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Home My Public Portal About08-04-2004 CDBG AGENDA COMMUNITY DEVELOPMENT BLOCK GRA�NT � �;. ADVISORY BOARD COMMISSION '�� ` �"�= R E ��`� � �"` WEDNESDAY, AUGUST 4, 2004 CITY OF LYNWOOD 6:00 P.M. CITYC� ��:,^ %1��ICE LYNWOOD CITY HALL COUNCIL CHAMBERS JUL 2 8 2004 ' 11330 BULLIS ROAD, LYNWOOD CA so262 �i8�9� R�c�� -. � CHAIRPERSON �� " „'�: ::��. . MARGARET ARAUJO JOANETTE GUTIERREZ VICE CHAIRPERSON COMMISSIONER PATRICIA CARR CARLOS MANLAPAZ COMMISSIONER COMMISSIONER SYLVIA HERRON COMMISSIONER OPENING CEREMONIES: A. CALL TO ORDER B. FLAG SALUTE C. ROLL CALL D. CERTIFICATION OF AGENDA POSTING E. PUBLIC ORALS: (ITEMS ON AGENDA ONLY) F. MINUTES G. NEW BUSINESS: 1. PRESENTATION a. HOME Program Application Process b. HOME Program Budget Summary H. STAFF ORALS I. BOARD ORALS J. ADJOURNMENT � CITY OF LYNWOOD HOME PROGRA�I SUMMRY July 1, 2003 to June 30, 2004 HOME Fund Expenditare Requirements � . Reauirement FY Total( 6/30/04) . Commitment Reqnirement: $5,775,300 $5,888,841 � • CHDO Reservations: $ 962„250 $ 962,250 . Disbursement Requirement: $4,389,000 $4,399,000 Program Descrip[ion Budget No. Yroject Status Total Expend. Est. ProjeM Program Summary Proiects Cost Huusing 510,000 —SF o��•ners $460,000 44 - Applications received. TBD Rcliab Grants 31 - Projects completed. $264,360 ----------- - 31 SF units completed 8 - Under construction. ---------- $ 55,000 - 15 - R'ork descriptions/ [nsp. ---------- $150,000 18 — Approved / eligibilitY ---------- ---------- Housing $30,000 Ueferred loans $415,000 21 — Applications received. Rehab Loans " 7— Projects completed $186,240 ---------- - 7 SF units completed 3 — Undcr �construction ---------- $ 76,650 4— Insp. J N'ork description --------- $ 90,000 7— Loan processing ----------- First Time $40,000 loans $455,000 Ilumebuver D9ortgage assistance 26 - Applications received -------- ---------- - 1 new SF homeowners 1- FTHB loans completed. $ 4Q000 ------------ 2 - In Escrow. ------------ 4 - Pre-loan approval ---------- $ 60,000 8 - Mortgage loan processing ------- ---------- Rental $45,000 Ueferred loans $410,000 5- Applications received. n/a ------------ - 12 rental units completed Rehabilitation property owners Z- Project completed. $ 114,500 --------- 1 - Undcr cons[ruction. ---------- $ 40,900 1 - Plan & specifications --------- $ 45,000 CIiDO Project Cm�struc[ new SF units $212,500 1- DDA approved by Agency. $ 0 $108,300 - 3 new SF units - Redwood Construct new SF units $284,000 1- Plans & Specs review $ 0 $284,000 - 8 new SF units Housing 6 Housing Programs $2,236,000 $604,100 exp. $909,850 est. -66 housing uni[s � I ��' Cit o � � � ,�� y � YNwooD U �a� M 4 - MEMIC� [I1Y � � - yv �" �l City �tAeeting CIwQQenges 1 I I i �q s� �" �� 11330 BULLIS ROAD LF�OI LYNWOOD, CALIFORNIA 90262 . (310) 603-0220 HOUSING REHABILITATION GRANT PROGRAM Program Guidelines and Application Form City of Lynwood Housing Division � August 2004 HOME Owner-Occupied Single Famity Rehabilitation Grant Program Procedures in the I, program Description ome , housing and iehabiliYating minor hazardous and/or deteriorating residential The HOME Grant Program assists Lynwood residents residing in Owner-Occupied Single-Fami y preservation of decent, safe and sanitary Itcation proceas aze listed below: dwellings. Specific criteria applicable to the HONtE Grant Program and the app � Eli ibility Requirements of L nwood. �,, Property g in W �� h you aze applying for must be located in the City Y 1 The property 1 in Z You must own (with your name on title) and occupy the residence for which you are app y g� 3 '�`�e property must be an owner occupied, one unit, single family residence. 4, First come, first serve basis (while fwids are available.) B, Income Limits of Los Angeles. lncome limits �pplicants income cannot exceed 80% of inedian income for the County de of 1954, as amended. , Current eligible incomnformatione ��re subject to change annually, and inciudes the combined income of all members of the household, as defined by SecCion 61 of the IRS Co attached as E�clvbit A. Income level is determined using the following income inclusion I Income� in��n a oll deductions, of wages and salaries, overtime pay, a. The full amount, before any p YI' coinmissions, fees, tips, bonuses, and other personal services; b, Self-employed: The net income from operation of a kind from real per onal propaR}'� �, Interest, dividends, and any other net income of any Any withdrawal d from Social Seeur ty acmu ties einsuranbe polic'tesr etirement funds, d payments receive es of a ments, including pensions, disability or death benefits, and other similar typ, P Y lurnp-sum payment for Yhe delayed start of a peri d�e ty Wo kec's compensation and e payments in lieu of earnings, such as unemp y severance pay. g Welfare assistance. a ments, and g , Periodic and determinable allowance, such as alimony and child support p y regulaz contributions or gifts received. h, All regular pay, special pay and allowances of a member of�tus A o her�person whose or not living in the dwelling) who is head of,the family, sp dependents aze residing in the unit. , i_ Reloearion payments. Z. Income_ EX�ns a. Income from employment of ehildren under the age of 18 years.. b payments received for the caze of foster children. �. Lump-sum additions to family assets, such as inheritance, insurance payments (includin� health / accident insurance or woxker's comp � e edi al d Amount xeceived for (or reimbursement o� • . _2_ e. lncome of a live-in aide. £ Amount of educational scholarships or amounts paid by the Government to a veteran. g. Special pay to a family member serving in the Armed Farces who is exposed to hostile . fire. h. Amounts received under training programs funded by HUD. i. Amounts received by a participant in publicly assisted programs that aze specifically for (or reimbursement o fl out-of pocket expenses incurred. j. Temporary or sporadic income (including gifts.) k. Amounts excluded by any other Federal statute from consideration as income, and � programs Chat include assistance under the 1937 Act. (IF unsure, inquire with the � Lynwood RedevelopmenC Housing Consultant.) C. Maximum Grant Amounts The maximum grant amount is $10,000 for a single family residence. _ Note: Since a Grant does not get paid back, a lien will not be placed on your home. (The contractor has � the right, under State Law, to place a lien on a property for non-payment therefore it is imperative that the homeowner signs the final Inspection Checklist when the job is finished.) D. Gr�nt Conditions The applicant(s) will agree to comply with following terms and conditions: " 1. Applicants are considered on a first come first served basis. Only complete applications will be considered for approval, and only if grant funds are available. Application documents must not � be older than six months. . 2. The Grants will address Code Violations, Health/Safery Issues, and visible eaterior improvements. - 3. All contractors must submit an application, a copy of an updated pocket_ license, a copy of Workman's Compensation and a copy of $1,000,000 liability insurance. The City of Lynwood requires that all selected contractors read and agree to the General conditions. No owner/builders will be accepted. A minimum of three bids is required. Contractor is chosen by the homeowner. 4. A final inspection with appropriate sign-off from the owner is required before issuing payment. ' S. Applicant(s) may only apply once every five years. ` II: Grant Procedures A. Application Process ; 1. Application Papers and Documents � The ConsulYant will require that the applicant fill out, sign, and date the application as well as sign and date the following documents*: � Application (filled-out completely & signed) � � Acknowledgment of Lead Based Paint Information Booklet -signed by all applicants � ► Social Security Statement- needs to be filled out by person(s) receiving Social Security benefits. - � Certification of Income Tax Refum Not Required - signed by anyone in the household 3 18 years of age and over who does not need to file a Federallncome tax retum. �, � � � Self Certification of No Income - must be filled ouY & signed by anyone in fhe i�ousehold 18 years of age and over who does not work (college students must provide copy of ' schedule). The borrower must supply the Consultant with copies of the Pollowing ; ► A recorded Grant Deed (if other person on title with applicant, a letter of residence must ' be provided by each additional owner) � � ► Property Tax Statement (current year) , ► Fire Insurance Policy (current year) ► Federal Income Taac Returns along with W-2's (previous year; self-employed previous 2'years) or statement of non-filing , � Current paycheck stubs, and/or other income documentation (at least two months for each separate employment of anyone in the household 18 years of age and over) ► Mortgage payment book or mortgage statements for alf mortgages (at least two months must be provided) ► AFDC, Social Security, pensions, dividends, interest, child or spouse support, rental income, etc. (two proofs of anyone in the household 18 years of age and over) � ► Complete (all pages) Bank StatemenCs for all bank accounts (at least two months for each and every account of anyone in the household 18 years of age and over) (The time line on this process is up to the applicant, but the application will not be accepted until it is complete.) * ONLY COPIES WILL BE ACCEPTED. - B. Bidding and Construction Process I. InirialInsnection (Approx. 1-2 weeks) The Agency's Inspector will visit the properCy and identify all deficiencies to be correeted to bringthepropertyintocompliancewith_localrehabilitationstandards. Theapplicantmustensure that there is accessability into every room of the house, including the garage. Pictures ofthe work � and/the property will be taken. 2. Work Write-Up (Approx. 1 week) The Agency's Inspeetor will review all requests and incorporate them into the original work write-up. The Tnspeetor will review (and revise if necessary) the work write-up with the , applicant(s). Applicant(s) shall sign and date the work specification sheet. 3. Bid Process (Approx. 2 weeks) Bid packages are prepared and given to the homeowner. The City of Lynwood will keep a list of eligible contractors that homeowner(s) may use. The program does not guarantee nor in any � way endorse the contractors; the lisY mexely includes contractors who meet program eligibility requirements. Contractors must submit their bids by date specified to the Housing Consultant. The Housing Consultant will ensure that all the bids are fair and reasonable. The Loan Consultant will review the bids with the homeowner(s). The homeowner is responsible for _ selecring the fmal contractor. �� 4. Historical Preservation Cleazance (Approx.4-6 weeks) All homes must be submitted for review by SHPO for clearance. If the property is more than 50 years old, the applicant must notify the Inspector, and additional pictures must be taken of the surrounding properties and sent in to determine eligibiliTy. '. 4 � �� 5. Contract & Notice to Proceed � (Approx. 1 week) � After clearance and low bidder is selected, Yhe contractor and the applicant sign t11e Contract and any necessary Change Order. After a Notice to Proceed is issued, the contractor has 14 days to - contact the Homeowner and set a start date. An Agency sign will be placed on your fronC lawn. ' 6. Hold Harmless Clause The following clause is included in the contract and must be brought to the attention of the conh and the borrower(s) by the Consultant: � "Hold Harmless: The parties hereto agree to indemnify, defend, save and hold harmless the City of Lynwood and their Agents, employees, officers or consultants against any and all personal injuries, liabilities, costs, damages, ciaims, suites, or expenses, including reasonable attorney's . fees arising out of any act omission of any officer, agent, or employee of the Contractor or - resulting from the condition of any property or materials owed or controlled by the contractor in the performance of this Agreement. It is understood that the employees of the contractor are not agents or employees of the City of Lynwood". 6. Period of Rehabilitation Time allowed for the rehabilitation process is as follows: • , Single Family Residence = 45 days Exceptions: Tnneofyearandnatureofrehabilitationworkshouldbetakenintoconsideration. C. Change orders The homeowner will refrain from making any "side deals" with the contractor while the work is in progress. Any change arders, whether additions, deletions, or substitutions, must be written up and , approved by Redevelopment Agency/Housing Division before any changes to the scope of work may be permitted. Change orders will be kept to a minimum and to emergencies only without going over the allowed maximum. Additional funds may be contributed by Homeowner for work that exceeds the limit. D. Resolving Conflicts The homeowner is responsible for resolving conflicts that arise during the performance of the rehabilitation. Only after the homeowner and contractor have made a good faith effort to resolve their differences will the Redevelopment Agency/Housing Division step in. The Redevelopment Agency/Housing Division wifl review all the facts carefully and objectively, and all parties must agree • to abide by the fmdings or pursue formal mediation. E. Fina1 Inspecfion/Project Completion The contractor will request the final inspection only after the homeowner has agreed that the . rehabilitation work has been completed in accordance with the terms of the work specification. When fin<21 inspection is scheduled, owner must sign lnspection Checklist and Change order (if applicable). Pictures of the work performed will be taken and kept on file. The contractor will provide the Redevelopment Agency/Housing Division with an originai invoice, a copy oFthe final sign-off from the Building Department (if applicable), a signed change order (if applicable), and a lien release in order to ensure payment. , , 5 � III. Eligible Rehabilitation � (Contractors must use American-made products) Improvements that may be financed are: A. Code Violafions- written up by Community Improvement or Building DepaRment Inspector(s) B. Correction of potential violations & visual exterior property improvements 1. Roofs- 25 year manufacturer's warranty 2. Electrical , a. Upgrade amp panel ° b. GFCI's ' a Smoke detectors 3. Plumbing 4. Windows- Aluminum slider or Single hung (International, Keller, or equal value) � � (All new bedroom windows shall meet egress requirements.) 5. Eaterior Paint- Medium Grade Dunn Edwards or equal value 6. Front lawn- Seed/ Hydro-seed & Sprinklers 7. Driveway 8. Garage Door C. Health and Safety 1. Handicap access, grab bars, ramps 2. Heating- Repair / Replace non-functional units 3. Carpet- 26oz. with 5 16. rebound underlay 4. Vinyl Flooring- Seamless, no wax, medium grade A Cost effective energy conservafion measures 1. Dual Glazed Windows & Screens 2. Insulation- attics R-30, walls R-13, and floors R-19 � � 3. Weather Stripping � � E. Removal of lead-based paint hazards F. Removal of termites or pest coutrol , ' G. Other Eligible Property improvements 1. Minor repairs � � � 2. Bathroom (American made products) � � a. Toilet (1.6 gallons-American Standard or equal) . b. Bathtubs (Norris or equal) ,_ a Shower enclosures (Lasco or equal) : d. Fiberglass surround (Elite, Nova, Seville or equal) � � e. Fixtures (Delta or Equal) � � 3, Kitchen a. Sinks (Kohler or equal) - b. Garbage Disposal ('/z hp ISE 333 or equal) a Fixtures (Delta or equal) 4. Building permits as required *.. The Agency reserves the right to determine eligible rehabilitations on a case by case basis. -6- HOME BUDGET SUMMARY Total Funds Administrative Funds CHDO Funds Project Funds Total Fund Sum Rehab, Rentai, FTHB, Ac . BRehab. Ex . 6/30I2004 FY Allocation Cum Totzl Budget Disbursed Balance Bud et Disbursed CHDO Bal Bud et Disbursed Balance Disbursed Balance 92 750,000 750,000 75,000 75,000 0 112,500 112,500 0 562,500 562,500 0 750,000 0 93 376,000 1,126,000 37,600 37,600 0 56,400 56,400 0 282,000 282,000 0 376,000 0 1994 444,000 1,570,000 44,400 44,400 0 66,600 66,600 0 333,000 333,000 0 444,000 0 1995 481,000 2,051,000 48,100 48,100 0 72,150 72,150 0 360,750 360,750 0 481,000 0 1996 568,000 2,619,000 56,800 56,800 0 85,200 85,200 0 426,000 426,000 0 568,000 0 1997 556,000 3,175,000 55,600 55,600 0 83,400 83,400 0 417,000 417,000 0 556,000 0 1998 585,000 3,760,000 58,500 58,500 0 87,750 87,750 0 438,750 438,750 0 585,000 0 1999 629,000 4,389,000 62,900 62,900 0 94,350 94,350 0 471,750 311,133 317,866 369,900 259,100 2000 631,000 5,020,000 63,100 63,100 0 94,650 14,770 79,879 473,250 0 473,250 63,100 567,900 2001 702,000 5,722,000 70,200 70,200 0 105,300 0 105,300 526,500 0 526,500 • 41,570 660,429 2002 695,000 6,417,000 69,500 0 69,500 104,250 0 104,250 521,250 0 521,250 69,500 625,500 2003-04 700.348 7.117,348 70.034 0 70.034 105.052 0 103.500 525.263 0 517.000 0 700.348 Totals 7.117.348 717.734 572.200 139.534 1.067.602 673.120 392.929 5.338.013 3.131.133 2.355,866 4.304.070 2.813.277 " HUD Annual Expenditure Requirement 4 269 000 FY 2003-04 - ending June 30, 2004 _ �