HomeMy Public PortalAbout2008 Audit Management LetterBRUCE D. CULLEY, CPA, P.C.
3000 Brooktree Lane, Suite 210
Gladstone, MO 64119
816-453-1040 - Fax 816-453-0721
October 10, 2009
Honorable Mayor and Board of Aldermen
City of Parkville
Parkville, Missouri
As part of my audit of the financial statements of the City of Parkville as of and for the year
ended December 31, 2008, I wish to communicate the following to you.
Audit Scope and Results
Auditor's Responsibility Under Auditing Standards Generally Accepted in the United
States ofAnterica
An audit performed in accordance with auditing standards generally accepted in the
United States of America is designed to obtain reasonable, rather than absolute, assurance
about the financial statements. In performing auditing procedures, I establish scopes of
audit tests in relation to the financial statements taken as a whole. My engagement does
not include a detailed audit of every transaction. My engagement letter more specifically
describes my responsibilities.
These standards require communication of significant matters related to the financial
statement audit that are relevant to the responsibilities of those charged with governance
in overseeing the financial reporting process. Such matters are communicated in the
remainder of this letter or have previously been communicated during other phases of the
audit. The standards do not require the auditor to design procedures for the purpose of
identifying other matters to be communicated with those charged with governance.
An audit of the financial statements does not relieve management or those charged with
governance of their responsibilities. My engagement letter more specifically describes
your responsibilities.
Qualitative Aspects of Significant Accounting Policies and Practices
Significant Accounting Policies
The City's significant accounting policies are described in Note 1 of the audited financial
statements.
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Alternative Accounting Treatments
• No matters are reportable.
Management Judgments and Accounting Estimates
Accounting estimates are an integral part of financial statement preparation by
management, based on its judgments. The following areas involve significant areas of
such estimates for which I am prepared to discuss management's estimation process and
my procedures for testing the reasonableness of those estimates:
• Allowance for uncollectible accounts receivable
• Depreciable lives for property and equipment
• Allocation of expenses to departments
Financial Statement Disclosures
The following areas involve particularly sensitive financial statement disclosures for
which I am prepared to discuss the issues involved and related judgments made in
formulating those disclosures:
• New disclosures on endowments
• New disclosures about fair value of assets and liabilities
Audit Adjustments
During the course of any audit, an auditor may propose adjustments to financial statement
amounts. Management evaluates my proposal and records those adjustments which, in its
judgment, are required to prevent the financial statements from being materially
misstated.
Areas in which adjustments were proposed include:
Proposed Audit Adjustments Recorded
• To record depreciation expense
• To accrue interest on bonds
• To allocate property taxes between the years
• To correctly capitalize fixed assets
• To accrue accounts payable at year end
• To accrue accounts receivable for the sewer fund
Proposed Audit Adjustments Not Recorded
• None
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Auditor's Judgments About the Quality of the Entity's Accounting Principles
During the course of the audit, we made the following observations regarding the
Organization's application of accounting principles:
• None
Disagreements with Management
• No matters are reportable.
Significant Issues Discussed with Management
• No matters are reportable.
D culties Encountered in Performing the Audit
My audit requires cooperative effort between management and the audit team. I found
management cooperative and helpful throughout my audit engagement.
Other Material Written Communications
Listed below are other material written communications between management and us
related to the audit:
• Management representation letter
Internal Control Over Financial Reporting
In planning and performing my audit of the financial statements, of the City of Parkville as of
and for the year ended December 31, 2008, in accordance with auditing standards generally
accepted in the United States of America, I considered the City's internal control over financial
reporting (internal control) as a basis for designing my auditing procedures for the purpose of
expressing my opinion on the financial statements, but not for the purpose of expressing an
opinion on the effectiveness of the City's internal control. Accordingly, I do not express an
opinion on the effectiveness of the City's internal control. As such, my consideration of internal
controls would not necessarily identify all deficiencies in internal control that might be
significant deficiencies or material weaknesses.
A control deficiency exists when the design or operation of a control does not allow management
or employees, in the noinial course of performing their assigned functions, to prevent or detect
misstatements of the City's financial statements on a timely basis. A control deficiency in design
exists when a control necessary to meet a control objective is missing or an existing control is
not properly designed so that, even if the control operates as designed, a control objective is not
always met. A control deficiency in operation exists when a properly designed control does not
operate as designed or when the person performing the control does not possess the necessary
authority or qualifications to perform the control effectively.
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A significant deficiency is a control deficiency, or combination of control deficiencies, that
adversely affects the Organization's ability to initiate, authorize, record, process, or report
financial data reliably in accordance with generally accepted accounting principles such that
there is more than a remote likelihood that a misstatement of the City's financial statements that
is more than inconsequential will not be prevented or detected by the City's internal controls.
A material weakness is a significant deficiency, or a combination of significant deficiencies, that
results in more than a remote likelihood that a material misstatement of the City's financial
statements will not be prevented or detected by the City's internal controls. 1 observed the
following matters that 1 consider to be control deficiencies, significant deficiencies or material
weaknesses.
Audit Adjustments — Material Weakness
During the course of performing the audit, 1 identified several adjustments and
proposed journal entries to the financial statements that were not previously identified
by management's internal controls. These entries included adjustments to payroll,
fixed assets, and bank accounts. I recommend management review these areas and
establish procedures that will identify and resolve future variances in a timely
manner.
Authorized Payroll Amounts — Control Deficiency
During the conduct of a payroll test, we discovered that an employee was not being
paid the approved amount according to personnel files. The authorized amount had
not been correctly set up in the computer. The accounting department should perform
a review of the payroll amounts when changes are made and documentation placed in
the file.
Other Control Deficiencies
• No matters are reportable.
Other Matters
Although not considered material weaknesses, significant deficiencies or other control
deficiencies in internal control over financial reporting, 1 observed the following matters and
offer these comments and suggestions with respect to matters which came to my attention during
the course of the audit of the financial statements. My audit procedures are designed primarily to
enable me to form an opinion on the financial statements and, therefore, may not bring to light
all weaknesses in policies and procedures that may exist. However, these matters are offered as
constructive suggestions for the consideration of management as part of the ongoing process of
modifying and improving accounting controls and the financial and administrative practices and
procedures. 1 can discuss this matter further at your convenience.
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Inventory of Fixed Assets
The City has not taken an inventory of fixed assets for several years. Prior to 2008, the
depreciation schedule was maintained by outside accounting firms. City employees did
not review the depreciation schedule and did not have knowledge of what had been
recorded. The City now has a spreadsheet of the fixed assets and the next step should be.
to conduct a physical inventory to verify the assets on the depreciation schedule. We
would also suggest the City implement the fixed asset module with the general ledger so
fixed asset records can be integrated with the rest of the accounting system.
Court Bank Accounts
There are several bank accounts which are maintained by the Office of the Court to
which the finance department receives copies of the statement. It would be helpful if
certain reports from the court system were available to finance personnel so they could
verify some of the detail. The bank accounts are currently not shown on the trial balance.
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