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Home My Public Portal AboutSelect Board -- 2020-01-21 Minutes aa`0a qiE w��U" i A e t tri , Office of: o ,, own of Brewster [ _ �•� A 2198 Main Street Select Board 3 y : > r= Town Administrator r 4 +AA Brewster, MA 02631 - 1898 Phone : ( 508) 896-3701 Fax : ( 508) 896- 8089 ' 20 FFB MINUTES OF THE SELECT BOARD MEETING DATE : January 21, 2020 DRE14STER T€Jflil €rLERK TIME : 5 ; 00 PM PLACE : Brewster Town Office Building, 2198 Main Street PRESENT : Chair Whitney, Selectperson Bingham, Selectperson deRuyter, Selectperson Chaffee, Selectperson Dickson Town Administrator Peter Lombardi , Assistant Town Administrator Susan Broderick, Robin Young Call to Order & Pledge of Allegiance Chair Whitney called the meeting to order at 5 : 00pm . Selectperson deRuyter moved to go into Executive Session to discuss strategy with respect to discuss strategy with respect to collective bargaining if an open meeting may have a detrimental effect on the bargaining position of the public body and the chair so declares : SEIU Local 888, OPEIU Local 6, IAFF Local 3763 , and Brewster Police Union and to conduct strategy sessions in preparation for negotiations with nonunion personnel or to conduct collective bargaining sessions or contract negotiations with nonunion personnel : Personnel Bylaw, Police Personnel Bylaw, to consider the purchase, exchange, lease or value of real property if the chair declares that an open meeting may have a detrimental effect on the negotiating position of the public body : 106 McGuerty Road , Brewster, MA, and to discuss strategy with respect to litigation if an open meeting may have a detrimental effect on the litigating position of the public body and the chair so declares : John L. Eten v . Brewster Zoning Board of Appeals, et al . Selectperson Dickson second . The Board voted unanimously; Selectperson Whitney — Yes, Selectperson deRuyter — Yes, Chair Bingham — Yes, Selectperson Chaffee — Yes, Selectperson Dickson - Yes. Citizens Forum - Members of the oublic may address the Select Board at this time for a period not longer than 5 minutes. The Select Board is unable to respond to comments as it could be a violation of the state's Oven Meeting Law which reouires a specific tonic to annear on the agenda for oublic discussion to occur. A tonic raised by a member of the vublic may be added to a future meeting agenda if deemed warranted by the Select Board Chair, David Danish , 1277 Long Pond Road , wanted to further discuss the Nauset Regional High School Building renovation project . Adam Lange, 58 Cathedral Road, would like an agenda item on a future Select Board meeting to discuss the NRHS Building renovation project . Felix Banis, Ranney Lane, spoke in regards to the Veterans Services . He advocates that if a Community Center is built, that the Town create an office in town for a part time Veterans Agent . He would like information in the report for where the money the Town of Brewster delegates to the program is spent . www . brewster-ma . gov BoS 01-21 -20 Page 1 of 5 \�uu luuwlwr/ryyi4 Tawas of Brewster Office of: 2198 Main Street Select Board Town Administrator r w Brewster, MA 026314898 Phone : (508) 896 -3701 Fax: ( 508) 896-8089 't �i, rrru�xauHntu�uuu�u`� Chris Powiki requests that the Select Board for support of the creation of a resolution of a climate emergency declaration , which will be on the town warrant as a Citizen' s Petition , Select Board Announcements & Liaison Reports Top Dog contest winner PRINCESS LULU is the Town ' s very first "Top Dog Winner" . She receives tag # 1, a waiver of fees for the registration , and a generous gift basket donated by Agway. Town Administrator' s Report The Finance Team has been spending a large amount of time on the capital plan and FY21 budget . The swap shop is closed for the season , Ms . Kalinick thanked the volunteers and the DPW staff. Selectperson Bingham suggested putting a sign outside the gate noting it was closed until April . Consent Agenda Selectperson deRuyter moved to approve the consent agenda, Selectperson Bingham second . The Board voted S -Yes 0- No . Vote on Issuance to Transfer Innholders License; Captain Freeman Inn Vote on Issuance of Common Victualer License, Eat Cake for Breakfast Review and Vote to Approve January 6. 20120 Select Board Meeting Minutes Vote to Sign Letter of Support for Brewster Woods DCHD Funding Application Vote on Issuance of One Dav Liquor License _ Maplewood at Brewster Vote on Issuance of (2 ) One Dav Liquor License — Brewster Sportsman's Club Vote on Issuance of ( 13 ) One Dav Entertainment Licenses and Fee Waiver — Brewster Historical Society Discuss and Vote on Invitation to Participate in FY20 Town of Dennis Communitv Development Block Grant Application for Housing Rehabilitation and Childcare Subsidv Programs - Jean Stalev. Housing Rehabilitation Director for TRI — Cape Cod This is a regional grant with Brewster, Dennis and Wellfleet . The grant award is determined based on need and interest . Approval of the grant would happen in the summer, with funding available to the towns to expend next January 2021 . Applications will be accepted in the fall for income qualifying, year round residents who are in need of a critical home repair . The program has one year to spend the funding . The funding is made available as a 15 year, deferred , forgivable loan . There is no interest charged or accrued with no monthly payment . The loan declines over 15 years and is discharged at year 15 . There is a mortgage placed on the home, so that the investment is protected over the course of the loan . If the property owner uses the home as a rental it must be year round rental and at 80% median rate . Ms . Kalinick also noted the child care voucher program is a bonus for residents . The Trust will continue trying to do a town run " rehab program" , but this will aid demonstration for the need of such a program in the Town . Jill Scalise, Housing Coordinator, says this is the largest request from residents . www. brewster-ma . gov BoS 01 - 21 -20 Page 2 of 5 40�vauiuuuau�utu, � � �. •R ., �� Town of Brewster office oI _ ,•� ''• + � 2198 Main Street Select Boaard Town Administrator 0 " ` Brewster, MA 02631- 1898 WO --,. GO , Phone : (508) 896-3701 % Fax: ( 508) 896- 8089 Outreach sessions would be held at the COA January 29 at 11am , Stony Brook Elementary school on February 4 at 5 . 30pm and at the Brewster Housing Partnership meeting February 13 at bpm . Selectperson Dickson moved to sign the authorization form, Selectperson Chaffee second . The Board voted S-Yes 0-No . Discuss Concept of New Natural Resource Advisory Committee (Select Board Strategic Plan Goal CM4o Establish a Vehicle to Ensure Coastal Resource Management Plan is Implemented ) Pat Hughes, Chris Miller and Ryan Burch discussed the merits of establishing a Natural Resources Committee . The Coastal Committee does not have a quorum and is not meeting currently. The idea is to disband that committee and initiate a Natural Resources Committee , Steve McKenna met with Pat and Ryan to strategize what a committee would look like . Many other towns have different committees that address individual needs . This would be a significant and broad committee that would be in charge of addressing open space, shelifishing, and implementing the Coastal Resource Management Plan . They will further consider if this would be a committee or a commission . Members, staff support and finances would be important considerations . There is an idea proposed by Selectperson deRuyter to join with the Open Space Committee at some point in the future . The Select Board was supportive of the creation of the committee or commission . Discussion of exact charge and make up of membership will be brought to a future meeting . Presentation on and Discussion of Proposed Revisions to Kayak/Canoe/Stand-Up Paddleboard Rack and Mooring Regulations (Select Board Strategic Plan Goal CM-3 ) Ryan Burch presented revisions to existing regulations and points of discussion . Initially, there was one regulation that covered biweekly and annual use . This has not been updated since 2012 . The Department of Natural Resources would like to expand locations to offer the services . Three locations were considered for expanding and Long Pond and Saints Landing were chosen as the ideal spots . Selectperson Chaffee asked for an update on how many spaces will be added and how many people have been on a waiting list . Definitions have been considered in re-writing the regulations . They have conferred with other towns for ideas on how to structure the revisions to deter any potential issues . Selectperson deRuyter asked why they separated biweekly and annual . This was to simplify the form to be more user friendly . This is a public opportunity for discussion but it does not need a Select Board vote, just a consideration . This is not a large revenue generator, but is more for regulatory purposes . The fees cover the operational costs for the department . Revisions to the mooring regulations were meant to tighten up definitions for regulations and use of the electronic mooring renewal process . Selectperson deRuyter asked where residents can read them . They are on the webpage, as well as in the front lobby of the Natural Resources headquarters . Anyone who is currently in their system received an email directing them to the online service . www. Brewster- ma . gov BoS 01 -21 -20 Page 3of5 aaa�u'luuunuuuu„„�i 0aeall w � r y''' Town of Brewster Office of: o� o��" '`+ �9 ` Select Board 2198 Main Street Town Administrator �0 W Brewster, MA 02631- 1898 Phone : ( 508) 896-3701 Fax : ( 508) 896- 8089 ISO �//llf1NI1N111111tu��u��\� Charter Committee Status Update and Plan for January 27 Joint Meeting One of the upcoming meetings is a joint meeting with the Charter Committee to bring the Select Board current with where they are in their process, to ask pertinent questions and solicit feedback on the recommendations of the Committee . They would like to send a draft charter to Town Council for review soon . Next Monday they will discuss the chapters on the Town Administrator, Select Board , and Boards and Committees . They will also discuss an update to the organizational chart . The Committee will provide a timeline update, as they have extended the date to place the Charter on the warrant till Special Town Meeting fall 2020 . The decision if to have a ballot question following a vote at Town Meeting will be discussed . Additional community outreach will be held after a draft charter is vetted through legal counsel . Initial Review of Potential Spring 2020 Town Meeting Warrant Articles The deadline for warrant articles for Town Meeting this spring is Wednesday February 19, 2020 . In no particular order, Mr . Lombardi provided a summary of the articles currently under consideration for inclusion on the warrant : 1 . FY19 Unpaid Bills ( CVEC, etc ) 2 . Budgetary Transfer ( DPW Solid Waste ) 3 . Supplemental FY20 Golf Department Funding for Capital & Rescission of Short-Term Debt 4 . Bond Premium Reallocation 5 . Adoption of FY21 Collective Bargaining Agreements & Personnel Bylaw Changes ( 6 in total ) 6 . Acceptance of MGL Chapter 44 Section 53F % - Transition Water Department to Enterprise Fund effective FY21 7 . FY21 Operating Budgets & Reserve Funds ( Golf, Ambulance, etc ) 8 . Special Revenue Fund : Cable Franchise Fee 9 . Funding Request : Bayside Skippers 10 . Acceptance of Grants & Gifts 11 . Road Repairs ( Chapter 90 State Aid ) 12 , Annual Reallocation of Nauset Regional School Assessment Formula 13 . FY20 Capital and Special Project Expenditures — Capital Planning Committee has been meeting with department heads to review their submissions and will present their recommended 5 Year Capital Improvement Plan , including Spring 2020 capital requests, at a joint Select Board and Finance Committee meeting on February 10 . Approximately $ 2 . OM in FY19 certified Free Cash remains available for potential allocation . 14 . Appropriation of portion of remaining Free Cash balance to Capital Investment Stabilization Fund 15 , Nauset Regional High School Renovation Project ( $ 132M total authorization ) 16 . Community Preservation Act projects ( plus standard reserve amounts ) • Acquisition of 8 . 6 acres of conservation land — Field Kelley property ( $ 306, 000 ) • Stony Brook Field improvement — Brewster White Caps ( $ 508, 000 ) www , brewster-ma .gov BoS 01 - 21 - 20 Page 4 of 5 \N\�1g1UUUtIWtki�i 'o�aOffice of: 4 g£ W $;`�Town of Brewster 0Select Board +'+rt 9 2198 Main Street Town Administrator �0 Brewster, MA 02631 - 1898 VO -� Phone % ( 508) 896- 3701 Fax : ( 508) 896- 8089 % Z��•►��"lei �'wM/I1ryM11 MI I IIINW\P\Q • Pleasant Bay Community Boating Accessible Dock ( $ 25, 000 ) • Cape Housing Institute ( $ 15 , 000 ) • Housing Coordinator ( $ 49, 500 ) 17 . Town Code Amendment to Private Road Betterment ( § 157 - 20) 18 , Town Code Amendment to Town Meeting Placement of Articles ( § 4810 ) 19 . Potential re- adoption of MGL 32B Section 20 : OPEB Trust Fund 20 . Citizens Petition : Commercial Plastic Bottle Ban FYI ' s The Captains Golf course will be paying the last bond payment in February . Future Meetings — January 27 . and 29 , February 3 , 5 , 8 . & 10. 2020 January 27th is a joint meeting with the Charter Committee , The 29th is a joint meeting with the Finance Committee and will be on a Wednesday for a budget overview . February 3rd is a regular meeting, February 5th is a joint fin com meeting for school budgets, February 8th is a Saturday meeting for department budget reviews . February 10th is for capital planning overview . Selectperson Dickson will not be able to attend the Feb 3rd or 8th meeting . Selectperson deRuyter would like to invite school building committee to the Feb 3rd meeting . Adjournment Selectperson Bingham moved to adjourn at 7 : 46 pm , Selectperson Chaffee second . The Board voted 5-Yes 0M No . Respectfully submitted , Robin Young Approved : QP M 120 Signed : e .! Date Selectperson , Clerk of the Board of Selectman Accompanying Documents in Packet : agenda, consent agenda , draft mooring and kayak regulations, information from DCD block grant, draft natural resource advisory committee charge, memo re : spring 2020 town meeting warrant articles www , brewster-ma . gov BoS 01 -21 -20 Page 5 of 5