o£ November 15, 1982, and � November 15, 1981, in paragraph 23(a), page 12, with the dates of November 15, 1983, and November 15, 1982, respectively. The extension of term is in compliance with the provisions of the agree- ment (paragraph no. 23(a), page 12). RECOMMENDATION • That the City Council adopt the attached supplementing resolution to authorize and execute the amended agreement with Bank of America. ` f -2- � � �SOLUTION N0. A RESOLtiTION OF THE CITY COUNCIL OF THE CITY OF LYi�IWOOD SUPPLENiENTIN3 RESOLUT.ION N0. 81-157, ARPROVING AND AUTHORIZING EXECUTION OF A COM- MERCIAL AND RESIDENTIAL PROPERTY REHABILITATION LOAN AGREEMENT COMPREHENSIVE FORM BETWEEN THE CITY OF LYNWOOD AND BANK O£ AMERICA NATIONAL TRUST AND SAVINGS FLSSOCIATION. ATHEREAS, on December 1, 1981, the City Council of the City of Lynwood adopted Resolution No. 81-157 approving and authorizing the execution of an agreement with Bank of America National Trus*_ and Savings Association for the purpose of making commercial and resideatial property rehabilitation loans at below market-interest rates; and WHEREAS, on May 6, 1982, the federal Department of Housing and Urban Development conditionally approved the City's agreement with Bank of America subject to the inclusion of a clarifying clause in the agreement; and , WHEREAS, on June 1, 1982, the City Council of the City of Lynwood authorized the Mayor to execute a revised agreement with Bank of America which included the necessary clarifying clause; and - � WHEREAS, the original agreement is in error concerning the percentages of required collateralization amounts in paragraph 11(c) and (e) which read 30X and 54%, respectively; and WHEREAS, Bank o£ America is willing to reduce the in- terest rate for commercial rehabilitation loans; and WHEREAS, the City and Bank of America of mu±ual accord desire to extend the term of this agreement �or one year; NOW, TAEREFORE, the City Council of the City of Lynwood does hereby resolve as follows: Section 1. That the Mayor is authorized tc execute a revised agreement with Bank of America which includes the follow- ing amendments: a. Change percentage figures in paragraph 11(c) and (e), page 6, from 30% and 54% to 70% and 46i, respectively; b. Change the interest rate for commercial rehabilita- tion loans in paragraph 9. - 2.(i), page S, from 11.5% to 11%; c. Change the dates of November 15, 1982, and November 15, 1981, in paragraph 23(a), page 12, to November 15, 1983, and November 15, 1982, respectively. Section 2 . This resolution shall take effect immediately upon its adoption. PASSED, APPROVED AND ADOPTED this day of • , 1982. LOL'IS L. THCMPSCN, MAYOR City of Lynwood ATTEST: APPROVED AS TO CONTENT: - ANDREA L. HOOPER, City Clerk SAND� M. READ, Director APPRO�D AS TO FORM: Community Developme^t Dept. DAVID MC E47EN, City Attorney � � DATE: November 2, 1982 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY ,COUNCIL l� FROM: Sandra M. Read,�SCommunity Development Director �l . ,,, SUBJECT: AGREEMENT BETWEEN THE CITY OF LYNWOOD AND THE FAIR HOUSING FOUNDATION PURPOSE To request adoption of the attached resolution regarding a pro- posed Agreement between the City of Lynwood and the Fair Housing Foundation. BACKGROUND To receive a Community Development Block Grant, Los Angeles County is requi.red to provide written assurances that it will comply with various fair housing laws, regulations and executive orders. The County is expected to implement these assurances through appropri- ate fair housing activities to ensure that all County residents in the CDBG jurisdiction are afforded an equal opportunity to rent, buy or lease housing �vithout regard to race, religion, color, national origin cr sex. Until recently, the County's Human Relations Commission handled most of the County's fair housing activities through a community education and counseling program at no cost to the CDBG Program. Due to budget cuts and staff losses, however, the Human Relations Commission abolished its housing section and discontinued fair housing activities as of June 1, 1982, without any prior notifica- tion. This has left the County and the CDBG Program essentially without a fair housing program. Therefore, HUD has expressed to the County the critical necessity of developing a fair housing pro- gram which covers both the unincorporated area and all participa- ting cities. County has given the cities three options which include: 1. Participation in a new County contract with the Human Rela- tions Commission; or 2. Individual Fair Housing Program (City staff); or 3. Joint Fair Housing Program. ANALYSIS Staff has analyzed the information received by the County and from two organizations offering to implement a program for this City as they do for other cities (Option 3). One proposal, from the Fair Housing Foun3ation (FHF), offers services at a lower cost than eithe� the other pr000ser, Metro Harbor Fair Housing Council, or the County. This issue was discussed with the HCDA Board and they concur with staff's recommendation that an Agreement be signed with FHF. Ccst of s`ervices for the Agreement which terminates on June 30, 1983, is $2,100. The contract �+�ill be funded with block grant funds from Year VIII. New �roject forms must be developed; forwarded to and approved by the County. The Prcject is categorically exempt, Class 21, under the provisions of the Calizornia Environmental Quality Act. -Information regarding FHF is included in the attached brochure. The Organization's offices are located 11 miles from the City of Lynwood, but the hiring of an outreach staff person to visit cities on a bi- weekly basis is contemplated. FEF is currently negotiating with twelve other cities in this areG to implement the' lr Housing Programs. 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Y::!„" � . _ " � �� ° � ,, `1 .�, t. � y i. a. :�1 � l y ' � r, � , � � ��.. yy � CJ�{ � ',�� 5 M '� � �1'N'� .�_a '3.V. � � -:.�IA �..,., r� q4u ,,� � 1 � � • � � S P ♦ 4Y �� , . '`' ' �� M1��9 � i tl :�.� .t r � y 4 � �,� }� 4 A � . . i� .K b? yq y �5 - P r� s �i. �r3� .�`� a , ��w' ;;� ;;y ';� � � ti �;c �;�}'3 i' �i .: �-'�T v �?� "�; �� ! ,o,�# J ' , � "`� r � ^; ,�� rt�` c; � ��'� � , , , �'�I ° ;' � � "f jA\. f � t �'.u/ �� h'4,� � � �1 � . r .. � l . . �d r �. e 's�$'Flli�C • . � ti � - �i'� � j �� ( �! � r' .1��'�, . ' � � a i ?-!� � r� �$ t � �' � �� L� J . � 1 ,�� i r � ' � � � ^�xf.: '!" 7�`i �: � ' n�- ^` � i4� �� `� � 2_ �� 1 ��;� � �t ?�'� ' �k� �3�i[�". � � � • t � f ' �,�y�� '+�c �! 1 v q r � a �. ; i t { � Y y 'e�1 y ��: � f � �`� � �. 1. � 7 i � � .1'. � S �� M i ti: �' k� "•�- �Y{`/. , i, �( �F4 i h�C. L ) �'�:� rt � - �i;� ' ;i t � � � f9'�� ...°� 1 �. i .� y� +5 a.�l' �� 1-7 ��{ -.� L .h .)�� r�. � 1 .i.�J �t '1'y� ' it !G�,_ �, . , t . f 'l�.V( ..� .! I ; 1 �,r^ t' � F" 1 M "k (/' � . `l. � `� f S S'��. � � } . i i \ ff { r 1 .'�.1 : 4i � . �,y? v 3 * �1 n !� 4 X � 'N l� _ �� ' .� � � � 1 -r ; �X , � - �Y� L k�- !! � tl{,.1 � -�: t i � � ^� tC�Y.+� �� A T�P,�� T'. I i'. � .,, a y ��. . - r � �. � i � �L �� JvK � IL. , 8 5� :r ' I K� � .Q l . � ' � . e i i::��t i��',t�� . }��'y .' �i ,' -_. � �, 'y" ".� ; � � � � � �.�� . � �� .. . f �'V`_ . . . ' .. � �' . : . , . ' � -' � .: yi �'� �, w i. ` i�' . .. - .. .�• • , _..' 1 :i? ... �Y�� ... 'i , .. .. . . � .;.. ' . iF4. . . .... .t... . . ...:. � - . . ..-. . .�. - . ' . • . • . �. ' f . ._ ... ... . . .. . . ... ... .: .. .... --.:.._ . ; - "":.��, c � y ." 7 f' s7 c : ' Y { � n. _y: � c u,f. ..l{. ��:�� ._._� ..�.i.....�:: ._. .. , •h a � ,�_�_� � Y.' .. .'�t . . � . :t _ '. 5 � t, t ' � � - � _ • � ATTACHl4ENT "A" ' The term "Fair Housing Services" as used within this contract shall include: 1) Counseling, resolution and documentation of all complaints alleging housinp discrimination for residents within the City. Noiification will be provided to City bV FHF prior to filing or participation in any mafor litiaation by FHF. 2) Counseling, mediation and documentation of all landlord-tenant conflicts for residents within the City. 3) Providing community referrals for other housing related problems - by maintenance of lists of agencies which provide other housing services for residents, such as the Housing Authority, City Reha- bilitation program, Housing and Urban Development, etc., 4) Community arvareness programs to further educate residents regarding their rights under existing fair housing laws and avenues available to individuals if they believe they have encountered housing discrimi- nation. Brochures, posters and speaker.s shall be a part of this pro- gram for use of residents within the City.�.-' . ; , � � . � � � �� i i _' , � • A7TACHt4ENT "B" � CITY OF LYNWOOD EQUA? OPPORTUNITY COMPLIANCE PROGRAM �QUAL SERVICE CERTIFICATION The contractor by his signature affixed hereto certifies and agrees taat he vill not discriminate against any persca in the provision of any service or activity or in any nrogram Lunded in whuie or in part by the City because of race, color, religion, na�ional origin, ancestry, sex, age or handicap, except where such exclusion is a bona fide service, activity or programmazic necessity. The contract further agrees to treat recipients and partici— pants of suc� services, activities or programs'on an equal basis. j � Date Signature i I i � � City State Title i . ' Firm Ivame ' i • ATTAC�ENT "C" SPECIAL PROVISIONS � � 1 A• 1. In carrying out the program, the Contractor shall not Z discriminate against any e�layee or applicant for eirplo�ment because of I i 8 ra�, physical handicap, incrnre, coior, religion, sex or national 4 origin. The Contractor shall take affirmative action to ensure 6 that applicants for employment are employed and that employees are 6 treated during employment, without regard to their race, color, 7 religion, sex or national origin. Such action shall include, but 8 not be limited to, the followiny: employment, upgrading, demotion 9 or transfer; recruitment or recruitment advertising; layoff or 10 termination; rates of pay or other form of compensation; and 11 selection for training, including apprenticeship. The Contractor 12 shall post in conspicuous places, available to employees and 18 applicants foz employment, notices to be provided by the CITY-� 14 setting forth the provisions of this nondi.scrimination clause. 16 The Contractor shall, in all solicitations or advertisements for 16 employees placed by or on behalf of the Contractor, state that all 17 qualified applicants will receive consideration for employment. 1$ without regard to race, color, religion, sex or national origin. � 2. The Contractor, in any activity directly or '� indirectly financed under this contract, shall comply with: � , a. Title VI of the Civil Rights Act of 1964 22 (Pub. L. 88-352), and the regulations issued pursuant thereto �(24 CFR Part 1), which provides that no person in the United 24 States shall on the grounds of race, color, or national origin, be 26 excluded from participation in, be denied the benefits of, or be 26 otherwise subjected to discrimination under any program or 2? activity for which the Contractor receives Federal financial 26 assistance and will immediately take any measures necessary to '1� effectuate chis assurance. If any real property or structure 8(1 thereon is provided or improved witii the aid of Federal finaricial 81 assistance extended to the applicant, this assurance sha11 I $2 obligate the applicant, or in the case of any transfer of such 1 _ ' � _. � � . 1 property, an}� transferee, for the period during which the real 2 property or structure is used for a purpose for which the Federal $ financial assistance is extended, or for another purpose involving 4 the provision of similar services or benefits. � b. Title VIII of the Civil Rights Act of 1968 6(Pub. L. 90-284), as amended, administering all programs and 7 activities relating to Housing and Community Development in a $ manner to affirmatively further fair housing in the sale or rental 9 of housing, the financing of housing, and the provision of broker- 1� age services. u c. Section 109 of the Housing and Community � Development Act of 1974, and the regulations issued pursuant there 1$ to (24 CFR Part 570.601), which provides that no person in the � 14 United States shall on the grounds of race, color, national origin, � 16 or sex, be excluded from participation in, be denied the benefits 16 of, or be subject to discrimination under, any program or activity 17 funded in whole or in part with funds provided under the Act. 18 d. Executive Order 11063 on equal opportunity 19 in housing and nondiscrimination in the sale or rental. of housing [ 'jA built with Federal assistance. (Source: CFR Vol 43, No. 41, `Z1 Part 570.307 (L1-4)) �' B. Based upon the requirement of the rules and regula- 23 tions of the Housing and Community Development Program, Executive 'j� Order No. 11246 and Federal Management Circular 74-4 and Office of 'j,� Management and Budget Circular A-102, the following provisions are `j,6 to be included in all construction subcontracts entered into by `Z'T the Contractor: 2S - 1. "The work to be performed under this contract is� '� on a project assisted under a program providing Federal financial $() assistance from the Department of Housing and Urban Deve2opment 81 and is subject to'the requirements of Section 3 of the Housing and $2 Urban Development Act of 1968, as amended (12 U.S.C. 170].u). _ � � � _ . . � � . 1 Section 3 requires that to the greatest extent feasible opportuni- 2 ties for training and employment be given lower income residents $ of the project area and contracts for work in connection with the 4 project be awarded to business concerns which are located in or b owned in substantial part by persons residing in the area of the g project." � 7 2. "The parties to this contract will comply with $ the provisions of said Section 3 and the regulations issued pur- 9 suant thereto by the Secretary of Housing and Urban Development 10 set forth in 24 CFR 135, and all applicable rules and orders of u the Department issued thereunder prior to the execution of this � contract. The parties to this contract certify and agree that ]$ they are under no contractual or other disability which would pre- 14 vent them from complying with these requirements." � 3. "The contractor will send to each labor organi- 16 iation or representative of workers with which he has a collective � 17 bargaining aareement or other contract or understanding, if any, a 18 notice advising the said labor organization.or workers' represent- 19 atzv e of hi s commitments under this Section 3 clause and shall � 20 post copies of the notice in conspicuous places available to Qj employees and applicants for employment or training. �� 4. "The contractor will include this Section 3 � clause in every subcontract for work in connection with the pro- � ject and will at the direction of the applicant for or recipient � of Federal financial assistance, take appropriate action pursuant � to the subcontract.upon a finding that the subcontractor is in 27 violation of regulations issued by the Secretary of Housing and 28 Urban Development, 24 CFR 135. The contractor will not subcon- � tract with any subcontractor where it has notice or knowledge that $Q the latter has been.found in violation of regulations under 24 CFR gi 135 and will not let any subcontract unless the subcontractor has gL first provided it with a preliminary statement of ability to _ I � -- , _ , � � f ( 1 comply with the requirements of these regulations." 2 5. "Compliance with the provisions of Section 3, $ the regulations set forth in 24 CFR 135, and all applicable rules I 4 and orders of the Department issued thereunder prior to the execu- i 6 tion of the contract, shall be binding upon the applicant for or 6 recipient of such assistance, its successors, and assigns. rail- 7 ure to fulfill these requirements shall subject the applicant or $ recipient, its contractors and subcontractors, and assigns to 9 those sanctions specified by the contract through which Federal 10 assistance is provided, and to such sanctions as are specified by 11 24 CF'R 135." (Source: 401. 38, No. 203, 24 CFR 135.20) � 6. "During the performance of this contract, the 18 contractor agrees as follows: 14 a. The contractor will not discriminate against 1b any employee or applicant for employment because of race, color, 16 religion, sex or national origin. The Contractor will take affir- 17 mative action to ensure that applicants are employed and that 18 employees are treated during employment, without regard to their II � 18 race, color, religion, sex or national origin. Such action shall 20 include, but not be limited to the following: Employment, up- Z1 grading, demotion or transfer, recruitment or recruitment adver- 22 tising; layoff or termination; rates of pay or other forms of com- 2$ pensation; and selection for training, including apprenticeship. 'j� The contractor agrees to post in conspicuous places, available to �1b employees and applicants for employment, notices to be provided by 26 the contracting officer setting forth the provisions of this non- `Z'1 discrimination clause. ' � b. The contractor will comply with all pro- 29 visions of Executive Order 11246 of September 24, 1965, and of the 80 rules, regulations and relevant orders of the Secretary of Labor. - 81 ^ c. The contractor will £urnish all information $2 required by Exer_utive Order 11246 of September 24, 1965, and by _q- � � , 1 the rules, regulations and orders of the Secretary of Labor, or 2 pursuant thereto, and will permit access to his books, records and $ accounts by the Department and the Secretary of Labor for purposes 4 of investigation to ascertain compliance with such rules, regula- b tions and orders. I s d. In the event of the contractor's non- 7 compliance with the nondiscrimination clauses of this contract or g with any of such rules, regulations or orders, this contract may be 9 canceled, terminated or suspended in whole or in part, and such 10 other sanctions may be imposed and remedies invoked as provided in u Executive Order 11246 of Septembe= 24, 1965, or by rule, regulation � or order of t.he Secretary of Labor or as otherwise provided by law. � e. The contractor will include all the pro- 14 Visions of paragraphs a. through e. in every subcontract or pur- 16 chase order unless exempted by rules, regulations or orders of the 16 Secretary of Labor iss�ed pursuant to Section 204 of Executive 17 Order 11246 of September 24, 1965, so that such provisions will be lg binding upon each subcontractor or vendor. The contractor will � 19 take such action with respect to any subcontract or purchase order 2(j as the Department may direct as a means of enforcing such pro- � visions, including sanctions for noncompliance; provided, however, ��that in the event the contractor becomes involved in or is threat- � ened in writing with litigation with a subcontractor or vendor as a � i result of such direction by the Department, the contractor may � request the United States to enter into such liti.gation to protect � the interests of the United States." (Source: Executive Order �f 11246, Part II, Subpzrt B, Section 202) � C. 1. The Contractor agrees that it N�ill refrain from �q entering into any contract with a subcontractor where it has notice g� or knowleoge that the latter has been found in violation of any of gj the aforementioned federal regulations and will not let anv sub- gL contract unless tne subcontractor has first orovided it with_a _5_ � � � . 1 general stateine:�t of abilitv to comoly with the reauirements of 2 these reaulations. 8 2. The Contractor shall take appropriate action 4 pursuant to and upon a finding that a subcontractor is in viola- 6 tion of regulations issued by the Secretary of Housing and Urban 6 Development and will carry oUt such sanctions and penalties for 7 violation of equal opportunity clauses as may be imposed upon 8 contractors and subcontractors by HUD or the Secretary of Labor. 9(Source: Executive Order 11246, Part ZI, Subpart B, Section 202) 10 3. The contractor further agrees that it will 11 assist and cooperate actively with the CITY, HUD and the Secretary 12 of Labor in obtaining the compliance of contractors and sub- 13 contractors with the equal opportunity clauses and the rules, 14 regulations and relevant orders of the Secretary of Labor; that it 15 will furnish the CITY; HUD and the Secretary of Labor such:infor- 16 mation as they may require for the supervision of such compliance; 1? and that it will otherwise assist the above parties in the dis- 18 charge of its primary responsibility for securing compliance. 19 D. 1. No member, officer, or employee of the Contractor � or its designees or agents, no member of the governing body of the � � locality in which the program is situated and no other public � official of such localities who exercise any functions or respon- 23 sibilities with respect to the program during his/her tenure or for `� one year thereafter,.shall have any financial interest direct or 1�5 indirect in any contract or subcontract or the proceeds thereof, � for work to be performed in connection with the program assisted � under this Contract. (SOUrce: CFR Vol 43, No. 41, 570.307(P)) �� 2. For all contracts'the grantee, the Federal � grantor agency, the Controller General of the United States or any � of their duly authorized representatives, shall have access to any $1 books, documenta, papers and records of the Contractor which are �` directly pertinent to a specific grant program for the purpose of i • _ ` i f F . � � 1 making audit, examination, excerpts and transcriptions. (Source: 2 Office of Management and Budget Circular A-102) 8 3. In the event that any of these Special Provisions 4 of this Contract are violzted by the Contractor or by any of his b subcontractors, CITY may serve written notice upon the Contractor s of its intention to terminate the Contract, such notices to contain 7 the reasons for such intention to terminate the Contract and unless 8 within ten (10) days after the serving of such notice upon Con- 9 tractor, such violations or delay shall cease and satisfactory 10 arrangement or correction be made, the Contract shall, upon the 11 expiration of said ten (10) .days, cease and terminate. In the �` event of any such termination, CITY shall immediately serve notice 1� thereof upon the Contractor and the CITY may take over the con- 14 tracted activities and prosecute the same to completion or other- 16 wise assign said duties to another party. 16 4. Throughout these Special Provisions the.meaning 17 of woras shall be that meaning given by the act, regulation, 18 Executive Order, Federal Management Circular, agreement, or rule 19 cited herein as the source for the section in which the words � appear. (Source: Lynwood City Attorney). 21 �� /// � /// � /// � /// � /// ' 27 � i� � /// � /// S� /// � si iii i � . iii � V � , � � _ � ' � � AGREEMENT This Agreement entered into as of the day oP ' r 1982, by and between Fair Housing Foundation oP the City oP Long Beach, California, a CaliPornia non-profit corporation ("FHF"), and the City of Lynwood, a municipal corporation ("City"), RECITALS A. City has, on various occasions, identiPied certain needs to be satisfied in the area of housing discrimination. B. City has neither the stafP nor the expertise to respond to such needs. C. FHF is a non-profit corporation with substantial expertise in dealing with all facets of housing discrimination and fair housing activities. D. City desires to obtain the services oP FHF in developing, im- plementing and operating a fair housing program for the City and its citizens. [. FHf is desirous of providing such services. . NOW, THEREFORE, it is agreed as follows: 1. FHF will develop, implement and operate a fair housing pro- gram for the City oP Lynwood and its citlzens as described on Attach- ment "A"hereto. To carry out the program the FHF wiil maintain trained personnel to respond to Lynwood resident requests for service and shall provide such backup and support services as shall be re- quired to implement and operate the program. 2. The parties recognize that it would be impractical for FHF to maintain an office within the City oP Lynwood. Accordingly, FHF shall operate the program from its present office, located at 2p23 Pacific Avenue, Long Beach, California 90806. FHF shall not, however, • remove its offices to a materially greater distance from the City oP Lynwood than that at which its present offices are located, without the prior.consent of City, xhich consent shall not be unreasonably withheld. 3. This agreement shall commence upon execution by the City and terminate on �une 30, 1983. _�_ . � � 4. In consideration of FHF's services hereunder, City agrees to pay to FHF the aggregate sum of $2,100, payable in three (3) install- ments, one third upon execution, one third on �anuary 15, 1983 and one third on May 15, 1983. FHF shall submit invoices for such pay- ments. 5. FHF shall submit to City a statistical status report set- ting forth its activities for the payment period reported on. Said re- ports shall be filed with the City not later than the fifteenth day of the month following the end of each payment period being reported on. A final report shall be submitted not later than the fifteenth day of the month following termination of this Agreement. The status report shall contain, but not be limited to, the home addres's, age group, ethnic group, income level and any other data as may be requested by City, with regard to all persons assisted, and the result of such assistance. 6. FHF shall maintain books, financial records and files as necessary. Duly authorized representatives of the City Auditor, the City Manager, the County of Los Angeles Community Development Commission and the federal Department of Housing and Urban Development shall be permitted to examine and review the records of FHF at all reasonable times for the purpose of ascerLaining compliance with provisions of � this contract. Such examinations and reviews shall be conducted during the FHF's regular business hours in a manner which causes as little � inconvenience to the FHF as possible. 7. FHF must maintain a current commercial type checking account with an estabiished commercial bank in which all funds qranted under this contract are immediately deposited intact as received a�d from which all payments are made covering expenses for programs and for sar- I vices outlined in FHF's proposal attached hereto. This bank account may be the official bank checking account of FHF, provided transactions involviny this contract are clearly designated as such in the bank account and its supporting books and records. The balance in this bank account must be reconciled monthly to statements from the bank, and such reconciliation must be certified by the senior executive officer of FHF. -----------..._._. ,------ -------- -- - - - . _.. � � B, If at the termination of this contract any such funds paid by the City shall not have been used, the unused portion thereof shall be returned by FHF to the City within thirty (30) days following termi- nation er expieration of this contract. 9. FHF shall not utilize any of its funds for political campaign contributions or for promotion of political candidates or any other political purposes. 10. FHF agrees that it will not discriminate against any person in the performance of the contract and will comply with applicable Federal, State and City of Lynwood, Equal Opportunity Laws, Rules and Regulations. FHF shall further s�bmit to the City the Equal Opportunity Service Certi- fication, which is attached hereto and marked Attachment "B". 11. FHF shall carry out all activities in conformity with all applicable federal, state and local statutes, rules, regulations, and policies including all applicable Federal and State labor standards. In this regard, the CITY and the FHF acknowledge that this Agreement is subject to the Housing and Community Development Programreg�lations (24 C.F.R. 570 et.se .) and they each agree to comply with all relevant provisions of such regulations. Without limiting the foregoing, FHF agrees to comply with the Special Provisions attached hereto as Attachment "C" to the extent applicable. 12. FHF shall maintain and make available to the City, County of Los Angeles Community Development Commission and the federal Department of Housing and Urban Development, such additional records, budgetary and other information as may be requested. 13. Neither the City nor any of its officers of employees shall have any control over the conduct of FHF's activi.ties or the employees of FHF; and FHF expressly warrants not to, at any time or in any manner, represent that FHF or any of FHF's agents, volunteers, subscribers, members, officers or employees are in any manner the agents, volunteers, subscribers, officers or employees of the City, it being distinctly understoud that FHF is and shall at all times remain as to the City a wholly independent contractor, and FHF's obliqations to the City are solely such as are prescribed by this contract. , -- --- i • I � � � I . 14. FHF shall save and keep the C1ty, its commissioners, oPficers I I and employees Pree and harmless from and against any and all actions, I claims, demands, costs, loss or expenses oP any kind or nature what- soever which may be imposed upon the City, its commissioners, oPficers or employees, of any of them, arising out of or attributable or con- I i nected wlth the performance of FHf contemplated hereunder. FHF shall I file and maintain on Pile with the City at all times during the term . of this agreement a copy or certificate of public liability and property damage insurance protecting FHF in amounts not less than $100,000.00 for personal infury to any one person, $300,000.00 for in�uries arising out of any accident, and $50,000.00 property damage, and naming City as an additional insured. Such insurance shall not be cancellable without a thirty (30)-day, prior writte� notice to the City. 15. FHF shall not assign any interest in this contract and shall not transfer any 2nterest in the same without the prior written approval of the City. Any attempted asslgnment in violation hereof shall be void and of no Porce and effect and such assignee shall not acquire any interest therein by reason of such attempted assignment. FHF shall not subcontract any portion of the performance contempla- f ted hereunder; however, nothing herein contained is intended to or shall be construed as preventing FHF from employing or hiring em- ployees which FHF inay deem necessary to render the performance con- templated. 16. The contract may be cancelled.by either party hereto upon a thirty {30)-day written notice to the other party. Should such termination occur after FNF has received payment for services which, in the opinion of the City, have not been sendered, City reserves the right to require fHF to reimburse City in an amount.established by-the City., � - • � ! 17. Any antl all notices to be given pursuant to the provisions hereof may be served by enclosing the same in a sealed envelope, addressed to the party intended to receive the same at its address, and deposited in the United States Postal Service as registered mail with postage prepaid. When so given, such notices shall be effective from the date of the mailing of the same. For the purpose thereof, unless otherwise provided in writing by the parties hereto, the address of the City and the property party to receive any such no- tices on its behalf is the City Manager, 11330 Bullis Road, Lynwood, California 90262, and the address of FHF and the Administrator, 2023 Pacific Avenue, Long Beach, California 90806. 18. The City Manaqer is hereby authorized and directed, for and on behalf of the City, to administer this contract and all matters in connection therewith, and his decision shall be final. � FN WITNESS WHEREOF, the parties hereto have executed this agreement on the date first hereinabove written. CITY OF LYNWOOD, FAIR HOUSING FOUNDATION OF THE CITY OF LONC BEACH, a municipal corporation CALIFORNIA, a California non- p:ofit corporation By gY ayor resi ent By Attest: City erk I � . .. ! �' . RESOLUTION N0. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING AN AGREEMENT BETWEEN THE CITY AND THE rAIR HOUSING FOUNDATION (FHF). WHEREAS, the City desires to develop, implement and operate a fair housing program; and WHEREAS, FHF, a Non-Prcfit California Corporation, represents that it has tY,e resources and expertise to develop, implement and operate a fair housing program; and WHEREAS, an Agreement has been prepared between the City and FHF for services to develop, implement and operate a fair housing program; and . WHEREAS, funds can be made available for the Agreement from the City's Year VIII Community Development Block Grant, NOW, THEREFORE be it resolved by the City Council of the City of Lynwood, that, pending satisfactory completion of a review of the Agreement by the Department of Housing and Urban Development and the County of Los Angeles: Section 1: The Agreement attached hereto as Exhibit 1 be hereby approved. Section 2: The Mayor be authorized to execute said Agreement. Section 3: The Mayor, City Manager and Community Development Director be authorizec to sign any necessary documents and £orms required by the County of Los Angeles to . establish this Public Service project. PASSED, APPROVED AND ADOPTED this day of , 1982,. Louis A. Thompson, Mayor , City of Lynwood ATTEST: Andrea Hooper, Cicy Clerk APPROVED AS TO FORM: APPROVED AS TO CONTENT: Dave McEwen, City Attorney Sandra M. Read, Director Community Development Department I - �; ,. � � DATE: November 2, 1982 T0: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL. FROM: Sandra M. Read,��'o,tnmunity Development Director SUB�ECT: PREPARATION OF A COMMERCIAL AND RESIDENTIAL REHABILITATION AGREEMEI�T BETWEEN BANK OF AMERICA AND CITY OF LYNIYOOD - YEAR VIII CDBG FUNDS. PURPOSE: Requestthat staff be directed to prepare the above cited Agreement so that. ail rehabilitation funds remaining"may.`.be'withdrawn from HUD and the County of L.A. and deposited by the City. BACKGROUND: City currently has an Agreement with Bank.of America to process com- mercial and residential rehabilitation loans. At the time the contract was prepared, Year VIII funds were not available to the City. Since the funds are now available, the City could be earning interest on a deposit. ANALYSIS: County staff has advised City staff that it may.be advisable to pre- pare a new Agreement, a second Agreement, instead of amending our existing Agreement with the Bank. The County has the authority to approve Agreements funded with Year VIII monies without obtaining prior HUD approval. This would circumvent a process that delayed implementation of our existing Agreement almost six months. I,n. any event, City staff will follow the direction and advice of Co�nty staff. When a new Agreement is prepared it will be submitted to Council for review and approval. The HCDA Board was notified of. the intent by staff to request this action. RECOMMENDATION: That City Council direct staff to prepare an Agreement with Bank of America to process commercial and residential rehabilitation loans using Year VIII CDBG funds. i ; AGENDA ITEFf ' /3