HomeMy Public PortalAbout2011.193 (08-16-11) RESOLUTION NO. 2011.193
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
AUTHORIZING THE PURCHASE AND SERVICE AGREEMENT WITH MR2
SOLUTIONS INC, FOR A NEW EMAIL SYSTEM, FILE SERVER AND STORAGE
AREA NETWORK TO REPLACE THE EXISTING SYSTEM THAT IS AT THE END OF
ITS USEFUL LIFE, AUTHORIZING THE CITY MANAGER TO NEGOTIATE THE SAID
AGREEMENT AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT
WHEREAS, staff released a Request for Proposals (RFP) for a new emaii, file
server, and storage area network in a virtualized environment to replace the City's
existing email system, which is at the end of its useful life; and
WHEREAS, the servers are out of warranty and many parts are no longer
available, the Microsoft Exchange email server is very close to its 72GB storage
limitation and going beyond this limit could corrupt the Exchange inbox database and
cause extensive downtime; and
WHEREAS, the storage space on the file server is low due to the high demand
for data from larger application files, email attachments, photos, and database files; and
WHEREAS, a five member committee was formed to review seven proposals
that were received by the City Clerk's office on June 9, 2011 and ultimately selected
MR2 Network Solutions to implement a new email system, file server, and storage area
network in a virtualized environment; and
WHEREAS, upon review of the seven proposals, the committee decided to
select an in-house solution using server virtualization for the following reasons:
• The cost of the solution over five years is the lowest among all the solutions.
• The City will own the equipment, software and hardware as opposed to a cloud
based service whereby the City will have to pay year after year for as long as the
service is used.
• Aside from running Microsoft Exchange 2010 and Active Directory, the virtualized
solution can run many other server based applications such as Laserfiche,
EDEN financial applications, Geographic Information Systems Server, Remote
Desktop Server, Blackberry Enterprise Server, and others as necessary.
• City will own the Servers and Storage Area Network (SAN) server with 8 terra-
bytes of disk space.
• Virtualization allows for high availability, failover, and improves disaster recovery
times; and
WHEREAS, the total cost for a new citywide email solution, file server, and
storage area network in a virtualized environment including hardware, software, and
implementation will cost approximately $80,000 and is budgeted for fiscal year 2011-12
from the Information Technology Fund and expected to last a minimum of 6 years.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES
HEREBY RESOLVE AND DETERMINE AS FOLLOWS:
Section 1. That the City Council of the City of Lynwood approves and
authorizes the City Manager to negotiate the said agreement with MR2 Network
Solutions and the Mayor to execute agreement from MR2 Network Solutions to
implement a new email, file server, and storage area network in a virtualized
environment for the City of Lynwood, subject to approval of the form of the agreement
by the City Attorney.
Section 2. This Resolution shall go into effect immediately upon its adoption.
PASSED, APPROVED and ADOPTED this 16 day of August, 2011.
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Aide Castro, Mayor
ATTEST:
aria Quinonez, City Clerk Roger . aley, City Manager
APPROVED AS TO FORM: APPROVED AS TO CONTENT:
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Fred Galante, City Attorney Robert Torrez, Assistant
Manager 1
,
STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES )
i, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the
foregoing Resolution was passed and adopted by the City Council of the City of
Lynwood at a regular meeting held on the 16 day of August, 2011.
AYES: COUNCIL MEMBERS FLORES, RODRIGUEZ, SANTILLAN, MORTON
AND CASTRO
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
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aria Quinonez, City Clerk
STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES )
I, the undersigned City Clerk of the City of Lynwood, and the Clerk of the City
Council of said City, do hereby certify that the above foregoing is a full, true and correct
copy of Resolution No. 2011.193 on file in my office and that said Resolution was
adopted on the date and by the vote therein stated. Dated this 16 day of August,
2011.
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Maria Quinonez, City Clerk