HomeMy Public PortalAboutA 2005-10-27 PERSONNEL BOARD_sp ��� n �
� SPECIAL MEETING OF THE PERSONNEL BOARD �O���OOD
THURSDAY, OCTOBER 27, 2005 TQj d�r 2S ��, 09
5:00 PM
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CALL TO ORDER ��� �� �
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ROLL CALL
Barbara Battle, Chairperson .
Maria Qi.�in6nez, Vice-Chairperson
Paulette Bradley
Robert Robinson
Arselia Villanueva
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PLEDGE OF ALLEGIANCE '
Led by
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APPROVAL OF MINUTES
Regular Meeting September 15, 2005 i
Motion Second Vote I
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PUBLIC ORALS �
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STUDIES & REPORTS �
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1. Certification of Eligibility Lists: �
• Building and Safety Manager
Motion Second Vote
• Parking Control Officer
Motion Second Vote !
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2. Labor Relations Training
3. Information
• Closed Promotional '
Administrative Aide 10-24-05 / 11-2-05
• Open Recruitment Open Until Further Notice
Marketing & Grants Manager
Deputy Director of Redevelopment
4. Brown Act Training Certificates I I
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COMMISSIONER ORALS ;
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VIII �
ADJOURNMENT !
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Regular Meeting — November 17, 2005 �
Motion Second Vote �
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CITY OF LYNWOOD
REGULAR MEETING OF THE PERSONNEL BOARD
SEPTEMBER 15, 2005
T,he regular meeting of the Personnel Board of the City of Lynwood, California was
held on Thursday, September 15, 2005 at 5:00 p.m. in the Council Chambers of City
Hall, 11330 Bullis Road, Lynwood, California. The agenda was duly posted as
prescribed by the Brown Act.
CALL TO ORDER
The meeting was called to order at 5:04 p.m. by Chairperson Battle. Roll call was
taken by Ms. Autra C. Adams, Interim Director of Human Resources/Assistant to the �
CM. Commissioner Bradley and Commissioner Villanueva were absent.
PLEDGE OF ALLEGIANCE I
Led by Vice-Chairperson Quinonez. ;
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APPROVAL OF MINUTES
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The motion was made by Commissioner Robinson and seconded by Chairperson �
Battle to approve the minutes of August 17, 2005. All in favor. Motion carried. i
PUBLIC ORALS - None j
STUDIES AND REPORTS
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The motion was made by Vice-Chairperson Quinonez and seconded by Commissioner ;
Robinson to approve the eligibility list for the position of Street Maintenance Worker.
All in favor. Motion carried. !
The motion was made by Vice-Chairperson Quinonez and seconded by Chairperson �
Battle to approve the eligibility list for the position of Neighborhood Preservation ,
Specialist. All in favor. Motion carried. !
The motion was made by Commissioner Robinson and seconded by Vice-Chairperson !
Quinonez to approve the eligibility list for the position of Marketing & Grants Manager. ,
All in favor. Motion carried. ,
COMMISSIONER ORALS ;
Chairperson Battle thanked Ms. Adams for the new phone directory and notified the
board that she will not be able to attend the training on Labor Law and Labor
Arbitration on October 20� and 21 because her parish will be hosting a carnival and
she will be working. She also thanked the City Manager for allowing her to be part of
the interview panel. She stated that it was a wonderful and marvelous experience.
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Ms. Adams stated that it was the first time that the City had three panels held for a
director position. She mentioned that the City Manager made the suggestion.
Therefore, the community, the employees and professionals were involved in the
interview process. She also indicated that in future recruitments for an executive
position, the same process will take place.
Commissioner Robinson indicated that he is happy to be part of the commission.
ADJOURNMENT
Commissioner Robinson made the motion to adjourn and Vice-Chairperson Quinonez
seconded. All in favor. Motion carried. The meeting adjourned at 5:15 pm.
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����Date: October27, 2005
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�, To: Honorable Chairperson and Personnel Board Members
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��� ��; From: Autra C. Adams, Interim Dir. Of Human Resources/Asst. to the CM
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� � � �Subject: CERTIFICATION OF ELIGIBILITY LISTS
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���,��The Board is respectfully requested to certify the following eligibility lists:
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���� A list containing each candidates name and score is attached for your review.
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CITY OF LYNWOOD CLOSED PROMOTIONAL
ADMINISTRATIVE AIDE
#05-19
$2409 - 2929 .
DEFINITION �
Under the general supervision of a departmental supervisor or manager,
to perform a variety of technical and specialized administrative and office support
duties; to provide a variety of information and assistance to the general public;
and to do related work as required.
' EXAMPLES OF DUTIES
, Performs a variety of technical and specialized administrative and office
support duties; assists administrative and management staff in performing
special projects, gathering data and information and researching topics and
issues; prepares a variety of correspondence, technical and periodic reports;
attends a variety of ineetings related to department or division functions; provides
a variety of information and assistance to tbe general public; responds to
informational requests from other departments or other public agencies; assists
in compiling data related to the preparation of the department budget; assists in
coordinating department activities and support services; may supervise the work
of office assistants by assigning, prioritizing, coordinating and reviewing work;
maintains and updates a wide variety of records, documents and files; _relieves
administrative and managernent staff of routine office details; interprets and
explains policies, procedures, rules and regulations of the assigned office,
division or department; coordinates activities and services with other offices,
divisions and departments; assists in the preparation of agenda items.
DESIRABLE QUALIFICATIONS
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� Knowledge of:
� General policies, procedures, services and programs of the division
or depar[ment to which assigned;
Correct English usage, spelling, grammar and punctuation;
� Office methods, equipment and procedures, including filing systems
i and telephone techniques;
' Report writing practices and procedures;
� Basic purchasing, budget and account record-keeping practices;
� Mathematics and basic statistics;
� Basic principles of data research, organization and analysis;
� Basic principles of supervision and training;
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��FiyNw�} CITY OF LYNWOOD
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_ ` MARKETING AND GRANTS MANAGER
(EXEMPT POSITION)
# OS-14
$5365 - 56544
FINAL DATE: OPEN UNTIL FILLED EXAMINATION: To Be Announced
DEFIMTION: Under the administrative direction of the City Manager, to plan, organize and coordinate
the City's marketing and promotional eftorts; to develop a marketing plan and strategy for the City; to
develop relationships with editorial boards and media services in order to promote City programs,
services and initiatives; to serve as editor of the City's newsletter, to plan, design and coordinate tourism
expansion efforts; to coordinate grant applications and research grant opportunities.
EXAMPLE OF DUTIES: Plans, organizes and coordinates marketing efforts for the City to accomplish
program initiatives related to accomplishing the City's long-range vision; designs, writes, and edits
promotional materials. press releases, website materials. newsletters and other publications; monitors,
analyzes and evaluates marketing trends and opportunities to promote the City; develops and maintains
positive relations with newspaper editorial board, television media, and media sources; analyzes
marketing activities to ensure effectiveness of efforts; develops marketing and media strategies; interacts
with marketing, printir,g, graphics design and photography consultants in preparation of marketing and
promotiona� materials; prepares brochures, articles and reports; develops in-house newsletters for
employees and community newsletter; plans, designs and implements local, state, national, and
international programs to attract tourism to the community and specific development areas; coordinates
the development of public intormation campaigns to inform residents about pertinent matters impacting
them; coordinates marketing activities with other City departments to assist in economic development and
other program activities; oversees administrative contracts with vendors that provide special public
relations services to the City; develops plans to promote the involvement of citizens, non profit groups
and the business community in City proyrams; prepares and reviews grant applications to ensure
compliance with filing mandates ensuring the City is properly represented; researches and identifies
possible grant and funding sources; and supervises, trains and evaluates assigned staff
SPECIAL REQUIREMENTS: Possession of an appropriate California driver's license issued by the State
Department of Motor Vehicles.
DESIRABLE QUAUFICATIONS Knowledqe of: Principles and practices of marketing as they relate to
public agencies; Public information techniques and media relations; Techniques for writing and editing for
publication; Methods and techniques of market research, and anatysis and report writing; Principles and
practice of tourism, national and international promotion: Layout and production of printed materials;
Microsoft software and desktop pubfishing software; Principles and practices of municipal organization
and management, Principles and practices of grant application, grant writing, and administration;
Techniques for the identification of grant and funding opportunities; Principles and practices of
supervision; and Abilitv to: Innovatively design and manage the development of marketing plans,
strategies and graphic materials; Write and edit marketing plans and material, press releases and other
promotional materials to advance City initiatives and long-range plans; Develop and maintain positive and
cooperative relationships with various editorial boards, television media, advertising services and other
news services; Research and identify funding and grant sources; Coordinate the grant application
process; Prepare, review and edit grant applications to ensure consistency with marketing plans and the
success of application efforts; Prepare clear and comprehensive technical reports; Communicate
effectively both orally and in writing; Work without direct supervision and make independent decisions;
Establish and maintain cooperative and effective working relationships with City officials, employees and
the general public; Operate automated equipment and standard applications software, induding word
processing, database, and spreadsheet programs; Design and implement publicity campaigns.
TRAINING AND EXPERIENCE: Any combination of training and experience that would provide the
required 4nowledge and abilities is qualifying. A typical way to obtain these knowledge and.abilities
would be: Three years of increasingly responsible experience in public relations, public information,
advertising, marketing, or related program preferably in a municipal setting.
EDUCATION: Possession of a bachelor's degree in Journalism. Marketing, Communications, Public
Administration, or a closety related field. Possession of a master's degree is highly desirable.
SELECT�ON PROCEDURE: Appiications will be screened for completeness and appropriate
background. Most qualified candidates may be required to complete any or all ot the following: written
examination, oral interview, physicai and background examination and review.
ALL APPLICANTS MUST COMPLETE A CITY APPLICATION AND SUBMIT TO THE CITY OF
LYNWOOD, 11330 BULLIS ROAD, LYNWOOD, CA 90262 (310) 603•0220, EXT. 221;
www.lynwood.ca.us� TDD/CALIFORNIA RELAY CALLS ARE ACCEPTED 1-800-735-2929.
EQUAL OPPORTUNITY EMPLOYER
WOMEN, MINORITIES AND DISABLED ENCOURAGED TO APPLY
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;���-�����; INVITES APPLICATIONS FOR:
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DEPUTY DIRECTOR/REDEVELOPMENT
#04 — 14
$58,410 - $71,136
(Plus excellent benefits including City paid 3% @ 60 PERS formula)
Final Filing Date: Open Until Further Notice
Orel Interview: To Be Announced
DEFINITION: Under administrative direction of the Director of Redevelopment, to plan, organize, manage
and direct the operation of various department functions, this includes redevelopment projects, property
acquisitions, and housing programs; to assist the Director of Redevelopment in the department's annual
budget preparation and general management operations; supervise and direct redevelopment and
housing sTaff and general office personnel; administer departmental activities in the absence of the
Director; and perform other work related activities as required.
EXAMPLE OF DUTIES: Directs the development and implementation of the City's redevelopment
activities in accordance with department goals and redevelopment plans and in association with the
Redevelopment Agency and management representatives; directs the preparation of reports and makes
presentations to the City Council, Redevelopment Agency Board and City Manager pertaining to
redevelopment, housing rehabilitation, business development programs and projects; confers with
developers, consuitants and representatives of various industries in the recruitment, promotion and
coordination of redevelopment projects and investments in the City; administers land appraisal, finances,
acquisition, development and relocation activities; negotiates preiiminary and final memorandums of
understanding and disposition; manages division operating budgets and monitors revenues and
expenditures; evaluates economic feasibility of projects and potential financing strategies; coordinates and
reviews activities and reports of private consultants and developers engaged in redevelopment projects;
prepares drafts of resolutions and ordinances related to departmental operations; appiies and adheres to
reueveiupniertit lavv +whEre c�pli�;ati;::; attends prufessio�ial rneetii7g� and conferences to advi�e the
Agency and the City as to legisl2tion, reg��lations and trends affecting redevelopment funding and
administrative prectices; serves as extemal spokesperson for the City in matters pertaining to the
departmenYs policies, plans, and objectives; attends City Council meetings as directed and meets with the
, public as needed.
DESIf2ABLE QUAI.IFICATIONS Knowledge of: Principles and prectices of Community Development, and
Gommunity Hoi�sing programs i�� a municipality; Principles and techniques used in the develapment of
community redevelopment projecf�; Principles and practices of building sGuctures, inst�llations,
alterations and repairs for conformance to c�d�s, laws, regulations and ordinances; General provi:ions of
bu�iness licensing and related ordinances, codes, rules and regulations; Techniques anci methods used in
the developmer�t and amendments of municipal general plans; Federai, state and local laws, rules and
regula2ions related to housing policies, regulations and programs; Legal procedures involved in property
evaluaiion, land acquisition and relocation programs; Principles of supervision, trainirrg, public
adminisVation and management; Research methods and analytical techniques; Principles of
redevelopment tax increment financing; and Rbility to: Plan organize and direct community redevelopment
projecis, planning functions, and housing program activities of the Ciry; Identify funding sources for
redevelopment projects and manage funds and expenditures; Prepare, evaluate and preseii'r clear
comprehensive 2�IministraYive re�norts and stia�lies to executive bodies and governmental agencies; Serve
as technical advisor to the City Council and Redevelopment Agency; CommunicaPe effectively, both orally
anc in writinu and establish and maintain cffectiUe relationships �vith City employees, managers,
deve�opr��, �s��ori;;:ys, cunsulG:nts mnd pui�lir, end private represent.:Yives; Analyze Yhe effectiver�ess of
C'ai��ni�m�ty C�r,��cl�E��i�ciiY programs and m�l.e recommendations perfaining to the developn�erY of
a�;rii4iorial area�, facil;�ics and programs tc� mect dssessed needs; Work under pressure and c;ercronstrate
flex�hifiiy anQ div::rsity �iPhPri a ch�nging �w�c�rlc environment and t�ke responsibility and use good
ji�d�e�nent in recc±���izing ScoUe og au�h�rity.
TRAI�IWC7 /;MD F�CPERIEi�CE: Any combinatio� of t��aining and experience which would provide: the
requi: €;d knuwleilye anr; af�iiifies is cualifyi�3. k rypicel �rvay to obtsin these knowledge and abiii5es vyuuld
be: Five ycars af broad anc� ekc�r<<;ivc w�rl: exESerience in community c3evelopment, planning, housiny
constructic�n and rehanilifation, real property acquisition, appraisal, relocation and development projec4s. -
FDU�ATION: Gradua6on from an accredited four-year college or university with a degree in industrial
relations, real estate developrnent, business administration or a closely reiated field is desirable.
SELECTION PROCEDURE: Applications will be screened fnr completeness and appropriate background.
Most qualified candidates may be required to complete any or all of the following: wntten examination,
or-1 ir;Prview, physical and background examinafion and review.
ALL ARPLIC;AN'f�s Ml1ST COMPLETE A CITY AFPLICATION AND SUBMIT TO THE CITY OF
LYNWOOD, 11330 BULLI5 KOA�, LYNWOOD, CA 90262 (310) 603-0220; TDD/CALIFORNIA RELAY
CALI.S ARE ACCEPTED 1-800-735-292y, www.iynwood.ca.us
EQUAL OPPORTUN�TY EMP�OYER
WOMEN, MINORITIES AND DISABLED ENCOURAGED TO APPLY
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� ���'��� �. City Hall � 11330 Bullis Rwd Lynwood, CA 90262 HUMAN RESOURCES
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��� Date: October 27, 2005
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�� Honorable Chairperson and Personnel Board Members
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� �' �,From: Autra C. Adams, interim Director of Human Resources/
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,� - � Subject: LABOR RELATIONS TRAINING
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��Pursuant to the Board's request for the identification of training opportunities in the
� ���area of labor relations, attached ls documentation regarding the "Labor Law & Labor
��. Arbitration.° This conference will be held on Friday, January 20, 2006 in Los Angeles,
�� California. This is the same training that some of the Commissioners recently attended
���in'San Francisco.
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1 � ��Should any member of the Board be interested in attending this conference, please
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