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HomeMy Public PortalAbout04-07-2004 SENIOR CITIZENS ADVISORY BOARD �I CITY OF LYNWOOD SENIOR CITIZENS ADVISORY BOARD MEETING REGULAR MEETING CITY HALL CITY COUNCIL CHAMBERS (7Z���� 11330 BULLIS ROAD LYNWOOD, CA 90262 Ft�CEIVED CiTY OF lYNW00D APRIL 7, 2004 ClTVri r�'�c nrrlCE 12:30 P.M. APR 0 5 2004 � AGENDA AM PM I �7�8i9�10ill�]2i1�2�3�4i5t6 l. OPENING CEREMONIES G`�� <Q ( I J A. Call to Order i� � B. Invocation - ' C. Pledge of Allegiance � D. Roll Call � E. Approval of Minutes j ll. OLD BUSINESS � . Annual Tea & Installation of new Executive Board ' • Ms. Senior Lynwood Pageant Update • Membership Letter lll. NEW BUSINESS � • We Care Food Program � • Senior Program Staffing • Senior Request for a trip � • Annual Audit • Responsibility of StafF Liaison IV. TREASURER'S REPORT I V. STAFF REPORTS ' . Maravilla Foundation j • Upcoming Senior Programs/Events — Phyliis Lyons • Older A'mericans Month Vl. PUBLIC ORALS � Guests are invited to speak. � VII. BOARD MEMBER ORALS ! • 2 minutes per member Vlll. ADJOURNMENT Motion to adjourn to the next regularly scheduled meeting May 5, 2004. ; Y . / � ''I 1 � A Senior Citizen Advisory Board Regular Meeting Meeting Minutes March 3, 2004 The meeting was called to order at 12:36 p.m. I Roll Call: Presenr. Verna Culp � Pearline Calderon i Ernestine Austin � Frank Calderon � Alfred Kilts ; Sylvia Herron ; Ann Fields ' Lorene Reed ' Willie Mc Gill � Melziner Pierce Absent: Pearl Colbert Genevieve Thurmond Emma Street Member Pearline Calderon read minutes from February's meeting � February Minutes: ' Corrections i • Member Herron stated that the price for food at the Lindbergh ; Rummage Sale was $10.00 for the 20`'' of March. • Member Reed stated the minutes said Yadi would provide a copy of the options to the board and that is not true. Yadi was coming to make a presentation to the board as a favor, but he hasn't covered it with Council so he couldn't provide the board with anything at � that point. i Vice-Secretary Calderon had several corrections • Minutes should reflect a"scheduled board meeting". ; • Minutes read 2003 and should have said 2004. . The Chair explained the reason for re-reading of minutes, the Secretary stated she was moving and is no longer with us. A letter ; from the Board was mailed to her, but there has been no response. ' There has been some mis-understanding of information and this is ; the reason why all the minutes were read. . Member Calderon was acting Chair and started the meeting because ; the Vice-Chair refused. • The Chair stated that All Bank Statements would go to the city. • Tickets sales for Viejas fund-raiser, members questioned how many tickets were sold (39?). r.y • Members also questioned the size of bus. President Colbert was not sure if the bus was 42 or 52 passenger capacity. She then stated how things got changed around and that her name was taken off the flyer and they started making changes. President Culp noted that we are under the City and member's names cannot appear on flyers and we must abide by rules and regulations. Vice Secretary Colbert said this should have been stated with the firs[ trip. • Reports - Mr. Farhadi, requested a copy of the 9 option plan members restated not possible at this time. • Under staff reports, Director Jim Given, under Agenda Preparation the board is recognized by City Council and must be more formal � and must comply with rules on Boards and Commissions under the Brown Act. What this means is that staff or any board member can go to the Board Chair or Vice-Chair to get an item agendized. • Senior Ms. Lynwood. Vice Secretary-Calderon stated the vision for the pageant is to give recognition to seniors in the community and the objectives are to have a fun activity and to raise funds for the Senior Center. The event should be a 2-3 hour event to showcase the talents and charms of our seniors. The event should include a fashion show sponsored by local retailers and department stores. Sponsorships will come from the business community. Program books and advertisement fees will depend on size of ads. • Member Reed said the Minutes-clerk minutes were too concise, the Minutes Clerk should elaborate. Because minutes are mailed out, � members have an opportunity to go over the minutes and bring the corrections to the meeting. We know that they have to go to Council, but stated, "we want more information", but they are too concise. Especially since staff is involved. • Member Reed stated she would like staff to agendize more items on the minutes. )ust like there are several items on the minutes that were not agendized. • Perry Brents as a point of reference reminded member's agendized items come from the Chair and staff cannot just place items on the Agenda as per the minutes. The rule as stated in the past minutes is that staff and members of the Board can ask the Chair or Vice Chair for items to be placed on the Agenda. • Member Reed requested that the minutes clerk add the minutes corrections to the minutes because they are too concise and that Member Austin's vote to move location of the meetings was not on the minutes. Member Reed stated staff will serve as parliamentarian at each meeting and she knows that there is a Municipal code of the responsibilities of the staff liaison and she would like that on the next agenda if possible. She does not believe that a staff liaison acts as a parliamentarian. • Perry Brents stated that it would be up to her if she wanted the staff to be a parliamentary or note taker. Perry advised the board the role he plays as staff is to make sure that they stick to their agenda. Staff is to do only what is required. Perry also requested a copy of the corrected minutes. -~ �� j � Old Business: President Culp said Member Emma Street has stated that she has � moved out of the city of Lynwood and she will attend meetings ` when she can. This needs to be out in writing and added to next i month's agenda. Member Austin said Member Street received a letter asking her to turn in her paperwork and that is why she is not � present. i Treasurer's Report: Perry stated that as of December 2003 the building fund balance is ; $5787J9. On December 4, 2003 a deposit was made of $1,634.34, ' which was mentioned in the correction of the minutes. Which gives a , total fund balance of $5787.79. This balance does not include any of the proceeds from the recent Viejas fundraiser. Perry gave Board copies of the Treasurer's Report. ' By—Laws: ' New Amendment: Article 18 Attendance ' Perry gave copy of Article 18 to each board member. Member Reed ; read article 18. Member Reed asked Perry if they should call for a vote. Perry said yes at this point to call for a vote or ask if there are any questions. . Member Ernestine asked if she should speak now or wait for the vote. . Perry advised her to speak now regarding any of the items listed. If she was referring to what she was speaking of earlier, he doesn't know who that person is or what the article says about notifying. . Member Reed stated that the article doesn't say anything about notification. . Jim Given informed the board that the procedure protocol is if there is an item to be voted on then a motion to vote should be given, followed by a second after that questions can be asked. . Member Austin asked if there is a proper procedure that should be followed to notify person if they are in violation of the article? • President Culp responded that a written notification would be sent. . Member Austin then asked if an oral notification would be given. . President Culp responded that it depends upon the issue of the problem. � . Board approved article 18 to be added to the By-Laws. Meeting adjourned for recess at 1:30 p.m. Senior Advisory Board Pictures were taken. Meeting resumed at 1:43 p.m. I New Business: � The Annual Tea ' President Culp stated that the Annual Tea should be on the Agenda but it � was omitted. Perry suggested that they discuss it at the orals. I Ms. Senior Lynwood Pageant: 1 I 1, �r . Vice President Calderon spoke on the Ms. Lynwood Senior Pageant . The date for the pageant is August 22, 2004. . They have 3 consultants that are giving them direction for the pageant. . Vice Secretary Calderon has someone who is working on the souvenir book that is trying to get a company that will charge no more than what it cost for them to print it. • They have someone who is working on the music. . Applications and the contest rules are to be turned over to the staff and approved by the City Attorney. . They met with a former Ms. Senior who was very helpful and gave some ideas. . Two of the most important things that she said is that they should not have anyone from the city to be judges and to have a cut-off date and no application should be accepted after that date and time. • Posters and flyers will be ready after being approved by the city. . Vice Secretary Calderon is working with someone to guide her with the sponsorships; she is waiting for a phone call to confirm that they will work with her. . They met with one photographer and will meet with another one. . They have the music and they also. have posters to be posted in the city. . Vice Secretary Calderon said that it was asked at the last meeting who signed up to help. The idea is to get key people that are committed to help them. So far Genevieve, Mr. Kilts, Ernestine, Sylvia, Margaret Araujo, Lorene Reed and President Culp have signed up. . Perry stated that Flyers should be seen by the board, then proofed and approved by the city and then returned and approved by the board before they are distributed. . Vice Secretary Calderon said the starting date for the application would be April 1" through the 29"'. . Member Calderon asked if anyone had places in mind where 'the flyers should be posted. i . Member Fields stated posters should go to the Libraries and churches. ( • Board approved the Ms. Lynwood Senior Pageant flyer. I • Member Calderon said that Ms. Senior America said that no food �, should be served at the event because it was a distraction. Member Calderon asked the board to decide. � . Member Reed suggested they address this at the Senior Pageant committee. . Member Calderon said that it should be voted on today in order to ' determine the price of the tickets. . Member Fields suggested that they have a small reception for the contestants. ' . Board voted to have a small reception for the contestants. � i �I i � � _�„_ , � � The Viejas Trip: ' Rozie gave board members names of 5 people that needed refunds for the Viejas Trip. Member Reed spoke in the absence of the treasurer. . Member Reed stated that $535.00 was raised from the trip and there are10 people that need refunds. � • Member Reed suggested a letter of apology be sent along with the refund and a complimentary ticket for the next trip. , • The board disagreed with the complimentary ticket. • In order to keep the records straight, Member Reed suggested that �� refund money will be given to individuals first and then individuals ' may donate it to the Senior Board. • The board approved to refund 10 people the ticket amount of � $1 1.00 along with a letter of apology. � Upcoming Fund Raisers: I �i President Culp stated that seniors have said that they would like to go to i other places. They would like to go on a trip in April. Viejas and Running Waters are 2 of the places. � Senior Advisory Board Vacancy: . Ms. Jingles addressed the board to be considered for a seat on the board. . Perry stated according to Article 3 that the board should screen Ms. Jingles. Due to the unclearness of the issue of Emma Street the board should wait before appointing anyone. If there is a vacancy an eligibility list should be made. • President Culp stated that this matter would be continued at the next board meeting. Dial A Taxi: • Perry presented information regarding Dial A Taxi. Coupons have been switched over time from coupons per trip to 2 books per person. A person with a medical emergency receives more coupons. � Mileage and cost have increased. Solution is needed to reduce cost. • Member Austin suggested a separate rate for people with medical emergencies. ' • Member Calderon suggested that Perry do research on other cities ! dial a ride programs. � • Member Reed suggested increasing coupon price to a sliding scale of i , $5.00 to $7.00 per book according to age. { . Perry stated he would consider suggestions and continue to work on � program. � • Perry passed out the Senior Program work in progress Flyers and reviewed the flier with the board and asked if there were any more questions. , Meeting was adjourned at 3:50 p.m. � 1 � �