HomeMy Public PortalAboutPacket_City Council_11202018Tab A
Agendas
Tab B
Minutes
1. Work Minutes - October 16th
2. City Council Minutes - October 16th
Tab C
October Financials
lab is
Approval of Fiscal Year 2018/2019 Legal
Services Proposal
Tab E
Approval of Amendment to Transportation
Capital Investment Plan
City Counc iC.M e e ting
November 20, 2018
TAB A
AGENDA1
Iona City Council Work Meeting
November 20, 2018 — 6:30 p.m.
Iona City Hall — 3548 North Main Street
1. WELCOME
2. ITEMS OF BUSINESS
a. General Water System Discussion
b. Christmas Party
c. Discussion of 2019 City Council Meeting Dates
3. ADJOURNMENT
1 The Idaho Open Meeting Act prohibits Council deliberation or a decision on matters that are not specifically listed
on the Agenda. Persons wishing to items placed on the Agenda should contact the City Clerk no later than the
Tuesday Prior to the next meeting. Persons needing special accommodations to participate in the meeting should
contact the City Clerk no later than 1:00 p.m. on the day prior to the meeting.
AGENDA1
Iona City Council Regular Meeting
November 20, 2018 — 7:00 p.m.
Iona City Hall — 3548 North Main Street
1. WELCOME
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. CONSENT AGENDA
ALL OF THE LISTED CONSENT
a. Minutes from October 16, 2018
b. Financial and Expense Reports for the Month of October 2018
5. ITEMS OF BUSINESS
a. Appointment of Peter Wadsworth to City Council ACTION ITEM
b. Approval of Fiscal Year 2018/2019 Legal Services Proposal ACTION ITEM
c. Approval of Amendment to Transportation Capital Investment Plan ACTION
d. Snow Removal Discussion
6. STAFF REPORTS
7. SUGGESTED AGENDA ITEMS
At this time, the Mayor will call for any suggestions from the public on any city -related
issues which should be included on a future Council Meeting agenda. Any suggestion
will be limited to three minutes and discussion will be allowed only to clarify the scope
of the suggested topic. All personal and City employee concerns need to be addressed
privately with Mayor Gubler.
8. ADJOURNMENT
' The Idaho Open Meeting Act prohibits Council deliberation or a decision on matters that are not specifically listed
on the Agenda. Persons wishing to have items placed on the Agenda should contact the City Clerk no later than the
Tuesday prior to the next meeting. Persons needing special accommodations to participate in the meeting should
contact the City Clerk no later than 1:00 p.m. on the day prior to the meeting.
TAB 6
CITY COUNCIL WORK MEETING
IONA COMMUNITY CENTER
OCTOBER 16, 2018 6:00 P.M.
PRESENT: Mayor Dan Gubler, Council President Rob Geray, Council Member Michael
Thompson, Council Member Kathy McNamara, City Attorney Andrew Rawlings, Public Works
Director Zech Prouse, Chief of Police Karl Bowcutt, Treasurer Amy Sullivan and City Clerk
Keri West.
ABSENT: Council Member John Price.
VISITORS: Peter Wadsworth.
ITEMS OF BUSINESS:
Discussion of new ICCU Investment Account: Treasurer Sullivan distributed paperwork
regarding rates and flexibility of CD accounts with Idaho Central Credit Union (ICCU). She
confirmed the City would qualify to have a one-time early withdrawal on any CD with ICCU
without penalty or fees. Mayor Gubler stated he is hesitant to continue this conversation as the
City may be purchasing a water right that would utilize some of the investment money being
discussed. Treasurer Sullivan stated there may be funds in other accounts available to use for the
water right purchase. Council President Geray suggested waiting until February after the first
water right payment has been paid, before they invest in a new account. All other Council
Members agreed.
General Water System Update: Mayor Gubler stated he has an agreement with the water right
owner discussed at last month's meeting, to purchase the full water right for $592,000, if the City
Council approves. The purchase would be split into two payments over two consecutive years.
The owner of the water right will charge 7% interest if we want to split the payment over a
period longer than two years. When the contract is signed, 10% earnest money will be payable to
the owner and the first of the two payments will need to be paid in January. Mayor Gubler stated
he would like to receive approval tonight from the City Council during the Regular Meeting to
move forward with the purchase of a water right. Council President Geray stated that would need
to be an action item added to the agenda, which requires amending the agenda at the beginning
of the Regular Meeting. Mayor Gubler confirmed the conversation with the water right owner
occurred last night, so that is appropriate grounds for an amendment. Mayor Gubler also
discussed the status of the water tank by stating Dave Noel informed him the gas company will
not move the gas line. Right now, we are looking to shift the water line completely to the north
side of the road. Dave had also said he has an agreement with BMPO that the City will only have
to asphalt half of the lane, rather than the full lane, if we incur the problems. There are some
communications lines on the north side, so that poses a problem that will need to be solved.
Discussion of Country Haven Park: Director Prouse stated he spoke with the Country Haven
resident that had previously submitted proposals for the park in Country Haven. Director Prouse
has also discussed the park with his suppliers and he believes we can get 3 pieces of playground
equipment for $10,000 or less. The resident had suggested adding an earthy type structure, like
culverts that are buried in the ground for children to crawl through. Mayor Gubler stated the City
Council has already approved up to $20,000 for the total project. He also stated if we get
everything designed and costs figured out now, we should be able to begin construction in the
1
spring. Director Prouse confirmed the total project with landscaping can be done for $20,000.
Discussion of Donation Request for Thunder Ridge Athletic Program: Mayor Gubler stated
he has been approached by a representative asking for a donation for the athletic program at
Thunder Ridge High School. He also stated when the City has been approached by other schools
for donations in the past; the City has always denied them. The City Council discussed it and was
in agreement to not donate any funds to Thunder Ridge High School at this time.
Mayor's Report: Mayor Gubler reported the City has received the radar speed limit sign and
has installed it on 55th East. Chief Bowcutt stated he has seen a difference in the amount of
speeding on 55th East. Mayor Gubler stated he would like to have one in the school zone to help
reduce speeding. Chief Bowcutt stated we have one sign, but we are in line to receive a trailer for
it, as a grant. The trailer will enable the Police Department to move the sign around as needs
change. He would like to consider purchasing more signs in the future.
Meeting Adjourned: 6:38 p.m.
COUNCIL APPROVED: November 20, 2018
ATTEST:
Keri West, City Clerk
Dan Gubler, Mayor
2
CITY COUNCIL REGULAR MEETING
IONA COMMUNITY CENTER
OCTOBER 16, 2018 — 7:00 P.M.
PRESENT: Mayor Dan Gubler, Council President Rob Geray, Council Member Michael
Thompson, Council Member Kathy McNamara, Council Member John Price, City Attorney
Andrew Rawlings, Public Works Director Zech Prouse, Chief of Police Karl Bowcutt and City
Clerk Keri West.
ABSENT: None.
VISITORS: Montie Carter, Ashley Pulver, Jeri Carter, Mikeal Carter, Rebecca Powell, John
Anderson, Jared Campbell, Sally Price, Cara Black, Greg Black, Jana Hill, Peter Wadsworth.
Mayor Gubler welcomed everyone and Council Member McNamara led with the Pledge of
Allegiance. A roll call was taken to open the meeting.
CONSENT AGENDA: City Council Work Meeting and City Council Meeting Minutes of
September 25, 2018 were reviewed. Council reviewed the finance reports for the period ending
September 30, 2018 (100% of the fiscal year elapsed). The City had $857,728.28 in the bank and
routine bills had been paid, "Exhibit A.
Mayor Gubler entertained a motion. Council Member Thompson made a motion to approve the
consent agenda as presented. Council President Geray seconded the motion. All in favor, motion
carried.
AMEND AGENDA: Council President Geray moved to add to the agenda the approval of the
agreement for Purchase and Sale of Water Right. The short notice is a result of very recent
communications that occurred last night and recent developments that also contributed to it being
short notice. Council Member McNamara seconded the motion.
The motion was approved by a roll call vote:
Council President Geray: YES Council Member Thompson: YES
Council Member McNamara: YES Council Member Price: YES
ITEMS OF BUSINESS:
Water Right Purchase Agreement — Mayor Gubler stated we have the agreement ready for the
Purchase and Sale of Water Right. The agreement is to purchase the water right of 1.58 cfs, with
a value of $592,000. We have agreed to purchase the water right with two subsequent payments
over two years.
Mayor Gubler entertained a motion. Council President Geray made a motion to move forward
and approve the expenditure for the Agreement for Purchase and Sale of Water Right of 1.58 cfs,
with a 10% earnest money deposit of $59,200 and two remaining payments of $266,400 each as
1
outlined in the contract. Council Member Thompson seconded the motion. All in favor. Motion
carried.
Amendment to the Annexation Agreement for Freedom Field Estates: Council President
Geray stated the reason for the amendment is to make sure we have a good connection between
the Resolution for the Water Connection Fee and the agreement for Freedom Field Estates. The
agreement includes a "sunset clause" for Division 2 of Freedom Field Estates to establish water
connections under the previous amount of $4,859. This clause expires Nov. 1, 2022. Attorney
Rawlings confirmed Rockwell Homes has not been made aware of the expiration date. Council
President Geray stated they will have to sign the agreement after it is passed, thus giving
Rockwell the opportunity to read through the agreement and communicate any concerns. Mayor
Gubler recommended Attorney Rawlings to contact Rockwell with the agreement and inform
them of the expiration date.
Mayor Gubler entertained a motion. Council President Geray made a motion to approve the First
Amendment to the Annexation Agreement for Freedom Field Estates as presented. Council
Member Thompson seconded the motion. All in favor. Motion carried.
General Water System Discussion: Mayor Gubler stated this discussion was completed at the
Work Meeting. No further questions or comments at this time.
Annual Iona Trunk or Treat: Mayor Gubler stated the Trunk or Treat will be held on October
31st at 5:30 p.m. and the City will be distributing hot chocolate and doughnuts. The Mayor's
Youth Advisory Council (MYAC) is planning to help with the event. Clerk West stated she has
talked to Chick-fil-A and they have offered to donate 100 free kids meal coupons, so that will be
another thing we can hand out, in addition to candy and hot chocolate.
Veteran's Day Program: Council President Geray stated he has followed up with Senator Brent
Hill and he has accepted our invitation to be our keynote speaker for the Veteran's Day
Ceremony. It is scheduled for Saturday, November 10th at 11:00 a.m. More details will be
available in the coming weeks and will be published in the November newsletter.
Public Hearing — Conditional Use Permit- Rebecca Powell, In -Home Daycare: Rebecca
Powell approached the podium and requested a Conditional Use Permit for an in -home daycare.
She is planning on continuing the process to obtain her state licensing and a permit from the City
is required to do so. Mayor Gubler asked if anyone in the audience had any questions. No
comments. He continued by asking if anyone in the audience was opposed. No comments. He
asked if anyone in the audience was in favor; seven people raised their hands in favor. Mayor
Gubler closed the Public Hearing portion of this agenda item.
Mayor Gubler stated normally traffic is a concern for in -home daycares. He doesn't believe
traffic will be an issue for this situation with the location of her property being on the end of a
road and Mrs. Powell has stated she would only watch 6-8 children. Attorney Rawlings stated in
the City Code, the maximum number of children allowed is 12.
2
Mayor Gubler entertained a motion. Council President Geray made a motion to approve the
Conditional Use Permit for Rebecca Powell as outlined, with the stipulation to not exceed 12
children. Council Member McNamara seconded the motion. All in favor. Motion carried.
Public Hearing — Conditional Use Permit- Montie Carter (Ashley Pulver), In -Home
Daycare: Montie Carter stated he is the homeowner, but his girlfriend, Ashley Pulver, will be
the one running the daycare out of their shared home. Ashley Pulver approached the podium and
stated her desire to stay home with her children and provide childcare for friends and neighbors.
She is aware there have been complaints against her having a daycare and she is now aware of
rules that she had unintentionally not been following. Mayor Gubler asked the audience if
anyone had any concerns. Neighbor Greg Black asked if there is any regulation regarding
fencing for in -home daycares. Mayor Gubler confirmed the City has no regulation, but there may
be from the State. Ms. Pulver stated the State requires fencing if you have above 6 children. She
admitted that she previously had more than 6 children, but wasn't aware it was against
regulations. She has since reduced her children to 6. Neighbor Jana Hill expressed concern
regarding traffic. As a working mother, her children walk home from school and adding more
vehicles in their cul-de-sac creates a more dangerous situation for the children in the
neighborhood. The vehicles are parking on the sidewalks and in the swales, creating blind spots
for drivers. Mr. Carter stated 4 out of the 6 kids she babysits live in their cul-de-sac, so those kids
do not add any additional traffic. Mr. Black stated his biggest concern is the kids being allowed
to play in the street and out in front of the house with little supervision. If there was a fence to
keep the kids contained in the backyard, he would have no other concerns. Mr. Carter confirmed
they have plans to put up a vinyl fence in the spring of 2019. Mayor Gubler asked if anyone
opposed the Conditional Use Permit. One person raised their hand to oppose and one letter was
received from someone who could not be in attendance. Mayor Gubler stated with a Conditional
Use Permit, the City Council can impose certain conditions or restrictions when approving these
permits. Council Member Thompson recused himself, as the applicants are his next door
neighbors and that creates a conflict. Mayor Gubler told Council Member Thompson he cannot
comment at all, even during the public comment portion now that he has recused himself Mayor
Gubler asked the audience if anyone was in favor. Seven people raised their hand, in addition to
seven letters received in support of Ms. Pulver from people that could not be in attendance.
Mayor Gubler closed the Public Hearing portion of this agenda item.
Council Member McNamara stated she feels as though the applicant found out the things she
was noncompliant with and has tried to rectify those issues. Council President Geray stated his
concern for a daycare provider that has been behind on learning the City Code and regulations
relating to childcare. He discussed concern for the kids being allowed to play in the street and in
the front yard without supervision, despite permission from their parents. He continued by
stating concern brought up by a neighbor that the applicant has 4 dogs without a kennel license.
Mr. Carter confirmed they do have a non-commercial kennel license, issued by the City of Iona
almost 2 years ago. Council President Geray stated this is a business. It needs to look
professional and safe for children to be there. He continued by stating that if this permit is
approved he will recommend to our local police department to make routine visits to the
neighborhood. Chief Bowcutt stated he has been to their house twice, but there have never been
any official complaints. There was a call to a city official that warranted a visit regarding a trailer
parked in the swale, but the trailer was moved the next day. He also stated he has not seen
anything there that has caused him concern. Council Member Price voiced concern for the
3
children not being supervised in the front yard and road. Ms. Pulver stated the kids' safety is a
priority. She has already begun the process to be State certified and has installed many safety
precautions in the home. She also stated she has been visited 3 times by a representative from the
State and the report states the claims were unsubstantiated. Clerk West stated those reports are in
the packet. Attorney Rawlings stated the Council can add certain provisions when approving the
permit. Council President Geray advised the applicants to really understand the City Ordinances
relating to parking, daycare and anything else that may be of concern to neighbors. He also
warned that if any complaints or concerns of ordinances being broken are brought to the City's
attention, the City Council can repeal the permit. Council Member McNamara stated concern
that the same questions were not brought up in the previous permit for Rebecca Powell's
daycare. Council President Geray stated he knows the Powell's have a fence and they also did
not have any complaints against them, warranting a deeper discussion.
Mayor Gubler entertained a motion. Council President Geray made a motion to approve the
Conditional Use Permit for Ashley Pulver and Montie Carter as provided subject to a limitation
of 12 children as previously outlined. Council Member McNamara seconded the motion.
The motion was approved by a roll call vote:
Council Member Price: ABSTAIN Council President Geray: YES
Council Member McNamara: YES
Public Hearing — Conditional Use Permit- Stoneridge Construction, split lot to build two
patio homes: John Anderson with Stoneridge Construction approached the podium and
requested a Conditional Use Permit for the lot they own in the R-T Zone. They would like to
split the lot into two .15 acre lots and build a patio home on each lot. The lot is already
surrounded by patio homes and townhomes. Mayor Gubler asked if anyone in the audience
opposed. No comments made. He continued by asking if anyone was in favor. No comments
made. Mayor Gubler closed the Public Hearing portion of this agenda item.
Council Member Price asked what the lot sizes are of the surrounding patio homes and
townhomes. Mr. Anderson confirmed they are the same size he is requesting, .15 acres. Mayor
Gubler gave insight that a few years ago the City Council granted permission to have lots split
into two to have patio homes built. All of the lots in this area were changed to a zoning of R-T.
He continued by stating the requested permit is approved in the R-T Zone. This is the last lot in
that area to be built.
Mayor Gubler entertained a motion. Council Member Thompson made a motion to approve the
permit for Stoneridge Construction to split the lot at 4762 Denning Ave to build two patio homes
as outlined. Council President Geray seconded the motion. All in favor. Motion carried.
Public Hearing — Water Connection Fee Increase to $6,944: Mayor Gubler stated this was a
tabled discussion from last month to update the Resolution to resolve the situation with Rockwell
Development on Division 2 of Freedom Field Estates. He further explained the $6,944 was the
median amount represented on the water system appraisal.
4
Mayor Gubler entertained a motion. Council President Geray made a motion to approve the
Resolution pertaining to the Water Connection Fees, raising the standard water connection fee to
$6,944 per EDU, as outlined in the Resolution. Council Member Thompson seconded the
motion.
The motion was approved by a roll call vote:
Council President Geray: YES Council Member Thompson: YES
Council Member McNamara: YES Council Member Price: YES
Public Hearing — Repeal and Replace Title 10, Chapter 1 of the City Code, Subdivision
Ordinance: Mayor Gubler stated this was tabled from last month's meeting to allow more time
for the Council to review. Attorney Rawlings did state there were some revisions made after he
received input from Council President Geray. Those revisions are included in the provided
version. No further discussion.
Mayor Gubler entertained a motion. Council Member Thompson made a motion to approve the
Ordinance of the City of Iona, Idaho; repealing and reenacting Chapter 1, Title 10 of the Iona
City Code relating to subdivisions and City approval of plats; providing for preservation of prior
Ordinances; providing for severability; and establishing an effective date. He also moved to
dispense with the rule of reading the ordinance in full and on three separate occasions. Council
President Geray seconded the motion.
The motion was approved by a roll call vote:
Council President Geray: YES Council Member Thompson: YES
Council Member McNamara: YES Council Member Price: YES
Business License Application — Rebecca Powell, In -Home Daycare: Mayor Gubler stated we
have already discussed the daycare during the Conditional Use Permit Public Hearing. No further
discussion.
Mayor Gubler entertained a motion. Council Member Thompson made a motion to approve the
application for a business license for Rebecca Powell for an in -home daycare. Council Member
McNamara seconded the motion. All in favor. Motion carried.
Business License Application — Ashley Pulver, Ashley's Daycare: Mayor Gubler stated we
have also discussed the daycare for Ashley Pulver during the Conditional Use Permit Public
Hearing. Council Member Thompson recused himself from discussion and voting.
Mayor Gubler entertained a motion. Council Member McNamara made a motion to approve the
business license application for Ashley's Daycare. Council President Geray seconded the
motion. All in favor. Motion carried.
Presentation of City Plaque & 10 Minute Recess for Council Member John Price: Mayor
Gubler stated Council Member John Price will no longer be a City Council Member, as he and
his wife will be leaving the country in November for 2 years to serve a church mission. He
5
expressed his gratitude and presented him with his picture and name plate. Clerk West
announced refreshments are available following the meeting.
STAFF REPORTS: Clerk West reported she has begun the process for the LHTAC Children's
Pedestrian Safety grant. She is gathering five letters of recommendation to add to the application.
The deadline is December 6, 2018.
Chief Bowcutt and Director Prouse stated nothing to report.
Council President Geray, Council Member Price and Council Member Thompson stated nothing
to report.
Council Member McNamara stated she has talked to the directors of the museum regarding the
Council's desire to no longer donate money to the museum. Council President Geray stated the
new director has also talked to him and he advised her to develop a plan prior to requesting any
additional funds. Clerk West also stated she has requested to be on a future City Council agenda
to request funds. No date has been specified.
SUGGESTED AGENDA ITEMS: Mayor Gubler asked the audience if anyone had any
suggested agenda items for next month's meeting. No comments made.
Meeting Adjourned at 8:08 p.m.
COUNCIL APPROVED: November 201, 2018
ATTEST:
Keri West, City Clerk
Dan Gubler, Mayor
6
TAB C
City of lona Finance Worksheet - Banks Page: 1
Period: 10/18 Nov 13, 2018 12:20PM
Report Criteria:
Print Source Titles
Total by Source
Print Department Titles
Total by Department
All Segments Tested for Total Breaks
[Report].Account Number ="011050","101175","101221","101231","511200","511222","511252","101242","511211"
Prior month 2 Prior month 2018-18
Current year
Account Number Account Title Actual
01-1050 CHECKING - COMMERCE BANK 54,793.66 17,655.76 65,538.28
10-1175 INVESTMENTS -COMMERCE -GENERA 92,838.70 72,849.00 42,857.78
10-1221 ZIONS - GENERAL INVESTMENTS 58,971.16 58,989.66 59,011.47
10-1231 KEY BANK GENERAL INVESTMENTS 158,018.54 158,021.14 158,047.98
10-1242 WESTMARKCD--GENERAL 52,765.09 52,765.09 52,936.65
51-1200 INVESTMENTS -COMMERCE WATER 228,392.86 249,422.23 204,459.62
51-1211 WESTMARK CD -WATER 54,918.78 54,918.78 55,097.35
51-1222 ZIONS - WATER iNVESTMENTS 39,348.65 39,361.51 39,376.67
51-1252 ZIONS BANK --WATER INVESTMENTS 153,696.09 153,745.11 153,802.90
Net Grand Totals: 893,743.53 857,728.28 831,128.70
City of Iona
Journal Inquiry - Detail
Journal: CD CASH DISBURSEMENTS - COMMERCE - GEN - CHECK
Period: 10/18
11 /7/2018
Page: 1
Reference
Date II
Account Number
Account Title
Description AL
Amounimil=
78.15
Comment
1.0001
10/O1/2018
10-47-90
MISCELLANEOUS EXPENSE
Clerk -Employee Mtg. meal
2.0001
10/01/2018
10-47-10
MAINTENANCE
Public Works -insulation -Home Depot
11.96
3.0001
10/O1/2018
10-41-50
OFFICE EXPENSE & ADMIN.
Clerk -Office kleenex-Fred Meyer
4.99
4.0001
10/O1/2018
10-41-50
OFFICE EXPENSE & ADMIN.
Clerk-3 rolls stamps-USPS
75.00
5.0001
10/01/2018
51-41-50
OFFICE EXPENSE & ADMIN.
Clerk-3 rolls stamps-USPS
75.00
6.0001
10/31/2018
51-1200
INVESTMENTS -COMMERCE WAT I
Transfer from Water Checking to Water Sa
20,000.00
7.0001
10/O1/2018
10-41-50
OFFICE EXPENSE & ADMIN.
Clerk -Email manager
30.00
8.0001
10/01/2018
51-41-50
OFFICE EXPENSE & ADMIN.
Clerk -Email manager
30.00
9.0001
10/04/2018
10-47-10
MAINTENANCE
Public Works -tools
109.89
10.0001
10/05/2018
10-47-90
MISCELLANEOUS EXPENSE
Clerk -Employee misc.
100.00
11.0001
10/05/2018
51-41-50
OFFICE EXPENSE & ADMIN.
Clerk -Water statement envelopes
1,713.15
12.0001
10/12/2018
10-47-10
MAINTENANCE
Clerk -Snow Blower four way switch
37.99
13.0001
10/12/2018
10-47-10
MAINTENANCE
Clerk -Bathroom air vent motor
69.93
14.0001
10/16/2018
10-46-70
POLICE -TRAINING
Police -Training Seminar -Karl Bowcutt
550.00
15.0001
10/17/2018
10-41-50
OFFICE EXPENSE & ADMIN.
ACH Direct Deposit fee
35.80
16.0001
10/17/2018
10-41-50
OFFICE EXPENSE & ADMIN. ACH PSN electronic payment system fee
38.40
17.0001
10/17/2018
51-41-50
OFFICE EXPENSE & ADMIN. ACH PSN electronic payment system fee
100.00
18.0001
10/19/2018
10-47-90
MISCELLANEOUS EXPENSE
Clerk -Halloween Trunk or Treat gift cards
60.00
19.0001
10/19/2018
10-47-90
MISCELLANEOUS EXPENSE
Clerk -Halloween Trunk or Treat gift cards
25.00
20.0001
10/23/2018
10-46-90
POLICE -GENERAL
Police -Evidence mailing pkg.
7.25
21.0001
10/26/2018
10-46-70
POLICE -TRAINING
Police -Training flight & rental car
347.00
22.0001
10/24/2018
51-41-65
TRAINING/TRAVEL
Clerk -Water Training Registration Fee-Zech
120.00
23.0001
10/24/2018
10-46-70
POLICE -TRAINING
Police -Training lodging
469.33
24.0001
10/25/2018
10-47-90
MISCELLANEOUS EXPENSE
Clerk -Trunk or Treat Gift cards
50.00
25.0001
10/29/2018
01-1075
UTILITY CASH CLEARING
NSF ck#4329 acct. 812501 Walker, Keith o
30.00
26.0001
10/31/2018
10-47-90
MISCELLANEOUS EXPENSE
Clerk -Trunk or Treat Donuts & 2 bags cand
178.72
27.0001
10/05/2018
01-1050
CHECKING - COMMERCE BANK
CR Acct. 430001 Pmt. entered twice
30.00-
99001.0001
10/O1/2018
01-1050
CHECKING - COMMERCE BANK
TOTAL CHECKS & OTHER CHARGES - COM
78.15-
99002.0001
10/01/2018
01-1050
CHECKING - COMMERCE BANK
TOTAL CHECKS & OTHER CHARGES - COM
166.95-
99003.0001
10/31/2018
01-1050
CHECKING - COMMERCE BANK
TOTAL CHECKS & OTHER CHARGES - COM
20,000.00-
99004.0001
10/O1/2018
01-1050
CHECKING - COMMERCE BANK
TOTAL CHECKS & OTHER CHARGES - COM
60.00-
99005.0001
10/04/2018
01-1050
CHECKING - COMMERCE BANK
TOTAL CHECKS & OTHER CHARGES - COM
109.89-
City of Iona
Journal Inquiry - Detail
Journal: CD CASH DISBURSEMENTS - COMMERCE - GEN - CHECK
Period: 10/18
11 /7/2018
Page: 2
Reference
Date ill
Account Number
Account Title
Description
Amount
# Comment
99006.0001
10/05/2018
01-1050
CHECKING - COMMERCE BANK
TOTAL CHECKS & OTHER CHARGES - COM
1,813.15-
99007.0001
10/12/2018
01-1050
CHECKING - COMMERCE BANK
TOTAL CHECKS & OTHER CHARGES - COM
107.92-
99008.0001
10/16/2018
01-1050
CHECKING - COMMERCE BANK
TOTAL CHECKS & OTHER CHARGES - COM
550.00-
99009.0001
10/17/2018
01-1050
CHECKING - COMMERCE BANK
TOTAL CHECKS & OTHER CHARGES - COM
174.20-
99010.0001
10/19/2018
01-1050
CHECKING - COMMERCE BANK
TOTAL CHECKS & OTHER CHARGES - COM
85.00-
99011.0001
10/23/2018
01-1050
CHECKING - COMMERCE BANK
TOTAL CHECKS & OTHER CHARGES - COM
7.25-
99012.0001
10/26/2018
01-1050
CHECKING - COMMERCE BANK
TOTAL CHECKS & OTHER CHARGES - COM
347.00-
99013.0001
10/24/2018
01-1050
CHECKING - COMMERCE BANK
TOTAL CHECKS & OTHER CHARGES - COM
120.00-
99014.0001
10/24/2018
01-1050
CHECKING - COMMERCE BANK
TOTAL CHECKS & OTHER CHARGES - COM
469.33-
99015.0001
10/25/2018
01-1050
CHECKING - COMMERCE BANK
TOTAL CHECKS & OTHER CHARGES - COM
50.00-
99016.0001
10/29/2018
01-1050
CHECKING - COMMERCE BANK
TOTAL CHECKS & OTHER CHARGES - COM
30.00-
99017.0001
10/31/2018
01-1050
CHECKING - COMMERCE BANK
TOTAL CHECKS & OTHER CHARGES - COM
178.72-
1014727.0001
10/05/2018
01-1075
UTILITY CASH CLEARING
CR Pmt. Acct. 4300.01 entered twice -Ref.
30.00
CITY OF IONA
REVENUES WITH COMPARISON TO BUDGET
FOR THE 1 MONTHS ENDING OCTOBER 31, 2018
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
TAX REVENUE
10-31-10 PROPERTY TAX REVENUE 362.03 362.03 275,447.00 275,084.97 .1
TOTAL TAX REVENUE 362.03 362.03 275,447.00 275,084.97 .1
LICENSES & PERMITS
10-32-20 BEER & DOG LICENSES 25.00 25.00 700.00 675.00 3.6
TOTAL LICENSES & PERMITS 25.00 25.00 700.00 675.00 3.6
INTERGOVERNMENTAL REVENUE
10-33-10 STATE LIQUOR TAX 17,462.00 17,462.00 73,517.00 56,055.00 23.8
10-33-20 STATE REVENUE SHARING 53,356.16 53,356.16 127,993.00 74,636.84 41.7
10-33-30 STATE HIGHWAY USERS 27,136.77 27,136.77 97,291.00 70,154.23 27.9
10-33-40 POLICE REVENUE 60.30 60.30 10,000.00 9,939.70 .6
10-33-50 POLICE GRANTS .00 .00 9,500.00 9,500.00 .0
10-33-80 GRANTS .00 .00 7,500.00 7,500.00 .0
TOTAL INTERGOVERNMENTAL REVENUE 98,015.23 98,015.23 325,801.00 227,785.77 30.1
CHARGES FOR SERVICE
10-34-10 BUILDING INSPECTION FEES 710.00 710.00 75,000.00 74,290.00 1.0
10-34-20 CABLE TV FRANCHISE .00 .00 6,300.00 6,300.00 .0
10-34-30 NATURAL GAS FRANCHISE 1,097.05 1,097.05 13,250.00 12,152.95 8.3
10-34-40 POWER FRANCHISE 6,295.47 6,295.47 27,750.00 21,454.53 22.7
TOTAL CHARGES FOR SERVICE 8,102.52 8,102.52 122,300.00 114,197.48 6.6
OTHER REVENUE
10-36-10 INTEREST 228.99 228.99 1,850.00 1,621.01 12.4
10-36-50 BUILDING RENT 5,130.00 5,130.00 13,000.00 7,870.00 39.5
10-36-60 MYAC REVENUE .00 .00 3,000.00 3,000.00 .0
10-36-70 IONA DAY REVENUE .00 .00 3,500.00 3,500.00 .0
10-36-90 MISCELLANEOUS REVENUE 200.00 200.00 7,700.00 7,500.00 2.6
TOTAL OTHER REVENUE 5,558.99 5,558.99 29,050.00 23,491.01 19.1
FOR ADMINISTRATION USE ONLY
8 % OF THE FISCAL YEAR HAS ELAPSED 11/13/2018 12:15PM PAGE: 1
CITY OF IONA
REVENUES WITH COMPARISON TO BUDGET
FOR THE 1 MONTHS ENDING OCTOBER 31, 2018
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
RECREATION REVENUE
10-37-50 RECREATION FEES .00 .00 85,400.00 85,400.00 .0
10-37-60 SHELTER RENTAL .00 .00 1,200.00 1,200.00 .0
TOTAL RECREATION REVENUE .00 .00 86,600.00 86,600.00 .0
EQUIPMENT REPLACEMENT
10-38-20 EQUIPMENT REPLACEMENT .00 .00 75,000.00 75,000.00 .0
TOTAL EQUIPMENT REPLACEMENT .00 .00 75,000.00 75,000.00 .0
RESERVES
10-39-50 RESERVES .00 .00 77,457.00 77,457.00 .0
TOTAL RESERVES .00 .00 77,457.00 77,457.00 .0
TOTAL FUND REVENUE
112, 063.77 112, 063.77
992,355.00 880,291.23 11.3
FOR ADMINISTRATION USE ONLY
8 % OF THE FISCAL YEAR HAS ELAPSED 11/13/2018 12:15PM PAGE: 2
CITY OF IONA
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 1 MONTHS ENDING OCTOBER 31, 2018
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
ADMINISTRATION
10-41-10 PAYROLL 10,098.10 10,098.10 131,000.00 120,901.90 7.7
10-41-20 PAYROLL TAXES 1,132.43 1,132.43 11,700.00 10,567.57 9.7
10-41-30 RETIREMENT 1,114.10 1,114.10 14,500.00 13,385.90 7.7
10-4140 HEALTH INSURANCE 2,480.83 2,480.83 32,000.00 29,519.17 7.8
10-41-50 OFFICE EXPENSE & ADMIN. 748.85 748.85 25,000.00 24,251.15 3.0
10-41-55 PUBLISHING 230.40 230.40 2,400.00 2,169.60 9.6
10-41-60 LEGAL & AUDIT FEES 7,174.80 7,174.80 30,000.00 22,825.20 23.9
10-41-63 ENGINEERING .00 .00 14,000.00 14,000.00 .0
10-41-65 TRAINING/TRAVEL .00 .00 5,050.00 5,050.00 .0
10-41-70 INSURANCE LIABILITY 2,215.00 2,215.00 7,200.00 4,985.00 30.8
10-41-75 ELECTRICITY - NATURAL GAS 1,083.67 1,083.67 18,000.00 16,916.33 6.0
TOTAL ADMINISTRATION
POLICE DEPARTMENT
10-46-10 POLICE -PAYROLL
10-46-20 PAYROLL TAXES
10-46-30 POLICE -RETIREMENT
10-4640 POLICE -HEALTH INSURANCE
10-46-60 POLICE -VEHICLE
10-46-70 POLICE -TRAINING
10-46-80 POLICE-COUNTY/DISPATCH
10-46-90 POLICE -GENERAL
26,278.18 26,278.18 290,850.00 264,571.82 9.0
11,098.00 11,098.00 129,060.00 117,962.00 8.6
1,211.90 1,211.90 14,219.00 13,007.10 8.5
1,242.91 1,242.91 12, 000.00 10, 757.09 10.4
2,651.37 2,651.37 33,000.00 30,348.63 8.0
8,073.59 8,073.59 8,100.00 26.41 99.7
1,366.33 1,366.33 7,800.00 6,433.67 17.5
5,744.25 5,744.25 42,000.00 36,255.75 13.7
934.72 934.72 21,200.00 20,265.28 4.4
TOTAL POLICE DEPARTMENT 32,323.07
MISCELLANEOUS DEPT
32,323.07 267,379.00 235,055.93 12.1
10-47-10 MAINTENANCE 2,651.58 2,651.58 110,000.00 107,348.42 2.4
10-47-20 BUILDING INSPECTIONS 2,414.98 2,414.98 49,000.00 46,585.02 4.9
10-47-30 EQUIPMENT EXPENSE 3,904.00 3,904.00 6,000.00 2,096.00 65.1
10-47-50 CIVIL DEFENSE .00 .00 900.00 900.00 .0
10-47-60 MYAC EXPENSE .00 .00 3,200.00 3,200.00 .0
10-47-70 IONA DAY EXPENSE 39.09 39.09 8,500.00 8,460.91 .5
10-47-90 MISCELLANEOUS EXPENSE 7,654.37 7,654.37 14,000.00 6,345.63 54.7
TOTAL MISCELLANEOUS DEPT 16,664.02 16,664.02 191,600.00 174,935.98 8.7
CAPITAL OUTLAY
10-48-10 LIBRARY .00 .00 2,000.00 2,000.00 .0
10-48-20 CAPITAL IMPROVEMENTS 54.00 54.00 104,021.00 103,967.00 .1
TOTAL CAPITAL OUTLAY 54.00 54.00 106,021.00 105,967.00 .1
FOR ADMINISTRATION USE ONLY
8 % OF THE FISCAL YEAR HAS ELAPSED 11/13/2018 12:15PM PAGE: 3
CITY OF IONA
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 1 MONTHS ENDING OCTOBER 31, 2018
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
RECREATION EXPENDITURES
10-49-10 RECREATION LABOR 201.50 201.50 48,000.00 47,798.50 .4
10-49-20 PAYROLL TAXES 23.45 23.45 5,200.00 5,176.55 .5
10-49-50 RECREATION SUPPLIES 350.00 350.00 18,200.00 17,850.00 1.9
10-49-60 RECREATION EQUIPMENT 42.30 42.30 12,000.00 11,957.70 .4
10-49-70 RECREATION MAINTENANCE .00 .00 2,000.00 2,000.00 .0
TOTAL RECREATION EXPENDITURES 617.25 617.25 85,400.00 84,782.75 .7
EQUIPMENT REPLACEMENT
10-50-10 EQUIPMENT REPLACEMENT
TOTAL EQUIPMENT REPLACEMENT
TOTAL FUND EXPENDITURES
NET REVENUE OVER EXPENDITURES
.00 .00 51,105.00 51,105.00 .0
.00 .00 51,105.00 51,105.00 .0
75,936.52 75,936.52 992,355.00 916,418.48 7.7
36,127.25 36,127.25
.00 ( 36,127.25) .0
FOR ADMINISTRATION USE ONLY
8 % OF THE FISCAL YEAR HAS ELAPSED 11/13/2018 12:15PM PAGE: 4
CITY OF IONA
REVENUES WITH COMPARISON TO BUDGET
FOR THE 1 MONTHS ENDING OCTOBER 31, 2018
WATER FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
OPERATING REVENUE
51-31-10 COLLECTIONS 25,997.17 25,997.17 312,840.00 286,842.83 8.3
51-31-30 HOOK UP FEES .00 .00 121,475.00 121,475.00 .0
TOTAL OPERATING REVENUE 25,997.17 25,997.17 434,315.00 408,317.83 6.0
INTERGOVERNMENTAL REVENUE
51-33-80 GRANTS .00 .00 700,000.00 700,000.00 .0
TOTAL INTERGOVERNMENTAL REVENUE .00 .00 700,000.00 700,000.00 .0
WATER
51-35-10 WATER SYSTEM
51-35-20 WATER BOND
TOTAL WATER
MISCELANEOUS REVENUE
.00 .00 340,000.00 340,000.00 .0
00 .00 3,252,280.00 3,252,280.00 .0
00 .00 3,592,280.00 3,592,280.00 .0
51-36-10 INTEREST 288.91 288.91 2,650.00 2,361.09 10.9
51-36-20 MISC REVENUE .00 .00 2,600.00 2,600.00 .0
TOTAL MISCELANEOUS REVENUE 288.91 288.91 5,250.00 4,961.09 5.5
EQUIPMENT REPLACEMENT
51-38-60 EQUIPMENT RESERVES .00 .00 50,000.00 50,000.00 .0
TOTAL EQUIPMENT REPLACEMENT .00 .00 50,000.00 50,000.00 .0
RESERVES
51-39-50 RESERVES .00 .00 44,995.00 44,995.00 .0
TOTAL RESERVES .00 .00 44,995.00 44,995.00 .0
TOTAL FUND REVENUE 26,286.08 26,286.08 4,826,840.00 4,800,553.92 .5
FOR ADMINISTRATION USE ONLY
8 % OF THE FISCAL YEAR HAS ELAPSED 11/13/2018 12:15PM PAGE: 5
CITY OF IONA
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 1 MONTHS ENDING OCTOBER 31, 2018
WATER FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
ADMINISTRATION
51-41-10 PAYROLL 6,744.74 6,744.74 112,000.00 105,255.26 6.0
51-41-20 PAYROLL TAXES 737.58 737.58 7,400.00 6,662.42 10.0
51-41-30 RETIREMENT 784.17 784.17 12,000.00 11,215.83 6.5
51-4140 HEALTH INSURANCE 2,040.81 2,040.81 25,000.00 22,959.19 8.2
51-41-50 OFFICE EXPENSE & ADMIN. 2,101.19 2,101.19 34,000.00 31,898.81 6.2
51-41-60 LEGAL 1,526.20 1,526.20 36,000.00 34,473.80 4.2
51-41-65 TRAININGfTRAVEL 120.00 120.00 3,000.00 2,880.00 4.0
51-41-70 INSURANCE LIABILITY 2,215.00 2,215.00 11,000.00 8,785.00 20.1
51-41-75 ELECTRICITY & NATURAL GAS 5,581.09 5,581.09 56,000.00 50,418.91 10.0
51-41-80 ENGINEERING .00 .00 490,000.00 490,000.00 .0
TOTAL ADMINISTRATION
MISCELLANEOUS
21,850.78 21,850.78
786,400.00 764,549.22 2.8
51-47-10 MAINTENANCE & REPAIRS 3,965.10 3,965.10 65,000.00 61,034.90 6.1
51-47-20 MISCELLANEOUS EXPENSE .00 .00 3,500.00 3,500.00 .0
51-47-30 EQUIPMENT EXPENSE .00 .00 2,700.00 2,700.00 .0
51-47-35 EQUIPMENT RENT .00 .00 2,000.00 2,000.00 .0
TOTAL MISCELLANEOUS 3,965.10 3,965.10 73,200.00 69,234.90 5.4
CAPITAL IMPROVEMENTS
51-48-20 CAPITAL IMPROVEMENTS 62,277.71 62,277.71 3,690,240.00 3,627,962.29 1.7
TOTAL CAPITAL IMPROVEMENTS 62,277.71 62,277.71 3,690,240.00 3,627,962.29 1.7
EQUIPMENT REPLACEMENT
51-50-10 EQUIPMENT REPLACEMENT .00 .00 277,000.00 277,000.00 .0
TOTAL EQUIPMENT REPLACEMENT .00 .00 277,000.00 277,000.00 .0
TOTAL FUND EXPENDITURES 88,093.59 88,093.59 4,826,840.00 4,738,746.41 1.8
NET REVENUE OVER EXPENDITURES ( 61,807.51) ( 61,807.51) .00 61,807.51 .0
FOR ADMINISTRATION USE ONLY
8 % OF THE FISCAL YEAR HAS ELAPSED 11/13/2018 12:15PM PAGE: 6
City of Iona Check Register - Iona Page: 1
Check Issue Dates: 10/1/2018 - 10/31/2018 Nov 07, 2018 04:02PM
Report Criteria:
Report type: Summary
GL Period Check Issue Date Check Number
Payee
Description GL Account Amount
10/18 10/01/2018
10/18 10/01/2018
10/18 10/01/2018
10/18 10/01/2018
10/18 10/01/2018
10/18 10/03/2018
10/18 10/03/2018 16250
10/18 10/03/2018 16251
10/18 10/03/2018 16252
10/18 10/03/2018 16253
10/18 10/09/2018 16264
10/18 10/09/2018 16265
10/18 10/10/2018 16267
10/18 10/10/2018 16268
10/18 10/10/2018 16269
10/18 10/10/2018 16270
10/18 10/22/2018 16271
10/18 10/10/2018 16272
10/18 10/10/2018 16273
10/18 10/10/2018 16274
10/18 10/10/2018 16275
10/18 10/10/2018 16276
10/18 10/10/2018 16277
10/18 10/17/2018 16278
10/18 10/17/2018 16279
10/18 10/17/2018 16280
10/18 10/17/2018 16281
10/18 10/17/2018 16282
10/18 10/17/2018 16283
10/18 10/22/2018 16284
10/18 10/22/2018 16285
10/18 10/22/2018 16286
10/18 10/22/2018 16287
10/18 10/22/2018 16288
10/18 10/22/2018 16289
10/18 10/22/2018 16290
10/18 10/22/2018 16291
10/18 10/22/2018 16292
10/18 10/22/2018 16293
10/18 10/29/2018 16304
10/18 10/29/2018 16305
10/18 10/29/2018 16306
10/18 10/29/2018 16307
10/18 10/29/2018 16308
10/18 10/29/2018 16309
Grand Totals:
Summary by General Ledger Account Number
16244 BONNEVILLE METROPOLITAN PLANNING O
16245 FORD CREDIT DEPT 67-434- DU rango
16246 ICRMP U
16247 ID DEPT. OF ENVIRONMENTAL QUALITY
16248 POST REGISTER f{ll off a
16249 GREG MCBRIDE
A-1 RENTAL - REXBURG
NETBACK, LLC
RMT EQUIPMENT
WAXIE SANITARY SUPPLY
ALLEN ELDRIDGE
BRENT PURCELL
AAA SEWER SERVICE
ALPHAGRAPHICS
AMERICAN CONSTRUCTION SUPPLY & REN
BONNEVILLE CO. SOLID WASTE
ENERGY MANAGEMENT CORPORATION
FERGUSON WATERWORKS#1701
IDAHO TRAFFIC SAFETY, INC.
IONA BONNEVILLE SEWER DISTRICT
PSI ENVIRONMENTAL
REiC
VERIZON WIRELESS
DARREL KER
DIGLINE, INC.
ELAN CITY, INC.
HOLDEN KIDWELL HAHN & CRAPO P.L.L.C.
ALPINE HEATING & AIR CONDITIONING
INTERMOUNTAIN GAS CO.
ALLEN ELDRIDGE
BLACKFOOT
BONNEVILLE COUNTY SHERIFF
C & L PRINTING
CABLE ONE
CHEMSFARCH
JUST 4 KIDDS DENTISTRY
LANDON EXCACATING, INC.
ROCKY MTN. POWER
GREG MCBRIDE
C-A-L-RANCH STORES
CITY OF IDAHO FALLS TREASURER OFFICE
CORE & MAIN
FALLS PLUMBING SUPPLY, INC.
LANDON EXCACATING, INC.
WEX BANK
BMPO Unified Planning Work Loc 104150
Annual Lease Payment 104660
Liability Insurance 104170
Public Drinking Water Sytem Fee 514710
PH -Water Connection fee 104155
Mechanical Inspections 104720
Tree limb chipper rental 104730
Office PC's backup 104150
Lawn mower parts 104710
Janitorial supplies 514710
Building inspections 104720
Electrical Inspections pay 104720
Pumped Park Bathrooms 104710
Iona Day Proclamation Pay It For 104770
Rebar & tubing 104710
County Dump refuse 104710
Service Well Generator 514710
Meter parts 514820
Signage 104710
City Bldg. sewer fees 514710
Dumpster-3548 N. Main 514710
Weed Trimmer line 104710
Cell phones 104150
10% Eamest-Purchasing Water Ri 514820
Locator -Utilities 514710
Radar Speed Sign 104730
City Attorney Fees 514160
Preventive Maint. service 104710
Natural gas 514175
Building inspections 104720
Telephones 514150
Law Enforcement Qtrly pmt. 104680
- Basketball Flyers printed 104950
Internet 514150
Boiler water treatment program 104710
Benefit paid 104790
Load 1 1/2" Rock delivered 104710
Street Lights fi I ,pV W ale 104175
Mechanical Inspections104720
Hose -black 1/2" 104710
Qtrly Animal Shelter Participation 104790
Water system parts 514820
Bathroom faucet 104710
Fire Hydrant install -Rushton Rd. 514820
Police -Fuel 104690
297.00
8,.
4,430.0007359
3,316.00
230.40
210.00
725.00
75.00
343.22
299.08
740.00
1,020.00
290.00
39.09
83.34
85.00
.00 V
134.69
294.00
504.00
203.97
16.67
416.27
59,200.00
30.43
3,179.00
8,701.00
1354.008
74.26
300.00
222.07
5,744.25
350.00
142.31
204.17
236.00
162.28
6,666.39
120.00
35.78
4-'I4ST 6,926.50 Ycor
2,443.02
199.02
500.00
752.88
118,150.68
M = Manual Check, V = Void Check
City of Iona Check Register - Iona Page: 2
Check Issue Dates. 10/1/2018-10/31/2018 Nov 07, 2018 04:02PM
GL Account
Debit Credit Proof
Grand Totals:
10-2010 .00 42,402.52- 42,402.52-
10-41-50 564.66 .00 564.66
10-41-55 230.40 .00 230.40
10-41-60 7,174.80 .00 7,174.80
10-41-70 2,215.00 .00 2,215.00
10-41-75 1,083.67 .00 1,083.67
10-46-60 8,073.59 .00 8,073.59
10-46-80 5,744.25 .00 5,744.25
10-46-90 927.47 .00 927.47
10-47-10 2,421.81 .00 2,421.81
10-47-20 2,414.98 .00 2,414.98
10-47-30 3,904.00 .00 3,904.00
10-47-70 39.09 .00 39.09
10-47-90 7,162.50 .00 7,162.50
10-48-20 54.00 .00 54.00
10-49-50 350.00 .00 350.00
10-49-60 42.30 .00 42.30
51-2010 620.42 76,368.56- 75,748.14-
51-01-50 183.04 .00 183.04
51-41-60 1,526.20 .00 1,526.20
51-41-70 2,215.00 .00 2,215.00
51-41-75 5,581.09 .00 5,581.09
51-47-10 4,585.52 620.42- 3,965.10
51-48-20 62,277.71 .00 62,277.71
119,391.50 119,391.50- .00
Dated:
Mayor:
City Council:
M = Manual Check, V = Void Check
TAB D
+k
Holden Kidwell
Hahn & Crapo p-�•�
LAW O F F I C E
D. Andrew Rawlings
arawlings@holdenlegal.com
October 17, 2018
VIA U.S. MAIL AND EMAIL
Mayor Dan Gubler
City of Iona
P.O. Box 400
Iona, Idaho 83427
dangubler@citvofiona.org
RE: Legal Services Proposal — Fiscal Year 2018-2019
Dear Mayor Gubler;
1000 Riverwalk Drive, Suite 200
PO Box 50130
Idaho Falls, Idaho 83405
Tel: (208) 523-0620
Fax: (208) 523-9518
www.holdenlekal.coin
It is a pleasure and an honor to work with you and the City Council in providing legal
services to the City of Iona. Holden, Kidwell, Hahn & Crapo, P.L.L.C. ("HKHC") is pleased to
submit the following proposal for legal services to the City of Iona for the 2018-2019 fiscal year.
We propose to provide legal services to the City of Iona (the "City") on an hourly basis, as outlined
below, and in line with what Dale Storer has historically proposed. The retainer includes the
following services as specifically requested by the Mayor and/or City Council':
1. Advice and consultation for all routine legal matters involving the administration
of the City.
2. Preparation and review of contracts, deeds, leases, or other routine items pertaining
to the administration of the City.
3. Preparation of ordinances, City Code revisions (excluding codification services),
and resolutions.
4. Consultation and advice regarding conduct of general, referendum, initiative, and
recall elections.
5. Advice and consultation regarding planning and zoning issues.
6. Consultation and advice regarding public employee human resource issues.
7. Consultation and advice regarding budgeting process, including review and
preparation of annual appropriation ordinance.
8. Review and preparation of bid specifications and contracts for public works.
9. Representation at Planning and Zoning Commission hearings.
10. Advice and consultation regarding water law issues.
' Please note that legal services will be provided on an "as requested" basis. HKHC does not assume responsibility
for general or supervisory administration of the City's legal affairs.
J
Mayor Dan Gubler
City of Iona
October 17, 2018
Page 2 of 2
Prosecution of criminal actions for violations of City ordinances or state criminal laws is
not included within the retainer. Legal services for the above services will primarily be provided
by D. Andrew Rawlings at a rate of $175 per hour, by Robert L. Harris at a rate of $215 per hour,
and by Shan B. Perry at a rate of $215 per hour. Law clerks or paralegals will be billed at a rate
of $110 per hour. Other legal services not specifically covered by the retainer set forth above will
be provided upon request at regular firm hourly rates. Legal services will be provided in
accordance with the enclosed Billing Policy.
This retainer may be terminated at any time by either party upon delivery of a written notice
of termination, not less than thirty (30) days prior to the termination date. Delivery shall be
complete upon deposit of such notice in the United States mail, postage pre -paid, and addressed to
the receiving party's last known address.
As you may be aware, our firm represents many municipalities and counties within the
area. We have a substantial library of municipal law treatises, encyclopedias and ordinance law
books, including a computerized legal research service which allows us access to all reported court
decisions throughout the nation in both state and federal courts and administrative agencies. We
also utilize computerized word processing equipment which enables us to generate and revise legal
documents virtually instantaneously. We also have high speed internet and scanning services
available which allow instantaneous transmission of legal documents to your offices or other
selected destinations. Except as noted in the Billing Policy, all of these services will be available
to you as part of the retainer, without additional charge.
We appreciate your consideration of our firm and we look forward to working with you.
If the foregoing is acceptable, please acknowledge your acceptance of this proposal by signing in
the space set forth below. If you have any questions or concerns regarding any of the information
contained herein, please call me at (208) 523-0620 or email me at arawlingsrcvholdenlegal.com.
Cordially,
Enclosure: Service and Billing Policy
ACCEPTED this day of
D.Andrew Rawlings, Esq.
HOLDEN, KIDWELL, HAHN & CRAPO, P.L.L.C.
, 2018.
\\[aw\data\WPDATA\DAR\_l Pending\270g-001 City of Iona\_Relaurer 201 &2019.docx
CITY OF IONA
By:
Dan Gubler, Mayor
1
HOLDEN, KIDWELL, HAHN & CRAPO, P.L.L.C.
SERVICE AND BILLING POLICY
Holden, Kidwell, Hahn & Crapo, P.L.L.C. is pleased
to have you as a client of our firm. Throughout our
relationship, you should have a clear understanding of
the legal services we will provide. Any questions that
you have will be dealt with promptly.
THE ATTORNEY -CLIENT RELATIONSHIP
The person or entity we represent is the person or
entity identified in our engagement letter sent with this
Service and Billing Policy and does not include any
affiliates of that person or entity (e.g., if you are a
corporation or partnership, any parents, subsidiaries,
employees, officers, directors, shareholders, or
partners of the corporation or partnership or
commonly owned corporations or partnerships; or, if
you are a trade association, any members of the trade
association). In proceeding with this relationship, you
agree that our relationship is with you, and not your
affiliates, and that, as a result, it will not be necessary
for us to obtain the consent of you or your affiliates in
order for us to represent another client in a matter
adverse to your affiliates. Furthermore, to the extent
that our representation of others adverse to any of your
affiliates may be deemed to require your consent, you
give that consent.
The attorney -client relationship will end at our
completion of the services you have retained us to
perform. If you later retain us to perform additional
services, our attorney -client relationship will be
reactivated.
SCOPE OF RETAINER AND DUTIES
The scope and nature of the legal services we
undertake to provide to you is set forth in the
engagement letter sent with this Service and Billing
Policy. We do not undertake the duty to provide legal
services for any matter or undertaking except as may
be expressly set forth in such engagement letter and as
may be reasonably inferred as part of the
representation described in that letter. In particular, if
as a result of our representation in such matter we are
successful in obtaining a judgment against any third
party, we assume no responsibility for renewing the
judgment or judgment lien arising therefrom, unless
such duty is expressly set forth in the engagement
letter or in a subsequent letter signed by one of the
members. We also do not provide accounting or
financial advice, securities law advice, or advice
regarding any matter involving business judgment or
discretion. We will provide advice concerning the
legal implications of any particular matter, however,
we assume no responsibility for the consequences that
may flow from your reliance upon such legal advice,
except to the extent such advice is inconsistent with
federal, state, or local law, or regulations issued
pursuant thereto, or well -established common law.
Subject to the foregoing provisions, we assume no
responsibility for business or financial decisions made
by you even though such decisions may in part be
premised upon or related to legal advice provided by
members of the firm.
WHO WILL PROVIDE THE LEGAL SERVICES
At the beginning of our relationship, where
appropriate, we will establish a team of firm members
to serve you. This Client Service Team will be led by
one attorney who will serve as your Client Service
Manager and primary contact at the firm. This
attorney should be someone in whom you have
confidence and with whom you enjoy working.
Client Service Teams include attorneys and legal
assistants in different practice areas who, under the
supervision of the Client Service Manager, may
perform work on behalf of the client. Delegation of
assignments may be made in order to take advantage
of special expertise, cost -efficiency, or time deadlines.
When applicable, we will advise you of the names of
the attorneys and legal assistants who serve on your
Client Service Team.
You are free to request a change in the Client Service
Manager or Client Service Team members at any time.
If a change in the Client Service Manager is desired,
please contact any other member of the Firm. For
questions concerning team members, please contact
your Client Service Manager.
COMMUNICATION AND RESPONSIVENESS
We strive to return all telephone calls on the day
received or by the following morning, if received late
in the day.
You will have 24/7 access to each attorney's voice
mail system on which confidential, detailed messages
may be left. Where appropriate, you will be provided
with the home telephone numbers and the cell
telephone numbers of the attorneys working with you.
The names of secretaries and staff supporting your
Client Service Team can also be provided.
Communication by e-mail is now common, although
it may be subject to unauthorized interception (as are
cell phone communications). We may also use the
Internet to transmit digital dictation or other data
concerning your case in an unencrypted form.
Although we believe the risk of a loss of
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confidentiality of such information is small,
nevertheless there is a slight possibility that a hacker
or other unauthorized person may intercept such
transmission. We will consider ourselves authorized
to transmit such data over the internet and to
communicate with you by e-mail or cell phone, where
available, unless you instruct us otherwise in writing.
EXPRESSIONS OF
PROFESSIONAL JUDGMENT
Any statements on our part concerning the outcome of
your legal matters are expressions of our professional
judgment, but are not guarantees. Our opinions are
necessarily limited by our knowledge of the facts and
are based on the applicable state or federal law at the
time they are given.
HOW FEES WILL BE SET
Attorneys may be compensated under a variety of fee
arrangements, including hourly, fixed rate or
contingency fee arrangements. In determining the
amount to be charged for the legal services we provide,
we generally consider the following factors unless
described otherwise in the engagement letter sent with
this Memorandum:
The time and effort required, the novelty and
complexity of the issues presented, and the skill
required to perform the legal services promptly,
including but not limited to the following factors:
1. The fees customarily charged in the
community for similar services and the value
of the services to you;
2. The amount of money or value or property
involved and the results obtained;
3. The time constraints imposed by you, as our
client, and other circumstances, such as an
emergency closing, the need for injunctive
relief from court or substantial disruption of
other office business;
4. The nature and longevity of our professional
relationship with you;
5. The experience, reputation, and expertise of
the lawyers performing the services; and
6. The extent to which office procedures and
systems have produced a high -quality
product efficiently.
Occasionally clients will request the performance of
legal services on a rush basis. In that event, we reserve
the right to add a reasonable premium to the hourly
rates or other methods for charging for legal services
for all work performed to satisfy the rush request. We
may also bill you for any overtime compensation paid
to the members of our staff which is necessitated by
the rush request. We will not bill you for the "rush"
premium nor charge you for such additional overtime
costs if the rush is precipitated by our own failure to
perform legal services on a timely basis once the
matter was given to us with adequate time to perform
the work in the ordinary course of business. The
determination of whether the rush was a necessitated
by your needs or was caused by our own neglect or
failure to plan, will be made in good faith, but
otherwise at our sole discretion.
Among these factors, the time and effort required are
typically weighted most heavily. We keep records of
the time we devote to your work, including
conferences (both in person and over the telephone),
negotiations, factual and legal research and analysis,
document preparation and revision, travel on your
behalf, and other related matters. We record our time
in increments of one -tenth of an hour.
The hourly rates of our lawyers and legal assistants
have an important bearing on the fees we charge. The
firm establishes a range of hourly rates of each
attorney and legal assistant. These rates may be
adjusted from time to time to reflect current levels of
legal experience, changes in our costs, and other
factors. Typically, rates are adjusted on an annual
basis, although we reserve the right to adjust our rates
at other intervals if the circumstances warrant. We
will endeavor to give you advance notice of any rate
adjustments prior to the effective date of any rate
adj ustments.
We are often requested to estimate the amount of fees
and costs likely to be incurred in connection with a
particular matter. When requested, we will furnish
such an estimate based upon our professional
judgment, but always with a clear understanding that
it is not a maximum or fixed -fee quotation. The
ultimate cost frequently is more or less than the
amount estimated.
For certain well-defined services (for example, a
simple business incorporation), we will quote a fixed
fee. It is our policy not to accept representation on a
fixed fee basis except in such defined service areas or
pursuant to a special arrangement tailored to the needs
of a particular client. In those situations, the fixed fee
arrangement will be expressed in a letter, setting forth
both the amount of the fee and the scope of the services
to be provided.
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Holden, Kidwell, Hahn & Crapo encourages
discussion with our clients about legal fees and billing
arrangements. Unnecessary misunderstandings can
result from a lack of clear communication on these
sensitive matters. We would expect to have candid
discussions regarding fees and billing arrangements
with you at the beginning of our relationship and
throughout the representation.
OTHER CHARGES
Typically, we will charge our clients not only for legal
services, but also for other ancillary services which we
provide and which are directly related to your case or
matter. Examples of ancillary charges include:
computerized research services and the use of our
photocopy and facsimile machines. While our charges
for these services are measured by use, they do not, in
all instances, reflect our actual out-of-pocket costs.
For photocopying, for example, the true cost of
providing the service is difficult to establish. While
we strive to maintain these charges at rates which are
lower than those maintained by other firms, in some
instances, the amounts charges may exceed the actual
costs to the firm. We would be pleased to discuss the
specific schedule of charges for these additional
services with you and to answer any questions that you
may have. If you would prefer, in some situations we
can arrange for these ancillary services to be provided
by third parties with direct billing to you.
In the event your files have been archived or stored at
an off -premises location and you request copies of all
or a portion of such files, or if you make any other
request which requires retrieval of such files, we may
also charge a reasonable retrieval fee and copying
expenses necessitated by such request.
DISBURSEMENTS
In addition to our fees and other charges, we will bill
you, without any mark-up, for any out-of-pocket
expenses which we incur on your behalf. Examples of
costs in this category include filing fees, court costs,
mileage, expert witness fees, service of process fees,
travel expenses, printing expenses, third -party carrier
and overnight delivery services or other costs incurred
directly in conjunction with your case. We may ask
that you pay any sizeable third -party costs or expenses
directly or that you deposit a certain amount with the
firm in advance of the incurrence of these costs.
ANCILLARY PROCEEDINGS
Occasionally we may become involved in another
lawsuit, administrative proceeding, or investigation
that arises from or is in some way related to the legal
services provided to you under this Billing Policy. We
will endeavor to notify you as soon as is reasonably
possible if such proceedings are commenced. In that
event, you agree to pay for any legal services or
administrative staff time expended by firm attorneys
or staff members in responding to such proceedings.
Such legal services will be billed at the rates generally
established by the firm at the time such services are
provided. We will also bill you for any fees,
disbursements or other out-of-pocket expenses
reasonably and necessarily expended by the firm in
such proceedings. You will be obligated to pay for
such legal services and expenses, regardless of
whether you are a party to such other proceedings.
You will also be obligated to reimburse the firm for
any attorney fees or costs incurred by the firm for
outside legal services which are necessary to respond
to such unrelated lawsuits, administrative proceedings
or investigations, except to the extent that such
services are covered and paid by the firm's
malpractice insurance policy. However, nothing in
this paragraph obligates you to pay for such legal
services or costs if a firm lawyer or employee was
negligent or intentionally committed a wrongful act
that caused such other lawsuit, proceeding or
investigation.
BILLING ARRANGEMENTS AND
TERMS OF PAYMENTS
We will bill you, normally each month, for fees, other
charges and disbursements. You are expected to make
payment upon receipt of our invoice. Unpaid fees and
disbursements accrue interest at the maximum rate
permitted under the laws of the State of Idaho, but not
exceeding one percent (1 %) per month from the
beginning of the month in which they became overdue.
If your account becomes past due, you are expected to
bring the account or the retainer deposit current. If the
delinquency continues and you do not arrange
satisfactory payment terms, we may withdraw from
the representation and pursue collection of your
account. You agree to be responsible for paying the
costs of collecting the debt, including court costs,
filing fees, and reasonable attorney fees, regardless of
whether Holden, Kidwell, Hahn & Crapo, P.L.L.C. or
outside counsel is used.
Invoices are typically sent monthly unless there is a
project to be billed in a different fashion. At times,
when there is low activity, an invoice may be sent less
frequently than monthly. Generally, one person acts
as the billing attorney for each client in order to
coordinate the billing process. Billing can be done on
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a composite basis or broken down by subject matter.
If you want particular invoices sent to specific
individuals for approval in your company, that can be
done.
Under normal circumstances, we submit regular
monthly invoices to clients listing in a narrative
fashion the particular work performed by date and the
exact amounts of other charges and disbursements for
all client matters.
RETAINERS
New clients of the firm may be asked to pay the firm a
retainer as security for attorney fees and costs incurred
in your behalf. We reserve the right to request a
reasonable retainer from you, either prior to
commencing work for you or at any time during the
course of our relationship. Typically, the retainer is
equal to the amount of fees and costs expected for a
required task or an amount equal to the fees and costs
likely to be incurred during a two -month period. If
you pay us a retainer, you grant us a security interest
in those funds. Unless otherwise agreed, the retainer
will be credited toward the final invoice generated on
the account. The retainer will be deposited into the
firm trust account and will be kept in such account
until the due date of the final invoice, at which time it
will be credited against the remaining balance on the
account. If you dispute any amount charged against
the retainer, you may notify us promptly and we will
return the disputed amount to a trust account pending
resolution of this dispute. You are expected to pay our
invoices in full upon receipt, even though you may
have a positive balance of the retainer on deposit with
the firm.
At the conclusion of our representation or at such time
as the retainer is unnecessary or is appropriately
reduced, the remaining balance or an appropriate part
of it will be returned to you. If the retainer proves
insufficient to cover current expenses and fees for the
required task or for services rendered to you on a two -
month basis, an additional retainer may be necessary.
We will notify you in such event and request an
increase in the amount of the retainer. In the event you
fail to promptly pay such increase or fail to provide or
maintain the retainer at the agreed amount, we reserve
the right to withdraw from representing you, in a
manner consistent with the Idaho Rules of
Professional Conduct. Alternatively, and in our sole
discretion, we may add a premium of ten percent
(10%) to all hourly rates billed to you or any fixed fee
quoted to you, as a penalty for your failure to provide
or maintain the required retainer.
Deposits received to cover specific cost items will be
disbursed as provided in our agreement with you, and
you will be notified from time to time of the amounts
disbursed. Any amount remaining after disbursement
will be returned to you.
By court rule, most retainers will be placed in a pooled
account and interest earned on the pooled account is
payable to a charitable foundation established in
accordance with the court rule. If you request, your
retainer will be placed in a separate trust account for
your benefit and account.
SAFE KEEPING OF CLIENT FUNDS
We will keep any amounts paid to us as a retainer and
any other monetary amounts owned by you and paid
to us in a bank account separate from the firm general
account maintained in the State of Idaho. We will
keep, disburse, handle and otherwise maintain such
funds in accordance with Rule 1.15 of the Idaho Rules
of Professional Conduct. You agree to grant us a
security interest in such funds to secure payment of
statements rendered to you by any member of the firm
with respect to any matter for which we provide legal
services to you, and irrespective of whether we have
another fee arrangement in such other matter which
does not provide for such security interest. This
security interest will also secure your obligation to pay
interest on your account and attorney fees and costs
incurred in collecting such account. We will deposit
and keep your funds in an account that is insured by
the Federal Deposit Insurance Corporation (the
"FDIC"), however we assume no obligation to
monitor or keep you apprised of the financial solvency
of the financial institution where such account is kept,
nor do we assume any obligation to ensure the
aggregate amount of client funds kept within such
account is kept or maintained within the limits of the
insurance provided by the FDIC.
TERMINATION
You may terminate our representation at any time by
notifying us. Your termination of our services will not
affect your responsibility for payment of legal services
rendered, additional charges and disbursements
incurred before termination and in connection with an
orderly transition of the matter.
We may also withdraw from providing services to you.
The ethics rules for the jurisdictions in which we
practice list several types of conduct or circumstances
that require or allow us to withdraw from representing
a client. We try to identify such circumstances in
advance and discuss with our clients any situation
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which may lead to our withdrawal, and if withdrawal
ever becomes necessary, we will give the client written
notice of our withdrawal.
CLIENT FILES
Once our engagement in this matter ends, we will
return the file materials provided by you upon your
request. You agree that we may retain, at your
expense, copies of the file materials. You also agree
that any materials left with us after the engagement
ends may be retained or destroyed, at our discretion.
We reserve the right to make, at your expense, and
retain copies of all documents generated or received
by us in the course of our representation. When you
request documents from us, copies that we generate
will also be made at your expense.
Our own files pertaining to the matter will be retained
by the firm (as opposed to being sent to you) or
destroyed. These firm files include, for example, firm
administrative records, time and expense reports,
personnel and staffing materials, credit and accounting
records, and internal lawyers' work product (such as
drafts, notes, internal memoranda, legal research, and
factual research, including investigative reports
prepared by or for the internal use of lawyers). Any
documents that are retained by the firm will be
transferred to the person responsible for administering
our records retention program. For various reasons,
including the minimization of unnecessary storage
expenses, we reserve the right to destroy or otherwise
dispose of any documents of other materials retained
by us within a reasonable time after the termination of
the engagement. We assume no duty to preserve files
related to your case, although you will be entitled to
have access to those client files should you so desire.
We may however bill you for copying expense and
staff time associated with retrieving and copying such
files.
WORK PRODUCT
In order to provide legal services to you in an efficient
and cost effective manner, we will often use forms
drafted by our attorneys and modified to fit the
circumstances of your particular case. We have
invested numerous hours in the development of these
forms and they reflect the collective expertise and
experience of our firm attorneys. In an effort to avoid
payment of future legal expense, clients are often
tempted to use our work product, as reflected in these
documents, without our authorization and without
payment to the firm for use of its work product. Not
only are such actions dishonest and contrary to our
arrangement, it is also very dangerous and fraught with
peril. Nothing in your relationship with the firm, nor
payment of our invoices, entitles you to use our work
product without our specific authorization in writing.
In order to obtain your input into the preparation of
documents associated with your matter, we may
provide you with digital copies of our word processing
files, however nothing in the delivery of such digital
files authorizes you to use such work product in other
matters unrelated to your case or in any manner
outside the direction and control of one of our
attorneys. As a general rule, documents will be
provided to you in Adobe Acrobat "pdf' form in order
to discourage unauthorized alteration of the
documents.
PRIVACY POLICY
We follow the high professional standards of
confidentiality imposed on lawyers.
Types of Nonpublic Personal Information We
Collect
We collect nonpublic personal information about you
that is provided to us by you or obtained by us with
your authorization.
Parties to Whom We Disclose Information
For current and former clients, we do not disclose any
nonpublic personal information obtained in the course
of our practice, except as required or permitted by law.
In a generic sense, any information a client provides
us is likely to be considered nonpublic personal
information and receives confidential treatment.
Permitted disclosures include, for instance, providing
information to our employees, and in limited
situations, to unrelated third parties who need to know
that information to assist us in providing services. In
all such situations, we stress the confidential nature of
information being shared.
Protecting the Confidentiality and Security of
Current and Former Clients Information
We retain records relating to services that we provide
so that we are better to able assist you with your needs
and, in some cases, to comply with ethical guidelines
of our profession. In order to safeguard your
nonpublic personal information, we maintain physical,
electronic, and procedural safeguards that comply with
the rules of professional conduct applicable to us.
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AUDIT LETTER RESPONSES
At times, you may request that we provide your
auditors certain information in connection with such
auditors' examination of your financial statements. Of
course, we will charge for our services in doing so. In
addition, for your benefit and in order to protect the
attorney -client privilege, our responses will only be
made in accordance with the ABA Statement of Policy
Regarding Lawyers' Responses to Auditors' Requests
for Information (December 1975), including all of the
limitations contained therein. You agree not to request
information in addition to that provided for in the ABA
Statement of Policy and consent to our providing
responses only in accordance with the ABA Statement
of Policy.
OPINIONS TO OTHERS
As a general matter, any third party opinions will be
based on your representations and warranties that the
facts on which the opinion is based are true, complete
and accurate and upon the assumption that such
representations and warranties do not omit any facts
necessary to make such representations and warranties
not misleading. You acknowledge and agree that we
undertake no duty to investigate such representations
and warranties, or verify any matters that you
represent and warrant to us as true, complete and
accurate.
SECURITIES LAW ADVICE
Unless specifically requested and agreed by us in
writing, we will not provide any advice with respect to
the securities laws of the United States or any other
jurisdiction or any related rules or regulations and we
will not provide any advice as to whether any
information, statement, opinion, or other writing is
required to be filed with, incorporated into, submitted
to, or furnished to the United States Securities and
Exchange Commission or any state securities
regulators. You will not, without our prior written
consent, include documents or information we provide
to you in any filings with federal or state securities
regulators, including the SEC.
ARBITRATION OF FEE DISPUTES
Other than a complaint to a disciplinary authority, any
fee or cost dispute arising out of, in connection with,
or relating to the engagement agreement including,
any dispute concerning the security interest granted
herein or by common law shall be determined by
binding arbitration in accordance with Section VII of
the Idaho Bar Commission Rules.
You agree to execute a consent to a binding fee
arbitration, as provided by such Rules within twenty-
one (21) days after receipt of an arbitration request
under such Rules. The decision rendered by the
arbitrator shall be final and binding upon the parties,
to the extent provided by Idaho Code § 7-901 et seq.
and may be enforced by any court of competent
jurisdiction within the State of Idaho.
Any other matter involving a dispute arising out of or
in connection with or relating to this Policy shall be
determined by any court of competent jurisdiction
within the State of Idaho.
KEEPING YOUR CONTACT
INFORMATION CURRENT
You must keep us informed as to your current mailing
address, physical address (if different), phone
number(s), and e-mail address (if that is used). You
will keep this information accurate and up to date,
because of our need to be able to contact you with
respect to the subject of the representation and other
aspects of our relationship with you as described
above. We will rely upon the last contact information
you provide to us. You agree that we can do so with
respect to any need we may have to communicate with
you (during the existence of the attorney -client
relationship or after conclusion of that relationship)
relating in any way to our representation of you,
including in connection with commencing any
arbitration as described.
MISCELLANEOUS
This Billing Policy should be construed consistently
with the Idaho Rules of Professional Conduct,
however in the event of any irreconcilable
inconsistencies, then the Idaho Rules of Professional
Conduct shall prevail. The provisions of this Billing
Policy are severable. In the event any part of this
Policy is determined to be unlawful or unenforceable
for any reason, then such unenforceability shall not
affect the enforceability of the remaining provisions.
The provisions of this Billing Policy and any
supplemental retainer letter shall comprise all terms
and conditions of our agreement with you. No prior
statement, representation or understanding will be
binding unless contained within such written
agreement or unless contained in another written
agreement signed by both parties. This Policy is to be
construed in accordance with the laws of the State of
Idaho and the venue for any action arising therefrom
shall be in the state of Idaho.
Holden, Kidwell, Hahn & Crapo, P.L.L.C.
6 — Revised December 17, 2015
TAB E
KELLERIC
ASSOCIATES
3153 McNeil Drive
Idaho Falls, ID 83402
(208) 542-6120
Technical Memorandum
TO: Darrell M. West
Director, Bonneville Metropolitan Planning Organization
FROM: Stephen J. Lewis, P.E., PTOE
Senior Transportation Engineer, Keller Associates
DATE: November 14, 2018
SUBJECT: Amendment to City of Iona Transportation Capital Investment Plan
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BACKGROUND
The primary objectives of the City of Iona Capital Investment Plan (CIP) are to identify transportation needs and
prioritize potential projects. This prioritized list is used by the City and the Bonneville Metropolitan Planning
Organization (BMPO) in scheduling new projects, making annual programming modifications based on project
readiness, making cost adjustments, and identifying priorities for available funding.
The City of lona's current transportation CIP was adopted in 2014, following a study of then -existing
infrastructure, future conditions and needs, and public involvement. Since that time, there have been changes in
projects completed and local priorities, insomuch that the City has requested a review of and re -ranking of CIP
projects.
METHODOLOGY
For purposes of this CIP amendment, pavement condition assessments, public involvement, or cost estimates
were not performed; it was assumed that results from these 2014 CIP tasks were largely unchanged. Keller
Associates met with City staff and elected officials to update the project lists, based on those projects that have
been completed and new projects desired by the community. Keller Associates then worked with the City in
prioritizing the project lists based on the goals established for each project type, as described in the following
sections. Project priorities are identified separately for roadway improvements and pedestrian improvements.
ROADWAY PROJECTS
The first -ranked 2014 roadway project was dropped from the new CIP list, the Denning Avenue extension from
Crook Road to Olsen Avenue; this project has been constructed. One other roadway project was dropped, the
Main Street & Owens Avenue Roundabout; this project was mentioned in the 2014 CIP document but not placed
in a prioritized list. New roadway projects were added that involve paving gravel alleyways along Longhurst
Avenue, Wilde Avenue, and Walker Avenue. The four goals in ranking of the revised roadway projects are as
follows:
GROWING POSSIBILITIES
Amendment to Iona CIP
November 14, 2018
Page 2 of 3
1. Rehabilitate or reconstruct streets with failed and poor pavement condition'.
2. Perform pavement maintenance on a regular schedule, prioritizing those older streets constructed to
outdated standards2. The City typically budgets one mile of chip sealing per year, so that all streets are
chip sealed once every five years.
3. Pave existing gravel alleyways.
4. Construct or restore roadside drainage swales to preserve pavement condition and service life.
The revised roadway projects list is shown below in Table 1.
Table 1: Roadway Improvement Priorities
Rank
Project Name
1
Free Avenue Pavement Reconstruction: Crook Rd. to Dayton St.
2
Free Avenue Pavement Reconstruction: Dayton St. to 55th East
3
Pavement Maintenance as determined by PASER ratings
4
Longhurst Avenue Alleyway Paving
5
Wilde Avenue Alleyway Paving
6
Walker Avenue Alleyway Paving
7
Construct or Restore Drainage Swales (various locations)
PEDESTRIAN PROJECTS
Within new subdivisions, the City of Iona requires separated sidewalk facilities, with a drainage swale (a.k.a.
borrow pit) between the edge of road and sidewalk. In older areas of the City where separated sidewalks are not
feasible, or where residential subdivisions do not exist, the City has adopted a policy of constructing "shoulder
paths" to accommodate bicycles and pedestrians. Shoulder paths consist of an eight -foot -wide paved shoulder
adjacent to either a 14-foot travel lane (collector streets) or a 12-foot travel lane (local streets), and have been
shown to be well used by residents and easy for the City to maintain. Existing shoulder paths in the City are
typically signed and marked as bike lanes, but in practice, they are used by both bicyclists and pedestrians.
The first -ranked 2014 pedestrian project was dropped from the new CIP list, Main Street from Owens Avenue to
Denning Avenue; this segment of Owens already has sufficient shoulder paths. Several new shoulder path
projects were added along streets that do not currently have any pedestrian facilities. The five goals in ranking of
the revised pedestrian projects are as follows:
'The City of Iona uses the Pavement Surface Evaluation and Rating (PASER) scale. PASER is a 1-10 rating system for road
pavement condition, which uses visual inspection to evaluate pavement surface conditions. The rating categories are:
Excellent 9-10, Good 7-8, Fair 5-6, Poor 3-4, and Failed 1-2.
2 Many roads in the original town site were constructed with Bituminous Surface Treatment (BST), also known as a seal coat
or chip seal, on top of existing soil with no underlying base material.
Amendment to Iona CIP
November 14, 2018
Page 3 of 3
1. Provide safe walk routes to and from Iona Elementary School, in particular along Main Street and Olsen
Avenue.
2. Extend or tie into an existing pedestrian facility, or fill in a pedestrian network gap.
3. Improve pedestrian access in the original town site area.
4. Connect neighborhoods and subdivisions to each other.
5. Connect existing detached sidewalks to intersection corners, to accommodate pedestrians crossing the
street.
The revised pedestrian projects list is shown below in Table 2.
Table 2: Pedestrian Improvement Priorities
Rank
Project Name
1
Denning Avenue: E of Sawmill Cir. to W of Ashwood Ln.
2
Main Street: Freedom Field Estates to Rockwood Ave.
3
Olsen Avenue: Rushton Rd. to Rockwood Ave.
4
Rushton Road: Rushton Cir. to Olsen Ave.
5
Olsen Avenue: Denning Ave. to Free Ave.
6
Free Avenue: Crook Rd. to Olsen Ave.
7
Crook Road: Free Ave. to Tanner Dr.
8
Dayton Street: Scoresby Ave. to Free Ave.
9
Free Avenue: Main St. to Dayton St.
10
Rockwood Avenue: Haderlie Ln. to Main St.
11
Rockwood Avenue: Main St. to 55th East
12
Steele Avenue: Haderlie Ln. to Main St.
13
55th East: Steele Ave. to Owens Ave.
14
Connect Detached Sidewalks to Intersection Corners (various locations)