HomeMy Public PortalAbout2019-17 Approving evaluation forms and procedures for review of charter officialsRESOLUTION NO. 2OI9-I7
A RESOLUTION OF THE VILLAGE COTINCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDAO APPROVING
EVALUATION FORMS AND PROCEDURES F'OR REVIEW
OF CHARTER OFFICIALS; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the Village of Key Biscayne ("Village") Charter provides for three
appointed, administrative Charter officials: (1) the Village Manager, (2) the Village Clerk, and
(3) the Village Attorney (collectively, the o'Charter Offrcials"); and
\ilHEREAS, the Village Council desires to utilize the forms and procedures in
substantially the form attached hereto as Exhibit'oA" (the "Evaluation Procedures") to evaluate
the Charter Officials; and
WHEREAS, the Village Council finds that this Resolution is in the best interest and
welfare of the residents of the Village.
NOW, THEREFOREO BE IT RESOLVED BY THE VILLAGE COUNCIL OF
THE VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS:
Section 1. Recitals. That each of the above-stated recitals are hereby adopted,
confirmed, and incorporated herein.
Section 2. Approval. That the Evaluation Procedures are approved in substantially
the form attached hereto as Exhibit "A."
Section 3. Effective Date. That this Resolution shall be effective immediately upon
adoption.
PASSED and ADOPTED this 19th day of March, 2019
ATTEST MICHAEL W. DAVEY,OR
CLERK
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
t
VILLAGE ATTORNEY
2
PERFORMANCE REVIEW FORM
Village Manager
Manager Name:Click or tap here to enter text.
Council Member Name:Click or tap here to enter text
Date of Manager Self-Assessment:Click or tap here to enter text.
Date of Council Member Assessment:Click or tap here to enter text.
lnstructions: Manager is to complete a self-assessment and submit it to their Manager no later
than Click or tap to enter a date. Council Members ore to complete their assessment and submit it
to Human Resources by Click or tap to enter a date.
Rating Scale:
5 CONSISTENTLY EXCEEDS JOB REQUIREMENTS (Performance ot this level is at its
moximum and consístently beyond acceptoble requirements for the position.
Duties and responsíbilities ore not only met, but consistently exceeded.)
4 MEETS AND USUALLY EXCEEDS JOB REQUIREMENTS (Peformance at this level is
frequently above acceptable requirements for the position. Duties and
responsibilities are well met and usuolly exceeded.)
3 FULLY MEETS JOB STANDARDS (Performance ot this level is the acceptable
standard for the position. Duties ønd responsibilities ore met consistently and in a
satisfacto ry a n d a cce pta b I e ma n n e r. )
2 SOME IMPROVEMENT NEEDED TO MEET JOB REQUIREMENTS (While some job
requirements ore met, some improvement is necessary to fully meet job
requirements.)
1 DOES NOT MEET JOB REQUIREMENTS (Performonce at this level is below the
minimum øcceptable requirement for the position. Duties and responsibilities are
not met.
OBJECTIVES: Overall Section Rating:Click or tap here to enter text
ob ective Action ltem Outcome
Manager Rating: Click or tap here to enter text.
text.
Council Member Rating:Click or tap here to enter
Manager Comments:Council Member Comments:
Action ltem Outcome
Manager Rating: Click or tap here to enter text.
text.
Council Member Rating:Click or tap here to enter
Manager Comments:Council Member Comments:
Objective Action ltem Outcome
Employee Rating: Click or tap here to enter text. Manager Rating:Clíck or tap here to enter text.
Manager Comments:Council Member Comments:
GENERAL PERFORMANCE REQUIREMENTS: Overall Section Rating:Click or tap here to enter text.
MANAGEMENT/LEADER OF THE VILLAGE: Effectively runs the operations of the Village.
Provides the Council and the organization with real solutions and creative alternatives to issues
and problems. Creates a collaborative, team building, environment for staff. Supports
professional growth and opportunity within the organization. Accepts full accountability for staff
and the outcome of Village projects or decisions. ldentifies problems and resolves them. Monitors
council decisions to ensure consistency with past practices. Makes use of sound administrative
practices.
EXECUTION OF POLICY: Understands and complies with policies and procedures governing the
Village. lmplements Village policy, fairly and consistently, based upon Council decisions, goals,
and applicable laws and regulations. Works toward accomplishing identified Council goals.
Presents matters in a factual, analytical way. Coordinates Council policy decisions to staff,
departments, other organizations and the community.
FISCAL MANAGEMENT: Properly manages the budget and ClP. Demonstrates ingenuity and
creativity in approaching budgetary matters, including long-range revenues and expenditures for
the organization.
RELATIONS WITH COUNCIL: Provides regular updates to the Council, keeping them informed
about current and critical issues. ls accessible to Council Members. Handles issues that are
brought by the Council in a consistent and timely manner. Maintains an honest, truthful and
professional relationship with each Councilmember. Keeps a positive attitude and approach to
new ideas, issues and complaints raised by Council Members.
COMMUNITY RELATIONS: Understands general community issues and concerns and remains
involved and active in the community. Represents the Village in a professional and positive
manner. Works proactively with the media and press as needed. Works effectively with
community and outside organizations including the Chamber of Commerce, Miami-Dade County,
School District and other agencies. Educates the community on Village goals and services.
COMMUNICATIONS: Ensures that Council Members receive important information in a timely
and effective manner. Presents the Council and community with clear and accurate written
reports and correspondence. Responds to correspondence, requests, and complaints, quickly and
appropriately. Facilitates open two-way communication and encourages mutual honesty and
respect with the community, Council and staff.
PROFESSIONALISM: Deals effectively and appropriately with the public and other
organizations. Devotes time and energy to the job. Demonstrates high ethical standards in the
organization. Works to keep "politics" and personal perspectives out of the decision-making
process. Stays active in professional organizations and regional issues.
Overall Objectives Rating:
Overall General Performance Requ¡rement Rating:
TOTAL RATING
NOTABLE STRENGTHS:
OPPORTUNITIES FOR IMPROVEMENT:
OBJECTIVES: List two to three objectives which you feel are important for the Village Manager to
accomplish in the coming year.
Objective 1:
Objective 2:
Objective 3.
Manager Signature
Council Member Signature
Manager COMMENTS:
Date
Date
PERFORMANCE REVIEW FORM
Village Clerk
Village Clerk Name:Click or tap here to enter text.
Council Member Name:Click or tap here to enter text.
Date of Village Clerk Self-Assessment:Click or tap here to enter text.
Date of Council Member Assessment:Click or tap here to enter text.
lnstructions: Village Clerk is to complete a self-assessment and submit it to the Council
Members no later than Click or tap to enter a date. Councíl Members are to complete their
assessment and submit it to Human Resources by Click or tap to enter a date.
Rating Scale:
5 CONSISTENTLY EXCEEDS JOB REQUIREMENTS (Performance at this level is at its
maximum and consistently beyond acceptable requirements for the position.
Duties and responsibilities are not only met, but consistently exceeded.)
4 MEETS AND USUALLY EXCEEDS JOB REQUIREMENTS (Performonce at this level is
frequently above acceptable requirements for the position. Duties and
responsibilities are well met and usually exceeded.)
3 FULLY MEETS JOB STANDARDS (Performance at this level is the occeptoble
stondord for the position. Duties ønd responsibilities ore met consistently ond in a
sotisfoctory and acceptoble manner.)
2 SOME IMPROVEMENT NEEDED TO MEET JOB REqU¡REMENTS lwhile some job
requirements are met, some improvement is necessary to fully meet job
requirements.)
1 DOES NOT MEET JOB REQUIREMENTS (Performance ot this level is below the
minimum acceptable requirement for the position. Duties and responsibilities are
not met.
Clerk Comments:
ective
OBJECTIVES: Overall Section Rating:Click or tap here to enter text.
Objective Action ltem
Village Clerk Rating: Click or tap here to enter text.
enter text.
Outcome
Council Member Rating:Click or tap here to
Council Member Comments
Outcome
Council Member Rating:Click or tap here to enter
Council Member Comments:
Outcome
Council Member Rating:Click or tap here to enter
Council Member Comments:
Clerk Rating: Click or tap here to enter text.
text.
Clerk Comments:
Action ltem
Action ltemo
Clerk Rating: Click or tap here to enter text.
text.
Clerk Comments:
GENERAL PERFO CE REOUIREMENTS: Overall Section Rating:Click or tap here to enter text
COUNCIL: Attends council meetings, records accurate minutes in an efficient manner.
Collaborates with each Council Member in a fair and impartial manner to carry out their
requests for Council related initiatives. Promptly handles Council Member requests and
distributes Council Member e-mails to all members. Keeps master calendar and
distributes invites to all meetings/workshops. Keeps Council Members current on local
community and county news.
COMMUNITY: Handles resident records requests in a timely manner. Maintains good
working relationship with Manager, Attorney(s), and other Village departments and staff.
Stays abreast of changes to the Village Charter and other policies to provide accurate
information to the community.
PUBLIC RECORDS: Maintains open access to Village public records. Adheres to Florida
Statutes with record management procedures. Works with the Village lT department to
maintain and progress the scope of records management and access to it. Ensures any
additional Village communication (ie. Social Media) is recorded properly and available at
req uest.
PROFESSIONAL DEVELOPMENT: Seeks opportunities to further develop skills and
knowledge as it relates to role.
ELECTIONS: (evaluated on election years only) Assists all candidates appropriately from
first contact until the end of the election cycle, including timely posting of results.
Demonstrates a working knowledge understanding of the Florida Statutes, Miami-Dade
County's Charter, and the Village's Charter as it relates to elections. Handles the
coordination and specifics for new Council/Mayor swearing in ceremony and subsequent
events.
Overall Objectives Rating:
Overall General Performance Requirement Rating
TOTAL RATING
NOTABLE STRENGTHS
OPPORTUNITI ES FOR IMPROVEM ENT:
OBJECTIVES: List two to three objectives which you feel are important for the Village Manager to
accomplish in the coming year.
Objective 1:
Objective 2:
Objective 3.
Village Clerk Signature Date
Council Member Signature Date
Village Clerk COMMENTS:
PERFORMANCE REVIEW FORM
Village Attorney
Village Attorney :Click or tap here to enter text"
enter text.
Council Member Name:Click or tap here to
Date of Village Self-Assessment:Click or tap here to enter text.
Date of Council Member Assessment:Click or tap here to enter text.
lnstructions: Village Attorney is to complete a self-assessment ond submit it to the Village
Council no loter than Click or tap to enter a date. Council Members are to complete their
assessment and submit it to Human Resources by Click or tap to enter a date.
Rating Scale:
5 CONSISTENTLY EXCEEDS JOB REQUIREMENTS (Performonce at this level is at its
maximum ond consistently beyond occeptable requirements for the position.
Duties and responsibilities are not only met, but consistently exceeded.)
4 MEETS AND USUALLY EXCEEDS JOB REQUIREMENTS (Performance at this level is
frequently above acceptable requirements for the position. Duties and
responsibilities are well met and usually exceeded.)
3 FULLV MEETS JOB STANDARDS (Performance qt thís level is the occeptable
støndard for the position. Duties ond responsibilities are met consistently and in o
sotisfoctory and occeptable manner.)
2 SOME IMPROVEMENT NEEDED TO MEET JOB REQUIREMENTS (WhìIe some Job
requirements ore met, some improvement is necessory to fully meet job
requirements.)
1 DOES NOT MEET JOB REQUIREMENTS (Performance qt this level is below the
minimum acceptable requirement forthe position. Duties ond responsibilities ore
not met.
OBJECTIVES: Overall Section Rating:Click or tap here to enter text
ob ective Action ltem
Village Attorney Rating: Click or tap here to enter text.
text.
Village Attorney Comments:Council Member Comments:
Objective Action ltem Outcome
Village Attorney Rating: Click or tap here to enter text
text.
Council Rating:Click or tap here to enter
Vil lage Attorney Comments:Council Member Comments:
Objective Action ltem Outcome
Village Attorney Rating: Click or tap here to enter text.
text.
Council Rating:Click or tap here to enter
Village Attorney Comments:Council Member Comments:
Outcome
Council Rating:Click or tap here to enter
GENERAL PERFORMANCE REQUIREMENTS: Overall Section Rating:Click or tap here to enter text.
QUALIW OF ADVICE: The legal advice and guidance given to the Village is of high caliber in both
form and substance. Opinions meet the standards for municipal government and work to protect
and defend the Village against future legal action. Reports are clear and comprehensive and
present both the pros and cons of each action. The Council is made aware of consequences that
might occur as a result of action it may take.
TIMING: Reports are delivered in a timely manner. Council's goals as well as direction of various
items are considered when priorities are set by the Attorney. Phone messages and email are
responded to in a professional and timely manner.
SERVICES: Legal Counsel is comprehensive in experience and knowledge or provides the Village
with the appropriate legal resources it needs. Counsel's services meet the legal needs of the
Village or makes recommendations on where to seek additional legal advice when necessary for
the protection of the Village. Attorneyfees are competitive and appropriate forthe type of service
provided. Billing is clear and consístent.
RELATIONS WITH COUNCIL AND STAFF: Attorney keeps Village informed about current and
critical issues. Makes an effort to be accessible to Council Members. Handles issues that are
brought by the Council in a consistent and timely manner. Maintains an honest, truthful and
professional relationship with each Council Member. Keeps a positive attitude and approach to
Village issues.
PROFESSIONALISM: Makes an effort to understand general community issues and concerns.
Represents the Village well and in a professional and positive manner. Works effectively with
outside organizations, Village departments, and the public. Demonstrates high ethical standards.
Overall Objectives Rating:
Overa I I General Performance Req u i rement Rating:
TOTAL RATING
NOTABLE STRENGTHS:
OPPORTUNITIES FOR IMPROVEMENT
OBJECTIVES: List two to three objectives which you feel are important for the Village Attorney to
accomplish in the coming year.
Objective 1:
Objective 2:
Objective 3.
Village Attorney Signature
Council Member Signature
Date
Date