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Home My Public Portal About11 09 17 MeetingREGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON THURSDAY, NOVEMBER 9, 2017 AT 9:00 A.M. IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Morgan called the meeting to order at 9:00 A.M. II. Pledge of Allegiance. The Mayor led the Pledge of Allegiance. III. Roll Call. Present and Scott W. Morgan Mayor Participating: Thomas M. Stanley Vice Mayor Paul A. Lyons, Jr. Commissioner Joan K. Orthwein Commissioner Donna S. White Commissioner Also Present & Edward Nazzaro Staff Attorney Participating: Gregory Dunham Town Manager Edward Allen Police Chief Rita Taylor Town Clerk Absent W/Notice: John Randolph Town Attorney IV. Minutes. CA. Regular Meeting of October 13, 2017 Vice Mayor Stanley to moved approve the Minutes of October 13, 2017 as presented and Commissioner Orthwein seconded the motion with all voting AYE. V. Additions, withdrawals, deferrals, arrangement of agenda items. There were no changes to the agenda. VI. Announcements. A. Regular Meetings and Public Hearings 1. December 8, 2017 at 9:00 A.M. 2. January 12, 2018 at 9:00 A.M. 3. February 9, 2018 at 9:00 A.M. 9. March 9, 2018 at 9:00 A.M. 5. April 13, 2018 at 9:00 A.M. 6. May 11, 2018 at 9:00 A.M. Mayor Morgan called attention to these dates. OVII. Communication from the Public (3 min. maximum) Barbara Sloan, a resident on Bermuda Lane, requested that the Town consider a change in the Code that establishes the size of real estate signs. She suggested that the size be reduced to that which is being displayed in Palm Beach, Manalapan and Ocean Ridge. VIII. Reports. A. Utility Undergrounding-Danny Brannon (Engineer) Town Manager Dunham, in the absence of Mr. Brannon, reported that FP&L is nearly finished with the as built drawings of the Town Commission Regular Meeting & Public Hearing November 9, 2017 @ 9:00 A.M. Oinstallation and the connections to the individual houses are expected to commence in approximately two weeks. He said that each connection takes an average of two hours. B. Sea Turtle Update -Jacquelyn Kingston Ms. Kingston said she is a biologist who has been studying the sea turtles for 21 years in this area and has now started a 501C(3) nonprofit organization called Sea Turtle Adventures, Inc. She gave a O detailed explanation of their activities and future plans. C. Town Manager 1. Paving Contract with Anzco Mr. Dunham explained that the contractor errored in computing the square footage that is involved and as a result the cost of the paving has increased from $170,000 to $294,000. The Commission approved $220,000 for this job in April. In view of the circumstances he recommended that the Town postpone the repaving due to not having budgeted enough to cover the project, plus having the future benefit of the analysis of all the infrastructure that is currently being conducted by Mathews Engineering. He said the other alternatives are to do the budget amendment and move on with the project or reduce the size of the project to fit the current budget. Mayor Morgan was in favor of postponing the project until the infrastructure study is completed. Mr. Lyons observed that the streets are not so bad that they can't wait a little longer and Commissioner Orthwein said it makes no sense to pave Oand then find that there has to be cuts in the new paving in order to do improvements of other things. Vice Mayor Stanley pointed out that the storm and the undergrounding have already delayed the paving. He believed it would be well over another year before any paving could commence. Mayor Morgan suggested that estimates be held off until the report from Mathews Engineer is presented. Commissioner Orthwein moved to postpone the paving until the CIP is received and reviewed. Vice Mayor Stanley seconded the motion and all voted AYE at roll call. 2. Status -Town Hall Addition The Town Manager advised the electricians will be working on Friday since the Office will be closed and the power supply may be interrupted during the electrical work. He further advised that there have also been some changes in the foundation. There will be piles installed in order to avoid having to de -water and install new soil. This will take less time to construct and is expected to also be less costly. O 3. Capital Improvement Plan Update W/Mathews Engineering Mr. Dunham reported that Mathews Engineering has started gathering information in all areas of the infrastructure and he pointed out that this is a perfect time to study the storm drainage as we are having the King Tides when flooding is at it's worst. D. Architectural Review & Planning Board 1. Meeting Dates a. November 16, 2017 @ 8:30 A.M. Ob. December 28, 2017 at 8:30 A.M. c. January 25, 2018 at 8:30 A.M. 2 Town Commission Regular Meeting & Public Hearing November 1, 1117 1 1:00 A.M. d. February 22, 2018 at 8:30 A.M. e. March 22, 2018 at 8:30 A.M. f. April 26, 2018 at 8:30 A.M. Mayor Morgan called attention to the above dates. E. Finance Director O 1. Financial Report October 31, 2017 There were no questions in regard to the Financial Report and the Mayor declared it approved as submitted. F. Police Chief 1. Activity for October 2017 Chief Allen asked that his report be accepted as submitted if there were no questions, adding that the matter of a "missing person" had cleared within 40 minutes after it was reported. Mayor Morgan declared the report approved as submitted. IX. Items for Commission Action. A. Agreement for Voting Equipment & Election Service -Palm Beach County Supervisor of Elections The Town Clerk advised that this is an annual agreement that is entered into with the Supervisor of Elections that covers the use of the vote processing equipment and the services to the municipalities that are provided by the Supervisor of Elections office. Cl Vice Mayor Stanley moved to approve the Agreement as present and the motion was seconded by Commissioner Orthwein with all voting AYE. B. Ordinance No. 17/03; AN ORDINNCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AMENDING THE TOWN CODE OF ORDINANCES AT CHAPTER 14 ELECTIONS, SECTION 14-4, FILING REQUIREMENTS, BY ESTABLISHING A QUALIFYING PERIOD FOR CANDIDATES; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE. (Second Reading & Adoption) Town Clerk Taylor read Ordinance No. 17/03 by title and advised it was passed on first reading October 13, 2017 and is now being presented for second reading and adoption. Commissioner Orthwein moved and Commissioner White seconded that Ordinance No. 17/03 be adopted and all voted AYE at the roll call. C. Items by Mayor & Commissioners 1. Mayor Morgan announced that Vice Mayor Stanley's wife is being recognized later today as Bethesda Hospital's Woman of Grace for her charitable and volunteer efforts and then offered congratulations to the Vice Mayor. The Mayor then announced that it has just been learned that the Gunther Volvo building that will be constructed next to Place Au Soleil will Ohave light sensors to control the lighting on the top of the building so the lights will not burn continually all night. 2. Commissioner White reported that there is a house in 3 Town Commission Regular Meeting & Public Hearing ONovember 1, 2117 1 1:11 A.M. Place Au Soleil that still has plywood covering the windows. She noted that neither the Town nor the Home Owners Association has anything to control this. The Mayor directed the Town Manager and Staff Attorney to look into this and bring back any possible solutions to consider. Commissioner White asked if there has been any information with regard Oto installing fiber optics in Place Au Soleil. FA 1 Town Manager Dunham said he had made inquires regarding this and the answers had not been encouraging in that these installations are not usually done unless the number of households involved is much greater. He said he has notes on his conversation that he will bring to the next meeting in regard to this matter. X. Adjournment. Mayor Morgan adjourned the meeting at 9:50 A.M. p, - Rita L. Taylor Town Clerk V