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11-0532 Pirate Fest_1of2
I0rgr12- n+- (�� k ISO (Ox 54--a g - L4o x 24' I ss( IS \IP area 2, O( 2 � 26{ ( 32 w /- f-QI /s le (k:T) _ I 0 (? 0 RAILING SIDE SECTION FOH VIP RISER DETAIL i O 28'X12'X2" O 0 00 O 028'X8'X1 8" O O 4a LjeS/ no C io :fS STEP R \RAILING FOH .-1 STEP 4'X4'X6" 4'X4'X6" 0 PLAN FOH VIP RISER DETAIL u cc. etc :1-.‘ 30' high top round RAILING TYBEE ISLAND TOURISM COUNCIL TITLE FOH VIP RISER DETAIL SCALE DRAWN BY GASTER DATE JUNE 2012 PAGE A -3 REV. 130' -0" =:\ BIKE RACK 1 24 -0° BIKE RACK BIKE RACK TYBEE ISLAND TOURISM COUNCIL TITLE TENT PLAN SCALE 1 " =10' DRAWN BY GASTER DATE JUNE 2012 PAGE A -2 REV. 4--e »IS •q1i 711114W Alin b wns 41L1 0..1.13111113 •Sn]. aa.y 41L1 ek TITC - Tybee Island Pirate Fest Special Event Application Supplements co 15ff x 15ft tent 10ft x 10ft tent *"--- Restroom • Cocktail Table 8ft Table Main Tent Setup c�(o —I1 -12 Attachment E Proposed Site Plan h� Stage 24ft x 20V VIP 32ft x 12ft Bar 12ft x 4ft Beer trailer C aoL;ra, c1 N 15 DATE ISSUED: 09 -27 -2011 WORK DESCRIPTION WORK LOCATION OWNER NAME ADDRESS CITY, ST, ZIP PHONE NUMBER CONTRACTOR NAME ADDRESS CITY STATE ZIP FLOOD ZONE BUILDING VALUATION SQUARE FOOTAGE OCCUPANCY TYPE TOTAL FEES CHARGED PROPERTY IDENTIFICATION # PROJECT VALUATION CITY OF TYBEE ISLAND BUILDING PERMIT PIRATEFEST TENTS -2 LARGE /6 SMA 16TH ST PARKING LOT TYBEE FEST PO BOX 1326 TYBEE ISLAND GA 31328 912- 786 -5393 TYBEE FEST PO BOX 1326 TYBEE ISLAND GA 31328 P $ 300.00 $40,000.00 PERMIT #: 110532 TOTAL BALANCE DUE: $ 300.00 It is understood that if this permit is granted the builder will at all times comply with the zoning, subdivision, flood control, building, fire, soil and sedimentation, wetlands, marshlands protection and shore protection ordinances and codes whether local, state or federal, including all environmental laws and regulations when applicable, subsequent owners should be informed that any alterations to the property must be approved by the issuance of another building permit. Permit holder agrees to hold the City of Tybee Island harmless on any construction covered by this permit. This permit must be posted in a conspicuous location in the front of building and protected from the weather. If this permit is not posted work will be stopped. The building contractor will replace curb paving and gutter broken during construction. This permit will be voided unless work has begun within six months of the date of issuance. Signature of Building Inspector or Authorized Agent: P. 0. Box 2749 - 403 Butler Avenue, Tybee Island, Georgia 31328 (912) 786 -4573 - FAX (912) 786 -9539 www.cityoftybee.org CITY OF TYBEE ISLAND, GEOL.J.i, APPLICATION FOR BUILDING PERMIT llo32 ) lefh s� Sa ?at- L; Location: NAME PIN # (Check all that apply) ❑ Repair ❑ Renovation ❑ Minor Addition ❑ Substantial Addition Other (1 Residential (1 Single Family Duplex ❑ Multi- Family [1 Commercial fI Details of Project: L str (n (o X 156 yo x Estimated Cost of Construction: $ Construction Type (1) ood Frame (2) W. d & Masonry (3) Brick eneer Proposed us Remarks: /(4) / (5) Fl Footprint Changes ❑ Discovery (1 Demolition Isle I5 `r Cu Sed 440 Ooo 1 \ o n 201‘ ) (Enter appropriate number) dko - Masonry (6) Other (please specify) Steel & Masonry ATTACH A COP ` OF THE CERTIFIED ELEVATION SURVEY OF LOT and complete the following info ► based on the construction drawings and site plan: # Units Lot Area # Off- st -eet parking spaces Trees Acc-.s: Dn (ft.) Se atio cated & listed on site . an eway acks: Front Stories Height ade of the building to the extreme high p units, ventilation ducts, air conditioning units, # Bedrooms # Bathrooms Living space (total sq. ft.) With culvert? ar With swale? Sides (L) (R) V. ical distance measured from the average adjacent nt of the building, exclusive of chimneys, heating vators, and similar appurtances. ' � -vgA iL (� ��`1�t 1 r arz,64,Jiz 5 k'7 i; CIZ-% ((p -` 313 Architect or Engineer Building Contractor 1`(,( BOO W - 't3 5� ‹cto 66 3 1 Li t;-. X11 (o) uT (Check all that apply) ❑ Repair ❑ Renovation ❑ Minor Addition ❑ Substantial Addition Other (1 Residential (1 Single Family Duplex ❑ Multi- Family [1 Commercial fI Details of Project: L str (n (o X 156 yo x Estimated Cost of Construction: $ Construction Type (1) ood Frame (2) W. d & Masonry (3) Brick eneer Proposed us Remarks: /(4) / (5) Fl Footprint Changes ❑ Discovery (1 Demolition Isle I5 `r Cu Sed 440 Ooo 1 \ o n 201‘ ) (Enter appropriate number) dko - Masonry (6) Other (please specify) Steel & Masonry ATTACH A COP ` OF THE CERTIFIED ELEVATION SURVEY OF LOT and complete the following info ► based on the construction drawings and site plan: # Units Lot Area # Off- st -eet parking spaces Trees Acc-.s: Dn (ft.) Se atio cated & listed on site . an eway acks: Front Stories Height ade of the building to the extreme high p units, ventilation ducts, air conditioning units, # Bedrooms # Bathrooms Living space (total sq. ft.) With culvert? ar With swale? Sides (L) (R) V. ical distance measured from the average adjacent nt of the building, exclusive of chimneys, heating vators, and similar appurtances. During construction: On -site restroom facilities will be provided through On -site waste and debris containers will be prov'd by Construction debris will be disposed by 4 V/ A- �� 666 y eans of I understand that I must comply with zoning, flood damage control, building, fire, shore protections and wetlands ordinances, FEMA regulations and all applicable codes and regulations. I understand that the lot must be staked out and that the stakes will be inspected to ensure that the setback requirements are met. I understand also that a certified plot plan showing elevation must be attached to this application and that an as -built elevation certification is due as soon as the habitable floor level is established. Drainage: I realize that I must ensure the adequacy of drainage of this property so that surrounding property is in no way adversely affected. I accept responsibility for any corrective action that may be necessar -s .re •rainage i s i permitted construction. Date: ( l l/ Signature of App Note: A permit normally takes 7 to 10 days to process. The following is to be completed by City personnel: Zoning certification Approved rezoning/variance? Street address and number: New Is it in compliance with City map? If not, has street name and /or number been reported to MPC? NFIP Flood Zone Existing FEMA Certification attached State Energy Code Affidavit attached Utilities and Public Works: Describe any unusual finding(s) Access to building site Distance to water main tap site Distance to sewer stub site Water meter size Storm drainage Approvals: Zoning Administrator Code Enforcement Officer Water /Sewer Stoi n► /Drainage Inspections City Manager Signature Date sh„ all exr FEES Permit Inspections Water Tap Sewer Stub Aid to Const. TOTAL 1 ' b v p's "D. " C O N I O N " , - a . t U 1 8 1 . 1 1 / . 1 . 7 % r . . . O i S a m m o = I I I I P 4 0 - 1 1 F I r E P 1 1 1 - 1 1 1 T h T H I E V E S M A N N T A B L E O F C O N T E N T S I I I a I I I ' V e o . 4 o B o o t h F o o d V e n d o r B o o t h T M . o e f e a B o o t h s B o o n e R o o m . G ' " h k n , l h C h a o B a r T o p a , l h N o C h 0 0 0 C o c a - c o l a L o d S o c o , c F e L Y a l Z o n e R e A m o m s I M I 1 w i n I n f o B o o t h " G e t t e n n o r D o m i n i c I t I A 2 0 1 1 T y b e e I s l a n d P i r a t e F e s t S i t e P l a n M a t U p d a t e d - S e p t . 2 6 , 2 0 1 1 W . . & a B M W I r w i n I 1 S I B u s u a l I S M * I S I u 1 1 1 1 1 1 " 1 1 1 " 1 " 1 1 1 1 1 1 1 1 1 8 1 1 1 1 s 1 1 1 1 M O N a d a o a o a A n e n t A u r C h a o , B o a * 4 e 1 f i o r d STATE OF GEORGIA COUNTY OF CHATHAM ) THIS AGREEMENT is made the HOLD HARMLESS / INDEMNIFICATION AGREEMENT day of � ( , 20 G r , by <<_H.1^'J) /— o 4 AA J `►• (hereinafter referred to as "Owner ") WITNESSETH Owner hereby agrees to protect, defend, indemnify and hold harmless the City of Tybee Island, Georgia, (a political subdivision of the State of Georgia), its Mayor and Council, officers, agents, and employees (hereinafter referred to as "City ") from and against any and all liability, damages, claims, suits, liens, and judgments of whatever nature, including any claims for contribution and /or indemnification for injuries to any person or persons, or damage to the property or other rights of any person or persons, caused in any manner pertaining to the location of privately constructed or any other privately owned structures and plants, which protrudes into the right -a -way of any City street. The undersigned further recognizes and agrees that this license does not confer upon the undersigned any rights, title, estate, or interest in said licensed premises; nor does this license agreement confer upon the undersigned a license coupled with an interest or easement. This license merely gives the undersigned a revocable privilege, it being expressly understood and agreed that, regardless of any improvements or investments made, expense and harm incurred or encountered by the undersigned, this agreement shall be subject to revocation, cancellation or termination, this license shall be null and void. IN WITNESS THEREOF, Owner has hereunt set its hand and ;ffi it seal on the day and year first above written. DIZ Witness Owner 24 Address MAYOR Jason Buelterman CITY COUNCIL Shirley Sessions, Mayor Pro Tern Wanda D. Doyle Bill Garbett Frank Schuman, Sr. Kathryn Williams Paul Wolff September 19, 2011 CITY OF TYBEE ISLAND CITY MANAGER Diane Schleicher CLERK OF COUNCIL Jan LeViner CITY ATTORNEY Edward M. Hughes REQUIREMENTS FOR TENT FOR TYBEE ISLAND PIRATE FEST (tent measures 66 -feet x 150 -feet) • Tent will be erected by Savannah Special Events by Ranco. • Per provider and provider's engineer, tent will be secured to ground with twenty -four (24) 2,000 -pound concrete blocks. • One concrete block will be provided at each staking station. • Maximum occupant load will be 1,300. • Tents must be labeled or certification provided relative to flame propagation performance. • No tables or seating permitted within the tent. • No cooking devices allowed in tent. • No smoking permitted within the tent. • Provide approved "No Smoking" signs. • Provide a minimum of four (4) approved fire extinguishers. • Keep ground area and 30 -foot perimeter clear of trash and debris. • Provide two (2) power sources with one (1) being for emergency use. • Provide a minimum of six (6) exits with each exit a minimum of 120- inches in width. • Provide a lighted exit sign at each exit location. • Provide an Emergency Plan. • Provide a minimum of six (6) crowd control managers with one (1) serving as point of contact. Point of contact information to be provided to City Manager, Fire Chief, Officer Warren "Hodad" Millikan, and Police Chief by Event Organizer. • Tent will be evacuated immediately when winds are forecasted to be 45 mph or above. • Tybee Island Police and Fire Departments will be briefed by Event Organizer on Emergency Plan. • No parked vehicles permitted within twenty (20) feet of tent. • Unobstructed fire break passageway of not less than twelve (12) feet in width and free from guy ropes or other obstructions shall be maintained on all sides of tent. • Safety inspection to be no later than 9:00 am the day prior to the event. Ric : rd Adams Event Organizer Date P.O. Box 2749 — 403 Butler Avenue, Tybee Island, Georgia 31328 -2749 (912) 786 -4573 — FAX (912) 786 -5737 www.cityoftybee.org City of Tybee Island Community Development Department Occupant Load Limit MAXIMUM LEGAL OCCUPANT LOAD 650 PERSONS MINIMUM NUMBER OF APPROVED INDEPENDENT EXITS FOR THIS OCCUPANCY IS 6 Location: Pirate Fest / with tables and chairs This sign must be displayed in a clearly visible and conspicuous place, near the main exit of the business. It shall be unlawful to remove or deface this sign. October 6, 2011 Ray Hord Building Inspector City of Tyb e Island, Georgia Date City of Tybee Island Community Development Department Occupant Load Limit MAXIMUM LEGAL OCCUPANT LOAD 1300 PERSONS MINIMUM NUMBER OF APPROVED INDEPENDENT EXITS FOR THIS OCCUPANCY IS 6 Location: Pirate Fest This sign must be displayed in a clearly visible and conspicuous place, near the main exit of the business. It shall be unlawful to remove or deface this sign. October 2 —12, 2011 Ray Hord Building Inspector City of Tybee stand, Georgia 9Z // Date Jonathan Lynn From: Sent: To: Cc: Subject: Attachments: Hey Jonathan .... Christopher Whitlow [chris @eventrg.com] Wednesday, September 23, 2009 1:59 PM Jonathan Lynn 'Randy Childs' RE: Roder Structure AnchorStructure20MShort.pdf If you go back and look at the original documents ... I have it attached .... You can see that on the third page #3. Base Reactions .... States the maximum Uplift and the Shear ... based on the Shear calculation ... the load (concrete at each base plate need to be a minimum of 2,000 #. The letter represents the use calculations listed from FTL's original Engineering report. If additional questions .... Please ask. I hope everything is included and the party is a huge success! Best Regards, Christopher Whitlow Event Resource Group E - chris( a�eventrg.com C# 404.790.3315 From: Jonathan Lynn [mailto:jlynn @cityoftybee.org] Sent: Wednesday, September 23, 2009 1:46 PM To: 'Christopher Whitlow' Subject: RE: Roder Structure Thanks for the reply. The only thing that we seem to be missing is the okay to use 800 pound concrete blocks, similar to what is used for highway construction projects, as opposed to staking as the City is not going to allow the staking of the tent in to a City owned parking lot. Thanks and let me know if these are okay. Jonathan H. Lynn Planning and Zoning Manager City of Tybee Island P.O. Box 2749 403 Butler Avenue Tybee Island, GA 31328 Phone: 912 - 786 -4573 ext. 107 From: Christopher Whitlow [mailto:chris @eventrg.com] Sent: Wednesday, September 23, 2009 1:39 PM To: Jonathan Lynn Cc: 'Randy Childs'; partydec @aol.com Subject: FW: Roder Structure Please see the letter from the Engineer below. If you have any additional questions please let me know. Thank you! Best Regards, 1 Christopher Whitlow Event Resource Group E - chris(aheventrg.com C# 404.790.3315 From: WayneRendelyPE©aol.com [mailto:WayneRendelyPE @aol.com] Sent: Monday, September 21, 2009 7:29 PM To: chris @eventrg.com Subject: Roder Structure Dear Christopher Whitlow, I have reviewed the first five (5) pages of FTL Design Engineering Studio's report titled "20 Meter Anchor Structures (RODER) Frame Tent " to evaluate the structural rating of the tent specifically as it pertains to Exposure D. Please note that the following assumes that the structure is the one evaluated in the report as it pertains to aluminum extrusion sizes, bracing, reinforcement and details etc. Specifically I will review the 3.5 meter eave structure. My response should not be taken as a certification of the tent but rather as an interpretation of the table and is for information purposes only. Per FTL's report I have determined that the tent is expected to withstand a 69 mph wind safely. The report rates the structure for 90 mph ( 3 second gust ) Exposure C with a return period of 5 years for 7.8 psf at a mean roof elevation of 17 feet. I believe the return period of 5 years is a typo and should read "2 years." The 7.8 psf at 17 feet rating equates to approximately 69 mph. This 69 mph is regardless of wether the structure is near a large body of water, in an open field or deep inside a dense forest as it pertains to the actual allowable strength of frame to resist a very local wind speed. Obviously the chance of 69 mph occurring suddenly near an open body of water is more likely than a 69 mph local wind speed deep inside a dense forest so it would be even more advisable that the local wind conditions be monitored and should wind gusts of 50 to 55 mph or more be predicted or expected then the tent should be evacuated. Sincerely, Wayne Wayne Rendely PE 132 Columbia Street Huntington Station, NY 11746 -1220 Tel. 631 - 351 -1843 Cell 631 - 278 -0789 Fax 631- 351 -0948 Toll Free 1- 866 - RENDELY www.WayneRendelyPE.com WayneRendelyPE(a�aol.com Wayne(D WayneRendelyPE.com l his email and any files transmitted with it are confidential arid intended solely for the use of the individual or entity to whom they are addressed. If you are not the named addressee you should not disseminate, distribute or copy this e -mail. Please notify the sender immediately by e -mail if you have received this e -mail by mistake and delete this e -mail from your system. Please note that any views or opinions presented in this email are solely those of the author and do not necessarily represent those of 1 he City of Tybee Island. l he recipient should check this email and any attachments for the presence of viruses. l he City of l ybee Island accepts no liability for any damage caused by any virus transmitted by this email. City of l ybee Island P.O. Box 2749 l ybee Island. GA 31328 2 07/19/2011 23:22 FAX 9129440990 FTL DESIGN SAVANNAH SPECIAL EVENTS ENGINEERING 5TU010 X002 ft/ ivord rilz6) 157 Chambers Street New York, NY 10007 212 732 4691 FAX: 212 385 1025 www.ftlstudlo.corn LOSBERGER FRAME TENT STRUCTURAL EVALUATION (20 M H3.84 - 25 M H3.24) d ot\-‘ eg Prepared for Sean Rembsberg Losberger U.S. LLC 95 Monocacy Boulevard, B20 Frederick, MD 21705 July 7, 2003 pROFE84�aN* 1 Z, 07/19/2011 23:23 FAX 9129440990 J SAVANNAH SPECIAL EVENTS 25 M LOSBERGER FRAME TENT STRUCTURAL EVALUATION Prepared for: Losberger U.S LLC June 24, 2003 1 1003 EVALUATION SUMMARY This report documents the structural evaluation of the 25 meter Losberger Frame Tent (25 meter H3.24 down to 20 meter H3.84) in accordance with applicable U.S. building codes. This study is based on the technical background information provided by Losberger U.S. LLC. The structure is intended for temporary use only and any of the following load assumptions should not be exceeded at arty time for the conclusions of this report to remain valid. FTL Design Engineering Studio compiled this report based on the existing tent system with reference to the applicable building codes in the U.S. This report includes the loading used in the analysis and gives an indication as to what wind exposure the structure is suitable for. Certification of this document only shows that the Professional Engineer of that particular state is in agreement with the report's contents. It does not, however, imply that the structure is generally suitable for use within that state, or that every installation is covered by the report. WIND SPEED RATING Wind Speed : 90 mph (3- second gust Wind Speed) Exposure Class C (Open Country or Terrain) Return Period : 2 Years (Accounts for the Temporary Nature of the Structure) It has been found that for the above mentioned wind speed, exposure class and return period, the structure satisfies the requirements of the American Society of Civil Engineers: Minimum Design Loads for Buildings and Other Structures (ANSI /ASCE 7 -98). In addition, for the above wind speed, exposure class and return period, the structure is also in accordance with the following building code standards in the U.S.: International Building Code (IBC) Uniform Building Code (UBC) Building Officials and Code Administrators (BOCA) Southern Building Code Congress Int'I: Standard Building Code (SBCCI -SBC) South Florida Building Code (SFBC) As for the other wind speeds and exposure classes, refer to Table 0 -1 for rating and allowable installation parameters. BASE REACTIONS The maximum forces at the foundations / supports due to the rated load and exposure class are as follows: Maximum Vertical Clown Load : Maximum Vertical Uplift Maximum Shear The values given are per base plate. 1.21 K (Class C, 90 mph) 3.08 K (Class C, 90 mph) 2.62 K (Class C, 90 mph) 07/19/2011 23:23 FAX 9129440990 0 SAVANNAH SPECIAL EVENTS Z005 Exposure C Open terrain with scattered obstructions having heights generally less than 30 feet. This category includes flat, open country and grasslands. Exposure D Flat, unobstructed areas exposed to wind flowing over large bodies of water. This exposure shall apply only to those buildings and other structures exposed to the wind coming from over the water. Exposure D extends inland from the shoreline a distance of 1500 feet or 10 times the height of the building or structure, whichever is greater, 07/19/2011 23:23 FAX 9129440990 SAVANNAH SPECIAL EVENTS lj006 ALLOWABLE HANGING LOADS ON FRAMES The maximum allowable live load hung from the rafters is 1000 lbs distributed as follows: Left Rafter Centerspan 250 lbs Ridge 500 lbs Right Rafter Centerspan 250 lbs ALLOWABLE UNIFORM LIVE LOAD The 25 meter version can sustain an additional 2.5 psf plan projected download in addition to its dead weight. ADDITIONAL EXPOSURE AND WIND SPEED COMBINATIONS The 25 meter version is suitable for up to a Class C, 90 mph (3- secong gust) wind exposure. For other exposures and wind speed combinations refer to the following chart (where the stricken values are the unsuitable pressures far the tent): 25 METER LOSBERGER FRAME TENT (24.00 FT MAXIMUM HEIGHT) ANSI /ASCE 7 -98 WIND PRESSURES, q (psf) Exposure 90 mph 95 mph 100 mph Class A 3.09 3.44 3,81 Class B 5.41 6.02 6.67 Class C 8.02 8,94 9-09 Class D 9,68 0 4948 Table 0 -1: 25 meter Losberger Frame Tent Allowable Exposure Chart Exposure classes according to ANSI /ASCE 7 -98, p. 28 are defined as follows: Exposure A Large city centers with at least 50% of the buildings having a height in excess of 70 feet. Use of this exposure category shall be limited to those areas for which terrain representative of Exposure A prevails in the upwind direction for a distance of at least one -half mile or 10 times the height of the building or structure, whichever is greater. Possible channeling effects or increased velocity pressures due to the building or structure being located in the wake of adjacent buildings shall be taken into account. Exposure B Urban or sub -urban areas, wooded areas or other terrain with numerous closely spaced obstructions having the size of single - family dwellings or larger. Use of this exposure category shall be limited to those areas for which terrain representative of Exposure B prevails in the upwind direction for a distance of at least 1500 feet or 10 times the height of the building or structure, whichever is greater. 07/19/2011 23:24 FAX 9129440990 J SAVANNAH SPECIAL EVENTS E1007 25 M LOSBERGER FRAME TENT STRUCTURAL EVALUATION Prepared for: Losberger U.S LLC June 24, 2003 EVALUATION SUMMARY This report documents the structural evaluation of the 25 meter Losberger Frame Tent (25 meter H3.24 down to 20 meter H3,84) in accordance with applicable U.S. building codes. This study is based on the technical background information provided by Losberger U.S. LLC. The structure is intended for temporary use only and any of the following load assumptions should not be exceeded at any time for the conclusions of this report to remain valid. FTL Design Engineering Studio compiled this report based on the existing tent system with reference to the applicable building codes in the U.S. This report includes the loading used in the analysis and gives an indication as to what wind exposure the structure is suitable for. Certification of this document only shows that the Professional Engineer of that particular state is in agreement with the report's contents. It does not, however, imply that the structure is generally suitable for use within that state, or that every installation is covered by the report. WIND SPEED RATING Wind Speed : 90 mph (3- second gust Wind Speed) Exposure : Class C (Open Country or Terrain) Return Period : 2 Years (Accounts for the Temporary Nature of the Structure) It has been found that for the above mentioned wind speed, exposure class and return period, the structure satisfies the requirements of the American Society of Civil Engineers: Minimum Design Loads for Buildings and Other Structures (ANSI /ASCE 7 -98). In addition, for the above wind speed, exposure class and return period, the structure is also in accordance with the following building code standards in the U.S.: International Building Code (IBC) Uniform Building Code (UBC) Building Officials and Code Administrators (BOCA) Southern Building Code Congress Intl: Standard Building Code (SBCCI -SBC) South Florida Building Code (SFBC) As for the other wind speeds and exposure classes, refer to Table 0 -1 for rating and allowable installation parameters. BASE REACTIONS The maximum forces at the foundations / supports due to the rated load and exposure class are as follows: Maximum Vertical Down Load Maximum Vertical Uplift Maximum Shear The values given are per base plate. 1.21 K (Class C, 90 mph) 3.08 K (Class C, 90 mph) 2.62 K (Class C, 90 mph) MAYOR Jason Buelterman CITY COUNCIL Shirley Sessions, Mayor Pro Tem Wanda D. Doyle Bill Garbett Frank Schuman, Sr. Kathryn Williams Paul Wolff September 19, 2011 49to woe- CITY OF TYBEE ISLAND CITY MANAGER Diane Schleicher CLERK OF COUNCIL Jan LeViner CITY ATTORNEY Edward M. Hughes REQUIREMENTS FOR TENT FOR TYBEE ISLAND PIRATE FEST (tent measures 40 -feet x 60 -feet) • Tent will be erected by Savannah Special Events by Ranco. • Per provider tent will be erected in a manner to withstand winds of 45 mph. • Tents must be labeled or certification provided relative to flame propagation performance. • Maximum occupant load will be 300. • No tables or seating permitted within the tent. • No cooking devices allowed in tent. • No smoking permitted within the tent. • Provide approved "No Smoking" signs. • Provide a minimum of two (2) approved fire extinguishers. • Keep ground area and 30 -foot perimeter clear of trash and debris. • Provide two (2) power sources with one (1) being for emergency use. • Provide a minimum of three (3) exits with each exit a minimum of 72- inches in width. • Provide a lighted exit sign at each exit location. • Provide an Emergency Plan. • Provide a minimum of two (2) crowd control managers with one (1) serving as point of contact. Point of contact information to be provided to City Manager, Fire Chief, Officer Warren "Hodad" Millikan, and Police Chief by Event Organizer. • Tent will be evacuated immediately when winds are forecasted to be 35 mph or above. • Tybee Island Police and Fire Departments will be briefed by Event Organizer on Emergency Plan. • No parked vehicles permitted within twenty (20) feet of tent. • Unobstructed fire break passageway of not less than twelve (12) feet in width and free from guy ropes or other obstructions shall be maintained on all sides of tent. • Safety ins ct to be no later than 9:00 am the day prior to the event. Richard Adams Event Organizer Date q/2/i / P.O. Box 2749 — 403 Butler Avenue, Tybee Island, Georgia 31328 -2749 (912) 786 -4573 — FAX (912) 786 -5737 www.cityoftybee.org City of Tybee Island Community Development Department Occupant Load Limit MAXIMUM LEGAL OCCUPANT LOAD 300 PERSONS MINIMUM NUMBER OF APPROVED INDEPENDENT EXITS FOR THIS OCCUPANCY IS 3 Location: Pirate Fest October 2 —12, 2011 This sign must be displayed in a clearly visible and conspicuous place, near the main exit of the business. It shall be unlawful to remove or deface this sign. Ray Hord Building Inspector City of Ty ee sland, Georgia 9ZG 11 Date (16/0a/n/na4 1200 West Bay Street Savannah, GA 31415 Phone: 912 - 944 -6200 Fax: 912 - 944 -0990 To Whom it May Concern, � RFIpp September 8, 2011 I, Robert Eichhorn, of Savannah Special Events by Ranco, certify that the 40 x 60 Anchor Tent to be set up for Pirate -Fest of Tybee Island, Georgia, October 4th -11th 2011, will withstand winds up to 45mph. If you have any further questions or concerns, please feel free to contact me at the phone number listed above. Sincerely, Operations Manager Robert Eichhorn MAYOR Jason Buelterman CITY COUNCIL Shirley Sessions, Mayor Pro Tern Wanda D. Doyle Bill Garbett Frank Schuman, Sr. Kathryn Williams Paul Wolff September 19, 2011 CITY OF TYBEE ISLAND CITY MANAGER Diane Schleicher CLERK OF COUNCIL Jan LeViner CITY ATTORNEY Edward M. Hughes REQUIREMENTS FOR TENT FOR TYBEE ISLAND PIRATE FEST (tent measures 15 -feet x 15 -feet) • Tent will be erected by Savannah Special Events by Ranco. • Per provider tent will be erected in a manner to withstand winds of 45 mph. • Tents must be labeled or certification provided relative to flame propagation performance. • No cooking devices allowed in tent. • No smoking permitted within the tent. • Provide approved "No Smoking" sign. • Provide approved fire extinguisher. • Keep ground area and 30 -foot perimeter clear of trash and debris. • Tent will be evacuated immediately when winds are forecasted to be 35 mph or above. • No parked vehicles permitted within twenty (20) feet of tent. ; • Safety i : .e .n to be no later than 9:00 am the day prior to the event. te Richard Adams Event Organizer 'I 26 Date P.O. Box 2749 — 403 Butler Avenue, Tybee Island, Georgia 31328 -2749 (912) 786 -4573 — FAX (912) 786 -5737 www.cityoftybee.org (Alta/n/12a 1200 West Bay Street Savannah, GA 31415 Phone: 912 - 944 -6200 Fax: 912 - 944 -0990 To Whom it May Concern, �pctentb September 8, 2011 I, Robert Eichhorn, of Savannah Special Events by Ranco, certify that the 15 x 15 Economy Tent to be set up for Pirate -Fest of Tybee Island, Georgia, October 4th -11th 2011, will withstand winds up to 45mph. If you have any further questions or concerns, please feel free to contact me at the phone number listed above. Sincerely, Operations Manager Robert Eichhorn C %GEORGIA COASTAL RESOURCES DIVISION MARK WI LLIAMS COMMISSION ER September 30, 2011 Richard Adams 18 Horse Pen Point Tybee Island, Georgia 31328 AG. 'Sc'uu' WOODWARD DI RECTOR RE: Letter of Acknowledgement, Pirate Fest, Activities within the State's Jurisdiction, 16th Street and Strand, City of Tybee Island, Chatham County, Georgia. Dear Mr. Adams: This Letter of Acknowledgement (LOA) is in response to your recent request to sponsor the 2011 Pirate Fest on 16th Street and The Strand, Tybee Island, Georgia. Pirate Fest is scheduled for Thursday, October 6, 2011 through Sunday, October 9, 2011. Your request includes the placement of a fifty(50) 10' x 10' vendor tents, six(6) 15' X 15' tents, one(1) 150' X 66' tent and 20 portable toilets on the existing parking area located at 16th Street and The Strand. The tents will be set up October 2, 2011 and removed October 10, 2011. Additionally, you have requested that access to the 16th & 17th Street public crossover be closed to the general public during the event for security purposes. All activities proposed in association with Pirate Fest will occur within the confines of the paved parking area, landward of the sand dunes. No impacts to the sand sharing system are proposed and access to the beach is available to the public at existing crossovers along the strand. The Department authorizes the placement of amenities as identified in 2011 Tybee Island Pirate Fest Site Plan (attached). The closure of the dune crossovers at 16th & 17th for security purposes is also authorized. No heavy equipment or vehicles are ONE CONSERVATION WAY I BRUNSWICK, GEORGIA 31520 -8686 912.264.7218 I FAX 912.262.3143 I WWW.COASTALGADN R.ORG LOA — Pirate Fest 2011 Page 2 of 2 allowed on the beach in connection with this project. All construction and lighting must comply with Department of Natural Resources Sea Turtle Guidelines and City of Tybee Island Ordinances. This Letter of Acknowledgement is not meant to exempt the above referenced activity from future environmental laws. This project must comply with all other Federal, State, and local statutes, ordinances and regulations. If you have any questions or concerns about this project feel free to contact Deb Barreiro at 912266.3695 or by email at deb.barreiro @dnr.state.ga.us i Coordinator ogi • . - ices Section Enclosure: 011 Tybee Island Pirate fest Site Plan CC: Chantel Morton, Tybee City Diane Otto, City of Tybee Find us on Facebook Dianne Otto From: Diane Schleicher Sent: Wednesday, September 21, 2011 5:02 PM To: Dianne Otto Subject: RE: tents for PirateFest Dianne, I think that we bundle to tent inspections of the smaller 6 tents because they will have all of the same issues and requirements and charge $100 for each of the larger tents which are different sizes for a total of $300 versus $800. I think we should give the city council a suggested fee schedule for tents that is different than accessory structure for the future, as well. Thanks, Diane Schleicher City Manager City of Tybee Island 403 Butler Ave PO Box 2749 Tybee Island, GA 31328 Phone: 912 - 786 -4573 x109 Fax: 912 - 786 -9465 mailto:dsch @cityoftybee.org http: / /www.cityoftybee.org/ From: Dianne Otto Sent: Wednesday, September 21, 2011 2:38 PM To: Diane Schleicher Subject: tents for PirateFest 1.A Citizen Alert Notification Sign UR► I am processing the permit for the tents for PirateFest. The fee schedule for an accessory structure is $100 (no electrical or plumbing). There will be 8 tents: 2 large tents (66 x 150; 40 x 60) and 6 small tents (15 x 15). Should the permit fee be $100 for each tent? Dianne K. Otto, CFM City of Tybee Island phone 912.786.4573 ext. 136 fax 912.786.9539 1 Waffamgza4 To Whom it May Concern, 1200 West Bay Street Savannah, GA 31415 Phone: 912 - 944 -6200 Fax: 912 - 944 -0990 ctenfb RECEIVED September 8, 2011 I, Robert Eichhorn, of Savannah Special Events by Ranco, certify that the 20 x20 Economy Tent to be set up for Pirate -Fest of Tybee Island, Georgia, October 4th -11th 2011, will withstand winds up to 45mph. If you have any further questions or concerns, please feel free to contact me at the phone number listed above. Sincerely, Operations Manager Rob r) Eichhorn 07/19/2011 23:23 FAX 9129440990 MAYOR Jason Buelterman CITY COUNCIL Wanda Doyle, Mayor Pro Tern Charlie R. Brewer Barry Brown Eddie Crone Dick Smith Paul Wolff September 23, 2009 SAVANNAH SPECIAL EVENTS CITY OF TYBEE ISLAND X1004 CITY MANAGER Diane Schleicher CITY CLERK Vivian Woods CITY ATTORNEY Edward M. Hughes REQUIREMENTS FOR TENT FOR TYBEE ISLAND PIRATE FEST (tent measures 66' x 150') • Tent will be secured to ground with 24, 2000 lbs each, concrete blocks per provider and provider's engineer II One concrete block will be provided at each staking station. • Maximum occupant load will be 1,300 11 No tables or seating will be allowed in the tent. t No smoking is permitted within the tent. ti Provide approved "No Smoking" signs ▪ Provide a minimum of four (4) approved fire extinguishers. Or :Keep ground aria and thirty foot perimeter clear of trash and debris ■ Provide4we-42) power sources, one (]) being for emergency use Hoeue_ s Provide a minimum of six (6) exits as shown, each exit will be a minimum of 120 ". a Provide lighted exit signs at each exit location ■ Provide an emergency plan • Provide a minimum of six (6) crowd control managers with one (1) serving as point of contact • Tent will be evacuated with winds forecast to be 45rnph or above t Tybee Island Police and Fire Departments will be briefed on emergency plans. P.O. Box 2749 -- 403 Butler Avenue, Tybee Island, Georgia 31328 -2749 (866) 786 -4573 — FAX (866) 786 -5737 www.eityoftybee.org uY /ZU /ZU11 L1:ZZ FAA 912t44U99U SAVANNAH SPECIAL EVENTS vq rL/ \O-0 - uv O 1417 001 8115 �i SSQ ' jA40 Gt c�i-C + OY. 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