HomeMy Public PortalAbout2019-14 Authorizing a work order to Calvin Giordano and Associates for services re to storm drainageRESOLUTION NO. 2OI9.I4
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA,
AUTHORIZING THE VILLAGE MANAGER TO ISSUE A
WORK ORDER TO CALVIN, GIORDANO &
ASSOCIATES, INC. FOR DESIGN CRITERIA
PROFESSIONAL SERVICES AND LIMITED
CONSTRUCTION ADMINISTRATION SERVICES
RELATED TO STORM DRAINAGE IMPROVEMENTS AT
THE 14 HARBOR POINT OUTFALL; AND PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the Village of Key Biscayne ("Village") issued Request for Qualifications
No. 2016-02-09 ("RFQ") for continuing professional engineering services; and.
WHEREAS' pursuant to the RFQ, the Village Council selected Calvin, Giordano &
Associates, Inc. ("Consultant") as one of the consultants to provide continuing professional
engineering services and authorized the Village Manager to execute an agreement with
Consultant; and
\ilHEREAS, Consultant has provided a proposal, attached hereto as Exhibit ooA," (the
o'Proposal") for design criteria professional services and limited construction administration
services relating to storm drainage improvements at the 14 Harbor Point Outfall (the "Project");
and
\ilHEREAS, the Village Council desires to authorize the Village Manager to issue a
work order for the Project consistent with the Proposal and the professional services agreement
entered into between the Village and Consultant; and
\ilHEREAS, the Village Council finds that this Resolution is in the best interest and
welfare of the residents of the Village.
NOW, THERE,FORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF
THE VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLO\ilS:
Section 1. Recitals. That each of the above-stated recitals are hereby adopted,
confirmed, and incorporated herein.
Section 2. Authorization. That the Village Manager is hereby authorized to issue a
work order to Consultant for the Project, consistent with and substantially in accordance with the
Proposal attached hereto as Exhibit "A," irì an amount not to exceed budgeted funds.
Section 3. Effective Date. That this Resolution shall be effective immediately upon
adoption.
PASSED and ADOPTED this 19th day of March, 2019.
W. DAVEY,
MEDINA,
CLERK
APPROVED AS TO FORM AND LEGAL S
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VILLAGE ATTORNEY
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Buildln6 Oodo Sorvicar
Civil gflglnr6r¡n0 I RÕâdwsy
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Code Êntorcement
Conslruclion Ëngineering &
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Cofl$kuction Sorvir6$
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0evelopment
Eleclricol Englneering
Engineer¡ng
EnvlronmenF¿t $ervicgs
Far¡¡itie$ Månagenìenl
Geographic lnformallon
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Govemrnontal S.orvioge
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Lândscaûe Ârch¡iectùrÊ
Planning
Pro¡ûÕt Mârìâgemenl
Rsdeyelopment
& Urban Ûeslgn
Surveying & Mapping
Traflic Enginooring
lranoporlotlon Flonnln g
Water I Ulilities Ëngineoring
Wsbslts Developrìlont
1800 Eller Drive
Suite 6û0
Fort Laudsrdale, FL
33316
854.9?1.7781 phone
954.921.88CI7 fax
$rww.cga80luüons,com
Exhibit "4"
Calvin, Giordano & Associates, l¡rc.
EXCEPI IONAT SOIUTIONS*
DATE:
RE:
CLIENT:
ATTENTION:
CGA NO.:
Additional Services Agreement
February 27,2019
Key Biscayne 14 Harbor Poirf;Outfall O-13 Improvements
Village of Key Biscayne
88 West Mclntyre Sheet
Key Biscayne,FL 33149
Mr. Jake O4'rnan, PE
16-8467.17
The following scope of services is proposed by Calvin, Giordano &
Associates, Inc. (CGA) as requested by the Village of Key Biscayne
(VILLAGE) for the above referenced project.
l'rrmen?l¡r. the \/If f
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io o-¡arìonning fl^^.lin¿¡ .r'i+Li- +h- IJ^*h^. I)^i-+
Drive Right-of-Way, in the vicinity of the property known as 14 Harbor Point
Drive. Currently, there are two existing catch basins in Harbor Point Drive
Right-of-tilay, adjacent to the project area, that convey stormwater runoff to
the Biscayne Bay through an existing 6 inch storm drain that runs within a
drainage easement along the northern properly line of 14 Harbor Point Drive.
The srorm draln dlscharges vta ourall ç,-tJ. outfall u-lj and lts
surrounding area are encompassed by mangroves. The 6 inch storm drain
appears to be undersized and is getting clogged with debris and sediments.
Replacing the storm drain with a larger pipe will alleviate the flooding and
will assist the VILLAGE in accessing the pipe for maintenance purposes. It
is CGA's understandins that the VILLAGE has executed the drainage
easement with the property owner and the pipe shall be designed to be
located within this easement. Mitigation for the mangroves will be required to
construct the new storm drain and outfall.
The previous VILLAGE Engineering Consultant had prepared drainage
calculations and models for the proposed improvements, CGA will review
the drainage calculations and models and provide a design to replace the 6
inch storm drain.
The VILLAGE has requested that CGA provide civil engineering,
environmental, and surveying services in order to prepare construction plans
and technical specifrcations to install a nelv storm drain and outfall within
the drainage easement. This proposal includes the civil engineering design,
submission and approval of applicable permits, bidding assistance, and
engineering services during construction. The specific scope of services is
detailed as follows:
FORTLÄUOERDAI.T MIAMþTAÐE \IJËSTPALMBEATH CIËARTI'ATER/TAMFA Ë€TE8O POÊTST.LIJCIË
I.
Irebrrrary 27,2019
Page 2 of9
Professional En gineering Services
A. Civil Engineering
1. Project Management and Coordination
. CGA shall provide project management and coordination services
throughout the design, permitting, bidding, and engineedng services
durins construction nhases. This will include the coordination with
the CGA design team, civil plan schedule adherence, and attendance
of two (2) meetings with the VILLAGE to discuss each design
phase submittal and review comments received. This task will also
include the prompt resolutions of any issues which may arise during
the clesign, permitting, or construÇtion process. This buclget is based
on one (l) hour per week, per the estimated 38-week schedule.
2, Pre-design ancl Data Collection
Review existing Miami-Dade County Department of Regulatory and
F,conomic Resorrrces IDRERI nermitlsl
Review Outfall O-13 Improvements plans and calculations preparecl
by the previous VILLAGE Consultant.
Review of the Boundary and Topographic Survey prepared by the
vILLAÛE',s Consulrâfit and Cû4, ancl coordlnate wÎrhil1e Surveyor
if any additional information isrequired.
Perform a field observation to compare the existing site conditions
to the available plan and survey infbrmation acquired, and identiff
physieal nhstacles an¡l constraints.
CGA shal1 retain the services of a Subsurface Utility Exploration
(SUE) Sub-Consultant to provide services associated with locating
the underground utilities.
Coordinate with the Subsurface Utility Exploration (SUE)
Sub-Consultant in order to verify where existing utilities are
located in order to avoid conflicts with the proposed drainage
improvements.
Provide underground locating service utilizing Ground
Penetrating Radar (GPR) for the horizontal placement of the
undergrouncl utilities. Meet with the GPR technician and
deduce the findings to the civil plans. Survey will include scope
to locate pavement markings of GPR and show on topographic
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February 27, 201 9
Page 3 of 9
This task includes eight (8) test holes to verify the vertical
placement of the underground utilities.
- GPR is the best available technology to detect the presence of
underground piping. I-Iowever, no results are guaranteed. The
âctual presence, size, or elevation of underground piping can
only be exactly confinned by excavation.
CGA shall retain the services of a Geotechnical Engineering Sub-
Consultant to provide services associated with the existing soils.
Coordinate with the Geotechnical Engineering Sub-
Consultant for analysis of the subsurface soil conditions,
The Geotechnical Engineering Sub-Consultant proposes to
perform three (3) Standard Penetration Test (SPT) borings in
general accordance with ASTM D-1586 specifications to a
depth of l5 feet within the project area.
,É\[ Ln9 oompre[ron oI Ine onstle worK, Ine ùuo-Lonsutmnt wlll
provide an engineering report clescribing their findings and
general site preparation and fbundation clesign
recommendations for support of the proposed construction.
It is assumed that the site is accessible to truck mountecl
drilling equipment. Sunshine 81 I will be callecl in order to
locate the underground utilities prior to performing the onsite
work,
Review findings and discuss proposecl improvements with the
\¡ILL,\Gtr priot to prcparirrg thc Con¡tructior'¡ .Pla¡rs.
3. 60% Design Development Phase
. Prepare 6t% Construction Plans consisting of the fbllowing:
- Cover, Legend & Abbreviations, and General Notes Plans
- Demolition Plan
- Erosion Control Plan and Details
- Paving, Gracling and Drainage Plan
- Paving, Grading and Drainage Details
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Febnrary 27.2019
Page 4 of9
Prepare Preliminary Pipe Sizing Calculations.
Prepare index ancl draft of proposed Technical Specifications for site
civil related construction improvements.
Prepare and submit 60% Construction Plans, Preliminary Pipe Sizing
SbrJti':r,g$3:?g,I:Í:r:1iryyl':','y',,:î"'T"yjt:f lP
VILLAGE.
4. Pennitting
Prepare and process the permit application for civil engineering site
work through the agency listed below. This task includes reviewing,
addressing, and responding to the comlrents from the agency for
construction, All permits fees shall be paid directly by Owner.
Application for Class II Permit for the drainage improvements
+- L\Þ-EÞ-
. Attend one (l) meeting with DRER to discr¡ss permit package and
requirements.
100% Construction Document Phase
' Prepare 100% Construction Plans consisting of the following:
- Cover, Legend & Abbreviations, and General Notes Plans
- llemnlitinn Plan
- Erosion Control Plan and Details
- Paving, Grading and f)rainage Plan
- Paving, Grading and Drainage Details
- Cross Section Plan
. Prepare FinalPipe Sizing Calculations.
. Prepare written Final Technical Specifications for site civil related
improvements,
. Prepare Engineer's Estimate of Probable Cost.
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February 27,2019
Page 5 of9
Prepare and subrnit 100% Construction I'lans, Final Pipe Sizing
Calculations, l'echnical Specifications, and Engineer's Cost Estimate
to the VILLACE for review. CGA shall submit a PDF and hard
copy to the VILLAGE.
6. Engineering During Bidding Phase
CGA will submit ro the VILLAGE Bid Documents. A PDF and five
lJ,, ilaru uulJlËs will uc pruvlosu ru lflç vll-l-¡l\rr,, rflc YILL1\LTÕ
will be respotrsible for distribution of the bid packages to the
potential bidders,
CGA will prepare and administer the pre-bid meeting at Village Hall
and prepare corresponding minutes fbr distribution by the
VILLAGE.
CGA will assist the VILLAGE in the preparation of up to two (2)
addenda and will prepare written responses to questions (RFIs)
raised at the pre-bid conference and during the bidding process for
annlicahle CGA clesisnerl comnonents. The VTf ,T.AGE will he
responsible for the distribution of the addenda.
CGA will prepâre a bid tabulation and evaluation to the VILLAGE
regarding the most responsive and responsible bidder,
CGA will provide conformed Construction l)ocuments with
revisions due to RFI questions and responses during bidding.
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7. EngineeringDuringConstruction
It is anticipated that CGA will not provide full Construction
Management services tbr this project: however. limited constnlction
observation shall be performed in order to certify the project r.vith
the permitting agencies.
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Pre-Construction Conference
CGA will attend the Pre-Construction Conference with the
Contractor and the VILLAGE. The VILLAGE representatives
will adrninister meeting.
Shop Drawing Review
Receive and review civil shop drawings which the Contractor
is required to submit for general conformance with design
criteria and Contract Documents. Return shop drawings anc{
submittals in accordance r,vith the Contract Documents. The
Shop Drawing Review item includes one (l) initial review of
shop drawinss and one (l) review followine anv required
revisrons. lt rs antrcrpated that up to four (4) shop drawings
are inclucled in the Shop Drawing Review item.
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Construction Meetings
- CGA will attend periodic construction meetings, as required
for permit certifìcation (up to 4 meetings total), with the
Contractor, VILLAGE, and appropriate regulatory agencies in
regards to construction of the CGA designed components of
the project.
Construction Clarifications
Respond in writing to as many as two (2) Contractor's Request
for Information (RFI) regarding the design documents during
the construction period. CGA shall issue interpretations and
clarifìcations of the Contract Documents, along with
associated support materials, as requested by the Contractor.
These interpretations will be rendered ancl a response prepared
and submitted to the VILLAGE's Construction Manager in a
timely manner, in accordancc with the Co¡rstruction Contract
I)wvur¡.rwrrco. TLw Cvrr¡lruvrlurr Çlorlllvallvlr¡ llçrrr¡ hrvlurlp¡
coordination with applicable design profbssionals as needed.
Substantial & Final Inspections
Preparation and distribution of inspection punch list(s) at
substantial and fi nal ivalk-thru's,
Certifrcation of Construction Completion
CGA will provide necessaly documents to close out applicable
regulator¡r permitting for the project to obtain acceptence for
operation of the systems in accordance with the applicable
permits. It is assumed that all of the portions of the project will
be certified at the same time and no partials will be required by
the Contractor.
8. 0ther Services
The only services or meetings included in this contract are those
identifiecl above. If the VILLAGE requires additional services not
specifrcally included in the scope of work identified above, an
Additional Services Agreement (ASA) shall be prepared.
The following iterns are NOT included in this agreement but may be
provided upon request through an additional services agreement
proposal, as needed:
v illage or Ney Lilsoayne rjullomg ueparument ury-Kltn
submittal(s)
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FebrLrary 27, 20 1 9
l)age 7 o19
- Basin wide drainage calculations
- Stage-storago calculations
- Hydraulic or hydrologic modeling
- Sanitary sewer improvements within private property
- Seawall design or improvements within sovereign
submerged lands
- Roadway and pavement markings and signage
irnproveurents
il. ProfessionalEnvironmentalServices
A" CCA shall provide environmental pennitting services through Miami-Dade
Departrnent of Regulatory and Economic Resources (DRER) to obtain a Class
I p-.*l+ C¡ltr^ '.,i'll,
Conduct the necessary on-site inspections to collect the field data required
to document the existing natural resource conditions and poterrtial for
impacts with the implementation of the drainageproject.
Prepare the environmental documents and analyses and otlrer required
environmental submittal documents for inclursion in the application
submittal package to DRER.
Complete the applications form, obtain signatures and checks froln the
Village fcrr the epplication fee ancl the perrnit fee, compile ell r.equired
documents, and submit the application package.
Respond to two sets of requests for adclitional information from DRER.
Water quality testing, and services to design a rnitigation plan are not a
part of this proposal.
Additional permits from the Army Corps of Engineers and Florida
Department of Environmental Protection or the South Florida Wate¡'
Management District if required as a result of this application will be
addressed with prior approval from the Village as additional services.
IlI. Professional Surveying Services
A- Topographic survoy of all above ground improvements within the Flarbor Point
Road corridor ad.iacent to the property as described under Miami Dade Countyrropeny Apprarseï Foilo l\o: Jv+¿J¿-uu¿-ul,ou ano rncludtng tne Norill /u ïeet
of said property from the street to the Hurricane Harbor waterway.
t.
2.
3.
4.
5.
6.
February 27,20lr9
l)age I of9
B. Horizontal locations ancl vertical elevations being provided for asphalt
pavement, concrete curb, landscape islands, walls, pavers, driveways, fences
and above ground utilities. Visible above ground utilities refer to the visible
structures (e,g., manholes, valve boxes, inlets, etc.) typically associated with
storm drainage, sanitary sewer, potable water, electric, gas, telephone and
cable television,
vur4lrr rrrrr) Lup 4lrLl lllvt,rl vlvy<ltlulrù rJl Lw\J çÀrlrtrtg JailltarJ Þçwçr
manholes, two catch basins and one drainage outfall to include pipe sizes,
rnaterial and direction offlow.
D. Miscellaneous survey locations to include the front ptoperty line wall with
column locations, the limits of mangrcves within the north 20 feet of the
properly and any trees with a breast diameter of 3 inches or larger.
E. Recover sufficient propelty corners within the properly and adjacent
properties to establish the property lines of the project parcel.
r¡.II-.i--,.(*1 -.,.'t'v1 "'il1 L-.-fw'-,.'-J t- cl'- Ot-t-- I.lq,,v Cwvrslirrorw 0;orvrrr,
Floricla East Zone North American Datum NAD83/90 and elevations
referenced to National Ceodefic Vertical Datum of 1929(NGVD29).
G. All survey work will cornply with the Standards and Practice requirements
for Surveying and Mapping in the State of Florida, according to Chapter 5l-
l'/.05'2 ot Flonda Admrnrstrative Code, as adopted by the tsoard of
Profess ional Surveyors, Chapter 47 2, F lorida Statutes.
COST OF THESE SERVICES (Lump Sum )
I Professional En gineering Services
A Professional Civil Engineering Services
Civil Engineering
SUE Consultant
Geotechnical Consultant
Professional Environmental Services
Professional Surveying Services
Meetings not included in I thru III
TOTAL (Plus Hourly Services)
il
III
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$39,375.00
$3 1 ,755,00
$5,370.00
$2,250.00
$3,760.00
$2,625.00
Hourly
$45,760.00
L'ebruary 27, 201 9
Page 9 of9
ÄUTHORIZATION
Kindly slgn and return this authorization at your earliest convenience.
Calvin, Giordano & Associates, Inc.
will proceed upon recelpt of
By:By:
Date:
Director of Public Works President
Date:v l1