HomeMy Public PortalAboutORD - 014 -2018 - An Ordinance Amending Title 3 Sustainability Advisory BoardORDINANCE NO. - 2018
Series of 2018
An Ordinance Of The Town Of Erie, Colorado, Amending Title 3, "Boards
And Commissions," Of The Municipal Code Of The Town Of Erie, Colorado
To Add A New Chapter 5, "Sustainability Advisory Board;" And, Setting
Forth Details In Relation Thereto.
WHEREAS, The Board of Trustees of the Town of Erie desires to amend
the provisions of Title 3, "Boards and Commissions," of the Town of Erie Municipal
Code to add a new Chapter 5, "Sustainability Advisory Board;" and,
WHEREAS, the Board of Trustees of the Town of Erie believes it is in the
best interest of the Town to amend the Town of Erie Municipal Code in order to
add a new Title 3, "Boards and Commissions," Chapter 5, "Sustainability Advisory
Board," and that such an amendment is necessary to the preservation of the public
property, health, safety, and welfare of the Town.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES
OF THE TOWN OF ERIE, COLORADO, AS FOLLOWS:
Section 1. Title 3, "Boards and Commissions," of the Municipal Code of the
Town of Erie, Colorado shall be and is hereby amended to add a new Chapter 5,
"Sustainability Advisory Board," to read as follows:
Chapter 5
SUSTAINABILITY ADVISORY BOARD
3-5-1: BOARD CREATED; MEMBERSHIP; QUALIFICATIONS;
COMPENSATION:
3-5-2: APPOINTMENT; TERMS OF OFFICE; REMOVALS:
3-5-3: OFFICERS AND COMMITTEES:
3-5-4: MEETINGS, ORGANIZATION AND RULES:
3-5-5: DUTIES:
3-5-6: RELATIONSHIP TO BOARD OF TRUSTEES AND TOWN STAFF:
3-5-1: BOARD CREATED; MEMBERSHIP; QUALIFICATIONS;
COMPENSATION:
There is hereby created sustainability advisory board for the town. The
sustainability advisory board shall consist of seven (7) members. All seven
(7) members shall be bona fide residents of the town. If any member shall
cease to reside in the town, his or her membership on the sustainability
advisory board shall immediately terminate. All members shall serve without
compensation.
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3-5-2: APPOINTMENT; TERMS OF OFFICE; REMOVALS:
A. Appointment:
1. All members of the sustainability advisory board shall be appointed as at
large members by the board of trustees.
2. The temporary appointment of members shall be made by the board of
trustees at a regular board meeting held within thirty (30) days from the
effective date hereof. The term of the temporary members shall terminate
at the next regular town election. The initial appointment of members shall
take place at the regular meeting of the board of trustees first following the
next regular town election.
3. Vacancies occurring other than through the expiration of the term of the
member shall be filled for the remainder of that member's term by
appointment by the board of trustees.
4. Members of the sustainability advisory board may be reappointed at the
discretion of the board of trustees.
B. Terms Of Office: The term of office for each member appointed shall be
as follows:
1. The first four (4) members appointed to serve as initial members of the
sustainability advisory board shall each be appointed for a four (4) year
term.
2. The next three (3) members appointed to serve as initial members of the
sustainability advisory board shall each be appointed for a two (2) year term.
3. Appointments made following the expiration of the initial terms, as set forth
in subsections B1 and B2 of this section, shall each be for a term of four (4)
years.
C. Removal From Office: The board of trustees may, by a majority vote of
those present, remove any member of the sustainability advisory board
for the following reasons: 1) a conflict of interest violation; 2) any
violation of law, regulation, or policy; 3) nonattendance to duty; 4) failure
to attend three (3) consecutive regularly scheduled meetings without a
leave of absence approved by a majority of the sustainability advisory
board 5) being a plaintiff or being actively involved or participating in a
lawsuit against the town; or 6) any other cause.
31-5-3: OFFICERS AND COMMITTEES.
A. Officers Enumerated: The sustainability advisory board shall elect its
chairperson, vice chairperson and secretary from among the full
membership of the sustainability advisory board. The terms of the
chairperson, vice chairperson and secretary shall be for one year.
B. Election Of Officers. The election of officers shall be held at the first
regular meeting of the sustainability advisory board held after
appointment of the members as provided in section 3-5-2 of this
chapter. If no appointments are necessary, then the election shall be
held at the first regular meeting of the sustainability advisory board held
after one year from the date of the pnor election of officers.
C. Vacancies In Office:
1. A vacancy in the office of chairperson shall be filled automatically by the
vice chairperson, and a new vice chairperson shall be elected at the next
regular meeting of the sustainability advisory board from among the
remaining members.
2 A vacancy in the office of vice chairperson or secretary shall be filled at the
next regular meeting of the sustainability advisory board from among the
remaining members.
3 The officer elected to fill an irregular vacancy in the offices of chairperson,
vice chairperson or secretary shall serve until the next following election as
provided for herein.
D. Committees: The board of trustees, alone, may appoint ad hoc
committees from among the members of the sustainability advisory
board.
3-5-4: MEETINGS, ORGANIZATION AND RULES -
A. Regular Meetings: The sustainability advisory board shall hold at least
one regular meeting in the town hall in each month. The board shall
determine the yearly schedule of meetings and provide such schedule
to the town clerk for publication Alternative dates, times or places may
be approved by the sustainability advisory board, as long as notice of
such meetings is posted and such meetings are held in public places.
The board shall hold a minimum of six (6) meetings per year.
B. Special Meetings: The sustainability advisory board may call for special
meetings in accordance with rules adopted.
C. Open Meetings: All meetings shall be open to the public.
D. Quorum: A quorum shall be one-half ('/2) of the total number of actual
members of the sustainability advisory board, rounded up to the nearest
whole. No meeting shall be held without a quorum.
E Public Input: The public attending a sustainability advisory board meeting
shall be allowed to address the sustainability advisory board prior to the
sustainability advisory board's consideration of regular business items.
Persons wishing to address the sustainability advisory board shall state
their name and address for the record.
F. Presiding Officer:
1. The chairperson shall preside at all regular, special or adjourned meetings
of the sustainability advisory board, and shall, subject to the rules of the
board, decide all points of procedure.
2. The vice chairperson shall assume the duties and responsibilities of the
chairperson in the event the chairperson is absent or unable to perform.
3. When both the chairperson and the vice chairperson are absent, those
members present shall select a member by a majority vote to preside over
the meeting.
G. Conduct Of Meetings: Conduct of all meetings shall be pursuant to rules
of conduct as adopted by the board of trustees. The sustainability
advisory board shall adopt bylaws which bylaws may be amended from
time to time by a majority vote of both the sustainability advisory board
and a majority vote of the town board of trustees.
H. Voting Requirements:
1. A majority vote of the members present is required for all recommendations,
determinations, and elections. Such a majority vote shall be presented to
the board of trustees as an advisory opinion of the sustainability advisory
board. A minority opinion may also be submitted to the board of trustees.
2. All members, inclusive of the chairperson, are eligible to vote on any item.
3. Any sustainability advisory board member shall request of the chairperson
to be excused from any discussion or vote on any matter in which the
member feels there is a personal conflict of interest.
I. Minutes And Records: The sustainability advisory board shall keep
minutes of its meetings and records of its transactions, which shall be
publicly available. Such minutes and records shall be turned over to the
town clerk for keeping.
3-5-5: DUTIES:
The duties of the sustainability advisory board are as follows:
A. To advise the board of trustees, by wntten report, in connection with
matters relating to the planning, development, maintenance and
management of sustainability activities throughout the Erie planning
area.
B To create a sustainability master plan with the support of the Town
staff to be reviewed and approved by the Board of Trustees, updating
it every 5 years, or sooner if needed. The initial sustainability master
plan shall be created by the sustainability advisory board on or prior to
Deictinb ex 31 , 2019.
C. To occasionally survey the community to understand local perspectives
on the progress of sustainable activities and the desires for additional
sustainable activities.
D. To promote and encourage the development, public awareness and
proper use of sustainability activities throughout the Erie planning area.
E. To coordinate with Boulder and Weld Counties and neighboring
jurisdictions, Town Staff and other Erie Boards and
Commissions/Committees in the identification and promotion of
sustainability activities.
F. To assess sustainability related provisions of the town's plans and
ordinances, and if determined to be necessary, recommend, by written
report, amendments to the board of trustees.
G To recommend, by written report, grants or other sources of funding
sustainability activities.
H. To promote sustainability awareness at town events or at the request
of interested individuals or groups.
I. To perform such other functions associated with sustainability as the
board of trustees may from time to time direct.
J. To perform such other duties as may be directed by the board of
trustees from time to time.
3-5-6: RELATIONSHIP TO BOARD OF TRUSTEES AND TOWN STAFF:
A. The sustainability advisory board shall advise and recommend to the
board of trustees exclusively on those matters pertinent to sustainability.
B The sustainability advisory board shall biannually prepare a written report
which shall then be presented orally to the board of trustees at a board
of trustees meeting, with the first report and presentation occurring after
the first of the year and the second prior to the start of the town's budget
consideration for the following year.
C Staff will be available to attend sustainability advisory board meetings
quarterly at the request of the sustainability advisory board chairperson.
D. A member of the board of trustees shall be appointed as the board of
trustees' liaison to the sustainability advisory board. The liaison will
attend regular board meetings and be the conduit of bidirectional
information to and from the board of trustees. The liaison is not a
member of the sustainability advisory board, nor is the liaison entitled to
a vote.
Section 2. Severance Clause. If an article, section, paragraph, sentence, clause
or phrase of this Ordinance is held to be unconstitutional or invalid for any reason, such
decision shall not affect the validity or constitutionality of the remaining portions of this
Ordinance. The Board of Trustees of the Town of Erie, Colorado hereby declares that it
would have passed this Ordinance and each part or parts thereof, inespective of the fact that
any one part or parts may be declared invalid or unconstitutional.
Section 3. Repeal. All other ordinances, or parts of any ordinances or other
Code provisions in conflict herewith are hereby repealed.
Section 4. Effective Date. This ordinance shall take effect thirty (30) days
after publication following final passage.
INTRODUCED, PASSED, ADOPTED AND ORDER PUBLISHED IN FULL
BY THE BOARD OF TRUSTEES OF THE TOWN OF ERIE THIS AY OF
March , Zois.
.
PUBLISHED IN FULL ON THE qiih DAY OF fi er , 2018.
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ATTEST:
By.
J; : sica Koenig, De ►} ty 'own Clerk
TOWN OF RIE, a Colorado municipal
corporatio
By:
Mna. Harris , Mayor
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