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Agenda20110526/jrl AGENDA REGULAR MEETING OF THE TYBEE ISLAND CITY COUNCIL May 26, 2011 7:00PM Please silence all cell phones during Council Meetings I. Consideration of Items for Consent
Agenda 6:30PM II. Executive Session III. Opening Ceremonies Call to Order Invocation: Rev. Hank Perry Pledge of Allegiance IV. Recognitions and Proclamations V. Consideration of the
approval of the minutes of the regular meetings of the Tybee Island City Council. 1 4/28/2011, 5/5/2011, and 5/10/2011 City Council Minutes VI. Consideration of Boards, Commissions and
Committee Appointments Ethics Commission VII. Reports of Staff, Boards, Standing Committees and/or Invited Guest Limit reports to 10 minutes. 1 Beach Task Force Motion VIII. *Citizens
to Be Heard: Please limit comments to 3 minutes. Maximum Allowable time is 5 minutes. 1 Joey Burel, Tybee Food Bank 2 Cathy Liberatori/Carol Hesson, Legal Resolution to Request made
pursuant to City of Tybee Island Municipal Code Article III, Section 34-82 made on July 22, 2010 IX. Consideration Local Requests & Applications-Funding, Special Events, Alcohol License
X. Consideration of Bids, Contracts, Agreements and Expenditures XI. Consideration of Approval of Consent Agenda XII. Public Hearings –Zoning Packet Separate 1 Private Parking Lot at
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Agenda20110526/jrl XIII. Consideration of Ordinances, Resolutions 1 First Readings, Sections 3-110, 3-160, 3-165, 3-170, 3-230, 3-240 XIV. Council, Officials and City Attorney Considerations
& Comments 1 Diane Schleicher a) Classification and Compensation Proposed Recommendations 1. Police Records Clerk/Communications Coordinator 2. Crew Leader 3. Human Resources Manager
2 Diane Schleicher a) Proposed 2011 CIP Amendment 3 Jason Buelterman a) Challenge 2011 Census Results XV. City Managers Report XVI. Minutes of Boards and Committees 1 2/16/2011 and 3/23/2011
Better Hometown Minutes XVII. Executive Session 1 Discuss litigation, personnel, and real estate acquisition XVIII. Possible vote on litigation, personnel, or real estate acquisition
discussed in executive session. XIX. Adjournment *PLEASE NOTE: Citizens wishing to speak on items listed on the agenda, other than public hearings, should do so during the citizens to
be heard section. Citizens wishing to place items on the council meeting agenda must submit an agenda request form to the Clerk of Council’s office by Wednesday at noon, eight days prior
to the scheduled meeting. Agenda request forms are available outside of the Clerk’s office at City Hall and at www.cityoftybee.org. THE VISION OF THE CITY OF TYBEE ISLAND “is to make
Tybee Island the premier beach community in which to live, work, and play.” THE MISSION OF THE CITY OF TYBEE ISLAND “is to provide a safe, secure and sustainable environment by delivering
superior services through responsible planning, preservation of our natural and historic resources, and partnership with our community to ensure economic opportunity, a vibrant quality
of life, 20110526CCPacket/05202011/jrl 2 of 57
Agenda20110526/jrl and a thriving future.” 20110526CCPacket/05202011/jrl 3 of 57
Draft Minutes4. 28.2011jrl Page 1 of 5 20110428 Draft Minutes Mayor Jason Buelterman called the Consent Agenda Meeting to order at 6:30pm on Thursday, April 28, 2011. Council members
present were Mayor pro tem Shirley Sessions, Wanda Doyle, Bill Garbett, Frank Schuman, Sr., Kathryn Williams, and Paul Wolff. Also present were City Manager Diane Schleicher, Dana Braun,
Callaway, Braun, Riddle & Hughes, P.C, Zoning Specialist Dianne Otto and Clerk of Council Vivian Woods. Mayor Buelterman listed the following items on the Consent Agenda: 4/14/2011 City
Council Minutes Request for out of state travel for Finance Director, Mary Hogan to attend accounting conference in Charleston, S.C., Line item# 100-15-52-3500 Special Event Application:
Lights on for Tybee-Tybee Island Better Hometown; December 2, 6:30pm along Tybrisa and at Tybrisa/Strand Roundabout. o Ms. Williams asked if the swag light would be fixed by the holidays
if not the City doesn’t need to waste the manpower to hang them. Ms. Schleicher will ask Joe Joe Wilson, DPW, to check his budget to insure there are monies available. If not, it will
be discussed at the May 5, 2011 budget workshop. Grants-In-Aid Services Agreement: Rape Crisis Center of the Coast Empire, Inc.; $500/year, Line item# 100-3210-57-2005 o Ms. Sessions
asked Ms. Schleicher is Tybee had the same type of agreement with Safe Shelters for domestic violence? Ms. Schleicher said she was not aware of any agreement but would research the question.
Community Service Agreement: Georgia Department of Corrections Municipal Code Corporation Agreement: Muniscan-Conversion of Documents consisting of approximately 50 minute books/11,000
images 1925-1992-Image Output: 2 DVD sets of media, Laser fiche plus CD, $3,800 Line item# 1130-52-3930. Pending Bubba Hughes approval. o Ms. Williams asked Vivian Woods how the minute
books would be transported for this process. Ms. Woods said that the company would come to the door and pick them up and return them in the same manner. There would be no shipping charges
charges involved but we would pay $15.00 per box. Ms. Doyle wanted to discuss the various city committee guidelines. She wanted to insure all committees provide City Council with their
policies, procedures and responsibilities. Mayor Buelterman said he would take on the responsibility of outlining what the charge of each committee would be. He would then forward to
City Council for their review and recommendations. Ms. Doyle asked, as chairperson of a committee, if it his/her responsibility to guide the process of an agenda or if it come from Ms.
Schleicher? Ms. Schleicher said her process was to review the past agenda to insure items that are in process and have not been resolved be carried forward as old business. The new business
items, which are generated by the chairperson, public and staff, would be added to the agenda at that time. Mr. Wolff would like Ms. Schleicher to continue to do the agenda. He also
agreed that they need to have a list of roles each committee plays in the City. Where there are overlapping issues, the committees involved should make recommendations to Council for
their review. Mr. Garbett is happy that communication has improved in as much as minutes are being forwarded to Council for 20110526CCPacket/05202011/jrl 4 of 57
Draft Minutes4. 28.2011jrl Page 2 of 5 information purposes. Ms. Williams is also happy with the communication between committees and Council. Receiving the minutes in a timely manner
has assisted in keeping Council aware of what each committee is doing. Ms. Doyle asked Mayor Buelterman to bring back to Council the policies, procedures and responsibilities of each
committee for their review by the following Friday. Mayor Buelterman adjourned the Consent Agenda Mayor Buelterman called the regular meeting of the City Council to order at 7:00pm.
Those present at the consent agenda meeting also attended the regular meeting. Julia Pierce gave the invocation and everyone recited the Pledge of Allegiance to the Flag. Mr. Wolff publically
apologized for any misunderstanding with the YMCA staff and members regarding the energy usage at the YMCA. He is not criticizing the staff or members and he looks forward to building
a strong partnership with the YMCA to work with the City in conserving energy. He was informed that in some of the mechanical systems had been repaired sooner than they were, that the
heat pump in the gym was fixed in January when in fact it wasn’t fixed properly until the middle of March. He looks forward to working with the YMCA and the Board to build a partnership
to help save electricity and energy. Mayor Buelterman reiterated that the City of Tybee and YMCA have a great relationship and he looks forward to great partnership in the future. Mr.
Wolff further stated that he has spoken to Joel Smoker and staff and asked that if any issues arise in the future to please contact him directly so he can get involved. He wants to keep
all lines of communication open. The following department heads gave quarterly reports: Chief Skip Sasser -Fire Department Mayor Buelterman asked Chief Sasser to request a representative
from GA Power attend the next council meeting to address our issues concerning safety. Ms. Williams asked Dana Braun to check with Bubba Hughes about regulations with the Public Service
Commission on response time for utilities. Chief Robert Bryson – Police Department Mr. Wolff commended Chief Bryson for his positive leadership since his appointment as Chief of Police.
Woody Hemphill – River’s End Campground Citizens to Be Heard: Rene Derosset, President, Tybee Arts Association. They will have a summer production of The Wizard of Oz. She invited the
members of the City County to attend their fund raiser, May 14, 2011 when they will be producing “Murder at the Driftwood Saloon”. Tickets are $25.00. The most money they have ever raised
was with the Alice in Wonderland production in 2005. At that time she asked the City of Tybee and the YMCA to assist in producing the play and would once again ask for the City of Tybee
and YMCA to assist in this production. She is coordinating use of the YMCA gym for the production in July 22, 23, and 24 and the following weekend July 29, 30 and 31. The last skate
night is July 15 and they would start building the set. She further asked council for a waiver of the rental fee. Mayor Buelterman asked Ms. Schleicher if we have ever waived the fee
previously. She stated that the city would require a deposit which would be refunded after the production as long as there were no damages to the YMCA. Bill Garbett 20110526CCPacket/05202011/jrl
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Draft Minutes4. 28.2011jrl Page 3 of 5 asked if this was in the budget proposals they received. Ms. Schleicher said they were not and Mr. Garbett asked Ms. Derosset to include in their
current proposal. Ms. Derosset asked Council for permission to bring a horse to be used in the production. Mayor Buelterman said it would be brought up at the next council meeting. Debbie
Kearney, Coordinator of the Annual Sea Kayak Race announced that the 13th Annual Tybee Island Sea Kayak Races will take place Saturday June 4, 2011 at A-J’s Dockside. They will have
three races. They will also be giving away a kayak this year. If anyone would like to be a sponsor, they should let her know. This will benefit the Tybee Island Marine Science Center.
More information is available at tybeekayakrace.org. She also reminded everyone of the Turtle Trot on Saturday, April 30, 2011, registration beginning at 7:30AM and the race begins at
8:30AM. They will also do a turtle release (4 turtles) around 10:00AM. Rosemary Lacey complimented Chief Sasser and the Tybee Island Fire Department on a job well done with the fire
on 18th Street. She is also concerned about the response time of Georgia Power and would like to know what can be done regarding getting a truck on Tybee permanently. Consideration of
Approval of Consent Agenda Paul Wolff moved to approve the Consent Agenda, Shirley Sessions seconded. The vote was unanimous. Public Hearings –Zoning Packet Separate Private Parking
Lot Application: Marianne Bramble – 215 Lovell Avenue, Zone R-2. Wanda Doyle asked Maryanne Bramble to confirm the amount of parking spaces, 15. She further explained that the parking
spaces would be out of the city row also. Mr. Wolff asked if the parking spaces were measured out and in conformance with the ordinance. Diane Otto stated that she had scaled the submittal
and would like to discuss some of the spaces. Widths on spaces 2 does not meet the City’s standard, double stacked – three wide on the north side of the property, the width between the
side of the house and property line is 26.9 ft and the City requires 9ft width for standard parking space, i.e., 27 ft. The cars would be right up to the house. Space 7 is not specified
as compact, if approved it would need to be designated as such. Space 7 and 8 are both 15.5ft in length and 16ft is required for compact. Ms. Bramble said that her intention was to only
allow compact cars in these spaces. Ms. Otto had further comments: Space 9, depth of 12.5ft and compact needs to be 16ft. Mayor Buelterman confirmed all measurements with Ms. Otto. Mr.
Garbett feels that she has not met the requirements to bring this issue to Council. Drawings need to be legible and drawn to scale. He would prefer to table this and have Ms. Bramble
bring it back when done correctly. Ms. Sessions asked if Ms. Otto would be open to Ms. Bramble bring the drawings to her and do them to scale. Ms. Otto confirmed she would be open to
that suggestion. Paul Wolff moved to approve subject to zoning staff recommendations. Frank Schuman seconded. The vote was five (5) for and one (1) opposed being Bill Garbett. 20110526CCPacket/052020
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Draft Minutes4. 28.2011jrl Page 4 of 5 Private Parking Lot Application: Joyce Prescott – 214 Second Avenue, Zone R-2. Mayor Buelterman asked Ms. Otto if there were any issues with this
application. Ms. Otto stated that she did not as the drawing was done professionally. Wanda Doyle moved to approve, Bill Garbett seconded. The vote was unanimous. Mayor Buelterman asked
Council members if anyone had questions pertaining to the Short Term Work Program. Ms. Williams asked Ms. Schleicher is there were any items that Council should direct their attention.
Ms. Schleicher stated that due to her work schedule she has not had time to address the program. She is waiting for Ethan Imhoff, Zoning Manager, to join staff so they can address it
together. City Managers Report Items to be removed as they are completed Item #4 – Cremation Wall has been installed. a) Mayor Buelterman commended Ms. Schleicher regarding the Cremation
Wall looking very good. Item #23 – Mobi-mat has been installed a) Mr. Wolff asked if there is a policy in place informing Ocean Rescue/Beach Rescue not to drive their four-wheelers on
Mobi-mats as there would be disciplinary action. Ms. Schleicher responded yes there was a policy in place and it is being dealt with rather harshly. b) Item #24 – Beach signs are faded
and need to be replaced. Suggestion to make sings a different color and possibly pictures. 1. Ms. Williams asked if there was money in the budget to replace the faded signs. Ms. Doyle
said that it was discussed at the Public Safety Committee Meeting and it would be discussed during the budget process. Hopefully is would be considered as one of the capital improvement
plans. The new signs would be in color and more readable with a white background and colored letters. They will bring their suggestions to Council for recommendations. c) Item #25 –
Change responsibility to Mayor Buelterman and Shirley Sessions d) Add disputing results of the census to the Action Item List. Jason Buelterman feels they missed residents when doing
census. 1. Mayor Buelterman and Ms. Schleicher are to meet with our representatives to discuss the census. Proposed Office Space Arrangement. Ms. Doyle feels more time is needed to make
a determination. Paul Wolff moved to go into executive session to discuss personnel, litigation and real estate acquisition, Frank Schuman seconded. The vote was unanimous. Mayor Buelterman
reconvened the regular meeting. 20110526CCPacket/05202011/jrl 7 of 57
Draft Minutes4. 28.2011jrl Page 5 of 5 Kathryn Williams made a motion to terminate Vivian Woods, the Clerk of Council, due to performance issues. The motion was seconded by Bill Garbett.
Voting in favor of the motion were Shirley Sessions, Bill Garbett, Paul Wolff, Kathryn Williams and Frank Schuman. Wanda Doyle was not present for the vote as she had left the meeting
during the executive session. Paul Wolff made a motion to adjourn which passed unanimously and meeting immediately adjourned at 10:30 p.m. THE VISION OF THE CITY OF TYBEE ISLAND “is
to make Tybee Island the premier beach community in which to live, work, and play.” THE MISSION OF THE CITY OF TYBEE ISLAND “is to provide a safe, secure and sustainable environment
by delivering superior services through responsible planning, preservation of our natural and historic resources, and partnership with our community to ensure economic opportunity, a
vibrant quality of life, and a thriving future.” 20110526CCPacket/05202011/jrl 8 of 57
Draft Minutes prepared 05/09/2011jrl 20110505 City Draft Minutes Mayor Buelterman called the special meeting of the City Council to order at 5:20PM on Wednesday, May 5, 2011. Council
members present were Mayor pro tem Shirley Sessions, Wanda Doyle, Bill Garbett, Frank Schuman, Sr., Kathryn Williams and Paul Wolff. Also present were City Manager Diane Schleicher and
Jan LeViner, Acting Clerk of Council. Shirley Sessions had spoken with Dyanne Reese, City of Savannah’s Clerk of Council (COC), regarding how to advertise for the position of City Clerk.
She feels that they should revamp the position with a more exacting job description and skill set. Dyanne Reese suggested that the key to finding the right person will be having a very
explicit job description. Wanda Doyle feels it is important that the proposed candidate be certified. Mayor Buelterman asked the council what the timeline would be for the hiring process.
Shirley Sessions said that if Janice Elliott could get the job posting out by Monday, May 9, 2011 and have it advertised for thirty (30) days. During this period the council needs to
determine what the basic criteria is for the position as well as the salary range. This way the applicants could be rated as to qualifications. Shirley Sessions suggested that the job
qualifications should state “preferred certified or in the process of being certified.” Mayor Buelterman agreed with Shirley Sessions and will check with Janice Elliott on the time frame
for advertising the position. Shirley Sessions also spoke to Bubba Hughes regarding salary and whether the position would be salaried or hourly. Paul Wolff feels it should be a salaried
position as the position requires more than forty (40) hours a week to do the job properly. Council needs to set the salary range as well. Wanda Doyle would like to have specific guidelines
for the Interim/Acting Clerk of Council. Paul Wolff stated the Interim/Acting Clerk of Council needs to report to City Council and not to the City Manager. Mayor Buelterman asked Diane
Schleicher how this was handled in the past when Jan LeViner held the Acting City Clerk position. Was there a certain number of hours or percentage of time that was dedicated to the
administrative assistant position? She said that it was a 50/50 split. Paul Wolff stated that the City Council was in essence asking Jan LeViner to do two (2) part time jobs which would
take 35-40 hours. Wanda Doyle asked if Jan LeViner would be doing open records requests or would the requests go to Bubba Hughes. She felt that it was not legal for anyone other than
the city attorney to process these requests. Paul Wolff understands that any city employee can process the open records request. Wanda Doyle would like confirmation from Bubba Hughes
on where the responsibility lies. Paul Wolff stated that the open records law reads the requester has to pay the rate of the lowest qualified staff person who can process the request.
Mayor Buelterman asked the City Council and Diane Schleicher what they felt would be a workable split in hours for Jan LeViner. It was agreed that it would be at 30/10 split. Shirley
Sessions told the City Council that she did check with Bubba Hughes to confirm that it was not against the Charter of Tybee Island to have Jan LeViner or the City Manager’s administrative
assistant fill the position of Acting/interim Clerk of Council. Frank Schuman made a motion to appoint Jan LeViner as Acting/Interim Clerk of Council; 30 hours per week dedicated to
the City Council and 10 hours per week dedicated to the City Manager. Duties would be based on guidelines from Bubba Hughes, City Attorney. Voting in favor of the motion was Shirley
Session, Bill Garbett, Kathryn Williams, Frank Schuman and Wanda Doyle. Paul Wolff was not present for the vote as he had to leave due to a previous commitment. Wanda Doyle made a motion
to adjourn. Bill Garbett seconded. The vote was unanimous. 20110526CCPacket/05202011/jrl 9 of 57
Draft Minutes 05/10/2011jrl 20110510 Draft Minutes Special Meeting City Council Meeting Mayor Buelterman called the special meeting of the City Council to order at 5:00PM on Tuesday,
May 10, 2011. Council members present were Mayor pro tem Shirley Sessions, Wanda Doyle, Bill Garbett, Frank Schuman, Sr., Kathryn Williams, and Paul Wolff. Also present were Chantel
Morton, Better Hometown Coordinator and Jan LeViner, Acting Clerk of Council. Discussion was held regarding the Special Event Application, Tybee Arts Association, May 11 – 15, 2011,
Tybee Carnival. Mayor Buelterman confirmed that the extension of the carnival was May 11 – 15, 2011. Mayor Buelterman asked Chantel Morton if the health permit for the food was extended
through the 15th. She stated that Richard Adams had contacted them and she had not heard back from him. There will be additional food sold such as hot dogs and hamburgers. Mr. Beam,
Mega Midway Entertainment, Inc. stated that he had contacted Chatham County Health Department and had received a permit. There are concerns regarding the petting zoo and the welfare
of the animals. Mayor Buelterman confirmed they would have the petting zoo for the extension. Ms. Sessions said she had gotten several calls from citizens concerning the welfare of the
rabbits as they seemed stressed. Mr. Beam stated that he is USDA Federal and has been locally inspected once on Tybee. He further stated that all animals are feed, bathed and taken care
of properly. They have never been shut down due to the care of the animals and invited Council members to visit and conduct an inspection. Ms. Sessions inquired about the rabbits being
a prize for the game at the carnival. Ms. Williams stated that had not been discussed previously during the initial application process. They had been told about pony rides but not the
petting zoo and most definitely not about using live animals as a prize. She would recommend the extension of the carnival with the condition no lives animals would be given away as
a prize. Mr. Shuman told Mr. Beam that he witnessed several animals that needed medical attention. One in particular was the mule. Mr. Beam explained that this was due to formula the
mule is on as its mother had died and they were trying to regulate the feeding. Because of this, he has already returned the mule to his farm for further care. Mr. Schuman still has
concerns regarding the rabbits being given as a prize. Mr. Beam said he no longer offer the game to the public. Ms. Williams made a motion to approve the extension of the Tybee Carnival
for May 11 – 15, 2011 with the condition that no live animals would be used for prizes. Mr. Schuman seconded. Vote was unanimous. Mr. Wolff made a motion to adjourn. Mr. Schuman seconded.
The vote was unanimous. 20110526CCPacket/05202011/jrl 10 of 57
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Minutes March 31, 2011 Tybee Island Beach Task Force P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org MOTION
– LOU OFF Request the city pursue the state of Georgia to issue an immediate injunction to disallow any beach quality sand be removed from our sand sharing system followed by a permanent
band on such sand removal by the Savannah COE. Freda Rutherford second. Motion carried unanimously. Discussion – Lou explained that due to the loss of over 100m c yards of material on
the beach and near shore due to channel maintenance and deepening, 80% of Tybee material loss of beach and near shore caused by Savannah River Channel and due to the state law requiring
quality material to benefit Tybee Island and due to the COE who has a federal program of regional sand management he is making this motion. Meeting adjourned. 20110526CCPacket/05202011/jrl
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MAYOR Jason Buelterman CITY COUNCIL Wanda Doyle, Mayor Pro Tem Charlie R. Brewer Barry Brown Eddie Crone Dick Smith Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane Schleicher CITY
CLERK Vivian Woods CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Updated:
1/15/08 City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 10:00am the Friday prior to the scheduled Council meeting. If this form is
received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: May 26, 2011 Item: Classification and Compensation Proposed Recommendations
Budget Line Item Number (if applicable): Paper Work: __ X__ Attached* Already Distributed _______ To Be Handed Out at Council Meeting (by Requester) ______ Audio/Video Presentation**
* Thirteen copies for packets must be provided with request. ** Audio/video presentation must be submitted to the IT department at City Hall at least 48 hours prior to the meeting. NOTE:
Request will be postponed if necessary information is not provided. Submitted by: D. Schleicher Phone /Email: dsch@cityoftybee.org Comments: Time sensitive to meet the permitting requirements.
Date given to Clerk of Council: 5.19.11 20110526CCPacket/05202011/jrl 33 of 57
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Current Grade: 10 Salary: $27,430 -$43,852 Proposed Grade: 12 Salary: $30,242 -$48,346 JOB TITLE: Assistant Clerk of Court II (Records Clerk) Police Records Clerk/Communications Coordinator
PS14 DEPARTMENT: Police, City of Tybee Island JOB SUMMARY: This position is responsible for providing clerical and record-keeping support to the department and coordinating the department’s
911 communications division. MAJOR DUTIES: o Separates and files department records: including citations, incident, accident, and supplemental reports; bonds, warrants, record cards,
and probation papers. o Transcribes interviews, interrogations and investigative reports. o Copies reports for department personnel, other agencies, and the general public. o Assists
in entersing citations to the weekly court docket. o Enters data to the computer, including incident reports, citations, warrants, arrests, and booking reports. o Assists the general
public at front window; directs visitors to appropriate persons. o Releases information to authorized parties; maintains records of copies released and to whom. o Reviews reports for
accuracy and completeness. o Answers the telephone, directs calls, and takes messages. o Accepts payments for fines, citations, and bail; issues receipts. o Balances cash receipts; prepares
bank deposits. o Retrieves information from the GCIC network as requested by officers in the field; conducts driver's history and background checks as directed. o Picks up and delivers
all correspondence from City Hall and Post Office. o Plans, organizes, and coordinates the Police Department’s 911 Center and communications division. o Trains personnel in acceptable
radio, telephone, and emergency and non-emergency dispatch principles, practices, methods, techniques, and procedures. 20110526CCPacket/05202011/jrl 35 of 57
Clerk of Court II Police Records Clerk/Communications Coordinator, Police Page 2 o Ensures compliance with all relevant laws, regulations, rules, standards, and agreements pertaining
to communications division personnel and operations. o Inspects and maintains unit equipment. o Participates in the design, development, and implementation of various area communications
systems to ensure efficient and effective operation
of related services. o Coordinates the GCIC Terminal Operator Training Program within the agency; provides GCIC training for all other participating agencies. o Serves as the liaison
between the department and the GCIC and the National Crime Information Center; ensures that the department meets the requirements of relevant regulatory agencies; National Crime Information
Center (NCIC), Georgia Crime Information Center (GCIC, Insurance Services Office (ISO), and the FCC. o Establishes written validation procedures and maintains CJIS Network related documents.
o Maintains state certification as Emergency Medical Dispatcher. o Receives calls for medical assistance from members of the community, processes calls for nature and severity of medical
emergency. o Coordinates and dispatches appropriate medical resources. o Provides emergency medical assistance in accordance with approved Emergency Medical Dispatch Protocol Response
System. o Performs other related duties as assigned. KNOWLEDGE REQUIRED BY THE POSITION: o Knowledge of the principles and practices of law enforcement, 911 Center Operations, communications,
and records administration. o Knowledge of modern office practices and procedures. o Knowledge of municipal court practices and procedures. o Knowledge of applicable federal and state
statutes, city ordinances, and department policies and procedures. o Knowledge of national and state criminal information system regulations and procedures. 20110526CCPacket/05202011/jrl
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Clerk of Court II Police Records Clerk/Communications Coordinator, Police Page 3 o Knowledge of radio codes and signal in the Tybee Island Police and Radio Code Book. o Knowledge of
the general geography of the city. o Knowledge of area emergency resources. o Skill in supervising and training others. o Skill in planning, organizing, and developing work schedules.
o Skill in computer operation and data entry and retrieval. o Skill in records maintenance and file management. o Skill in performing basic mathematical calculations. o Skill in operating
various office equipment and audiovisual equipment., including a typewriter, Dictaphone, calculator, copier, facsimile machine, and personal computer. o Skill in operating a two-way
radio. o Skill in dealing with the public. o Skill in oral and written communication. SUPERVISORY CONTROLS: Management assigns work in terms of somewhat general instructions. The supervisor
spot-checks completed work for compliance with instructions and established procedures, accuracy, and the nature and propriety of the final results. GUIDELINES: Guidelines include city
and department policies and procedures, standard office practices, NCIC/GCIC regulations, relevant state and federal laws, city codes ordinances, and supervisory instructions. These
guidelines are generally clear and specific, but may require some interpretation in application. COMPLEXITY: The work consists of related clerical and record-keeping duties varied administrative,
supervisory, and technical duties. The number of duties to be performed on a daily basis contributes to the complexity of the work. SCOPE AND EFFECT: The purpose of this position is
to provide clerical and record-keeping support to the department and to coordinate the communications center. Successful performance helps ensure the efficient operation of the department
and accuracy of court and department records. PERSONAL CONTACTS: Contacts are typically with co-workers, other city employeesrepresentatives of other police and public safety agencies,
attorneys, judges, elected officials, court personnel, vendors, prisoners, and the general public. 20110526CCPacket/05202011/jrl 37 of 57
Clerk of Court II Police Records Clerk/Communications Coordinator, Police Page 4 PURPOSE OF CONTACTS: Contacts are typically to give or exchange information and provide services. PHYSICAL
DEMANDS: The work is typically performed while sitting, standing, bending, crouching, or stooping. The employee frequently lifts light objects and occasionally lifts heavy objects. WORK
ENVIRONMENT: The work is typically performed in an office. This position may be required to work extended hours including evenings and weekends to respond to emergency issues. SUPERVISORY
AND MANAGEMENT RESPONSIBILITY: None This position has direct supervision over Communications Officers (4). MINIMUM QUALIFICATIONS o Knowledge and level of competency commonly associated
with completion of specialized training in the field of work, in addition to basic skills typically associated with Ability to read, write and perform mathematical calculations at a
level commonly associated with the completion of high school or equivalent. o Sufficient experience to understand the basic principles relevant to the major duties of the position, usually
associated with the completion of an apprenticeship/internship or having had a similar position for one (1) to three (3) two years experience or service. o Possession of or ability to
readily obtain a valid driver’s license issued by the State of Georgia for the type of vehicle or equipment operated. o Ability to meet current requirements set forth by the Police Standards
and Training Council for the State of Georgia. 20110526CCPacket/05202011/jrl 38 of 57
Current Grade: 11 Salary: $28,802 – 46,044 This position only exists in the Building Maintenance Dept. The job description has been changed to Crew Leader. Three (3) Crew Leaders will
be need – 1 for Landscaping, 1 for Construction, 1 for Building Maintenance. Creating these positions gives laborers a chance for advancement and the authority to maintain each department
when the Foreman is absent. This will be an increase for 2 laborers positions and no new hirers will be needed. JOB TITLE: Building Maintenance Crew Leader IN08 DEPARTMENT: Public Works,
City of Tybee Island JOB SUMMARY: This position is responsible for supervising and coordinating the maintenance and repair of all city buildings. the construction and the maintenance
of city buildings, parks and streets, landscapes, drainage systems and assumes supervisory duties of the crew in the absence of the Foreman. MAJOR DUTIES: o Performs and oversees routine
maintenance and repair of city buildings and grounds. o Supervises custodial personnel; directs the construction and installation of necessary equipment. o Purchases needed supplies
and materials. o Performs heating, ventilation, and air conditioning small equipment service and repair. o Remodels office space. Performs a supervisory role when necessary. o Paints,
does minor electrical work and plumbing on city buildings. o Writes bid specifications for large building projects; selects contractor and monitors contractor performance. Monitors laborer
and community service worker’s performance. o Inspects city facilities and equipment for needed maintenance and repair work and adherence to safety codes. o Assists with the development
of the department budget by preparing preliminary cost estimates. o Performs other related duties as assigned. KNOWLEDGE REQUIRED BY THE POSITION: o Knowledge of city and department
policies and procedures. 20110526CCPacket/05202011/jrl 39 of 57
Building Maintenance Crew Leader, Public Works Page 2 o Knowledge of city ordinances and building codes. Department of Public Works SOP’s. o Knowledge of construction, installation,
and maintenance practices and principles. o Knowledge of construction trades, including electrical, carpentry, welding, masonry and concrete, plumbing, and heating, ventilation, and
air conditioning. landscaping and drainage. o Skill in supervision and organization. o Skill in estimating cost of repair work. o Skill in using a variety of carpentry, plumbing, and
mechanical tools and equipment. o Skill in oral and written communication. SUPERVISORY CONTROLS: The Public Works Manager assigns work in terms of general instructions. Completed work
is checked for compliance with procedures and accuracy by the supervisor. GUIDELINES: Guidelines include city and department policies and procedures, local ordinances, and building codes.
These guidelines are generally clear and specific, but may require some interpretation in application. COMPLEXITY: The work consists of related duties in coordinating and supervising
building and ground maintenance and repair projects. SCOPE AND EFFECT: The purpose of this position is to perform and supervise maintenance and repair activities and when needed act
in a supervisory role. Successful performance presents a positive image of the City of Tybee Island to citizens and businesses. PERSONAL CONTACTS: Contacts are typically with co-workers,
vendors, contractors, subcontractors, and the general public. PURPOSE OF CONTACTS: Contacts are typically to give or exchange information, provide services, and negotiate or settle matters.
PHYSICAL DEMANDS: The work is typically performed while sitting, standing, walking, bending, crouching, or stooping. The employee frequently lifts light and heavy objects, climbs ladders,
uses tools requiring a high degree of dexterity, and distinguishes between shades of color. 20110526CCPacket/05202011/jrl 40 of 57
Building Maintenance Crew Leader, Public Works Page 3 WORK ENVIRONMENT: The work is performed in an office and outdoors. The employee is exposed to noise, dust, dirt, grease, machinery
with moving parts, and occasional inclement weather. The work requires the use of protective devices such as masks or goggles. SUPERVISORY AND MANAGEMENT RESPONSIBILITY: The position
has direct supervision over Janitor (1). Only in the absence of the Foreman, this position has supervision over Public Works Laborers (2). MINIMUM QUALIFICATIONS o Knowledge and level
of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education. o Experience
sufficient to understand the work and the ability to answer questions and resolve problems, usually associated with one to three years experience or service. o Valid drivers license
issued by the State of Georgia for the type of vehicle or equipment operated. updated: 05/2011je 20110526CCPacket/05202011/jrl 41 of 57
Currently Grade: 20 Salary Range: $44,681 -$71,429 Proposed Grade: 22 Salary Range: $49,261 -$$78,751 Job Title change from Administrator to Manager JOB TITLE: Human Resources Administrator
Manager GA04 DEPARTMENT: General Administration, City of Tybee Island JOB SUMMARY: This position is responsible for managing the administration and implementation of the city personnel
policies activities of the Human Resources Department. Essential job functions: plans, develops, maintains, organizes, implements, coordinates, manages, and evaluates the city’s human
resource functions. MAJOR DUTIES: o Maintain accurate written procedures for all job responsibilities o Maintains employee files, including: annual sick leave records, personnel files,
and drug test results o Implements and administers city personnel policies; ensures compliance with State and Federal laws and regulations o Researches and recommends policy changes
to City Manager and Finance Director. o Provides information and resources to employees concerning problems with health benefits, personnel issues, including drug awareness, supervisory
skills, and sexual harassment o Processes grievances and assists department directors with disciplinary hearings o Assists department director by preparing and placing advertising, maintaining
list of current openings, recruiting and screening applicants, securing references, and conducting interviews o Sets up random and pre-employment physical examinations and drug tests
for employees at the direction of the city manager. o Administers benefits program, including workers’ compensation, group hospitalization, life insurance, and voluntary benefit programs
o Coordinates the orientation process for new employees o Coordinates employee recognition programs o Ensures that all personnel policies are published and maintained o Remains aware
of developments and trends in the field of human resources by attending workshops, meetings, conferences, and reading professional literature. o Ensures compliance with the Fair Labor
Standards Act o Performs other related duties as assigned – annual budget, DCA reporting/surveys/stats, leave 2011a0c5c2r6CuCaPl abckaelta/0n52c0e2s0 1f1o/jrrl audit. 42 of 57
KNOWLEDGE REQUIRED BY THE POSITION: Human Resources Administrator Manager, General Administration Page 2 o Knowledge of public administration principles and practices o Knowledge of
city personnel and budgeting policies and procedures o Knowledge of city codes, ordinances, and regulations o Skill in the use of office equipment such as computer, typewriter, facsimile
machine, and copier o Skill in policy development and implementation o Skill in oral and written communication o Knowledge of the laws that govern public employees SUPERVISORY CONTROLS:
Management assigns work in terms of department goals and objectives. The supervisor reviews work through conference, reports, and observation of department activities. GUIDELINES: Guidelines
include city and department policies and procedures, city codes and ordinances, and applicable state and federal law. These guidelines require judgment, selection, and interpretation
in application. COMPEXITY: The work consists of varied administrative and technical duties. The sensitive nature of personal matters contribute to the complexity of the position SCOPE
AND EFFECT: The purpose of this position is to serve as the human resource administrator. Successful performance helps ensure the development and implementation of effective policies.
PERSONAL CONTACTS: Contacts are typically with city employees, department heads, co-workers, city, county, and state officials, attorneys, vendors, service providers, and the general
public. PURPOSE OF CONTACTS: Contacts are typically to give and exchange information and provide services. PHYSICAL DEMANDS: The work is typically performed while sitting, standing,
walking, bending, crouching, or stooping. The employee must occasionally life light and heavy objects. WORK ENVIRONMENT: The work is primarily performed in an office. SUPERVISORY AND
MANAGEMENT RESPONSIBILITY: None MINIMUM QUAILIFICATIONS: o Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition
to basic skills typically associated with the completion of a high 2011s0c5h2o6CoCl Peadcukecta/0t5i2o0n2 011/jrl 43 of 57
Human Resources Administrator Manager, General Administration Page 3 o Sufficient experience to understand the duties of the position. o Possession of or ability to readily obtain a
valid driver’s license issued by the State of Georgia for the type of vehicle or equipment operated. o Professional certification in human resources or the ability to obtain a professional
certificate in human resources within two (2) years. 20110526CCPacket/05202011/jrl 44 of 57
MAYOR Jason Buelterman CITY COUNCIL Wanda Doyle, Mayor Pro Tem Charlie R. Brewer Barry Brown Eddie Crone Dick Smith Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane Schleicher CITY
CLERK Vivian Woods CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Updated:
1/15/08 City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 10:00am the Friday prior to the scheduled Council meeting. If this form is
received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: May 26, 2011 Item: Proposed 2011 CIP Amendment Budget Line Item Number
(if applicable): Paper Work: __ X__ Attached* Already Distributed _______ To Be Handed Out at Council Meeting (by Requester) ______ Audio/Video Presentation** * Thirteen copies for packets
must be provided with request. ** Audio/video presentation must be submitted to the IT department department at City Hall at least 48 hours prior to the meeting. NOTE: Request will be
postponed if necessary information is not provided. Submitted by: D. Schleicher Phone /Email: dsch@cityoftybee.org Comments: Time sensitive to meet the permitting requirements. Date
given to Clerk of Council: 5.19.11 20110526CCPacket/05202011/jrl 45 of 57
City of Tybee Island FY 2011 Capital Improvement PlanGrant General Fund Fund SPLOST Deferred PROJECT FUNDING: SPLOST 2003 1,100,000 SPLOST 2009 730,000 SPLOST 2009 PAYBACK TO GF 2 66,109
Grant Funding (Tee-Grant) Butler Ave. 125,000 Grant Funding (Trails Grant) 92,750 Water Sewer Fund Jet Vac lease GENERAL FUND FUNDING: Hotel/Motel Tax Allocated to Beach 1 50,000 Other
General Fund -TOTAL PROJECT FUNDING: 125,000 4 16,109 1,830,000 PUBLIC SAFETY: Public Safety Facility 327,000.00 Police Vehicle -6 cylinder 1 9,725 19,725.00 Fire Department Bay 65,000.00
Police Equip/metal dector/car cameras 35,200.00 STREETS AND INFRASTRUCTURE (DPW): 14th Street Drainage Project 451,500.00 14th Street Drainage Project 125,847.00 Street Paving and Repair
32,184.00 30,050.00 218,961.00 DPW Vehicles 46,000.00 93,000.00 Drainage Tybrisa/Alley 450,000.00 Re-Landscape 14th St 8,000.00 New Pavilion -Memorial Park/Sm. Pav. Jaycee Park 16,000.00
2,000.00 New Bike Racks 2,000.00 Cemetery Wall 19,000.00 Ash domes 6,050.00 TE Grant Butler Ave LWCF Trails Grant TE Grant Butler Ave Match 25,000.00 "Bikes Belong" Grant Match 97,000.00
US/80 McKenzie Crosswalk 18,305.00 ADA Sidewalk Improve Butler/Silver/18th 15,103.00 Bike trail thru Mem Park 15,000.00 Glass Crusher 33,000.00 Electronic Message Board 13,300.00 BEACH
RELATED: Beach Crossovers 36,000.00 Bathroom Repairs & Improvements 11,000.00 25,000.00 Bathrooms-North Beach Mobile Restroom 57,000.00 Beach Renourishment Allocation 150,000.00 Mobi-Mats
20,000.00 40,000.00 8th Street Dune 30,000.00 WATER & SEWER IMPROVEMENTS: Sewer Line Rehab 20110526CCPacket/05202011/jrl 46 of 57
City of Tybee Island FY 2011 Capital Improvement PlanGrant General Fund Fund SPLOST Deferred Trucks Solar Panel WWTP Jet Vac -lease Scada well upgrade Emergency Well Repair Generator
COMMUNITY DEVELOPMENT: Marine Science Center 600,000.00 Solomon Road Project 20,000.00 Battery Row Review 20,000.00 GIS 15,545.00 MRS ADA Access 48,500.00 18th Street ADA Sidewalk 30,000.00
Mobile Restroom @end of Pier 40,000.00 Strand ADA Sidewalk/2-way Drive @end of Pier 44,000.00 Flashing Cross-walk Signs 135,000.00 MISCELLANEOUS: IT 56,500.00 Parking Meters 16,000.00
Beach Signage 7,000.00 Total Project Costs 416,109.00 1,830,000.00 1,432,136.00 20110526CCPacket/05202011/jrl 47 of 57
20110526CCPacket/05202011/jrl 48 of 57
2010 CENSUS COUNT QUESTION RESOLUTION PROGRAM BASIC FACTS SCOPE: The Census Bureau’s 2010 Census Count Question Resolution (CQR) Program provides state, local, and tribal officials,
or their designated representatiives in the United States and Puerto Rico a process to challenge the census counts of housing units and group quarters. The Census Bureau will make corrections
on the basis of appropriate documentation provided by the challenging governmental units and through research of official 2010 Census records at the Census Bureau. The 2010 CQR corrections
are based on housiin and population counts as of April 1, 2010, and geographic boundaries in place in the United States and Puerto Rico as of January 1, 2010. The Census Bureau will
not add living quarters that did not exist in the 2010 Census universe. The 2010 CQR Program is not a mechanism or process to challenge or revise the population counts sent to the President
by December 31, 2010, which are used to apportion the U.S. House of Representatives. The Census Bureau will not make any changes to the apportionment, redistricting counts, or official
2010 Census data products. THREE TYPES OF CHALLENGES ACCEPTED BY THE CQR PROGRAM Boundary Challenges correct inaccuate reporting or recording of boundaries legally in effect on January
1, 2010. Geocoding Challenges correct the placement of living quarters and associated population within the correct governmental unit boundaries and 2010 census tabulation blocks. Coverage
Challenges add or delete specific living quarters and people associated with them, identified during the census process, but erroneously included as duplicates or excluded due to processing
errors. The U.S. Census Bureau estimates that, on average, it will take 5.2 hours to prepare a CQR challenge. Send comments regarding this burden estimate or any other aspect of this
burden to: Paperwork Reduction Project 0607-0879 U.S. Census Bureau AMSD-3K138 4600 Silver Hill Road Washington, DC 20233 You may e-mail comments to <Paperwork@census.gov>; use “Paperwork
Project 0607-0879” as the subject. CQR submissions are confidential and protected by law under Title 13, U.S.C. Participation in the CQR Program is required to obtain or retain benefits.
You are not required to respond to any information collection unless it displays a valid approval number from the Office of Management and Budget. For more information about the 2010
Census Count Question Resolution Program, please contact: Count Question Resolution Program Decennial Management Division U.S. Census Bureau Washington, DC 20233 Telephone: 301-763-9329
Fax: 301-763-9321 E-mail: dmd.cqr@census.gov For detailed information about the 2010 Census CQR Program, visit: <http://2010census.gov/about/cqr> U.S. Department of Commerce Economics
and Statistics Administration U.S. CENSUS BUREAU Issued November 2010 Form D-2010B CQR OMB No. 0607-0879 Approval Expires 02/28/14 20110526CCPacket/05202011/jrl 49 of 57
FREQUENTLY ASKED QUESTIONS: 1. What is the Count Question Resolution (CQR) Program? The 2010 CQR Program is the mechanism for state, local, or tribal officials of governmental units
in the United States and Puerto Rico to challenge the 2010 Census counts of housing units and group quarters. 2. When can I submit a CQR challenge? The 2010 CQR Program will accept challenges
beginning June 1, 2011, and ending with challenges that are postmarked, faxed, or e-mailed by June 1, 2013. The Census Bureau will review challenges in the order received. 3. Who can
submit a CQR challenge? The Census Bureau will only accept challenges from the highest elected or appointed official of state, local, and tribal area governmental units or those representing
them or acting on their behalf. 4. Where can I submit a CQR challenge? All 2010 CQR challenges must be submitted through the mail or electronically to the CQR Program staff at Census
Bureau headquarters. The addresses are on the back panel of this brochure. 5. What documentation is required for a CQR challenge? The Census Bureau requires specific documenttatio before
committing resources to investigate a challenge. The submitted challenges must specify whether the challenge disputes the location of a governmental unit boundary, the location or number
of housing units and/or group quarters counts in one or more 2010 census tabulation blocks, or both. Maps must identify the state, county, 2010 census tracts, and 2010 census tabulation
blocks associated with the challenge. If a challenge involves an American Indian reservation or off-reservation trust land, the maps must identify the American Indian area and census
tabulation block boundary. The following is a list of acceptable maps: • 2010 Census Public Law 94-171 County Block Maps, • 2010 Census County Block Maps, • Maps derived from 2010 TIGER/Line
shapefiles, and • Other maps or GIS data showing Census Bureau 2010 tabulation block numbers and boundaries. Address lists of housing units and/or group quarters located in the challenged
areas are also required. Acceptable address lists include: • City-Style Address Lists, • Non-City-Style Address Lists, and • Group Quarters Address Lists. The Census Bureau requests
that challengers use one or more of the address list templates provided on the 2010 CQR Web site, as appropriiate when submitting challenge documentation. In addition, mark the exact
location of each challenged address on a map containing 2010 census tract and tabulation block(s). For a more detailed explanation of the documentation requirements, refer to the 2010
CQR Federal Register Notice located on the CQR Web site at <http://2010census.gov/about/cqr> or call the CQR Office at 301-763-9329. 2010 CENSUS COUNT RESOLUTION PROGRAM (CQR) CHALLENGE
RESULTS • The Census Bureau will notify all affected governmental units of any corrections to their official counts as a result of a CQR Program decision. • Corrections made to the population
and housing unit counts by this program will result in the issuance of new official 2010 2010 Census counts to the officials of governmennta units affected. • Governmental units may
use CQR corrections for future programs requiring official 2010 Census data. The Census Bureau will use the CQR corrections to: • Modify the 2010 Census file for use in annual postcensal
estimates beginning in December 2012, and • Create errata and make it available on the American FactFinder. • The Census Bureau will not incorporate the CQR corrections into any 2010
Census data products. WHICH GOVERNMENTAL UNITS ARE ELIGIBLE TO SUBMIT A 2010 Census Count Question Resolution (CQR) CHALLENGE? 1. States and statistically equivalent entities can submit
challenges for their state or equivalent, plus any counties or equivalent entities, minor civil divisions, incorporated places (including consolidated cities), state designated tribal
statistical areas, state-recognized American Indian Reservations, Hawaiian Home Lands, and (in Hawaii and Puerto Rico only) census designated places within their jurisdiction. Puerto
Rico may also submit challenges for submiino civil divisions. 2. Counties and statistically equivalent entities can submit challenges for their county or equivalent entity plus any minor
civil divisions, incorporaate places, and (in Hawaii and Puerto Rico only) census designated places within their jurisdiction. Municipios in Puerto Rico may also submit challenges for
sub-minor civil divisions. 3. Actively functioning minor civil divisions can submit challenges for their minor civil division plus any incorporated place within their jurisdiction. 4.
Incorporated places (including consolidated cities) can submit challenges for their place. 5. Federally-recognized American Indian tribes can submit challenges for American Indian reservations
or off-reservation trust lands, tribal designated statistical areas, and Oklahoma tribal statistical areas, plus any American Indian tribal subdivisions within their jurisdiction. 6.
Alaska Native Regional Corporations can submit challenges for their regional corporation and for Alaska Native Village statistical areas (ANVSAs) within their jurisdiction. 7. Alaska
Native Village statistical areas can submit challenges for their ANVSA. 20110526CCPacket/05202011/jrl 50 of 57
Approved: 5/18/11 Page 1 of 4 BETTER HOMETOWN BOARD OF DIRECTORS Meeting minutes: February 16, 2011 Directors Present: Cullen Chambers, Stephen Palmer, Monty Parks, Dick Smith, Peggy
Stone, Shirley Sessions, Patricia Miller Wann, John Yarbrough Directors Absent: Judy Malins Call to Order: The meeting was called to order at 6:00pm by Cullen Chambers. Welcome Chantel
welcomed everyone. Approval of Minutes Monty made the motion to approve the January 19 Better Hometown Board of Directors minutes. The motion was seconded by Stephen. The motion passed
unanimously. Committee Work Plans/Updates Design Trash/Recycling Containers: Chantel has applied for a DNR – Coastal Incentives Grant for trash/recycling containers. The Design committee
approved the same containers with a different opening for recycling to be picked up by City. The Historical Society has committed to purchasing two. They are $1,100 to $1,300 per 36
gallon container. Patricia made the motion to purchase of the containers if the Grant is approved and to inform the City Manager. Peggy seconded the motion. The motion passed unanimously.
Façade Improvement Assistance Concept: Chantel and Cullen have discussed this with the Mayor and Cullen has discussed it with the Board of the Historical Society. The Historical Society
Board said that they would match any funds put forth by the City up to a certain amount. The Historical Society would actually be giving a grant to entice property owners to improve
their façade(s). The Board of Directors need to set up a criteria to make sure the funds are used properly to enhance the façade and keep with the quality of the Island. There are a
lot of art deco details that could be enhanced
rather than embellished. Cullen asked Chantel to talk about this. Chantel said we do not have an Downtown Development Authority and we would have to have a fundraising project, as we
could not use City funds for 100% of the funding. Darien has a grant for $500 and Forsyth has a grant for $1,000. People have to fill out a form and then it goes to the Design Committee
for approval. Chantel said this has to be local money. Cullen said with BHT Board approval he would go back to his Board to try to re-start this program and we could formalize the process
and get it started. He thinks we could get others to donate to the program after we show how the program works. He needs to see if the Historical Society is still interested. Dick asked
if someone from the City would go and make sure that the work was done properly. Cullen said that we would need a maintenance agreement and that this is where it can get complicated.
Chantel said several Cities have criteria and it is not just putting a coat of paint on the 20110526CCPacket/05202011/jrl 51 of 57
Approved: 5/18/11 Page 2 of 4 building. There are provisions where a tenant might be able to apply with the property owner’s permission. Defining characteristics of the building, taking
off other facades to reveal the original, and color provisions are key requirements for most criteria. Cullen said that the key is to try to secure subsequent levels of funding to make
this worthwhile. Chantel said we might limit it to one or two applications per year. There may be no applications, but Cullen said we must base it on historic principles and compatibility
with the image of what Tybee is and has historically been. Chantel said that the City of Forsyth is updating their streetscapes and have taken advantage of façade improvements while
the streetscape work is underway. Monty asked if this covered interior work. Cullen and Chantel confirmed it does not. Cullen said we need to stress that this is a practical approach.
Dick said this funding cannot move forward without a grant. Cullen said this is not a grant. The Historical Society has to be asked again to see if they are still interested. The next
step would be to set up the criteria and then introduce it to property owners in the Southend business district. Dick made the motion that the board proceed with the process. Chantel
said we would work with the permitting department. Stephen seconded the motion. The motion passed unanimously. Monty asked if it is it typical for the Historical Society to be a funding
arm of Better Hometown. Cullen said that in terms of the façade improvement, it is part of the mission of the Historical Society and that it would be an outstanding partnership. Chantel
said that every city funds the program and additional funding is done differently. Public/private partnerships are extremely important. Cullen has been extremely supportive with the
Historical Society. The Board discussed hotel /motel tax percentages. Cullen confirmed Hotel /Motel tax is divided three ways. The Tourism Council receives approximately $500,000 from
Hotel /Motel tax. The Hutchison Island Convention Center gets a percentage of the tax and the money could do a lot for Tybee. Cullen emphasized that the Tourism Council must only spend
money on marketing and promotion. Dick confirmed this is only posters, traditional print media, radio, social media, and internet. Dick said the contract with the Trade Center is a ten
year contract and the city is in their fifth year. Economic Restructuring Locals Appreciation Card Update: Chantel reported that 68 people have signed up so far. Business Meeting: Chantel
reported that there will be a meeting for businesses February 22 with presentations by The Savannah Bank, Accountants on Tybee and the Small Business Assistance Center in the Auditorium
at City Hall. She hopes that Board members will attend. Surveying: Chantel sent out a link to a link to a survey about perceptions of the Corridor in the last newsletter. Thus far, only
one reply has been received. If there is a low response she will send it out again. Organization 2011 Board Appointment updates: Chantel said that Cullen has expressed an interest in
stepping down as Chair. John and Judy have been reappointed and Dick Smith has agreed to serve as a representative of the Friends of Tybee Theatre. Patricia said she knows someone who
is interested in serving on the Board. Peggy said she knew two people. 20110526CCPacket/05202011/jrl 52 of 57
Approved: 5/18/11 Page 3 of 4 Chair Appointment: Cullen said we need someone who loves this Island and is willing to show their passion and step up to the plate. Cullen said it is not
the workload, but he needs to focus on other things that need to be done. This is a fine community and great place to live. Cullen asked if the By-Laws support the Board vote someone
in. Stephen said he cannot do it. Dick said he has to make up some from his loss last year. John is unavailable because of family and running the business. Monty commented that he has
a full plate. We need someone with an astute business sense and can show a real vision. Chantel said that if there is no decision tonight the discussion will continue at the next meeting.
TIIP program: Chantel reported that the program will begin at the end of March. Diane Kaufman suggested the volunteers be introduced to the business owners. Some volunteers felt that
might not be a good idea because volunteers should have an overall view of businesses already and know what is going on. Promotions Tybrisa Wall Art: Stephen said Greg at the Desoto
Hotel is considering a wall on their property. John said that it was brought up to him that he should get in touch with SCAD. Patricia talked about Colquitt and showed examples of their
wall art. Cullen asked about SCAD’s sidewalk chalk art in Forsyth Park and if that was a way of getting people interested. Dick said properties do not have to be on Butler or Tybrisa.
They could be other places, such as the Tybee Market. Cullen said the long wall on Tybrisa is a perfect location due to its visibility. We need to know who owns the wall. Chantel shared
an article about a fresco artist in New Mexico. Tybee for the Holidays /Third Thursdays on Tybee updates: a. Tybee Island Tourism Council (TITC) ad assistance review: Tourism Council
asked Chantel to not attend today’s meeting because they were considering the BHT request. Cullen said based on the criteria set by the TITC, the majority felt that Third Thursdays on
Tybee (TTT) did not meet their criteria. Cullen lobbied for TTT at their meeting about what it provides for residents and visitors. They will provide $500 for TTT to print posters and
$1,500 of web design and print design for Tybee for the Holidays. Cullen said that it was very disappointing, but their bottom line is to put heads in beds. Stephen said this could be
an opportunity to look for other arts grants. They helped out the first year and we expected that they would help again, but Cullen said it came down to the interpretation of the law.
Discussion ensued regarding additional support from the City for TTT if they decide not to waive parking fees in December. The Tourism Council is very supportive of Tybee for the Holidays.
Cullen told them that this is a growing effort. Stephen asked if we will still have control over website design and content. Cullen said they want input, not control. Chantel said that
design decisions are made by the BHT BOD. Tybee for the Holidays needs some branding work. Stephen said he proposed proposed that we prioritize funding for TTT. Chantel said we are okay
for the spring, but in the fall there will be no money to promote unless Council approves the proposed budget. Stephen talked about 20110526CCPacket/05202011/jrl 53 of 57
Approved: 5/18/11 Page 4 of 4 their internet advertising and explained that BHT has a target audience that is not necessary computer savvy. The Tourism Council questions the locations
of the concerts. They want documentation that particular businesses have benefited. Patricia said that John benefited last February. John said that he definitely benefited and that he
thought the businesses could participate. Chantel reported that she has received positive comments verbally from businesses owners. Cullen said that even the worst critic of TTT had
to admit that the image of Tybee had improved due to TTT and Tybee being more cultural and family friendly. Clean up at Jaycee Park request: Stephen said the shuffle board needs paint.
Stephen asked for a commitment from the Board to participate two days; one day to survey and get a list of what is needed and the second day a week later to do the physical work prior
to the next Board meeting. Peggy said that when the playground was put together, it was a community project. Stephen commented that Old Town Trolley has agreed to donate a trolley for
both upcoming parades for nursing home residents to ride. Dick said he will get banners if he receives the specifications. Stephen said we need a 6’ x 3’ banner. Cullen said he would
like for us to donate the banner and get credit. Dick and Stephen will decide on wording. Cullen asked if he needs donations for hats that residents riding on the Trolley can wear during
for Mardi Gras and Irish Heritage Celebration Parades. New Business: No new business Adjourn John made the motion to adjourn the meeting at 7:05pm. Stephen seconded the motion. The motion
passed unanimously. 20110526CCPacket/05202011/jrl 54 of 57
Approved: May 18, 2011 Page 1 of 3 BETTER HOME TOWN BOARD OF DIRECTORS Meeting Minutes: March 23, 2011 Directors Present: Cullen Chambers, Judy Malins, Beth Martin, Stephen Palmer, Monty
Parks, Dick Smith, Peggy Stone, Patricia Miller Wann, John Yarbrough Directors Absent: Shirley Sessions Call to Order: The meeting was called to order at 6:03pm by Cullen Chambers. Welcome
Cullen welcomed everyone. Cullen asked Chantel to introduce Beth Martin with Tybee Art Works to the Board. Chantel said that Beth had been following BHT since the beginning. Everyone
introduced themselves. Committee Work Plans/Updates Design Façade Improvement Assistance Concept: Chantel asked if we need to regroup on this. Cullen said that he had intended to put
it on his Historical Society agenda, but there are other issues they are working on currently. Cullen asked about bench plaques. Chantel reported the gentleman who first asked about
it has now sent in his application and a check. In the program, any left over money could go for trash containers. Chantel is trying to see if it is possible to carry the money over
to the next fiscal year or if it needs to be spent it this year. She has been putting information about the program in the BHT Newsletter. Monty asked why last weekend was so crazy with
people coming on the Island. John said that this St. Patrick’s Day really has no comparison to the last few years. There seems to be more day trippers earlier this year versus overnight
guests. John said that everyone he talked to in the food and beverage industry said the same thing and it is good. Economic Restructuring Locals Appreciation Card Update: There are over
150 people who have come in for the card. Chantel thanked Stephen and Monty for the hard work they have put into the card program. Tybee Market has really promoted the card. Cullen said
that the word is spreading and Chantel said that other businesses have indicated an interest in participating. Stephen said locals can get better service at some businesses if the business
knows that they are a local. Market Study: Chantel said that this is the second study done by Ed Lindsay. He has recently retired from GA Tech. He reported more qualitative information
this time. Chantel is meeting with Ed and Woody from the Campground and to review their data specifically. In general the snapshot sheet for Vacation Rentals guests showed the following:
almost exclusively white; couples, more with kids at home, mostly 45-54 with an emphasis of 55-59, college educated, mainly listen to 60’s /70’s rock and read newspapers. The snapshot
sheet for Hotel /Motel guests showed the following: almost exclusively white; couples, divided between with kids and no kids at home, 20110526CCPacket/05202011/jrl 55 of 57
Approved: May 18, 2011 Page 2 of 3 mostly 45-59, college educated, mainly listen to country and read newspapers. This will be very good info for everyone to use on the Island. She will
send a link to the information in the next BHT Newsletter. Cullen said it is an outstanding survey. BHT is also interested in profiling those that just come for the day. Survey: Chantel
reported that she posted a follow up survey and has received a couple more responses for what people want in the corridor Organization 2011 Board Appointment updates: Beth Martin with
Tybee Art Works has been appointed by City Council to serve on the Better Hometown Board of Directors. Chair Appointment: Chantel went over the Board term limits. Cullen wants to step
down from the Chair position. Monty said the Chair should be a driving force. Dick made the motion to nominate Monty as Chair of the Better Hometown Board of Directors. Peggy seconded
the motion. Monty said his time was very booked and that he could only chair the meetings. Cullen said that Monty chairing the meetings would take a lot of stress off of him. Stephen
said he would love to be the chair, but his schedule does not allow for that to happen. John said that he would like to, but with work and three children it is impossible. Monty asked
if he would be able to do a small task if he was contacted. Chantel said she completely understands everyone’s position and appreciates all the hard work the Board has put into the program.
She wants to put everyone’s mind at ease. Monty said this is a great challenge and we are still in the incubation period. Stephen asked if Cullen would consider not stepping down and
let Monty be Vice Chair. Cullen called for a vote and everyone voted unanimously for Monty to be the Chair. Cullen agreed to assist Monty. A vote for the Vice Chair position will be
called for at the next meeting because it is not on the agenda. TIIP program: Chantel is still looking for more volunteers. Not everyone can do it every weekend, nor is it required.
The shifts are two two to three hours Thursday through Sunday. Cullen said it is a great program. Beth asked for clarification on the program. Chantel explained the program. Diane Kaufman
has offered to buy vests for the volunteers. The program was started last year and John gave them gift certificates at the end of the season. Cullen encouraged everyone to volunteer.
Chantel said that volunteers are also using the Info Hut and DPW will be installing an AC unit for summer. Promotions Tybrisa Wall Art: Stephen had nothing to report. New Business: Chantel
had three (3) items: April 20 is the Annual Better Hometown Community Visioning Workshop for people to hear about what BHT has done this past year and provide input for work plans for
the coming year. It will be from 5-6pm and take the place of the Board meeting. Chantel is making a presentation at the City Council meeting tomorrow. She will be reviewing the Economic
Reporting statistics she reports to DCA monthly and its impact on economic development. Budget time is here and and Cullen asked for Chantel to provide an update. Chantel reviewed the
budget she emailed to the board. The City Manager had requested more 20110526CCPacket/05202011/jrl 56 of 57
Approved: May 18, 2011 Page 3 of 3 details, which she provided. The first budget meeting will be at March 31 at 3:30pm. She is waiting to find out what will happen. Shuttle: The City
of Savannah is helping redesign the brochure. On St. Patrick’s Day they had four (4) full shuttles. Cullen said that this is the first step to a bus on the Island. It is long overdue
and a major step forward to help alleviate our on-island parking issues. The shuttle is $3 each way per rider. It drops off at the Roundabout and the Lighthouse and in town at the Visitor’s
Center. Cullen asked Chantel if she has done an article summarizing what has been accomplished under the BHT program because the list goes on and on. She said that everything will be
reported at the Visioning Workshop. Cullen suggested she do a major article about what the BHT accomplishments are because they are major and it could help right now. He said he did
not want to add to her workload, but it would be a good strategic move. Adjourn Monty made the motion motion to adjourn the meeting at 6:40pm. Dick seconded the motion. The motion passed
unanimously. 20110526CCPacket/05202011/jrl 57 of 57