HomeMy Public PortalAbout2020.01.15 TO McCall Agreement for Professional Services Parallel Taxiway DesignSIGNEDT-0 ENGINEERS, INC.
AGREEMENT FOR PROFESSIONAL SERVICES
T-0 Engineers, Inc. Project Number: 180357 Date:Jan. 15, 2020
THIS AGREEMENT is between the City of McCall, Idaho, hereinafter referred to as "Client" and T-0
Engineers, Inc., an Idaho Corporation , hereinafter referred to as "Consultant". The Client and Consultant in
consideration of their mutual covenants herein contract and agree as follows:
The Client intends to Relocate Parallel Taxiway A at the McCall Municipal Airport (Design Only), hereinafter
referred to as the "Project".
A) CLIENT INFORMATION AND RESPONSIBILITIES
1. The Client shall timely provide to Consultant a complete description of the Project including : Client's
requirements for the Project , objectives and constraints, capacity and performance requirements, flexibility and
expandability needs , any budgetary limitations , and all design and construction criteria which Client requires be
incorporated into the Project.
2. Client shall timely provide to Consultant all associated or applicable project information including : data and
documents prepared by others , soil and subsurface explorations , hydrologic information , laboratory tests ,
inspection reports , environmental assessments , title reports , records of survey , warranty deeds , and land use
restrictions , all of which Consultant may use and rely upon , without liability , in performing services under this
Agreement.
3. The Client shall timely obtain permission for Consultant to enter upon public and private property as required
for Consultant to perform services under this Agreement.
B) SERVICES TO BE PERFORMED BY CONSUL TANT
Consultant shall provide the following generally described services under this Agreement:
See attached Exhibit A , "Description of Project and Scope of Engineer's Professional Services for
Improvements to McCall Municipal Airport AIP 3-16-0023-027-2020" generally referred to as the Scope of
Work .
C) BASIS OF FEE AND BILLING SCHEDULE
The Client shall timely pay Consultant for services set forth and provided under this Agreement. Client shall
timely pay Consultant for additional services authorized by written amendment to this Agreement. Fees shall be
based on hourly charges and direct expenses during the performance of work described in the Scope of Work .
Hourly charges shall be based on the hourly billing rates for employee classification as shown on the Consultant's
Fee Schedule and detailed in the Labor Worksheet, attached as Exhibit B. Direct expenses are the sum of all
expenditures attributable to the Project that are not labor charges , including subconsultant fees. Hourly and direct
expense rates are subject to annual review and revision by Consultant.
1. Lump Sum
Phases 1 through 4 will be invoiced on a lump sum fee basis. The lump sum fee for services to be provided in
Phases 1 through 4 is included in the Scope of Work attached as Exhibit A. The portion of the lump sum that is
invoiced monthly will be based on Consultant's estimate of percentage of scope of work completed.
2. Estimated Fee
Fees for Phases 5 through 8 are estimated . The estimated total fee for services to be provided in Phases 5
through 8 is included in the scope of work attached as Exhibit A. Any fees described herein for services to be
provided are only estimates , the final amount billed for this work shall include all time , at stated bill rates , plus all
direct expenses .
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TERMS AND CONDITIONS
1) GENERAL
a. Consultant shall provide professional services for the Client on the Project described in this Agreement. These
services shall be performed in accordance with generally accepted professional practices and standards of care
and skill ordinarily used in Consultant's profession under similar circumstances. Consultant makes no warranty ,
either expressed or implied , as to performance of professional services .
b. Consultant shall not be responsible for acts or omissions of any other party involved in the Project.
c. Consultant has not been retained to supervise , direct or have control over the work of any construction
contractor or their subcontractor or supplier, hereinafter referred to collectively as "Contractor". Consultant does
not have authority over , or responsibility for: Contractor's means , methods , techniques , sequences or procedures
of construction , safety precautions and programs incident to the work of Contractor , or for any failure of
Contractor to comply with applicable laws and regulations .
d. Consultant can neither guarantee the performance of any Contractor nor assume responsibility for
Contractor's failure to furnish and perform work in accordance with any construction contract documents or
recommendations issued by Consultant.
e. The Client understands and agrees that subsurface and soils characteristics may vary greatly between
successive test points and sample intervals. Consultant makes no warranties , expressed or implied , as to the
services or data furnished by professionals providing soils testing or geotechnical advice .
2) OPINIONS OF COST
a. Consultant may be asked to provide opinions of probable construction or Project costs as part of the
professional services under this Agreement. The Client understands and agrees that: Consultant has no control
over the cost of labor or materials furnished by others or market conditions , Consultant's opinions of probable
cost are based on Consultant's experience and judgment, Consultant does not guarantee or warrant that bids
or estimates prepared by Contractors will not deviate from opinions of probable cost provided by Consultant, and
Consultant is not responsible for variations between actual construction bids or costs and Consultant's opinions
regarding probable construction costs .
3) REUSE AND OWNERSHIP OF DOCUMENTS
a. All work product including documents prepared by the Consultant under this Agreement are proprietary
instruments of the Consultant's professional service and shall remain the sole property of the Consultant and no
work product shall be used or reused by the Client other than for the construction, operation and maintenance
of the Project , without specific prior written permission of Consultant.
b. Client agrees that: authorized use of Consultant's work product on the Project is subject to full payment for
Consultant's services related to preparation of the product , work product is not suitable for use on the Project
unless completed by the Consultant for the specific purpose intended , and any other use of Consultant's work
product by Client will be at Client 's sole risk without liability of Consultant.
c. The Client shall timely pay , assume , defend , indemnify and hold Consultant harmless from any claims ,
damages , losses and expenses , including attorney 's fees , arising from unauthorized reuse of all work product
prepared by Consultant.
4) GOVERNING LAW
a. The laws of the State of Idaho shall govern the validity of this Agreement , its interpretation and performance,
and all remedies for breach of contract or any other claims related to this Agreement.
5) SUCCESSORS AND ASSIGNS
a. Client and Consultant are hereby bound , and their partners , successors , executors , administrators and legal
representatives are likewise bound , to the other party to this Agreement , in respect of all covenants , agreements
and obligations of this Agreement.
b. Neither Client nor Consultant may assign or transfer any rights , duties or responsibilities under this Agreement
without prior written consent of the other party .
c. Nothing under this Agreement shall be construed to provide any rights or benefits in this Agreement to anyone
other than Client and Consultant , and all duties and responsibilities undertaken pursuant to this Agreement shall
be for the sole and exclusive benefit of Client and Consultant and not for the benefit of any other party .
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6) TIMES OF PAYMENTS
a. Consultant shall submit monthly invoices for services rendered and for direct expenses incurred. Client shall
timely make monthly payments. Invoices are due and payable within thirty (30) days of the date of the invoice .
b. All account balances not paid in full within thirty (30) days of the date when first invoiced are overdue and
subject to interest at the rate of twelve (12) percent (%) per annum compounded monthly from the date when
first invoiced until paid in full. Any payments received shall be credited first to accrued interest and then to
principal.
c. All fees and costs incurred by Consultant to collect overdue account balances shall be added to the account
balance .
7) SUSPENSION OR TERMINATION
a. Consultant may , at its sole discretion, after giving seven (7) days written notice to Client , suspend or terminate
service if undisputed charges are not paid within forty-five (45) days of receipt of Consultant's invoice and Client
hereby waives any claim against Consultant , and shall timely pay, assume , defend, indemnify, and hold
Consultant harmless from and against any claims arising from Consultant's suspension or termination of services
due to Client's failure to make timely payment.
b. Any charges in dispute shall be called to Consultant's attention , in writing , within ten (1 O) days of receipt of
Consultant's invoice , and Client and Consultant shall work together in good faith to resolve any such disputes .
If Client and Consultant are unable to resolve said disputes within twenty (20) days, Consultant may suspend or
terminate service .
c. The obligation to perform under this Agreement may be terminated by either party upon thirty (30) days written
notice . Such termination shall be based upon substantial lack of performance by the other party under the Terms
and Conditions of this Agreement.
d. Consultant may terminate services under this agreement upon seven (7) days written notice if Client requires
or demands that Consultant perform services in conflict with Consultant's professional responsibilities and Client
hereby waives any and all claims against Consultant for such termination.
e. If this Agreement is terminated by either party , Consultant shall be timely paid for services rendered and for
direct expenses incurred to the date of such termination plus close-out or suspension costs including but not
limited to document management, rescheduling or re-assignment of personnel , and documentation as to status
of work tasks.
8) RISK ALLOCATION AND REMEDY
a. Client and Consultant hereby contract and agree that any and all demands , mediation, arbitration , or lawsuits
brought to enforce this Service Agreement shall be brought only against the parties hereto and shall not be
brought individually against any shareholders , members, employees , directors, officers , partners , or agents of
either of the parties to this Service Agreement. Client and Consultant further contract and agree that no rights,
claims , or benefits shall arise or accrue to any party or entity not an express party to this Service Agreement,
without the express written consent of both of the parties hereto .
9) HAZARDOUS ENVIRONMENTAL CONDITIONS OR MATERIALS
a. Consultant's services exclude any services related to hazardous materials or a hazardous environmental
condition , including hazardous materials as defined by federal , state and local law. Discovery of hazardous
materials after the date of execution of this Agreement mandates renegotiation of Consultant's scope of work or
suspension or termination of services .
b. The Client hereby waives any claim against Consultant, and shall timely pay , assume , defend, indemnify, and
hold Consultant harmless from any claim or liability for injury , loss , damages or expenses arising from hazardous
materials.
10) DISPUTE RESOLUTION
a. All claims or disputes arising out of this Agreement shall first be addressed through non-binding mediation
and no litigation or arbitration shall occur unless said mediation is unsuccessful in resolving any such claims or
disputes .
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11) RECOVERY OF DISPUTE RESOLUTION COSTS
a; In the event that legal action is brought by either party against the other, the prevailing party shall be timely
reimbursed by the other party for the prevailing party's legal costs , in addition to whatever other judgments or
settlement sums, if any, may be due. Such legal costs shall include , but not be limited to , reasonable attorney's
fees , court costs , expert witness fees and other documented expenses , as well as the value of time spent by the
prevailing party and its employees in defense of the legal action , including researching the issues in question ,
discussing matters with attorneys and others , preparing for depositions and hearings , responding to
interrogatories and requests for production of documents, and so on .
b. The value of time spent and the expenses incurred shall , on Consultant's part, be computed based upon
Consultant's prevailing fee schedule and expense reimbursement policy .
12) EXTENT OF AGREEMENT AND AMENDMENTS
a. This Agreement , including any attachments and the Terms and Conditions , represents the entire agreement
between the Client and Consultant and supersedes all prior negotiations , representations or agreements , written
or oral.
b. Client may furnish to Consultant a signed copy of this Agreement by scanned or facsimile media and
Consultant may rely upon the authority of such media .
c. A signed Agreement constitutes a notice to proceed in the absence of any written directive otherwise from
Client.
d. This Agreement may be amended only by written instrument duly executed by both Client and Consultant.
For purposes of signatures on any amendments , Client and Consultant agree that e-mail directives , or scanned
or faxed signatures are acceptable and that each party may rely upon the authority of such communications.
The following Terms 13 through 28 are federally mandated contract provisions. These provisions are
included, as it is anticipated federal funds will be used for Project(s) covered by this agreement.
13) ACCESS TO RECORDS AND REPORTS
The Consultant shall maintain an acceptable cost accounting system . The Consultant agrees to provide the
Client, the Federal Aviation Administration and the Comptroller General of the United States or any of their duly
authorized representatives access to any books , documents, papers , and records of contractor which are directly
pertinent to the specific contract for the purpose of making audit, examination , excerpts and transcriptions . The
Consultant agrees to maintain all books , records and reports required under this contract for a period of not less
than three years after final payment is made and all pending matters are closed .
14) BREACH OF CONTRACT TERMS
Any violation or breach of terms of this contract on the part of the Consultant or its subconsultants may result in
the suspension or termination of this contract or such other action that may be necessary to enforce the rights
of the parties of this agreement.
Client will provide Consultant written notice that describes the nature of the breach and corrective actions the
Consultant must undertake in order to avoid termination of the contract. Client reserves the right to withhold
payments to Consultant until such time the Consultant corrects the breach or the Client elects to terminate the
contract. The Client's notice will identify a specific date by which the Consultant must correct the breach. Client
may proceed with termination of the contract if the Consultant fails to correct the breach by deadline indicated in
the Client's notice .
The duties and obligations imposed by the Contract Documents and the rights and remedies available
thereunder are in addition to , and not a limitation of, any duties , obligations , rights and remedies otherwise
imposed or available by law.
15) GENERAL CIVIL RIGHTS PROVISIONS
The Contractor agrees to comply with pertinent statutes , Executive Orders and such rules as are promulgated
to ensure that no person shall , on the grounds of race , creed , color, national origin , sex, age, or disability be
excluded from participating in any activity conducted with or benefiting from Federal assistance .
This provision binds the Contractor and subcontractors from the bid solicitation period through the completion of
the contract. This provision is in addition to that required by Title VI of the Civil Rights Act of 1964 .
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16) CIVIL RIGHTS -TITLE VI CLAUSES
Compliance with nondiscrimination requirements :
During the performance of this contract , the Consultant, for itself, its assignees , and successors in interest
(hereinafter referred to as the "Consultant"), agrees as follows :
1. Compliance with Regulations: The Consultant (hereinafter includes consultants) will comply with the
Title VI List of Pertinent Nondiscrimination Acts and Authorities, as they may be amended from time to
time , which are herein incorporated by reference and made a part of this contract.
2. Nondiscrimination: The Consultant , with regard to the work performed by it during the contract , will not
discri minate on the grounds of race , color , or national origin in the selection and retention of subconsultants ,
including procurements of materials and leases of equipment. The Consultant will not participate directly
or indirectly in the discrimination prohibited by the Nondiscrimination Acts and Authorities , including
employment practices when the contract covers any activity, project , or program set forth in Appendix B of
49 CFR part 21 .
3. Solicitations for Subcontracts, including Procurements of Materials and Equipment: In all
solicitations , either by competitive bidding or negotiation made by the Consultant for work to be performed
under a subcontract , including procurements of materials , or leases of equipment, each potential
subconsultant or supplier will be notified by the Consultant of the Consultant's obligations under this
contract and the Nondiscrimination Acts and Authorit ies on the grounds of race , color , or national origin.
4 . Information and Reports: The Consultant will provide all information and reports required by the Acts ,
the Regulations , and directives issued pursuant thereto and will permit access to its books , records ,
accounts , other sources of information , and its facilities as may be determined by the sponsor or the Federal
Aviation Administ ration to be pertinent to ascertain compliance with such Nondiscrimination Acts and
Authorities and instructions . Where any information required of a consultant is in the exclusive possession
of another who fails or refuses to furnish the information , the Consultant will so certify to the sponsor or the
Federal Aviation Administration , as appropriate , and will set forth what efforts it has made to obtain the
information .
5. Sanctions for Noncompliance: In the event of a Consultant's noncompliance with the non-discri mination
provisions of this contract , the sponsor will impose such contract sanctions as it or the Federal Aviation
Administrat ion may determine to be appropriate , including , but not limited to:
a. Withholding payments to the Consultant under the contract until the Consultant complies ; and/or
b. Cancelling , terminating , or suspending a contract , in whole or in part.
6 . Incorporation of Provisions: The Consultant will include the provisions of paragraphs one through six in
every subcontract , including procurements of materials and leases of equipment, unless exempt by the
Acts , the Regulations , and directives issued pursuant thereto. The Consultant will take action with respect
to any subcontract or procurement as the sponsor or the Federal Av iation Administration may direct as a
means of enforcing such provisions including sanctions for noncompliance. Provided , that if the Consultant
becomes involved in , or is threatened with litigation by a subconsultant, or supplier because of such
direction , the Consultant may request the sponsor to enter into any litigation to protect the interests of the
sponsor. In addition , the Consultant may request the United States to enter into the litigation to protect the
interests of the United States.
Title VI List of Pertinent Nondiscrimination Authorities
During the performance of this contract, the Consultant , for itself, its assignees , and successors in interest
(hereinafter referred to as the "Consultant") agrees to comply with the following non-discrimination statutes and
authorities ; including but not limited to:
Title VI of the Civil Rights Act of 1964 (42 USC § 2000d et seq ., 78 stat. 252) (prohibits discrimination on
the basis of race , color , national origin);
49 CFR part 21 (Non-discrimination in Federally-assisted programs of the Department of Transportation-
Effectuation of Title VI of the Civil Rights Act of 1964);
The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 , (42 USC § 4601)
(prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal
or Federal-aid programs and projects);
Section 504 of the Rehabilitation Act of 1973 (29 USC § 794 et seq .), as amended (prohibits discrimination
on the basis of disability); and 49 CFR part 27 ;
The Age Discrimination Act of 1975, as amended (42 USC § 6101 et seq .) (prohibits discrimination on the
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basis of age);
Airport and Airway Improvement Act of 1982 (49 USC§ 471 , Section 47123), as amended (prohibits
discrim ination based on race , creed , color, national origin , or sex);
The Civil Rights Restoration Act of 1987 (PL 100-209) (broadened the scope , coverage and applicability
of Title VI of the Civil Rights Act of 1964, the Age Discrimination Act of 1975 and Section 504 of the
Rehabilitation Act of 1973 , by expanding the definition of the terms "programs or activities" to include all of
the programs or activities of the Federal -aid recipients , sub -recipients and consultants , whether such
programs or activities are Federally funded or not);
Titles 11 and II I of the Americans with Disabilities Act of 1990 , which prohibit discrimination on the basis of
disability in the operation of public entities , public and private transportation systems , places of public
accommodation , and certain testing entities (42 USC §§ 12131 -12189) as implemented by U.S.
Department of Transportation regulations at 49 CFR parts 37 and 38 ;
The Federal Aviation Administration 's Nondiscrimination statute (49 USC§ 47123) (prohibits discrimination
on the basis of race , color, national origin , and sex);
Executive Order 12898 , Federal Actions to Address Environmental Justice in Minority Populations and
Low-Income Populations, which ensures nondiscrimination against minority populations by discouraging
prog rams , policies , and activities with disproportio nately high and adverse human health or environmental
effects on minority and low-income populations ;
Executive Order 13166 , Improving Access to Serv ices for Persons with Limited English Proficiency , and
resulting agency guidance , national origin discrimination includes discrimination because of limited English
proficiency (LEP). To ensure compliance with Title VI , you must take reasonable steps to ensure that LEP
persons have meaningful access to your programs (70 Fed . Reg. at 74087 to 74100);
Title IX of the Education Amendments of 1972 , as amended , which prohibits you from discriminating
because of sex in education programs or activities (20 USC 1681 et seq).
17) CLEAN AIR AND WATER POLLUTION CONTROL
Consultant agrees to comply with all applicable standards , orders , and regulations issued pursuant to the Clean
A ir Act (42 USC§ 740-7671q) and the Federal Water Pollution Control Act as amended (33 USC§ 1251-1387).
The Consultant agrees to report any violation to the Client immediately upon discovery . The Client assumes
responsibility for notifying the Environmental Protection Agency (EPA) and the Federal Aviation Administration .
18) CONTRACT WORKHOURS AND SAFETY STANDARDS ACT REQUIREMENTS
1. Overtime Requirements.
No contractor or subcontractor contracting for any part of the contract work which may require or involve the
employment of laborers or mechanics shall require or permit any such laborer or mechanic, including watchmen
and guards , in any workweek in which he or she is employed on such work to work in excess of forty hours in
such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one -
half times the basic rate of pay for all hours worked in excess of forty hours in such workweek .
2. Violation ; Liability for Unpaid Wages ; Liquidated Damages .
In the event of any violation of the clause set forth in paragraph (1) of th is clause , the Contractor and any
subcontractor responsible therefor shall be liable for the unpaid wages . In addition , such contractor and
subcontractor shall be liable to the United States (in the case of work done under contract for the District of
Columbia or a territory , to such District or to such terr itory), for liquidated damages. Such liquidated damages
shall be computed with respect to each individual laborer or mechanic , including watchmen and guards ,
employed in violation of the clause set forth in paragraph (1) of th is clause , in the sum of $1 O for each calendar
day on which such individual was requ ired or permitted to work in excess of the standard workweek of forty hours
without payment of the overtime wages required by the clause set forth in paragraph (1) of this clause .
3. Withholding for Unpaid Wages and Liquidated Damages .
The Federal Aviation Administration (FAA) or the Owner shall upon its own action or upon written request of an
authorized representative of the Department of Labor withhold or cause to be withheld , from any moneys payable
on account of work performed by the contractor or subcontractor under any such contract or any other Federal
contract with the same prime contractor , or any other federally assisted contract subject to the Contract Work
Hours and Safety Standards Act , which is held by the same prime contractor , such sums as may be determined
to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated
damages as provided in the clause set forth in paragraph (2) of this clause .
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4 . Subcontractors.
The Contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraphs (1) through
(4) and also a clause requiring the subcontractor to include these clauses in any lower tier subcontracts . The
prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the
clauses set forth in paragraphs (1) through (4) of this clause .
19) DEBARMENT AND SUSPENSION
Certification of Consultant Regarding Debarment
By submitting a bid/proposal under this solicitation , the Consultant certifies that neither it nor its principals are
presently debarred or suspended by any Federal department or agency from participation in this transaction .
Certification of Lower Tier Consultants Regarding Debarment
The Consultant , by administering each lower tier subcontract that exceeds $25 ,000 as a "covered transaction",
must verify each lower tier participant of a "covered transaction" under the project is not presently debarred or
otherwise disqualified from participation in this federally assisted project. The Consultant will accomplish this
by :
1. Checking the System for Award Management at website : http ://www .sam .gov
2 . Collecting a certification statement similar to the Cert ificate of Consultant Regarding Debarment , above .
3. Inserting a clause or condition in the covered transaction with the lower tier contract
If the FAA later determines that a lower tier participant failed to disclose to a higher tier participant that it was
excluded or disqualified at the time it entered the covered transaction , the FAA may pursue any available
remedies , including suspension and debarment of the non -compliant participant.
20) DISADVANTAGED BUSINESS ENTERPRISES
Contract Assurance (§ 26.13) -The contractor or subcontractor shall not discriminate on the basis of race ,
color , national origin , or sex in the performance of this contract. The contractor shall carry out applicable
requirements of 49 CFR Part 26 in the award and administration of DGT assisted contracts. Failure by the
contractor to carry out these requirements is a material breach of this contract , which may result in the termination
of this contract or such other remedy , as the recipient deems appropriate.
1) Withholding monthly progress payments ;
2) Assessing sanctions ;
3) Liquidated damages ; and/or
4) Disqualifying the Contractor from future bidd ing as non-responsible .
Prompt Payment (§26.29) -The prime contractor agrees to pay each subcontractor under this prime contract
for satisfactory performance of its contract no later than 30 days from the receipt of each payment the prime
contractor receives from the Client. The prime contractor agrees further to return retainage payments to each
subcontractor within 30 days after the subcontractor's work is satisfactorily completed . Any delay or
postponement of payment from the above referenced time frame may occur only for good cause following written
approval of the Client. This clause applies to both DBE and non -DBE subcontractors .
21) TEXTING WHEN DRIVING
In accordance with Executive Order 13513 , "Federal Leadersh ip on Reducing Text Messaging While Driving ",
(10/1/2009) and DOT Order 3902 .10 , "Text Messaging While Driving ", (12/30/2009), the Federal Aviation
Administration encourages recipients of Federal grant funds to adopt and enforce safety policies that decrease
crashes by distracted drivers , including policies to ban text messaging while driving when performing work
related to a grant or subgrant.
In support of this initiative , the Owner encourages the Contractor to promote policies and initiatives for its
employees and other work personnel that decrease crashes by distracted drivers , including policies that ban text
messaging while driving motor vehicles while performing work activities associated with the project. The
Contractor must include the substance of this clause in all sub -tier contracts exceeding $3 ,500 that involve driving
a motor vehicle in performance of work activities associated with the project.
22) ENERGY CONSERVATION REQUIREMENTS
Consultant and Subconsultant agree to comply with mandatory standards and policies relating to energy
efficiency as contained in the state energy conservation plan issued in compliance with the Energy Policy and
Conservation Act (42 U.S.C . 6201et seq .).
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23) FEDERAL FAIR LABOR STANDARDS ACT (FEDE RAL MINIMUM WAGE)
All contracts and subcontracts that result from this solicitat ion incorporate by reference the provisions of 29 CFR
part 201 , the Federal Fair Labor Standards Act (FLSA), with the same force and effect as if given in full text. The
FLSA sets minimum wage , overtime pay , recordkeeping , and child labor standards for full and part time workers.
The Consultant has full responsibility to monitor compliance to the referenced statute or regulation. The
Consultant must address any claims or disputes that arise from this requirement directly with the U.S.
Department of Labor -Wage and Hour Division .
24) CERTIFICATION REGARDING LOBBYING
The Bidder or Offeror certifies by signing and submitting this bid or proposal , to the best of his or her knowledge
and belief, that:
(1) No Federal appropriated funds have been paid or will be paid , by or on behalf of the Bidder or Offeror, to
any person for influencing or attempting to influence an officer or employee of an agency , a Member of Congress ,
an officer or employee of Congress , or an employee of a Member of Congress in connection with the awarding
of any Federal contract , the making of any Federal grant , the making of any Federal loan , the entering into of
any cooperative agreement , and the extension , cont inuation , renewal , amendment, or modification of any
Federal contract , grant , loan , or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be pa id to any person for
influencing or attempting to influence an officer or employee of any agency , a Member of Congress , an officer
or employee of Congress , or an employee of a Member of Congress in connection with this Federal contract ,
grant, loan , or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL ,
"Disclosure Form to Report Lobbying ," in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents
for all sub-awards at all tiers (including subcontracts , subgrants , and contracts under grants , loans , and
cooperative agreements) and that all sub -recipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into . Submission of this certification is a prerequisite for making or entering into this transaction
imposed by section 1352 , title 31 , U .S. Code. Any person who fails to file the required certification shall be
subject to a civil penalty of not less than $10 ,000 and not more than $100 ,000 for each such failure .
25) OCCUPATIONAL SAFETY AND HEALTH ACT OF 1970
All contracts and subcontracts that result from this agreement incorporate by reference the requirements of 29
CFR Part 1910 with the same force and effect as if given in full text. The Consultant shall provide a work
environment that is free from recognized hazards that may cause death or serious physical harm to the
employee . The Consultant retains full responsibility to monitor its compliance and their subconsultant's
compliance with the applicable requirements of the Occupational Safety and Health Act of 1970 (20 CFR Part
1910). The Consultant must address any claims or disputes that pertain to a referenced requirement directly
with the U.S. Department of Labor -Occupational Safety and Health Administration.
26) SEISMIC SAFETY
The Consultant agrees to ensure that all work performed under this contract , including work performed by
subconsultants , conforms to a building code standard that provides a level of seismic safety substantially
equivalent to standards established by the National Earthquake Hazards Reduction Program (NEHRP). Local
building codes that model their code after the current version of the International Building Code (IBC) meet the
NEHRP equivalency level for seismic safety .
27) CERTIFICATION OF CONSULTANT REGARDING TAX DELINQUENCY AND FELONY CONVICTIONS
1) The Consultant represents that it is not a corporation that has any unpaid Federal tax liability that has been
assessed , for which all judicial and administrative remedies have been exhausted or have lapsed , and that is
not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax
liability .
2) The Consultant represents that it is not a corporation that was convicted of a criminal violation under any
Federal law within the preceding 24 months .
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28) TERMINATION OF CONTRACT
Termination for Convenience {Professional Services)
The Client may , by written notice to the Consultant, term inate th is Agreement for its convenience and without
cause or default on the part of Consultant. Upon rece ipt of the notice of termination , except as explicitly directed
by the Client , the Contractor must immediately discontinue all services affected .
Upon termination of the Agreement , the Consultant must deliver to the Client all data , surveys , models , drawings ,
specifications , reports, maps , photographs , estimates , summaries , and other documents and materials prepared
by the Consultant under this contract , whether complete or partially complete .
Client agrees to make just and equitable compensation to the Consultant for satisfactory work completed up
through the date the Consultant receives the termination notice . Compensation will not include antic ipated profit
on non-performed services.
Client further agrees to hold Consultant harmless for errors or omissions in documents that are incomplete as a
result of the termination action under this clause .
Termination for Default {Professional Services)
Either party may terminate this Agreement for cause if the other party fails to fulfill its obligations that are essential
to the completion of the work per the terms and conditions of the Agreement. The party initiating the termination
action must allow the breaching party an opportunity to dispute or cure the breach .
The terminating party must provide the breaching party seven [7] days advance written notice of its intent to
terminate the Agreement. The notice must specify the nature and extent of the breach , the conditions necessary
to cure the breach , and the effective date of the term ination action . The rights and remedies in this clause are
in addition to any other rights and remedies provided by law or under this agreement.
a) Termination by Owner: The Owner may terminate this Agreement in whole or in part , for the failure of the
Consultant to :
1. Perform the services within the time specified in this contract or by Owner approved extension ;
2. Make adequate progress so as to endanger satisfactory performance of the Project ; or
3. Fulfill the obligations of the Agreement that are essential to the completion of the Project.
Upon receipt of the notice of termination , the Consultant must immediately discontinue all services affected
unless the notice directs otherwise . Upon termination of the Agreement , the Consultant must deliver to the
Owner all data , surveys , models , drawings , specifications , reports , maps , photographs , estimates , summaries ,
and other documents and materials prepared by the Engineer under this contract , whether complete or partially
complete .
Owner agrees to make just and equitable compensation to the Consultant for satisfactory work completed up
through the date the Consultant receives the termination notice . Compensation will not include anticipated profit
on non-performed services .
Owner further agrees to hold Consultant harmless for errors or omissions in documents that are incomplete as
a result of the termination action under this clause .
If, after finalization of the termination action , the Owner determines the Consultant was not in default of the
Agreement , the rights and obligations of the parties shall be the same as if the Owner issued the termination for
the convenience of the Owner.
b) Termination by Consultant: The Consultant may terminate this Agreement in whole or in part , if the
Owner:
1. Defaults on its obligations under this Agreement ;
2. Fails to make payment to the Consultant in accordance with the terms of this Agreement;
3. Suspends the Project for more than one hundred eighty [180] days due to reasons beyond the control
of the Consultant.
Upon receipt of a notice of termination from the Consultant , Owner agrees to cooperate with Consultant for the
purpose of terminating the agreement or portion thereof, by mutual consent. If Owner and Consultant cannot
reach mutual agreement on the termination settlement, the Consultant may, without prejudice to any rights and
remedies it may have , proceed with terminating all or parts of this Agreement based upon the Owner's breach
of the contract.
In the event of termination due to Owner breach , the Engineer is entitled to invoice Owner and to receive full
payment for all services performed or furnished in accordance with this Agreement and all justified reimbursable
expenses incurred by the Consultant through the effective date of termination action . Owner agrees to hold
Consultant harmless for errors or omissions in documents that are incomplete as a result of the termination
action under this clause .
SERVICE AGREEMENT , 9 OF 11 Revised 2019 Client Initials ~
29) TRADE RESTRICTION CERTIFICATION)
By submission of an offer, the Offerer certifies that with respect to this solicitation and any resultant contract , the
Offerer -
1) is not owned or controlled by one or more citizens of a foreign country included in the list of countries that
discriminate against U.S. firms as published by the Office of the United States Trade Representative (USTR);
2) has not knowingly entered into any contract or subcontract for this project with a person that is a citizen or
national of a foreign country included on the list of countries that discriminate against U.S. firms as published
by the USTR ; and
3) has not entered into any subcontract for any product to be used on the Federal project that is produced in a
foreign country included on the list of countries that discriminate against U.S . firms published by the USTR.
This certification concerns a matter within the jurisdiction of an agency of the United States of America and the
making of a false, fictitious , or fraudulent certification may render the maker subject to prosecution under Title
18 USC Section 1001.
The Offerer/Contractor must provide immediate written notice to the Owner if the Offerer/Contractor learns that
its certification or that of a subcontractor was erroneous when submitted or has become erroneous by reason of
changed circumstances . The Contractor must require subcontractors provide immediate written notice to the
Contractor if at any time it learns that its certification was erroneous by reason of changed circumstances .
Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with 49 CFR
30.17 , no contract shall be awarded to an Offerer or subcontractor:
1) who is owned or controlled by one or more citizens or nationals of a foreign country included on the list of
countries that discriminate against U.S . firms published by the USTR or
2) whose subcontractors are owned or controlled by one or more citizens or nationals of a foreign country on
such USTR list or
3) who incorporates in the public works project any product of a foreign country on such USTR list.
Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render , in good faith , the certification required by this provision . The knowledge and information of a contractor
is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business
dealings .
The Offerer agrees that, if awarded a contract resulting from this solicitation , it will incorporate this provision for
certification without modification in all lower tier subcontracts . The Contractor may rely on the certification of a
prospective subcontractor that it is not a firm from a foreign country included on the list of countries that
discriminate against U.S. firms as published by USTR , unless the Offerer has knowledge that the certification is
erroneous .
This certification is a material representation of fact upon which reliance was placed when making an award . If
it is later determined that the Contractor or subcontractor knowingly rendered an erroneous certification , the
Federal Aviation Administration (FAA) may direct through the Owner cancellation of the contract or subcontract
for default at no cost to the Owner or the FAA .
30) VETERAN'S PREFERENCE
In the employment of labor (excluding executive , administrative , and supervisory positions), the Consultant and
all sub-tier consultants must give preference to covered veterans as defined within Title 49 United States Code
Section 47112 . Covered veterans include Vietnam-era veterans , Persian Gulf veterans , Afghanistan -Iraq war
veterans , disabled veterans , and small business concerns (as defined by 15 U.S .C. 632) owned and controlled
by disabled veterans . This preference only applies when there are covered veterans readily available and
qualified to perform the work to which the employment relates .
End of federally mandated contract provisions .
SERVICE AGREEMENT , 10 OF 11 Revised 2019 Client Initials ~
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first
above written.
CLIENT: City of McCall, Idaho T-0 Engineers, Inc.
ADDRESS: 216 E. Park Street 2471 S. Titanium Place
McCall, Idaho 83638 Meridian, Idaho 83642
BY: Robert Giles BY: Patrick Colwell
TITLE: Mayor TITLE: Principal
SIGNATURE:~ • .4V SIGNATURCP~
DATE: I/! ff /()O,;)o I DATE: /~~ I
SERVICE AGREEMENT , 11 OF 11 Revised 2019 Client Initials ~
McCall Municipal Airport Relocate Parallel Taxiway A
Professional Services Agreement: Exhibit A January 15, 2020
PAGE A-1
EXHIBIT A
DESCRIPTION OF PROJECT
AND
SCOPE OF ENGINEER’S PROFESSIONAL SERVICES
FOR
IMPROVEMENTS TO McCALL MUNICIPAL AIRPORT
AIP 3-16-0023-027-2020
PROJECT DESCRIPTION
The City of McCall, Idaho, Owner of the McCall Municipal Airport, intends to complete a project to
relocate Parallel Taxiway A. The current runway to parallel taxiway separation at this airport is 200
feet and does not meet FAA design criteria for a B-II airport. A recent pre-design study determined
that a 300-foot separation from Runway 16-34 to Parallel Taxiway A is justified. The current airport
master plan identifies relocation of Parallel Taxiway A as a high-priority safety project. Existing
aprons and taxiways will be reconfigured for compatibility with the relocated parallel taxiway.
The attached Exhibit 1 shows the proposed project improvements. This project will be entirely
funded through a Supplemental Discretionary grant issued by Federal Aviation Administration (FAA)
Airport Improvement Program (AIP). The FAA project number is anticipated to be AIP 3-16-0023-
027-2020. The total project cost (consultant services and construction) will not exceed $10,708,000.
This is a design-only project. Construction administration services will be completed under a future
Professional Services Agreement. Professional services related to design and bidding of these
improvements are anticipated to include the following:
• Grant administration
• Environmental studies
• Preliminary and final project design drawings
• Construction specifications and bid documents
• Project bidding assistance and administration
• Coordination with the City of McCall and the FAA
DESCRIPTION OF PROJECT IMPROVEMENTS:
The primary goal of this project is the relocation of Parallel Taxiway A to provide runway to parallel
taxiway separation that meets current FAA design standards. To accomplish this goal, Parallel
Taxiway A will be relocated from its current 200-foot offset to a 300-foot offset from Runway 16-34.
The General Aviation Apron will be reconfigured/rehabilitated to replace aircraft tie-down and
parking spaces lost due to relocation of Parallel Taxiway A. Connecting Taxiways A-1, A-2, A-3 and
A-5 will be reconstructed where they join the relocated parallel taxiway. Hangar Taxiways A, B and C
will also be extended to join the relocated parallel taxiway. Additionally, the segmented circle and
wind cone will be relocated during this project.
McCall Municipal Airport Relocate Parallel Taxiway A
Professional Services Agreement: Exhibit A January 15, 2020
PAGE A-2
CONTRACTS AND BIDDING:
It is anticipated that one set of contract documents will be prepared to complete project
improvements described above under a single contract. All project elements will be divided into
separate bid schedules. Consideration will be given during design of the project to extend work
hours and other contractual requirements to help ensure the work is completed with minimum
impact to airport operations.
AVAILABLE INFORMATION:
• Airport Master Plan, McCall Municipal Airport, prepared by Mead and Hunt and T-O
Engineers, Inc. dated September 2007.
• Project plans and specifications for AIP 3 -16-0023-016, McCall Municipal Airport,
prepared by T-O Engineers, Inc. dated April 2009.
• Project plans and specifications for AIP 3-16-0023-019, McCall Municipal Airport,
prepared by T-O Engineers, Inc. dated May 2010.
• Project plans and specifications for AIP 3-16-0023-021, McCall Municipal Airport,
prepared by T-O Engineers, Inc. dated May 2014.
• Project plans and specifications for AIP 3-16-0023-023, McCall Municipal Airport,
prepared by T-O Engineers, Inc. dated May 2017.
McCall Municipal Airport Relocate Parallel Taxiway A
Professional Services Agreement: Exhibit A January 15, 2020
PAGE A-3
Exhibit 1: Proposed Project Improvements
McCall Municipal Airport Relocate Parallel Taxiway A
Professional Services Agreement: Exhibit A January 15, 2020
PAGE A-4
SECTION 1 – SCOPE OF SERVICES
Professional services required to accomplish the Project are anticipated to include the following:
PHASE 1 - ADMINISTRATION
The Administration Phase includes tasks related to contracting and coordination with the OWNER to
define the scope of services required and begin the project. Also included are coordination tasks
with the OWNER and FAA, along with grant administration services. Administration phase services
include:
1.1 Discuss the scope, budget and approach to project with the OWNER and FAA.
Assemble base exhibits for the purpose of project scoping. Determine the elements
to be included in the project and the overall project approach. It is anticipated this
coordination will take place via teleconference.
1.2 Prepare a detailed scope of work narrative for FAA and OWNER review. After review
with FAA and OWNER, finalize the scope of work narrative and prepare blank work
task versus hourly fee forms for the OWNER’s use in obtaining an Independent Fee
Estimate of costs for consultant services.
1.3 Prepare a detailed fee proposal based on estimates of professional personnel
service hours including required subconsultant costs and direct expenses. Provide
blank cost proposal spreadsheets for OWNER’s use in obtaining an Independent
Fee Estimate (IFE) of engineering costs.
1.4 Coordinate with the OWNER and IFE as needed to describe the project and any
assumptions made in formulating the scope of work. Coordinate with OWNER after
IFE is complete to evaluate ENGINEER’s fee proposal and finalize fee negotiations
with OWNER, if necessary. One teleconference is anticipated with OWNER and IFE
to describe and discuss the project scope work.
1.5 Prepare an Agreement for Professional Services for submittal and review by the
OWNER. This Agreement shall be comprehensive in description of services an d
responsibilities of contract parties and shall include a detailed fee proposal for
professional services, subconsultant costs and reimbursable expenses.
1.6 Advise and coordinate with OWNER regarding compliance documentation, FAA
procedural requirements and general guidance through th e Phase 1 tasks.
Coordination with FAA during Phase 1.
1.7 Project management and administration to include monthly cost accounting and
budget analysis, invoicing and monitoring of project progress. Anticipate
approximately 10 invoices for professional services during the project.
1.8 Travel time for ENGINEER personnel during Phase 1. It is anticipated that the
project manager will make two trips to McCall, Idaho in Phase 1.
McCall Municipal Airport Relocate Parallel Taxiway A
Professional Services Agreement: Exhibit A January 15, 2020
PAGE A-5
PHASE 2 - PLANNING AND FORMULATION
Planning and Formulation Phase Services include tasks necessary to initiate design of the project
and ensure cost effective and practical solutions for identified airport improve ments. This phase
includes data collection, review of available information, design approach formulation and
coordination with the OWNER and FAA. The design will utilize local expertise when available as well
as experience gained from recent construction p rojects at the airport. These tasks include the
following:
2.1 Prepare for and meet with FAA representatives to conduct the required Pre-Design
Conference. This meeting will cover required topics as well as discu ssion of the
approach to the project, environmental study requirements, justification for
improvements; funding and eligibility; grant application requirements, project timing
and schedule. It is anticipated that this meeting will be held via teleconference with
ENGINEER, FAA and OWNER representative s participating. Prepare FAA
Predesign Checklist and associated meeting minutes for submittal to FAA.
2.2 Prepare scope of work for topographic design and boundary survey. Design
surveying services will be provided by ENGINEER as an additional service. See
Sections 8.4 and 8.5.
2.3 Prepare scope of work and exhibit for project geotechnical testing. Geotechnical
testing services will be provided by a subconsultant as an additional service. See
Section 8.3.
2.4 Prepare scope of work for the wildlife hazard site visit. Wildlife hazard site visit will be
provided by a subconsultant as an additional service. See Section 8.6.
2.5 Prepare draft project schedule showing milestones for specific project tasks for
review by OWNER and FAA.
2.6 Visit site and conduct project site investigation to determine existing site conditions
prior to initiation of design.
2.7 Prepare preliminary layout sheets and construction cost estimates based on
historical information available from previous projects completed at the airport and
comparable projects at other airports.
2.8 Coordinate with FAA to present the selected options for reconfiguration of relocated
Parallel Taxiway A. This coordination will include both email and teleconference
communication with the OWNER and FAA. This task includes a basic plan view of
the proposed runway and taxiway geometry as well as time necessary to obtain FAA
concurrence with the proposed geometric design.
2.9 Coordinate with FAA to present the selected options for reconfiguration of the aprons
impacted by relocation of Parallel Taxiway A. It is anticipated that the General
Aviation Apron will require reconfiguration and/or rehabilitation to replace aircraft tie-
down and parking spaces lost due to relocation of Parallel Taxiway A. This
coordination will include both email and teleconference communication with the
OWNER and FAA. This task includes a basic plan view of the proposed apron
McCall Municipal Airport Relocate Parallel Taxiway A
Professional Services Agreement: Exhibit A January 15, 2020
PAGE A-6
geometry as well as time necessary to obtain FAA concurrence with the proposed
geometric design.
2.10 Meet with OWNER, US Forest Services and airport users to discuss options for the
draft Construction Safety Phasing Plan (CSPP). Input from these meetings will be
used in drafting the 65% CSPP.
2.11 Prepare four FAA Forms 7460-1 for specific project elements. It is anticipated that a
separate 7460-1 will be prepared for the CSPP, height and location of construction
equipment, Contractor staging and storage area, and construction access roads.
2.12 Coordinate with the OWNER and FAA during Phase 2 of the project, including
periodic status updates.
2.13 Travel time for ENGINEER personnel during Phase 2. It is anticipated that the
Project Manager will make two trips and the Design Engineer will make two trips to
McCall, Idaho during Phase 2.
PHASE 3 – PRELIMINARY DESIGN
During the Preliminary Design Phase the ENGINEER will utilize information gathered in the planning
and formulation phase to solve technical problems presented by the proposed project. Preliminary
project plans and specifications necessary to re view the project will be presented to the OWNER
and FAA. Project plans and specifications will be in accordance with all applicable FAA Advisory
Circulars including 150/5300-13A and 150/5370-10H. The following tasks are anticipated to result in
final review comments necessary for final design completion in Phase 4. Preliminary Design phase
services include:
3.1 Assemble survey data and generate base top ographic mapping for the project site.
3.2 Preliminary design of relocated Parallel Taxiway A including geometry, cross
sections, finished grades, drainage, marking and signage. Check geometry of
existing airfield components for compatibility with proposed design elements.
3.3 Preliminary design of reconfigured connecting Taxiways A-1, A-2, A-3, A-4 and A-5
including geometry, cross sections, finished grades, drainage, marking and signage.
Check geometry of existing airfield components for compatibility with proposed
design elements.
3.4 Preliminary design of reconfigured/rehabilitated General Aviation Aprons impacted
by relocated Parallel Taxiway A. Preliminary design includes geometry, cross
section, finished grades, drainage, tiedown spacing, marking and signage. Check
geometry of existing airfield components for compatibility with proposed design
elements.
3.5 Preliminary design of hangar Taxiways A, B and C impacted by relocated Parallel
Taxiway A. Preliminary design includes geometry, cross sections, finished grades,
drainage, marking and signage. Check geometry of existing airfield components for
compatibility with proposed design elements.
McCall Municipal Airport Relocate Parallel Taxiway A
Professional Services Agreement: Exhibit A January 15, 2020
PAGE A-7
3.6 Based on the critical aircraft, fleet mix and the results of geotechnical testing,
determine the required taxiway pavement section design to accommodate current
and forecast aircraft traffic at the airport. Pavement will be designed in accordance
with FAA advisory circulars and applicable regional guidance. This task includes
preparation of the draft (65%) and the final (100%) pavement analysis reports,
including a discussion of alternatives, for review and comment by FAA. This report
will also be incorporated into the Engineer’s Design Report.
3.7 Develop site grading and drainage plans for ground surfaces adjacent to all project
pavements. Define locations and requirements for improvements to surface
stormwater drainage. Coordinate with the Idaho Department of Environmental
Quality regarding any special requirements or permits. It is assumed that all drainage
will be retained on airport property.
3.8 Design a subsurface drainage system (edge drains) for the relocated parallel
taxiway. The existing taxiway sys tem does not have a subsurface drainage system.
Subsurface drainage system is anticipated to consist of geotextile wrapped
perforated pipes with appropriate outlet structures.
3.9 Develop an erosion and sediment control plan (ESCP) for the project to be included
in the project plans and contract documents. This plan shall apply approved Best
Management Practices (BMPs) for the State of Idaho and the City of McCall.
3.10 Prepare draft (65%) Construction Safety Phasing Plan (CSPP) document for review
by the OWNER and FAA. FAA requires a stand-alone CSPP document that includes
the construction sequence and safety plan drawing as well as selected safety related
information excerpts from the project specifications.
3.11 Prepare final (95%) CSPP document incorporating review comments from the
OWNER and FAA. Submit final CSPP to OW NER and FAA for review. Incorporate
any final review comments into the final CSPP. Submit final (100%) CSPP to FAA for
routing to various divisions.
3.12 Evaluate alternatives for reuse and/or stockpile of milled pavement and other
materials generated in the removal of existing airport pavements. It is anticipated
that excess millings will be generated by removal of the existing parallel taxiway and
apron pavements. A significant portion of the material will be used to construct new
taxiway shoulders.
3.13 Prepare preliminary design and construction plans (65%) of the project elements for
review and discussion with the OWNER and FAA. Plans will be in conformance with
FAA AC 150/5300-13A “Airport Design”. Drawings shall be complete enough to
identify sequence and safety issues, along with primary design elements for review
and discussion only. Estimated number of sheets required is 70. Provide the
OWNER and FAA with one set of drawings for review if requested.
3.14 Prepare draft Engineer’s Design Report (65%) in conformance with FAA
guidelines for review and comment by FAA personnel.
3.15 Prepare draft construction specifications for OWNER and FAA Review (65%).
Specifications will be in conformance with FAA AC 150/5370-10H “Standards for
McCall Municipal Airport Relocate Parallel Taxiway A
Professional Services Agreement: Exhibit A January 15, 2020
PAGE A-8
Specifying Construction on Airports” including regional Notices published by the FAA
Northwest Mountain Region.
3.16 Participate in a design review meeting with the OWNER in McCall, Idaho.
Presentation to the Airport Advisory Committee will include design rationale, phasing
and safety plan, preliminary design drawings, design analysis and project schedule.
3.17 Coordinate with the OWNER and FAA during this phase of the project, including
periodic status updates. Two project update teleconferences with the OW NER and
FAA are anticipated.
3.18 Travel time for ENGINEER personnel during Phase 3. It is anticipated that the
Project Manager and Design Engineer will make two trips to McCall, Idaho during
Phase 3.
PHASE 4 – FINAL DESIGN
The Final Design phas e shall include the preparation of detailed construction plans and
specifications, required design report, updated cost estimates and bid and contract documents
suitable for obtaining competitive bids for construction of improvements. Final Design Services shall
include the following tasks:
4.1 Prepare design and construction plans for OWNER and FAA review (95%). Plans
will be in conformance with applicable FAA Advisory Circulars and regional notices.
Estimated number of sheets is 70.
4.2 Prepare construction specifications for OWNER and FAA Review (95%).
Specifications will be in conformance with FAA AC 150/5370-10H “Standards for
Specifying Construction on Airports” including regional Notices published by the FAA
Northwest Mountain Region.
4.3 Prepare Bid Documents (95%) to include Bid Advertisement, Instructions to Bidders,
Construction Agreement and Bond Forms, Notice of Award, Notice to Proceed and
other contract documents required for solicitation of bids and execution of a
construction contract following bid award. Assist OWNER in project insurance and
bond requirement evaluation. Prepare bid schedules with associated final bid
quantities.
4.4 Prepare final cost estimate based on detailed bid schedule(s) and provide OWNE R
and FAA with an assessment of project costs versus available budget.
4.5 Prepare (95%) Engineer’s Design Report in conformance with FAA guidelines, to
include FAA plan and specification review checklists.
4.6 Respond to FAA design review comments. Incorporate FAA and OWNER comments
into the final design drawings, specifications, bid documents and Engineer’s Design
Report (100%). Design drawings and contract documents will be complete and ready
for bidding.
4.7 Review final design drawings (100%) and associated documents with the OWNER.
It is anticipated that one review meeting in McCall, Idaho will be required. Provide
McCall Municipal Airport Relocate Parallel Taxiway A
Professional Services Agreement: Exhibit A January 15, 2020
PAGE A-9
the OW NER with two (2) complete sets of contract documents, including plans,
specifications and design report. Submit one (1) set of contract documents to the
FAA.
4.8 Coordinate with the OWNER and FAA during this phase of the project, including
periodic status updates. Two project update teleconferences with the OW NER and
FAA are anticipated.
4.9 Travel time for ENGINEER personnel related to Phase 4. It is anticipated that the
Project Manager and Design Engineer will make two trips to McCall, Idaho during
Phase 4.
PHASE 5 - BIDDING
Assist the OWNER in the competitive sealed bid and contractor selection process. Prepare and
process contract award and construction agre ement documents for the OWNER. Bidding phase
services shall include the following tasks:
5.1 Administer the public bid advertisement process including bid document
reproduction and distribution of documents to plan rooms, contractors and suppliers.
Prepare advertisement(s) for the project, which the OWNE R will submit to
appropriate newspaper(s) for publication. Maintain a bidders list and distribute plans
as requested. Assist OWNER in promoting bidder interest within a realistic
geographic area for the project.
5.2 Respond to questions that arise dur ing the Contractors’ bid preparation process.
Issue addenda or other clarifications as required. Two addenda are anticipated.
5.3 Prepare a detailed Pre-Bid Conference agenda and conduct a Pre-Bid Conference
to familiarize bidders and interested parties with the construction project scope and
requirements. Prepare and iss ue minutes of the conference after the meeting. The
meeting will be held in McCall, Idaho.
5.4 Assist the OWNER in preparation for the project Bid Opening as required, including
preparation of a project bid summary. It is anticipated that the ENGINEER will attend
the bid opening in McCall, Idaho and assist in opening bids. ENGINEER will then
evaluate the qualifications of bidders and responsiveness to bidding criteria.
5.5 Prepare detailed bid tabulations documenting bid results and submit to OWNER and
FAA.
5.6 Assist the OWNER with review and analysis of bids received. Provide a bid
cost/price analysis per FAA Order 5100.38 and Engineer’s Recommendation of
Award letter to OWNER. Assist OWNER with Request for Concurrence in Award
from FAA.
5.7 Prepare and distribute Notice of Award, Construction Agreement and other contract
documents. Review Construction Agreement, bonds and insurance documents
submitted by Contractor, and assist OWNER and Contractor in processing
documents for the project.
McCall Municipal Airport Relocate Parallel Taxiway A
Professional Services Agreement: Exhibit A January 15, 2020
PAGE A-10
5.8 Coordinate with FAA and OWNER throughout the bid and award process. Submit
bid documentation including copies of all executed contract documents as required
by the FAA. One teleconference with the OWNER and FAA are anticipated to
discuss the bid results and options for award of the bid.
5.9 Travel time for ENGINEER personnel associated with tasks listed in Phase 5. It is
anticipated that the Project Manager will make two trips and the Design Engineer will
make one trip to McCall, Idaho in Phase 5.
PHASE 6 - CONSTRUCTION
Professional services during the Construction phase are not included in this design-only project.
PHASE 7 – CLOSEOUT/DOCUMENTATION
Professional services during the Closeout Phase are not included in this design-only project. It is
anticipated that project closeout documentation will be completed under a future agreement for
professional services during construction.
PHASE 8 – ADDITIONAL SERVICES
ENGINEER shall provide the following services as Additional Services in conjunction with the basic
services required under Phases 1 through 7.
8.1 AIP Grant Administration Related Services:
8.1.1 Prepare draft and final Application for Federal Assistance for the FAA /AIP
eligible portion of the project to be submitted by the OWNER to the FAA.
Prepare a draft CIP data sheet for FAA use.
8.1.2 Assist the OWNER in preparation and processing of required sponsor
certifications for submittal to FAA.
8.1.3 Coordination and communications with OWNER and FAA for twelve months
relating to project scheduling and grant funds.
8.1.4 Assist OWNER in preparation of periodic project requests for
reimbursements via the FAA Delphi e-Invoicing system. OWNER will be
responsible for actual data entry in to the e-Invoicing system. In addition, the
ENGINEER will assist the OWNER with overall budget status analysis and
reports, and preparation of project updates for Airport Advisory Committee
meetings.
8.1.5 Complete FAA quarterly reporting on status of project and expenditure of
grant funds.
8.1.6 Complete FAA annual reporting. Complete FAA forms SF 427 and 271.
McCall Municipal Airport Relocate Parallel Taxiway A
Professional Services Agreement: Exhibit A January 15, 2020
PAGE A-11
8.2 Provide the following services related to Federal Disadvantaged Business Enterprise
requirements (DBE).
8.2.1 The DBE Program for the City of McCall must be updated and approved by
FAA in year 2020. This task includes updating and obtaining FAA approval of
the DBE Program.
8.2.2 The DBE Goals for the City of McCall must be established and approved by
FAA in year 2020. This task includes establishing and obtaining FAA
approval of the DBE Goals.
8.2.3 Complete the “Uniform Report of DBE Awards or Commitm ents and
Payments” including contract award amount or contractor/engineer’s
commitment and actual resulting payment to DBE’s.
8.3 Collect geotechnical information necessary to design the project. These services are
anticipated to be performed by a qualified subconsultant. ENGINEER’s services for
this task will include coordination with the OWNER and subconsultant during the
data collection. On-site observation is anticipated (including travel to McCall, Idaho),
by ENGINEER’s representative throughout the field work for this investigation, to
oversee the data collection and escort geotechnical subconsultant personnel onto
the airfield. Geotechnical scope of work is included in Appendix A.
8.4 Provide design field survey in horizontal datum Idaho State Plane HARN North Zone,
US Foot with vertical datum NAVD 88. Survey requirements are expected to include
the survey of the existing parallel taxiway and connector taxiway pavements, along
with the adjacent ground surface to beyond the limits of the associated Taxiway
Safety Areas and Object Free Areas to the Runway 16-34 centerline. The General
Aviation Aprons and adjacent undeveloped area will also be surveyed. ENGINEER’s
services for this task will also include coordination with the OWNER during the data
collection. Survey scope of work is included in Appendix B.
8.5 Provide a boundary survey and monumentation of property corners of land recently
acquired by the City of McCall for relocation of Parallel Taxiway A. Survey will be
based on legal documentation prepared T -O Engineers for land acquisition. Survey
scope of work is included in Appendix B
8.6 Provide a Wildlife Hazard Site Visit (WHSV) and Wildlife Hazard Management Plan
(WHMP) for the McCall Municipal Airport to assess the impact of wildlife on airport
operations and provide recommendations to minimize the potential for wildlife
hazards at the airport. The WHSV is an FAA requirement per AC 150/5200-36A and
is necessary for funding construction of wildlife resistant fencing as part of the
project. The FAA is recommending a W HMP be completed for the airport due to the
increased presence of wildlife in the vicinity of the airport. The scope of work for the
WHSV and WHMP is included in Appendix C.
8.7 Provide a Documented Categorical Exclusion (CatEx) and supporting environmental
resource reports (or technical reports) in accordance with FAA Order 1050.1F and
FAA Order 5050.4B to define and analyze potential impacts of the proposed
perimeter fence bordering the airport property.
McCall Municipal Airport Relocate Parallel Taxiway A
Professional Services Agreement: Exhibit A January 15, 2020
PAGE A-12
8.8 Assist and coordinate with independent auditors in locating requested documents for
performing the required A-133 annual audit.
8.9 Prepare a Storm Water Pollution Prevention Plan (SWPPP) to be filed at the project
and a Notice of Intent (NOI) for Submittal to the Idaho Department of Environmental
Quality (IDEQ). SWPPP will be assembled in a format as required by the ODEQ.
The SWPPP plan will include; planning and organization statements, an individual
assessment of the project site, best management practice identification, how the
plan would be implemented, and a plan for evaluation and monitoring the
requirements of the permit.
8.10 Coordinate wetlands delineation, 404 permit and mitigation for the project:
Background
An Environmental Assessment was compl eted for the project in 2011. The EA will
not require revision due to the general conformity of the project. In 2008, A wetlands
delineation was prepared by WHPacific, Inc. The Wetlands received an approved
jurisdictional determination (NWW -2009-199-B01) by the U.S. Army Corps of
Engineers (USACE) on April 20, 2009. Jurisdictional wetland determinations are
valid for a maximum of 5 years, after which revision of the delineation must be made.
The 2009 delineation was conducted following technical methods outlined in the
Army Corps of Engineers Wetlands Delineation Manual (USACE 1987) and utilizing
the Regional Supplement to the Corps of Engineers Wetland Delineatio n Manual:
Western Mountains, Valleys, and Coast Region (USACE 2010). In addition to these
methods, a new 2019 delineation will follow new guidelines on aquatic resources
reporting adopted by the USACE Walla Walla District in June 2019. This document
is intended to provide all the information necessary to identify on-site jurisdictional
areas that may be impacted by the parallel taxiway relocation at the McCall Municipal
Airport.
The project area is approximately 40 acres and includes property recently purchased
by the City of McCall for parallel taxiway relocation. In this area approximately 3
acres of wetlands have been identified. Estimated impacts are in the 2+ acre range.
Therefore, the project would qualify for an Individual Permit under the Clean Water
Act.
The 2011 EA identified mitigation to be provided by one of two planned mitig ation
banks in Valley County. Neither of the planned mitigation banks opened and there
are currently no wetland mitigation banks in the vicinity of the City of McCall.
Therefore, a compensatory mitigation plan will be prepared. The mitigation plan will
use the guidance in FAA Advisory Circular (AC) 150/5200-33B to identify sites that
will not increase wildlife hazards at the airport and Section 404(B)(1) of the Clean
Water Act for functional equivalency.
Environmental Permitting
T-O Engineers will perform a site evaluation of the 40 acres. Review will include
all information required by the City of McCall to submit a Joint Application for
permits (JAFP) under the Clean Water Act (Section 404 permitting). Associated
tasks include:
McCall Municipal Airport Relocate Parallel Taxiway A
Professional Services Agreement: Exhibit A January 15, 2020
PAGE A-13
8.10.1 The U.S. Fish and Wildlife Service (USFWS) Endangered Species Act
(ESA) research will be performed and preparation of a No-Effect
Statement and attachment of the Section 106 historic resources will be
required for the JAFP.
8.10.2 T-O Engineers will perform a wetland delineation for the development
(~40 acres). This work includes one (1) site visit and associated on-site
work by a qualified biologist and assistant to perform the delineation.
8.10.3 Work products include a wetland delineation report and associated
graphics depicting delineated wetland areas. The biologist will coordinate
with USACE for updating NWW -2009-199-B01 Jurisdictional
Determination and revisions to graphics.
8.10.4 Prepare and submit the Clean Water Act, Section 404 Individual Permit
required to fill wetlands on the property.
8.10.5 Project management and coordination with the USACE.
8.10.6 Individual Permit will require evaluation of the Least Environmentally
Damaging Practicable Alternative under Section 404(B)(1) of the Clean
Water Act.
8.10.7 Compensatory Mitigation Plan will be required. Pre pare off-site mitigation
plan to compensate for lost wetlands due to project, mitigation will occur
within the Payette River Watershed. Coordination with the City of McCall
will be required to identify sites for existing wetland conditions and the
feasibility of creating new wetland conditions.
EXCLUDED ADDITIONAL SERVICE TASKS
Items that may arise during project design and bidding that are not included in this Scope of
Services and associated fee proposal include the following:
1. Coordination with local governmental agencies, except for regular coordination with
OWNER is not included.
2. Permit and agency review fees are not included.
3. An environmental assessment is not included.
4. Tasks associated with construction administration of the project are not included. It is
assumed that a separate professional services agreement for construction
administration will be negotiated prior to the bid opening.
5. Airport GIS (AGIS) survey is not included.
McCall Municipal Airport Relocate Parallel Taxiway A
Professional Services Agreement: Exhibit A January 15, 2020
PAGE A-14
SECTION 2 - OWNER’S RESPONSIBILITIES
OW NER shall assume the following responsibilities and provide the following support to
Engineer.
OWNER's Designated Representative
• The OWNER 's designated representative shall be Richard Stein, Airport Manager,
who with assistance from other members of the City of McCall staff, shall assist in
processing Interim Requests for Reimbursements and authorize other Additional
Services of ENGINEER as may be required during the course of the project. The
OWNER's designated representative shall coordinate directly and routinely with the
McCall City Council for the purpose of document processing and project updates.
OWNER's Requirements
• The Designated Representative shall advise ENGINEER as to the project budget
and site-specific design requirements during the Planning and Study phases of the
project. The Designated Representative shall also act as a liaison with the Airport
Advisory Committee and airport users to seek additional input as appropriate during
planning and design development.
• OWNER's Designated Representative shall assist in coordination and development
of an Operation and Safety Plan. Work to include coordination and meeting(s) with
ENGINEER and airport users as necessary.
On-Site OWNER Representation
• Attend the Pre-Design Conference, Pre-Bid Conference, Bid Opening.
• Assist in location and identification of existing utilities in the vicinity of proposed
project improvements. Identify subsurface conditions that OWNER may be aware of
which could impact project design.
• Review progress documents or alternatives information and respond to ENGINEER
in a timely manner when additional direction is required.
• Issue NOTAMS and provide all necessary coordination with FAA personnel relative
to Airport Operations Area (AOA) closures, imp acts to FAA navigational aids, and
similar activities during project design.
SECTION 3 - DUTIES, RESPONSIBILITIES AND LIMITATIONS OF AUTHORITY OF THE
RESIDENT PROJECT REPRESENTATIVE
A Resident Project Representative (RPR) will not be required fo r this design only project. It is
anticipated that construction observation services will be included in a future professional
services agreement.
McCall Municipal Airport Relocate Parallel Taxiway A
Professional Services Agreement: Exhibit A January 15, 2020
PAGE A-15
SECTION 4 - PROJECT SCHEDULE
The following schedule summarizes OWNER and FAA desired target completion dates for
significant Project tasks.
ACTIVITY COMPLETION
DATE COMMENTS
Environmental Approval Sept. 2019 Approved Sept. 5, 2019
CIP Data Sheet Submitted Dec. 6, 2019
Submit Proposed Agreement and Fees to Owner Nov. 18, 2019
Record of Negotiations Submitted Nov. 25, 2019
Final Engineering Agreement to Owner Dec. 2, 2019
Signed Engineering Agreement Approved by FAA Dec. 6, 2019
Authorization to Proceed with Section 404 Permit Nov. 8, 2019
Coordinate Wetlands Mitigation Site with City of
McCall Nov. 29, 2019
CSPP Submitted for Airspace Dec. 13, 2019
Submit 404 Permit, Mitigation Plan to USACE Jan. 15, 2020
Preliminary (65%) Design Submittal (Plans,
Specifications and Design Report) Jan. 31, 2020
Final (95%) Design Submittal Feb. 14, 2020
Plans Reviewed by FAA and Returned with
Comments Feb. 20, 2020
Plans & Specifications Accepted by FAA Feb. 27, 2020
Negotiate Wetlands Mitigation Site with City of
McCall, FAA and USACE Feb. 28, 2020
Grant Application Submitted by Spon sor March 5, 2020
Advertise Project March 10, 2020
Bid Opening April 1, 2020
Recommendation of Award and Bid Tab April 13, 2020
Grant Issued April 24, 2020
Award Project April 28, 2020
Receive Section 404 Permit for Taxiway
Construction April 2020
McCall Municipal Airport Relocate Parallel Taxiway A
Professional Services Agreement: Exhibit A January 15, 2020
PAGE A-16
SECTION 5 - FEES FOR SERVICES AND BASIS FOR REIMBURSEMENT
5.1 Basis of Fees:
5.1.1 Basic Services provided under Section 1, Phases 1-4 and 5-7 of Exhibit A.
5.1.1.1 Planning and design services provided under Section 1, Phases 1, 2, 3 and
4 shall be performed on a "Lump Sum Fee Basis".
5.1.1.2 Bidding and Construction services provided under Section 1, Phases 5, 6,
and 7 shall be performed on a "Prevailing Rates Basis", in accordance with
the fee schedule provided in Exhibit C to this Agreement.
5.1.2 Additional services provided under Section 2 of Exhibit A shall be performed on a
"Prevailing Rates Basis".
5.1.3 Independent professional associates and engineers’ fees and reimbursable
expenses shall be in addition to Basic and Additional Services Fees identified in
Paragraph 5.2.1 below. Estimates are provided in Paragraph 5.2.2 below.
5.2 Fees for Services. The Fees established below are supported by the man-hour and cost
analysis provided in Exhibit B.
5.2.1 Professional Services - T-O Engineers, Inc. Personnel
5.2.1.1 Fee for services provided under Contract Section 1, Phases 1, 2, 3, and 4.
LUMP SUM = $ 327,581.40
5.2.1.2 Estimated fee for services provided under Contract Section 1, Phases 5, 6,
and 7 and Contract Section 2, Phase 8.
ESTIMATED PREVAILING RATES BASIS FEE = $ 158,979.22
5.2.2 Subconsultant Fees
5.2.2.1 Fee for Subconsultant services provided under Contract Section 1, Phases
1, 2, 3, and 4. ESTIMATED FEE = $ 0.00
5.2.2.2 Estimated fee for Subconsultant services provided under Contract Section
1, Phases 5, 6, and 7 and Contract Section 2, Phase 8.
ESTIMATED FEE = $ 40,200.00
5.2.3 Reimbursable Expenses:
5.2.3.1 Contract Section 1, Phases 1, 2, 3, and 4.
ESTIMATED AMOUNT = $ 13,699.00
5.2.3.2 Contract Section 1, Phases 5, 6, 7 and 8.
ESTIMATED AMOUNT = $ 25,358.00
Fee Summary:
Section 1 & 2 (5.2.1. + 5.2.2. + 5.2.3.) ESTIMATED TOTAL = $ 565,817.62
McCall Municipal Airport Relocate Parallel Taxiway A
Professional Services Agreement: Exhibit A January 15, 2020
PAGE A-17
5.3 Adjustment of Fees:
5.3.1 It is agreed that the fees identified in 5.2 above are subject to adjustment should the
Scope of Services change; should work effort required to accomplish a task
significantly increase through no fault of the ENGINEER; and/or the time span over
which services are provided be significantly extended through circumstances not
under the control of the ENGINEER during the progress of work.
5.3.2 It is further understood and agreed that the distribution of work and hence fees
between the ENGINEER and subconsultants during the performance of work may
vary from the assumptions which form the basis of estimates provided in Exhibit B,
and also that the cost for subconsultant services and reimbursable expenses may
vary from estimates contained herein.
5.4 Requests for Fee Adjustment:
5.4.1 Requests for adjustment of fees identified in paragraph 5.2 are subject to the
approval of the OW NER and the Federal Aviation Administration (FAA). The
OWNER agrees to not withhold approval of requests for fee adjustme nts that are
agreed to by the FAA or which have been included in calculation of the FAA-AIP
Grant amount awarded to the OWNER.
5.4.2 It is agreed that the ENGINEER shall only be required to request an adjustment of
fees in the event total Basic Services fees for the Administration, Planning and
Study, Preliminary Design, and Final Design (Phases 1 through 4); or if, Bidding,
Construction, Operational phases (Phases 5 thro ugh 7); or if total estimated
Additional Services fees (Phase 8) exceed total pre-approved maximum amounts for
each of respective subtotal for Phase 1 through 4, Phase 5 through 7, or Phase 8.
McCall Municipal Airport Relocate Parallel Taxiway A
Professional Services Agreement: Exhibit A January 15, 2020
PAGE A-18
APPENDIX A – GEOTECHNICAL TESTING SCOPE OF SERVICES
McCall Municipal Airport Relocate Parallel Taxiway A
Professional Services Agreement: Exhibit A January 15, 2020
PAGE A-19
McCall Municipal Airport Relocate Parallel Taxiway A
Professional Services Agreement: Exhibit A January 15, 2020
PAGE A-20
McCall Municipal Airport Relocate Parallel Taxiway A
Professional Services Agreement: Exhibit A January 15, 2020
PAGE A-21
McCall Municipal Airport Relocate Parallel Taxiway A
Professional Services Agreement: Exhibit A January 15, 2020
PAGE A-22
McCall Municipal Airport Relocate Parallel Taxiway A
Professional Services Agreement: Exhibit A January 15, 2020
PAGE A-23
McCall Municipal Airport Relocate Parallel Taxiway A
Professional Services Agreement: Exhibit A January 15, 2020
PAGE A-24
APPENDIX B – TOPOGRAPHIC/CONTROL SURVEY SCOPE OF SERVICES
McCall Municipal Airport Relocate Parallel Taxiway A
Professional Services Agreement: Exhibit A January 15, 2020
PAGE A-25
Airport Survey Scope of Work
McCall Municipal Airport, McCall, Idaho
Relocate Parallel Taxiway ‘A’
SCOPE
A design survey of the airport improvement area (see attached exhibit) shall be pro vided as
follows:
1. Verify survey control monuments along the Runway 16-34 alignment for use during this
construction project. Fourteen aluminum caps attached to 5/8” rebar are placed at 500 foot
stations 100 feet left of centerline of Runway 16-34. Reset if necessary.
2. Perform boundary survey for Parcel A-1, Parcel B-1, Parcel D-1, and Parcel 1 as shown on
the attached exhibit and as defined by the attached legal descriptions. Set co rner
monumentation where necessary.
3. Perform topographic survey of Parcel A-1, Parcel B-1, Parcel D-1, Parcel 1 as well as
existing Parallel Taxiway ‘A’ and the area between Parallel Taxiway ‘A’ and the centerline of
Runway 16-34. Refer to the attached exhibit for approximate survey limits. Paved surfaces
shall be surveyed using a minimum 25-foot by 25-foot grid. The grid shall extend
approximately 100 feet outside of the paved area. In addition, all point of curves, point of
tangents, grade breaks and pavement anomalies shall be shot on these pavements.
4. Perform topographic survey on areas outside of paved surfaces including the area between
Parallel Taxiway ‘A’ and the centerline of Runway 16-34. Refer to the attached exhibit for
approximate survey limits. Cross sections should be taken on natural ground at
approximately 100-foot stations. At each station, a cross section shall be shot extending out
from the edges of Parallel Taxiway A with shots at all grade changes an d any topographic
features encountered. The topographic survey shall include all grade breaks, drainage
structures, manholes, building corners, irrigation structures, junction boxes, navigational
aids, fence alignment, fence height, signs, runway lights and taxiway reflectors. All drainage
structures should be further surveyed to include invert elevations, incom ing and outgoing
pipe sizes and directions.
5. Survey approximately 17 bore holes locations along the alignment of Parallel Taxiway ‘A’. A
separate drawing with approximate locations of test holes will be provided to the surveyor
prior to project to help locate all holes.
DATA FORMAT
Collected survey data should be delivered in a text point file in the following format: point number,
northing, easting, elevation, description (P, N, E, Z, D). Also include field drawings and information
needed to describe drainage structures.
NOTES
Owner will allow work to be performed during all daylight hours and survey vehicles are to stay at
minimum of 100’ from Runway 16-34 at all times. Please coordinate work times with Owner and
Engineer. Work on the airfield will require coordination with airport manager. All vehicles shall be lit
with a flashing amber beacon. An airport band radio will be necessary.
McCall Municipal Airport Relocate Parallel Taxiway A
Professional Services Agreement: Exhibit A January 15, 2020
PAGE A-26
Survey vertical accuracy for pavement and structures shall be plus or minus 0.02 feet. Survey
vertical accuracy on unpaved surfaces shall be plus or minus 0.05 feet. Horizontal accuracy shall
be plus or minus 0.02 feet.
Horizontal datum shall be:
NAD 83 (2007) HARN Idaho State Planes, West Zone, U.S. foot, ground projection (projection shall be scaled
from 0,0,0). Provide the combination factor used for projection.
Vertical datum shall be:
NAVD 88.
McCall Municipal Airport Relocate Parallel Taxiway A
Professional Services Agreement: Exhibit A January 15, 2020
PAGE A-27
McCall Municipal Airport Relocate Parallel Taxiway A
Professional Services Agreement: Exhibit A January 15, 2020
PAGE A-28
APPENDIX C – WILDLIFE HAZARD SITE VISIT SCOPE OF SERVICES
McCall Municipal Airport Relocate Parallel Taxiway A
Professional Services Agreement: Exhibit A January 15, 2020
PAGE A-29
AIP 3-16-0023-027-2020 McCall Municipal Airport
Relocate Parallel Taxiway A McCall, Idaho
Professional Services Agreement
Exhibit B - Basis of Cost Analysis
1. Personnel Costs
Classification Title Hours Rate/Hour Cost
Principal Principal 40 $67.72 $2,674.94
Proj Mgr Project Manager 588 $50.45 $29,664.60
Proj Engr Project Engineer 190 $44.50 $8,455.00
Design Engr Design Engineer 951 $34.52 $32,828.52
EIT Engineer in Training 950 $29.97 $28,471.50
CADD Tech CADD Technician 377 $19.63 $7,400.51
Survey Mgr Survey Manager 7 $52.10 $364.70
Surveyor Surveyor 8 $45.36 $362.88
Env PM Environmental Project Manager 28 $44.15 $1,236.20
Env Plan Environmental Planner 0 $31.42 $0.00
Admin.Administrative 55 $18.54 $1,019.70
Labor Cost:$112,478.55
Overhead Overhead = Overhead Rate x (Labor Cost)$139,507.15
Fixed Fee Profit = Fixed Fee x (Labor + Overhead)$75,595.71
Total Direct Cost:$327,581.40
2. Subconsultant Fees
Description Cost
$0.00
Subtotal, Subconsultant Fees:$0.00
3. Reimbursable Expenses
Description Quantity Unit Cost Cost
Vehicle Travel (Per Mile)1800 $0.58 $1,044.00
Lodging (Per Night)6 $175.00 $1,050.00
Meals (Travel Day)12 $41.25 $495.00
Meals (Overnight Stay)12 $55.00 $660.00
CADD Software (Per Hour)800 $10.00 $8,000.00
Document Reproduction (Lump Sum)1 $1,950.00 $1,950.00
Postage, Phone, Recording (Lump Sum)1 $500.00 $500.00
Subtotal, Reimbursable Expenses $13,699.00
TASKS 1-4 TOTAL FEE (1+2+3)$341,280.40
TASKS 1-4 SUMMARY (LUMP SUM)
January 15, 2020
Exhibit B - 1 of 5
AIP 3-16-0023-027-2020 McCall Municipal Airport
Relocate Parallel Taxiway A McCall, Idaho
Professional Services Agreement
Exhibit B - Basis of Cost Analysis January 15, 2020
4. Personnel Costs
Classification Title Hours Rate/Hour Cost
Principal Principal 6 $67.72 $406.32
Proj Mgr Project Manager 260 $50.45 $13,117.00
Proj Engr Project Engineer 87 $44.50 $3,871.50
Design Engr Design Engineer 168 $34.52 $5,799.36
EIT Engineer in Training 25 $29.97 $749.25
CADD Tech CADD Technician 123 $19.63 $2,414.49
Survey Mgr Survey Manager 20 $52.10 $1,042.00
Surveyor Suveryor 290 $45.36 $13,154.40
Env PM Environmental Project Manager 118 $44.15 $5,209.70
Env Plan Environmental Planner 246 $31.42 $7,729.32
Admin.Administrative 59 $18.54 $1,093.86
Labor Cost:$54,587.20
Overhead Overhead = Overhead Rate x (Labor Cost)$67,704.50
Fixed Fee Profit = Fixed Fee x (Labor + Overhead)$36,687.51
Total Direct Cost:$158,979.22
5. Subconsultant Fees
Description Cost
Geotechnical Testing $16,800.00
Wildlife Hazard Site Visit $23,400.00
Subtotal, Subconsultant Fees:$40,200.00
6. Reimbursable Expenses
Description Quantity Unit Cost Cost
Vehicle Travel (Per Mile)2100 $0.58 $1,218.00
Lodging (Per Night)17 $175.00 $2,975.00
Meals (Travel Day)8 $41.25 $330.00
Meals (Overnight Stay)15 $55.00 $825.00
Computer - CADD (Per Hour)50 $10.00 $500.00
Survey Equipment (Per Hour)204 $65.00 $13,260.00
Document Reproduction (Lump Sum)1 $2,000.00 $2,000.00
Subconsultant Liability Insurance 1 $3,750.00 $3,750.00
Phone, Postage, Misc. (Lump Sum)1 $500.00 $500.00
Subtotal, Reimbursable Expenses $25,358.00
TASKS 5-8 TOTAL FEE (4+5+6)$224,537.22
TASKS 1-8 TOTAL FEE $565,817.62
TASKS 5-8 SUMMARY (TIME AND MATERIALS)
Exhibit B - 2 of 5
AIP 3-16-0023-027-2020 McCall Municipal Airport
Relocate Parallel Taxiway A McCall, Idaho
Professional Services Agreement
Exhibit B - Detailed Labor Worksheet
LABOR CLASSIFICATION Principal Proj Mgr Proj Engr Design Engr EIT CADD Tech Survey Mgr Surveyor Env PM Env Plan Admin.Task
LABOR RATE $67.72 $50.45 $44.50 $34.52 $29.97 $19.63 $52.10 $45.36 $44.15 $31.42 $18.54 Total
TASK 1 - ADMINISTRATION
1.1 Project Formulation, Base Exhibits, & Scoping*1 26 24 20 15 1 87 3,153.85$
1.2 Scope of Work 1 22 1 24 1,229.72$
1.3 Fee Proposal 1 15 1 17 876.57$
1.4 Coodinate Independent Fee Estimate 4 1 5 236.32$
1.5 Agreement for Professional Services 1 6 4 11 444.58$
1.6 Advise and Coordinate with Owner and FAA*1 16 5 12 34 1,577.32$
1.7 Project Management and Administration 6 20 15 20 61 2,453.62$
1.8 Travel Time - Phase 1 12 12 605.40$
11 121 15 30 20 15 3 0 12 0 24 251 10,577.38$
TASK 2 - PLANNING AND FORMULATION
2.1 Conduct Pre-Design Conference/Meeting Minutes 8 4 2 14 601.62$
2.2 Topographic/Control Survey Scope of Work 2 4 2 4 1 13 525.86$
2.3 Geotechnical Testing Scope of Work 3 5 2 1 11 402.43$
2.4 Wildlife Hazard Site Visit/Management Plan Scope of Work 3 4 16 1 24 1,014.37$
2.5 Prepare Draft Project Schedule 2 4 18 1 25 977.14$
2.6 Project Site Investigation*8 8 16 679.76$
2.7 Preliminary Construction Cost Estimate 1 10 24 12 47 1,760.34$
2.8 Proposed Parallel Taxiway Geometry Approval 12 15 48 42 117 4,188.60$
2.9 Proposed Reconfigured Apron Geometry Approval 12 12 26 24 74 2,756.20$
2.10 Meeting & Development of Concept CSPP Plan*8 2 20 8 38 1,422.76$
2.11 Prepare FAA 7460-1 (4x)5 16 5 26 954.42$
2.12 Coordinate with Owner and FAA 4 30 16 8 58 2,772.54$
2.13 Travel Time - Phase 2 12 6 18 812.52$
7 117 45 191 97 0 4 0 16 0 4 481 18,868.56$
January 15, 2020
Subtotal, Task 1
Total
Hours
Subtotal, Task 2
Exhibit B - 3 of 5
AIP 3-16-0023-027-2020 McCall Municipal Airport
Relocate Parallel Taxiway A McCall, Idaho
Professional Services Agreement
Exhibit B - Detailed Labor Worksheet
LABOR CLASSIFICATION Principal Proj Mgr Proj Engr Design Engr EIT CADD Tech Survey Mgr Surveyor Env PM Env Plan Admin.Task
LABOR RATE $67.72 $50.45 $44.50 $34.52 $29.97 $19.63 $52.10 $45.36 $44.15 $31.42 $18.54 Total
January 15, 2020
Total
Hours
TASK 3 - PRELIMINARY DESIGN
3.1 Assemble Survey Data/Generate Base Map 2 1 15 35 42 8 103 2,899.49$
3.2 Preliminary Design of Relocated Parallel Taxiway A 0.5 18 16 40 50 124.5 3,674.58$
3.3 Preliminary Design of Reconfigured Connecting Taxiways 0.5 10 24 32 35 101.5 3,012.93$
3.4 Preliminary Design of Reconfigured G.A. Apron 0.5 22 12 38 20 92.5 3,089.46$
3.5 Preliminary Design of Reconfigured Taxiways A, B and C 0.5 10 24 30 35 99.5 2,952.99$
3.6 Draft and Final Pavement Design & Reports 2 8 30 20 2 62 2,211.12$
3.7 Site Grading and Drainage Plan 0.5 6 30 45 81.5 2,720.81$
3.8 Subsurface Drainage Analysis 4 10 24 38 1,266.28$
3.9 Erosion and Sediment Control Plan 3 12 20 35 1,164.99$
3.10 Draft Sequence and Safety Plan (65%)*1 8 4 16 12 40 81 2,346.48$
3.11 Final Sequence and Safety Plan (95% & 100%) 1 6 2 12 8 20 49 1,506.02$
3.12 Reuse Plan for Asphalt Millings 2 3 6 11 384.28$
3.13 Draft Design Plans (65%) (30 sheets)1 60 30 150 270 511 17,699.62$
3.14 Draft Engineers Design Report (65%)1 6 8 40 12 2 69 2,503.94$
3.15 Draft Construction Specifications (65%)1 25 34 50 10 120 4,753.37$
3.16 Design Review Meeting*8 8 16 679.76$
3.17 Coordinate with Owner and FAA + 2 telecons 2 8 8 18 815.20$
3.18 Travel Time - Phase 3 12 12 24 1,019.64$
11.5 218 79 472 592 242 0 8 0 0 14 1636.5 54,700.96$
TASK 4 - FINAL DESIGN
4.1 Final Design Plans (95%) (30 sheets)2 45 16 96 165 120 444 13,732.26$
4.2 Final Construction Specifications (95%)2 15 22 30 6 75 3,018.03$
4.3 Final Bid Documents (95%)1 10 4 16 2 33 1,339.62$
4.4 Final Construction Cost Estimate 1 8 3 16 8 36 1,396.90$
4.5 Final Engineers Design Report (95%)2 4 6 20 8 2 42 1,571.48$
4.6 FAA Review/Plans/Specs/Bid Doc/Design Report (100%)30 60 60 3 153 5,438.52$
4.7 Review Final Plans and Specifications with Owner*6 6 12 509.82$
4.8 Coordinate with Owner and FAA + 2 telecons*2 8 8 18 815.20$
4.9 Travel Time - Phase 4 6 6 12 509.82$
10 132 51 258 241 120 0 0 0 0 13 825 28,331.65$
39.5 588 190 951 950 377 7 8 28 0 55 3193.5 112,478.55$
Subtotal, Task 3
Subtotal, Task 4
SUTOTAL TASKS 1-4 (LUMP SUM)
Exhibit B - 4 of 5
AIP 3-16-0023-027-2020 McCall Municipal Airport
Relocate Parallel Taxiway A McCall, Idaho
Professional Services Agreement
Exhibit B - Detailed Labor Worksheet
LABOR CLASSIFICATION Principal Proj Mgr Proj Engr Design Engr EIT CADD Tech Survey Mgr Surveyor Env PM Env Plan Admin.Task
LABOR RATE $67.72 $50.45 $44.50 $34.52 $29.97 $19.63 $52.10 $45.36 $44.15 $31.42 $18.54 Total
January 15, 2020
Total
Hours
TASK 5 - BIDDING AND CONTRACT AWARD
5.1 Project Bidding 12 2 5 1 20 885.54$
5.2 Bidding Questions/Responses/Addenda 20 15 16 8 2 61 2,505.66$
5.3 Pre-Bid Conference/Minutes*16 16 2 1 35 1,438.00$
5.4 Assist Owner with Bid Opening*9 9 454.05$
5.5 Tabulate Bid Results 3 6 2 11 395.55$
5.6 Bid Analysis/Recommendation of Award 1 5 10 1 17 683.71$
5.7 Notice of Award/Construction Agreement 1 3 6 2 12 463.27$
5.8 Coordinate with Owner and FAA 2 6 8 438.14$
5.9 Travel Time - Phase 5 12 6 18 812.52$
4 86 17 65 10 0 0 0 0 0 9 191 8,076.44$
TASK 6 - CONSTRUCTION (NOT INCLUDED)
0 0 0 0 0 0 0 0 0 0 0 0 -$
TASK 7 - CLOSEOUT DOCUMENTATION (NOT INCLUDED)
0 0 0 0 0 0 0 0 0 0 0 0 -$
TASK 8 - ADDITIONAL SERVICES
8.1 FAA AIP Grant Administration Related Services
8.1.1 Prepare FAA Grant Applications (2x Design & Const.)8 12 2 4 26 951.94$
8.1.2 Prepare FAA Sponsor Certifications 2 5 1 8 292.04$
8.1.3 Coordination/Communications with Owner and FAA 1 24 25 1,278.52$
8.1.4 Federal eInvoicing Prep & Commission Meeting info 72 12 24 108 4,491.60$
8.1.5 FAA Quarterly Progress Reporting 6 6 302.70$
8.1.6 FAA Annual Progress Reporting 6 10 2 18 684.98$
8.2 Disadvantaged Business Enterprise Services
8.2.1 DBE Program 6 32 2 40 1,763.78$
8.2.2 DBE Goals 2 12 1 15 653.44$
8.2.3 DBE Reporting 2 6 1 9 386.44$
8.3 Coordinate Geotechical Testing + Escort*6 32 4 2 44 1,564.30$
8.4 Provide Topographic Survey*2 52 12 200 1 267 10,837.40$
8.5 Provide Boundary Survey*2 16 8 90 1 117 4,932.72$
8.6 Coordinate Wildlife Hazard Survey/Management Plan 4 4 2 16 32 1 59 2,130.20$
8.7 Provide Documented CatEx 2 4 6 16 1 29 1,025.14$
8.8 A-133 Audit Assistance 8 8 4 20 753.92$
8.9 Prepare Storm Water Pollution Prevention Plan (SWPPP)6 16 3 1 26 963.47$
8.10 Prepare USACE 404 Permit and Wetlands Mitigation 2 16 4 2 6 1 31 1,228.14$
8.10.1 ESA No-Effect Statement/Section106 Historic Resources 2 4 10 8 24 48 1,582.48$
8.10.2 Wetlands Delineation*15 16 30 61 1,943.45$
8.10.3 Wetlands Delineation Report 2 4 10 40 1 57 1,896.26$
8.10.4 Prepare Section 404 Permit 2 4 8 15 29 1,003.92$
8.10.5 Project Management/Coordination with USACE 2 24 18 44 1,726.06$
8.10.6 Least Environmentally Damaging Practicable Alternative 2 10 12 30 1 55 1,788.14$
8.10.7 Wetlands Mitigation Plan 1 4 12 16 35 1 69 2,329.72$
2 174 70 103 15 123 20 290 118 246 50 1211 46,510.76$
6 260 87 168 25 123 20 290 118 246 59 1402 54,587.20$
45.5 848 277 1119 975 500 27 298 146 246 114 4595.5 167,065.75$
Subtotal, Task 5
Subtotal, Task 6
Subtotal, Task 7
Subtotal, Task 8
TOTAL DIRECT LABOR, ALL TASKS
SUTOTAL TASKS 5-8 (TIME AND MATERIALS)
Exhibit B - 5 of 5