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Home My Public Portal About2019-06 Adopting a fleet replacement policyRESOLUTION NO. 2019.6 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, ADOPTING A FLEET REPLACEMENT POLICY; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Village of Key Biscayne ("Village") recognizes that the Village's fleet of vehicles and motorized equipment (the o'Fleet") is essential for the efficient delivery of services to its residents and visitors; and \ryHEREAS, the Village wishes to ensure its Fleet is reliable, available when needed, and appropriate for tasks required to support the Village's operations; and \ryHEREAS, the Village Council wishes to adopt a Fleet Replacement Policy (the "Policy") to provide procedures for the replacement of the Village's Fleet; and WHEREAS, the Village Council finds that this Resolution is in the best interest and welfare of the residents of the Village. NO\il' THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS: Section 1. Recitals Adopted. That each of the recitals stated above is hereby adopted and confirmed. Section 2. Adoption and Anproval of the Policy. The Village Council hereby approves and adopts the Policy as set forth in Exhibit "A" attached hereto and incorporated herein. Section 3. Implementation. The V illage Council authorizes the Village Manager to take all action reasonably necessary to implement and enforce the Policy and the purpose and intent of this Resolution. Section 4. Effective Date. That this Resolution shall be effective immediately upon adoption hereof. PASSED AND ADOPTED this 15th day of Januarv,20Ig. V/. DAVEY, MAYOR MED VILLAGE CLERK APPROVED AS TO FORM AND LEGAL SUFFICIENCY: VILLAGE ATTORNEY A 2 Exhibit "A" VILLAGE OF KEY BISCAYNE F'LEET REPLACEMENT POLICY J Village of Key Biscayne Fleet Management Policy Version: 4 - 11812019 The purpose of this policy is to establish standards and procedures for the replacement of the Village's vehicles and motorized equipment (the "Fleet") at lifecycles intended to minimize life-cycle costs and maximize the performance of the Fleet. The Village's Fleet is essential for the efficient delivery of services to residents and visitors. Consequently, a primary focus of this policy is to ensure vehicles are reliable, available when needed, and appropriate for the tasks required to support the Village's operations. The following general replacement cycles will be applied to plan for the replacement of vehicles and equipment: Type Years Mileage/Use Cars 7 or 100,000 Police/Fire Cars 7 or 100,000 Pickups, Vans, SUVs 10 or 100,000 Trucks/Buses 10 or 125,000 ATVs 5 or NA Equipment, trailers, boats 10 or NA Rescue Trucks (Ambulances)7 or 150,000 Fire Apparatus (Pumpers)10 or NA Fire Apparatus (Ladders)12 or NA Replacement cycles are set to comply with generally accepted best management practices adopted by other Florida municipalities. Note that the cycle for fire apparatus' are shorter than in many cities (1 0 to 12 years vs 12 to 1 5 years) in recognition of the fact that the Village has no spare fire apparatus which produces significant cost savings, yet also raises associated risks. The Village's fleet manager will maintain a long term financial plan to support the Village's annual appropriatíon for fleet replacement. The plan will apply the replacement cycles in the above table to updated replacement cost estimates. Significant peaks and valleys in funding needs will be leveled by reducing or accelerating the replacement of individual units to produce budgets that are relatively predictable and consistent. Once funding is approved in annual budgets, the Village's designated fleet manager will assess each vehicle in the fleet and develop a prioritized list of the units consistent with the Policy. Factors considered will include, but are not limited to the following: how critical units are to a department's mission; the availability of spares; and the unit's age, mileage, condition, reliability, and repair costs. Vehicles are tools that help the Village efficiently serve the community. Therefore, replacement vehicle types will be matched to the job that needs to be performed. The utility of vehicles will be the primary focus in selecting the type of vehicles to purchase including safe and functional operating capabilities; requirements to meet specific job demands (such as towing, operating off road, ground clearance, transporting heavy payloads); or performing law enforcement or fire services duties. Preference will be given to vehicles that have proven reliability, fuel economy, and resale value. Optional equipment will be limited to items that extend functionality and utility. The Village is focused on lowering its carbon footprint. Therefore, vehicle types purchased will be the minimum size required to do the intended job. Preference will be given to vehicle types that maximize fuel economy and minimize tailpipe emissions so long as doing so does not compromise the utility of vehicles or materially increase costs. Once vehicles are replaced, they will be removed from service and sold or othen¡uise disposed of. Retention of replaced vehicles will generally not be approved except by written approval from the Village Manger to meet a specific purpose (such as for a short- term special project or to temporarily replace a vehicle that is not economical to repair) and then only for a period not exceeding 3 months without the Village Manager's reapproval. EXHIBIT ''B'' VILLAGE OF' I(MY BISOAYI\UE F''LBE|fI IVTAb{AGBMEN|II VILLA'GE OT' I{EY BISCAYNE Êquip Reso Asset Reso IIIüSOI,IITIONS APPROVIN(+ RII)S ASSE'I AC(II]ISITION rRllJOLLlIION Ii-()R DISPOSAI, OI' B.¿\CI{ IN lItO (ìOF'A PROOTJIIIXMIXNIII METIIODOLOGY I]ASÐI) ON NIìEI)S z\PPROPRI;\TI I1 :ì C)IIOTES E(JT]II'MI'NT INSII' IJCIT 3 ()IIOTTJS NE\V 1\SSIìII'S ATìDS; T()VIìINIX) RFX]()}II\If,AID IIID Park & Rec Village Admin YILLr\(ì lrl l,'Ll,ll{'l' \f ,\N.\ ( i I'llI lrlN'l' Needs by Department Identifu Fund or ISF }.I]NDING STRATÐGY F'I,I]}]T C'AI)ITAI, IIFIPLA(ltìMIilNT Police APP}?OVII F'I,IXET POLICY IN\-I]NTORY OX' Ii-I,IJIIT ¡þ ASSIITTS SI TI\ÍI\TAIì \' OTI' II-LIXIIT IIS¡\(]}] L\ I) F'LME|II CAPIIT'AL REPLA'CEMENITI POLICY \- [I l,,\{ììi] AD\III.{IST1ì-^ÅT'ION I \.J.:III('I,F]S 700 20t7 Ford Explore r 003 2010 Ford Expedition . BUILDIN(} ¿l¿ ZONIN(}.. COI)Ð VIJHICI,IJ]S VILLAGH OF'' I(EY BISCA"Y}íE PARKS & RECREAITIIONS VEIIICÍ ,FS PR801 2008 John Deere Gator TX 2WD PR701 2007 Ford Sports Trac PR1701 20t7 John Deere GatorTH 6X4 PR1702 2Ot7 Ford Odyssey Bus PW1401 2014 Ford F2sO PIU PW1?O1 2013 Club Carryall 295 PW1701 2OI7 Ford F150 P/U PW1801 2018 John Deere xw825 54 rm EZETZoL 20\7 Fod C Max Hybrid BZETZM 20L7 Ford C Max Hybrid PW1302 2013 CAT TH255c ìf l---l MT]NICIPAL VEI{ICLES o Itr so0 2015 Ford Explore r 713 20t7 Ford Exp lore r 310 20t3 Ford Exp lore r 110 20tt Ford Exp lore r 108 20L1. Ford Taurus 109 2017 Ford Taurus I{EY BISCAYNE POLICE DEPAR|IIMENITI Chief Of Police Deputy Chief Deputy Chief Admin. Lieutenant Detective PoolVehicle Ï]hIMARI(ED POLICE EMEFIGEhICY RESPO I\TSE VEIII CLE S ^/\l!' inlri I{EY BISCAYNE POLICE DEPAR|IMEN|II rD E G-r CE ililt llil1*+ v¡ctor¡a victoria Victoria Victoria Victoria Victoria z9l 2007 Ford Crown 300 2013 Ford Police lntrcept. 903 2009 Ford Crown 301 2013 Ford Police lntrcept. 002 2010 Ford Crown 302 2013 Ford Police lntrcept. 007 2010 Ford Crown 303 2013 Ford Police ¡ntrcept. 008 2010 Ford Crown 100 20tt Ford Crown 001 2010 Ford F1s0 P/U 70s 2017 Ford Police SUV lnterceptor toz 2011 Ford tLsoPlv 706 20L7 Ford Police SUV lnterceptor 10i 2011 Ford F1s0 P/U 707 20t7 Ford Police SUV lnterceptor 106 2011 Ford F1s0 P/U 704 2017 Ford Police SUV lnterceptor 30!1 2013 Ford Police lntrcept. 502 2015 Ford Police SUV lnterceptor 503 2015 Ford Police lnÍcept G-D G-I MA'RI{ED POLICE PAlIlR.OL A'SSIGNED VNIIICLES I{EY BISCAYNE POLICE DEPAR|IIMENII! rl €qt 2016 Yamaha ATV 504 2015 Ribcnft Vessel 505 2015 Load Trailer 200 2013 Ford F1s0 P/U 4X4 104 2011 Ford Flso P/U 105 2OLLFord F1s0 P/U 20t 2013 Ford F1s0 P/U 4X430s 2013 Contender Vessel 305 2013 Reel Trailer ilt llilt MARIhIE PAITIROL MARI{ED POLICE VEIIICLES dÚ ASSD1IS I{EY BISCAYNE POLICE DEPAR|IIMEN|II il:l i r -. - .ii€ 714 2017 KND Motor Trailer 501 2015 Ford Police SUV lnterceptor 709 2017 Ford Police SUV lnterceptor 772 20L7 Harley EOl 2018 ATS Speed Trailer 703 20L7 Ford Police SUV lnterceptor Itr 704 2017 Ford Police SUV lnterceptor LO7 2011 Ford F1s0 P/U 7tt 20t7 Harley .æ-Iw 7to 20L7 Harley s06 2012 ATS Speed 307 2011 Ford Mustang 'ôr |flFIAFFIC, D.A.R.E., & SCIIOOL SECIIRI1IY VEIIICLES dü ASSEIITS I(EY BISCAYI\E F'IRE DEPA'RIIMEN|tt I I I tt F1101 2011 Polaris Ranger 4X4 rl F1102 2011 Polaris Ranger 4X4 F1094 2012 lnternational Fhe Rescue F3304 2006 lnternãt¡onal Fire Rescue Spare É-ká¡rd, F1093 20L2 lnternat¡onal Fire Rescue F9007 2016 Pierce Ladder Truck F1802 2018 Chevy Tahoe F3422 2013 Pierce Fire Engine Truck F1801 2018 Chevy Tahoe F1804 2018 Chevy Colorado Pick-Up -7 F1302 2013 Ford Explorer F1301 2013 Ford Explorer F1803 2018 Chevy Tahoe TAB 15 & 16 tç r|æ e æru @aoa¡AE ffi:o1a llr. lFa¡ãt t(cbtâo1a ch.w cÞlcrrdç PGk-up EE I<E:-]T ETIËCá.T¿_N'F: FIIR ì ÞE:PAFITN¿f E:}fT I ilt tI il t)