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Home My Public Portal About05-04-2005 CDBG �. P�- AGENDA �. ., _. ,;: : : �. �:: :� � ;. ;.` � �: COMMUNITY DEVELOPMENT BLOCK GRANT CITY p1= l.yNW00D ADVISORY BOARD COMMISSION ^'T�� ::: :� •:p' • "-:^c . . ..�:� WEDNESDAY, MAY 4, 2005 APR 2 8 2005 6:00 P.M. A`� P�1. LYNWOOD GTY HALL COUNCIL CHAMBERS ��►��' 11330 BULLIS ROAD, LYNWOOD, CA 90262 �� /� �� 3 � �� :. MARGARET ARAUJO, CHAIRPERSON JOANETfE GUTIERREZ, VICE CHAIRPERSON AIDE CASTRO, COMMISSIONER PATRICIA CARR, COMMISSIONER MARTHA SALDANA, COMMISSIONER SYLVIA ORTIZ, COMMISSIONER JOE BATTLE, COMMISSIONER OPENING CEREMONIES: A. CALL TO ORDER B. FLAG SALUTE C. ROLL CALL D. CERTIFICATION OF AGENDA POSTING E. APPROVAL OF THE MINUTES —April 6, 2005 f. PUBLIC ORALS: (ITEMS ON AGENDA ONLY) G. NEW BUSINESS: 1. Presentation by Andrea Hooper, City Clerk Lynwood City Code — CDBG Advisory Board 2. Agenda Staff Report — Memorandum H. STAFF ORALS I. BOARD ORALS J. ADJOURNMENT MINUTES OF A REGULAR MEETING OF THE COMMUNITY DEVELOPMENT BLOCK GRANT ADVISORY BOARD COMMISSION WEDNESDAY, APRIL 6, 2005 CALL TO ORDER: Commissioner Battle called the meeting to order on the above captioned date. FLAG SALUTE: Commissioner Saldana led the flag salute. All those present participated - ROLL CALL: Present Absent Commissioner Battle Commissioner Carr Commissioner Gutierrez Commissioner Araujo Commissioner Ortiz Commissioner Saldana Commissioner Castro CERTIFICATION OF AGENDA POSTING Staff stated that the agenda was posted per the Brown Act. APPROVAL OF THE MINUTES , March 2, 2005 and March 9, 2005 — Motion to approve the minutes was made by Commissioner Castro, seconded by Commissioner Ortiz. Motion carried unanimously. PUBLIC ORALS: NONE NEW BUSINESS: Public Hearinp: Motion to open the public hearing was made by Commissioner Battle, seconded by Commissioner Ortiz. Motion carried unanimously. The Public Hearing was opened @ 6:12 pm. ■ Consolidated Five Year Plan (2005-2010) ' Mr. Battle asked how is the data collected relative to the homeless population in the City and is there a specific staff person that handles the needs of the homeless. Staff replied that homeless data was obtained from the Los Angeles County Office of Housing and Urban Development and the 2000 Census reports. 1 The City of Lynwood does not currently have a homeless shelter, however persons in need of homeless assistance are referred to agencies such as the Salvation Army, Homeless Info Line of L.A., etc. Mr. Battle asked what steps does the City take to keep residents from becoming homeless? Staff replied that referrals are made to other organizations that may be able to help the residents. Various lending institutions may have assistance programs for property owners. Fannie Mae also has a program that will stop default on property for those who qualify. • Consolidated Annual Action Plan (FY 2005-06) Staff explained that the Annual Action Plan contains the recommendations for funding that the Commission discussed at the previous meetings. Those recommendations will be submitted to Council on the May 3 Agenda for approval. Ms. Ortiz asked if the City is proposing to build Senior Housing. Staff replied that a request has not been made to utilize CDBG funds for a Senior Housing project. However, Redevelopment may have a project currently being proposed. Ms. Castro stated that there is currently a senior housing project on Atlantic. She stated that the City has foreclosed on the property twice and for some reason, the Redevelopment Agency is considering returning the property to CELAC for development in addition to providing an additional 120,000 for completion of the project. Ms. Castro stated that there was another Development Company that offered to complete the project with no additional funds to be paid out by the City. She stated that she doesn't know the outcome, but this may be something that the residents should check in to. • Analysis of Impediments — Fair Housing Report Ms. Castro asked, "Why is the report referred to as an Analysis of Impediments?" Staff replied that the report is required by HUD. The City must identify steps to be taken in order to protect the rights of citizens relative to fair housing. The City ' has to make sure that housing is being provided to citizens fairly regardless of income level, race, religious background, sexual orientation, age etc. Ms. Castro recommended that housing staff contact mortgage companies to give workshops to Lynwood residents. Most companies will be happy to provide information to perspective buyers on credit, available programs etc. This would educate citizens on purchasing a home, how to clean up their credit or how much of a down payment is necessary etc. Ms. Castro also stated that she has 2 requested housing workshops for 3 years and nothing has become of her suggestions. Staff replied that those suggestions will be forwarded to Housing staff. Ms. Ortiz asked if the City provides any information to apartment owners on Fair Housing practices. Staff replied that the City contract those services through the Fair Housing Foundation (FHF). FHF provides workshops to both renters and the apartment owners throughout the years at various locations. . Announcements are usually made in the City's adjudicated newspapers and flyers are distributed throughout the City. Ms. Ortiz asked if the City participates in the Section 8 program. Staff replied yes, but our program is administered through the City of Commerce, LA County Housing Authority. There being no further questions, the public hearing was closed @ 6:45. Motion to close the hearing was made by Commissioner Gutierrez, seconded by Commissioner Ortiz. Motion carried unanimously. STAFF ORALS: Staff stated that the Commission will reorganize at the next meeting. BOARD ORALS: Commissioner Ortiz reminded the Commission of the Senior Center ground breaking on April 19, 2005 @ 5:00 pm. ADJOURNMENT: Motion to adjourn was made by Commissioner Battle, seconded by Commissioner Castro. Motion carried unanimously. The meeting adjourned at 7:01 p.m. � CHAIRPERSON STAFF 3 LYNWOOD CITY'CODE ADMIIVISTRATION ?-22 nothing herein shall be construed as authorizino the Commission to act as a hearing agency or tribunal in a personnel matter; d. To recommend to the City Council and various City departments and agencies changes in procedures, policies and/or legislation for the purpose of improving youth input in the community. (prd. #1327, §12; Ord. #�1348, §12) � i2=22F"COMMUNI-TY DEVEL'OP1kZENT'�B�QC�GRiIN.T_=ADVISORI�BOA�RD:�; a. The CDBGAB shall be an authorized Commission of the City. b. The members of [he CDBGAB shall be called commissioners. �• The CDBGAB shall meet the first and third Wednesdays of each month at seven o'clock (7:00) P.M., in the City-Hall Council chambers. d. The CDBGAB shall adhere to the following guidelines: 1 • Composition; Appointment Of Members: The CDBGAB shall consist of seven (7) members who shall be residen[s of the City. Members shall not be officers or employees of the City. All members shall serve at the will and pleasure of the City Council. Each member of the City Council shall appoint a person to serve on the CDBGAB to represent that Councilmember's interest with the community. The Mayor shall appoin[ an additiona] two (2) persons to serve on the Cocnmission. 2 � Term:Of Office: The five (5) members of the CDBGAB appointed by their respective Councilmembers shall serve a four (4) yeaz term cotnmencing on January 1 following a general Municipal election at which the appointing Councilmember was elected. In [he event the office of any appointing Councilmember becomes vacant during the term thereof, the term of the Commission member appointed by such Councilmember shal} terminate thirty (30) days after such vacancy occurs. The . additiona] two (2) members of the CDBGAB appointed by the Mayor shall serve [erms concurrenc with the Mayor. 3 � Vacancies And Dismissals: Vacancies on the CDBGAB shall be filled by nomination of the Councilmember who made the appointment or that Councilmember's successor. Any dismissal shall be without cause or merit and shall be affirmed by the � appointing Councilmember of each respected commissioner appointed by City Council. 4 � Absence From Meetings: If a member of the Cotnmission is absen[ from [hree (3) successive regular meetings without being excused by the Commission or is absen[ for, any reason for more than four (4) regular meetings during a twelve (12) 223 ' Rev. Ord. Supp. 2/99 . , Z-22 LYNWOOD CITY CODE month period, the office of such member shall be vacated and the chairperson shall immediately notify the appointing City Councilmember that said office is vacant. Upon such notification, a successor for the remainder of the term of such member shall be appointed by the appointing Councilmember. 5. Regular Meetings: Regulaz meetings of the CDBGAB shall be decermined by resolution of the Commission, except that the Commission sfiall meet at least once a month. Commission meetings shall .be on weekdays, either daytime or nighttime hours. 6. Records: The Commission shall cause proper, accurate and permanent records of official acts and proceedings to be kept, and such records shall have the same status as records of other administrative departments of the City: Minutes, resolutions, and officia] records of the Commission shall be filed with the.City Clerk. 7. Organization: The Commission shall elect one of its members as chairperson, and such election shall be held as soon as practicable. Appointment as chairperson shall be for twelve (12) months. No member shall be reelected to serve as chairperson after having served a twelve (12) month appointment during his/her term on the Commission. Elections of chairpersons by the Commission shall be fair and without any bias or prejudice to that commissioner. 8• Compensation: Members of the Commission shall receive compensation for their services as set by resolutior. of the Cify Council. The secretary of the Commission shall submit to the Finance Officer at the end of each calendar month, a statement showing the number of ineetings of the CDBGAB attended by each member during each month. A'.,member shall not be paid for attendance at a Commission meeting if that member was absent from tha[ meeting, regardless of whether Ihe absence was excused or unexcused. No additional compensation shall be paid for expenses incuned by the members of the Commission in_the performance of their duties, except that the.City Council may from time to time authocize in advance, expenditures for attendance at seminars, institutes, or other meetings which [ he City Council finds to be beneficial to the commissioners in [he performance of their duties, and in the best interest of the City. All claims shall be filed with the Finance Officer and shall be subject to audit and approval by the City Council. (Ord. #1335, §1; Ord. #1478, §1) 2-22A COMMUNITY CABLE ACCESS ADVISORY COMMISSION: (Rep. by Ord. #1472, § 1) 224 Rev. Ord. Supp. 2/99 .��.. � c�t o,� YNWOOD �, �. � ,�,�,�;� .�,_.ME„�. �,.. .�� 4 � c� City uUeeting CtiaQQenges 1 I I I I I t� o . � 11330 BULLIS ROAD LYNWOOD, CALIFORNIA 90262 (310) 603-0220 MEMORANDUM DATE: April 28, 2005 TO: CDBG Advisory Board Commissioners FROM: Annette Potts��puty Director of Administrative Services SUBJECT: AGENDA STAFF REPORT FY 2005-2006 HUD ANNUAL ACTION PLAN PROPOSED AMENDMENTS TO PUBLIC SERVICE ACTIVITIES Attached is a copy of the Agenda Staff Report that will be presented to City Council at their May 3, 2005 Council meeting. In this report you will notice that staff has recommended alternatives to some of the allocations made by the CDBG Commission for public service funds and activities. The alternatives were made as a result of the City's budget constraints. The alternatives recommended to City Council include an increase to the Senior Citizen Program allocation f�om $106,553 to $140,463; and amendments to the following activities: Activitv CDBG Recommendation Staff Recommendation 1. Rapesafe $10,000 0 2. Lighthouse Education Ctr. $ 5,000 0 3. Southern Calif. Rehab. $ 5,000 0 4. Peace & Joy Center $10,000 $5,000 5. Sunshine Daycare $18,910 $ 8,910 The remaining activities will be recommended to Council in the allocations made by the CDBG Commission. Upon Council approval, staff will provide the CDBG Commission with a copy of the Resolution finalizing approval of activities and funding amounts for fiscal year 2005-2006. If you should have any questions or need additional information regarding the Agenda Staff Report or proposed recommendations for funding, please cali me at (310) 603- 0220, extension 269. Thank you. �� . AGENDA STAFF REPORT DATE May 3, 2005 TO: Honorable Mayor and City Council Members APPROVED BY: N. Enrique Martinez, City Manager PREPARED BY: Christy Valencia, Deputy Director of Finance Annette Potts, Deputy Director of Administrative Services SUBJECT: Approval of the City of Lynwood's Consolidated Plan 2005-2010 Strategic Plan and 2005-2006 Annual Plan Recommendation: Staff recommends that the City Council, after review and consideration: 1. Approve the 2005-2010 Strategic Plan and 2005-2006 Annual Plan 2. Adopt a Resolution approving both Plans; and 3. Direct staff to submit CDBG and HOME Grant Applications and Consolidated Plans to HUD before May 15, 2005, deadlines. Background: The Department of Housing and Urban Development requires the City of Lynwood to have an approved Consolidated Plan, in order to receive Community Development Block Grant (CDBG) and HOME funds. The Consolidated Plan serves as a planning document, an application for federal funds, a strategy to be followed in carrying out HUD programs and an action plan that provides a basis for assessing performance. The Consolidated Plan includes: • Executive Summary • Housing Needs Assessment • Homeless Population Needs • Special Population Needs • Public and Assisted Housing Needs • Lead Paint Hazard Reduction Strategy • Community Development Needs . Housing and Community Development Strategic Plan . Anti-Poverty Strategy/Vision for the future • 2005-2006 Annual Plan The Consolidated Plan also matches resources from the Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) grant, with programs and activities that may be implemented to address the needs of under-served residents. HUD also requires that the City implement an Annual Plan that reflects the goals and objectives identified within the 5-Year Strategic Plan and lists projects, programs and resources, which will assist in the implementation of the 5-Year Strategic Plan. The City encourages and allows citizen participation during the preparation of its Consolidated Plans. Several hearings were held, hosted by the Community Development Block Grant (CDBG) Advisory Board Commission, in order to obtain citizens input and comments on the City's housing and community development needs, Consolidated 2005-2010 Strategic Plan and 2005-2010 Annual Plan. Discussion & Analysis: In January and March, public hearings were held to discuss housing and community development needs with Lynwood residents. As a result, staff prepared the City's 2005-2010 Strategic Plan and 2005-2006 Annual Plan, which includes input from the community. On April 6, 2005, a public hearing was held to review and provide input on the City's Consolidated Plans. No negative input or comments were received. During fiscal year 2005-2006, the City of Lynwood expects to have $2,049,754 in CDBG funds and $668,108 in HOME funds, to carry out goals set in the 5-.year strategic plan. The CDBG Commission reviewed proposals and allowed non- profit organizations to give presentations for services. The CDBG Commission evaluated the proposals for consistency with the 5-year Strategic Plan, and determined which activities would be most beneficial to Lynwood residents. CDBG Commission made the following recommendation for fiscal year 2005- 2006 funding, as listed in column A below. The City Manager, given the opportunity to conduct an analysis of the 5-year Consolidated Plan, 1-year Annual Plan, recommendations made by the CDBG Commission, in addition to the City's General fund, has provided City Council with alternative funding recommends in column B below, based upon the City's budget needs. City Manager's CDBG Commission Recommendation Net CDBG Activities Recommendations s Change CDBG 1 � Administration 350,000 350,000 - Fair Housing 2 � Foundation $17,990 $17,990 - Section 108 3 � Pymt. $591,220 $591,220 - Street 4 � Improvements $445,081 $445,081 - Code 5 � Enforcement $350,000 $350,000 - Public Service Activities 6 � Senior Citizens $106,553 $140,463 $33,910 Program 7) Crossing Guard $60,000 $60,000 - Southern 8) California Rehab $5,000 0 ($5,000) Services Truevine 9 � Homeless Shelter $5,000 $5,000 - 10)Peace and Joy $15,000 $10,000 ($5,000 Center � 11)Sunshine $18,910 $10,000 ($8,910) Daycare 12 �Dominoes Early $�0,000 $10,000 - Learning 13)Project IMPACT $10,000 $10,000 - 14 The Lighthouse $5,000 0 ) � Education Center ($5,000 15)Natatorium $50,000 $50,000 - 16)Rape Safe $10,000 0 ($10,000) Home Activities A. Home Admin. $66,810 $66,810 B. HOME CHODO $100,216 $T00,216 C. Rehabilitation $255,000 $255,000 p First-Time $122,000 $122,000 Homebuyers E. Purchase/Rehab. $124,082 $124,082 After review and consideration of all information, City Council may at its discretion, amend the CDBG Commission's recommendations for fiscal year 2005-2006 allocations. In order to ensure timely submission of the CDBG and HOME Applications, Consolidated 2005-2010 Strategic Plan and 2005-2006 Annual Plan, these documents must be submitted to HUD before May 15, 2005. Fiscal Impact — None. Coordinated with: Department of Redevelopment Department of Developmental Services i I