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Home My Public Portal About09/15/1967COMMISSION MEETING September 150 1967 ( Present: Mayor William F. Koch, Jr. Vice -Mayor Stewart B. Iglehart Commissioner J. Phil Hoyle Also attending: William Gwynn, Richard F. Ward, Roy Cowart, Henry Lilienthal, Henry Pope, Earl Harvel and Kathleen Kirton. Mayor Koch called the meeting to order. Mr. Hoyle moved that the minutes of the meeting held August 4, 1967 be approved as written and the reading of these minutes be waived. Mr. Iglehart seconded the motion. Motion passed. Mr. Iglehart moved that the Financial Reports for July and August be approved as written and all expenses included in the reports be approved. Mr: Hoyle seconded the motion. Motion passed. A letter from the Comprehensive Community Mental Health Center of Palm Beach County requesting a contribution of $200.00 was read. Following general discussion it was agreed that this request be denied since no funds had been budgeted for this purpose. A letter from Mr. E. Jack Barns, 570 Banyan Road, regarding the entrance to Banyan Road on AlA was read. The Town Clerk was in- structed to follow up on this complaint and make any improvements that are possible. The Police reports for August were read. Mr. Pope gave a progress report on the new Town Hall. Mr. Lilienthal was instructed to prepare a resolution expressing thanks to Mr. Pope and the building committee for their efforts in the new Town Hall project. Contributions to the Town Hall Building Fund were reported to be $6,755.00 to date with $600.00 in stock pledged. Mr. Hoyle moved that Resolution 562 be adopted. Mr. Iglehart seconded the motion. Motion passed. A copy of Resolution 562 is hereby attached and becomes a part of these minutes. Mr. Iglehart moved that Resolution 563 be adopted. Mr. Hoyle seconded the motion. Motion passed. A copy of Resolution 563 is hereby attached and becomes a part of these minutes. Minutes of the Board of Equalization meeting held on September 13, 1967 were read. Mr. Hoyle moved that the minutes be approved. Mr. Iglehart seconded the motion. Motion passed. Commission Meeting, September 15, 1967 Page 2 The proposed budget for the fiscal year October 1, 1967 - September 30, 1968 was read and discussed by the Commission. Mr. Iglehart moved that the budget be adopted. Mr. Hoyle seconded the motion. Motion passed. A copy of this budget is hereby attached and becomes a part of these minutes. Resolution 566 setting the millage for 1967 at 3 mills was read. Mr. Iglehart moved that Resolution 566 be adopted. Mr. Hoyle seconded the motion. Motion passed. A copy of Resolution 566 is hereby attached and becomes a part of these minutes. There was a general discussion concerning trash collection and the charges for same. In order to bring the trash ser- vice to a sounder financial level, Mr. Iglehart moved that effective October 12 1967 the charge for a full load be $10.00 and a half load be $6.00. Mr. Hoyle seconded the motion. Motion passed. The Town Clerk was instructed to send a notice regarding the trash rates with the next water bills. Also a notice advising the completion of the new Town Hall is to be included. Mr. Hoyle moved that the compensation for Meter Reader be increased to $20.00 and that he also be responsible for tak- ing the water samples to Lantana for testing. Mr. Iglehart seconded the motion. Motion passed. Mr. Iglehart moved that the Town Attorney be authorized to work with Insurance company lawyers in the pending lawsuit against the Town. Mr. Hoyle seconded the motion. Motion passed. Requirements for accidental death insurance on Policemen as a result of recent legislation was discussed. The Town Clerk was authorized to accept the low bid for this coverage. Mr. Harvel gave a report on the status of water meters in the Town. As the beginning of an eight year meter service program, Mr. Iglehart moved that 1/8 of the Town's water meters be serviced and repaired in the 1967 -68 fiscal year. Mr. Hoyle seconded the motion. Motion passed. Furniture bids for office equipment for the Town Clerk and Police offices in the new Town Hall were submitted. Mr. Iglehart moved that the Town Clerk be instructed to accept the low bid on each item. Mr. Hoyle seconded the motion. Motion passed. Commission Meeting, September 15, 1967 Page 3 Mr. Hoyle moved that Richard F. Ward be appointed Deputy Town Clerk, Tax Assessor, Tax Collector, Town Secretary, Town Treasurer, Purchasing Agent, Building Inspector and Judge. Mr. Iglehart seconded the motion. Motion passed. Mayor Koch expressed thanks to William Gwynn for his ded- icated service to the Town and directed the Town Attorney to prepare an appropriate resolution. There being no further business to come before the commission, the meeting was adjourned. ATTEST: FINANCIAL AND WATER Ru`"'tORT JM,Y, 1967 Water used: luster meter 1128592300 gals. Individual meters 9,005,000 gals. Slater Fund General Fund Deprec. Fund Balances 6/30/67 $ 31289.47 $10,118.86 13601.11 Deposits 33435.05 Withdrawals 12150.51 7,036.77 Balances 7/31/67 22138.96 6,517.14 1,601.11 Cost of bonds 162000.00 Certificates of deposit 252000.00 30,000.00 24,000.00 Revenue for July; Water U 20176.45 Permits 141.00 Trash 685.10 Interest 157.50 Fines 175.00 Lot cleaning 40.00 Licenses 60.00 Total 32435.05 Contributions to Building Fund - J43655.00 Checks drawn on Water Fund: 632 Otto Schmeisser - Service chlorinator 633 Fla. Power & Light Co. - electric for chlorinator 634 Picard Chemical Co. - Chlorine 635 Honeywell, Inc. - Pressure charts 636 Gulf Stream Golf Club - hater, June 637 James Brown - lieter reading Total - Checks drawn on General Fund - 4041 Roy Cowart 4042 Melton Partin 4043 James Brown 4044 Harold Corbett 4045 Robert Mum= 4046 Stafford Rafuse 4047 Paul Bradwell 4048 William Gwynn 4049 Donna Brawner 4050 Tom Adams, Sec. State 4051 Fla. Power & Light 4052 John B. Dunkle 4053 Southern Bell Tel. Co. 4054 Gracey Bros. 4055 New Colony Cleaners 4056 Security Detective Agency 4057 Be Del Printing Salary It it u u n n to It Office expense Jtreet lights & office Office expense Telephone Insurance Uniforms Protection - June Office expense $ 90.00 29.97 38.00 28.58 947.56 16.40 ,, 19150.51 w 472.70 402.49 392.30 346.48 330.66 318.99 238.72 416.90 43.10 2.50 170.04 2.80 17.03 145.00 30.80 2UO.00 .90 Financial and mater Report July 1967, continued 4058 4059 4060 4061 4062 4063 4064 4065 4066 4067 4068 4069 4070 4071 4072 Klear Water Co. Hand Is Lobile Communications County Sanitation Office expense Office expense Co. Telephone Answering Collection — July Cadillac Overall Su,ply Ocean Ridge Gulf Service Pierce Tire Co. Ocean City- Lumber Co. Adams Chevrolet Co. City of DelrayDeach Hardrives Inc. City of Delray Beach Internal Revenue Serv. OASI Contribution Fund 1ev Taylor & {Millie Palmer Total — Uniforms Auto expense Auto expense Sanitation Dept.— Su,:plies Sanitation Dept. Radio — July Dozer for dump Sewer charge Payroll taxes Payroll taxes Hauling trash 4.00 9.50 22.00 450.00 19.50 334.98 14.04 14.20 134.06 25.00 43.75 8.75 11127.60 915.48 382.50 ,x7$036.77 FINANCIAL AND WATi2 REPORT AUGUST 1967 Water used: Master meter 8,876,800 gals. Roy Cowart Individual meters 7,598,000 gals. 472.70 Water Fund General Fund Deprec. Fund Balances 7/31/67 2,138.96 6,517.14 13601.11 Deposits 4,359.$3 392.30 4076 Withdrawals 1.3610.-79 _ 4-2 40. 66 T- btil -II Balances 8/31/67 Robert Mumma Cost of Bonds 16,000.00 4078 Stafford Rafuse Certificates of deposit 253000.00 30,000.00 24,000.00 Revenue for August: " 23$.72 Water 12999.50 Permits 7$.00 Trash 916.50 Lot clearing 20.00 Fines 190.00 Road & bridge 4082 City of Delray Beach fund 1,125.$3 Licenses 30.00 Southern Bell Tel. Telephone Total 4084 4.359.83 Checks drawn on Water Fund: 175.52 4085 #63$ Melton Partin - Meter reading Uniforms 16.40 639 Fla. Pwer & Light - Electric for chlorinator 27.44 640 Technic Instruments Inc.- Repair chlorinator 105.84 641 Picard Chemical - Chlorine 200.00 38.00 642 Gulf Stream Golf Club - Water, July Office expense 1 2 .11 Total County Sanitation Co. 1,610.79 Checks drawn on General Fund: #4073 Roy Cowart Salary 472.70 4074 Melton Partin If 402.49 4075 James Brown It 392.30 4076 Harold Corbett " 346.48 4077 Robert Mumma 330.66 4078 Stafford Rafuse " 318.99 4079 Paul Bradwell " 23$.72 4080 William Gwynn " 416.90 4081 Donna Brawner it 43.10 4082 City of Delray Beach Sewer Charge 8.75 4083 Southern Bell Tel. Telephone 16.03 4084 Fla.Power & Light Street lights & office 175.52 4085 New Colony Cleaners Uniforms 33.60 4086 Bo -Del Printing Printing 21.90 40$7 Security Detective Ag. Protection - July 200.00 40$$ Klearwater Ltd. Office expense 3.00 4089 County Sanitation Co. Collection - August 450.00 4090 Mobile Comm. Co. Telephone Answering 22.00 4091 Cadillac Overall Sup. Uniforms 31.20 August 1967 General Fund conttd ,4092 Ocean Ridge Gulf Service 4093 Pierce Tire Co. 4094 Adams Chevrolet Co. 4095 City of Delray Beach 4096 Hardrives, Inc. 4097 Kirton Secretarial Ser. 4098 Henry Pope Total Auto expense 409.27 Truck expense 7.00 Auto expense 21.00 Radio - August 25.00 Dozer for dump 43.75 Copy of minutes 30.00 Lot cleaning $0.00 4,540.36 Town of Gulf Stream, Florida Budget for Fiscal Year - Oct. 1, 1967 - Sept. 30, 1968 -Compared with Budget for Fiscal Year - Oct. 1, 1966 - Sept. 30, 1967 General Fund: Revenue: Taxes - Net Licenses Permits Fines Trash Collections Roads and bridges Electric Franchise Interest Other Total General Fund Revenue Expenditures: General & Administrative: Salaries - Clerk & assistant Postage, Printing & Supplies Telephone & answering service Transportation Building maintenance & repair Yard care Insurance Secretarial service Social Security taxes (All) Bookkeeping Legal and prof essional Miscellaneous Depreciation -Bldg & office equip. Less: Pro rata to Water Fund Total Police Department: Salaries Uniforms, supplies & equipment Auto maint. & repairs, gas & oil Uniform cleaning Radio service & repair Crime investigation & protection Depreciation Less: Pro rata to Water Fund F/y 10/1/66 9/30/67 51,137.00 4,600.00 900.00 850.00 7,500.00 1,150.00 4,000.00 2,100.00 125.00 72,362.00 6,040.00 400.00 450.00 300.00 500.00 300.00 2,000.00 100.00 1,73$.00 420.00 1,800.00 500.00 250.00 (886.00) 13,912.00 27,$36.00 150.00 4,400.00 400.00 450.00 25.00 1 650.00 110.00) F/y 10/167 9/30/68 51,948.00 4,600.00 700.00 1,200.00 11,000.00 1,130.00 4,200.00 2,500.00 100.00 77,378.00 5,$00.00 450.00 450.00 300.00 500.00 300.00 2,400.00 150.00 1,900.00 600.00 1,925.00 400.00 250.00 (4,300.00) 11,125.00 29,156.00 400.00 3,500.00 435.00 700.00 250.00 1 900.00 200.00) Total 34,801.00 36,141.00 Page 2. F/y 10166 — 9/30/67 Fire Protection: Fire contract Fire calls Repairs to hydrants Depreciation Total Streets and Easements: Maintenance and repairs Lighting Signs and striping Total Sanitation Department: Salaries Garbage collection contract Trash removal expense Dump rental & maintenance Truck maintenance & repair Uniforms Depreciation Total Reserve for Contingencies Total General Fund Expenses Water Fund: Revenue: Water Sales Interest Total Revenue Expenditures: Cost of water sold Chlorination & testing Supplies & repairs Electricity Postage, printing & stationery Engineering Meter reading Pro rata-of General Fund expenses Depreciation Reserve for Water system improvements 4,237.00 150.00 150.00 86.00 4,623.00 600.00 1,600.00 100.00 2,300.00 7,515.00 6,300.00 200.00 900.00 600.00 234.00 956.00 16,705.00 21.00 72.362.00 25,000.00 1,000.00 26,000.00 14,950.00 900.00 1,000.00 400.00 300.00 -0- 200.00 996.00 1,960.00 5,294.00 F/y 10/1/67 9/30/6$ 7,000.00 -0- 150.00 86.00 7,236.00 500.00 1,$00.00 150.00 2,450.00 $,045.00 7,500.00 500.00 900.00 $00.00 350.00 956.00 19,051.00 1,375.00 77,378.00 25,000.00 2,000.00 27,000.00 14,950.00 850.00 2,500.00 400.00 400.00 -0- 240.00 4,500.00 2,000.00 1,160.00 Total Expenditures 26,000.00 27,000.00 OATH OF OFFICE LOYALTY OATH STATE OF FLORIDA COUNTY OF PALM BEACH Before the undersigned authority, an officer duly authorized to administer oaths, this day personally appeared RICHrfiRU f, w/gAp , who, having first been duly sworn, deposes and says: I DO SOLEMNLY SWEAR that I will support, protect and defend the Constitution and government of the United States and of the State of Florida against all enemies, domestic and foreign, and that I will bear true faith, loyalty and alleg- iance to the same, and that I am entitled to hold office under the Constitution of the United States, the Constitution of the State of Florida, and that I will fa, hfully perform all of the duties of the office of TOWN OF THE TOWN OF GULF STREAM, FLORIDA, on which I am about to enter, SO HELP ME GOD. I DO SOLEMNLY SWEAR that I am not a member of the Communist Party, that I have not, and will not, lend any aid or support, advice, counsel or influence to the Communist Party; that I do not believe in the overthrow of the Govern- ment of the United States, or the State of Florida by force or violence, that I am not a member of any organization or party which believes in or teaches, directly or indirectly, the overthrow of the Government of the United States of the State of Florida by force or violence, SWORN TO AND SUBSCRIBED BEFORE ME f 1 67 this /,j day of -S`n • A • D • 9,r�7 Notary Public My Commission expires: Zw I— A I r us a T- I I eon MV/ IVVq � 1Y O J h � q� 0 O 570 BANYAN ROAD • GULFSTREAM • DELRAY BEACH, FLORIDA .e.ptember 5, 1967, Town of Gulf Stream, ",O, Box 255, Delray Beach, Fla. Attention: ",'illiam Iioch, D'avor. Dear Bill : - Following up our recent conversation about correcting the hazardous entrance at Banyan Road and A -1 -A, I believe the following sugr.estion would correct the problem simply, efficiently and inex- pensivly, 1st - Pemove eyisting seagrape tree on property) 2nd - l°iden the throat of junction of Banvan P.oad on both the south and north sides, then paving a small. area (as per sketch). This will give a better view for driver of car leaving Banyan road, also, make it easier for traffic entering from either the North or Eouth off of 'Toping that this long existing hazard will be corrected at once. NTT :TJ encl. A -- . _. MINUTES OF THE ME, ETING OF THE TOWN SITTING AS THE BO:RD OF EQUALIZERS ON: September 13, 1967 The Town Commissioners of Gulf Stream, Florida, met at the Town Hall in Gulf Stream, Florida, at 9:00 A.M. on September 13, 1967, to hear and consider complaints of the property owners and to receive and equalize values of all real property and personal property on the Town's Assessment Rolls as at January 1, 1967. The Deputy Town Clerk called the Commissioners' attention to the min- utes of March 16, 1967 which set the date and time for the Equalization meeting and to the fact that the equalization meeting was recessed until August 11, 1967 and again recessed until September 13, 1967. The Town's tax assessment roll was presented to the Commissioners sitting as a Board of Equalizers by the Town Tax Assessor. The fol- lowing summation of valuations was disclosed: Total value of all real estate and improvements and tangible personal property as recorded on the Town's Tax Assessment Roll on January 13 1967 .. .................01$,260,745.00 Less: Exemptions ......................... 279,500.00 Total taxable value of real estate and improvements and personal property ........ �17,981,245.00 The Tax Assessor reported that all valuations are the same as the Town's 1966 assessment roll except for changes made by the County Tax Assessor due to improvements and transfers. The Town Commission sitting as a Board of Equalizers, after review- ing the tax roll and the valuations, passed the following resolutions: R3SOLUTION NO. 564 WHEREAS, the Town Commission, sitting as a Board of Equalizers on September 13, 1967 between 9:00 A.M. and 10:00 A.M., did hear all complaints by property owners of Gulf Stream Florida, relative to the values placed on property as of January 1, 1967) did affirm and agree that all valuations are fair, reasonable and just and DO HEREBY RESOLVE that the Tax Assessment and Valuation Roll as recorded by the Town Tax Assessor as of January 1, 1967 be HEREBY approved and adopted. It is hereby recorded that no taxpayer tendered a written complaintto the Board of Equalizers during the Equalization meeting. RESOLUTION N0. 565 BE IT RESOLVED that the 1967 Tax Roll, as has on September 13 1967 been equalized, be returned to the Tax Assessor and that the Pax Assessor is hereby instructed and directed by the Town Commissioners to fix values on the said assessment roll, and we DO HEREBY DECLARE Minutes of Equalization Meeting Page 2 the said values to be equalized. A=ST: V-