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HomeMy Public PortalAboutSelect Board -- 2020-02-03 Minutes Q\ a\\\�A £ W's Town of Brewster Office oa 2198 Main Street Select Board Town Administrator " Brewster, MA 02631 - 1898 +ori ---- � Phone : ( 508) 896 - 3701 Fax : ( 508) 896 - 8089 /� irnHfnlNlmuNat�t�` ) ; ,_. A _ L_ r , �_ C _ ; Vii * U . MINUTES OF THE SELECT BOARD MEETING ER 'iilii [; CL00% DATE : February 3, 2020 TIME : 5 : 45 PM PLACE : Brewster Town Office Building, 2198 Main Street PRESENT : Chair Whitney, Selectperson Bingham , Selectperson deRuyter, Selectperson Chaffee Town Administrator Peter Lombardi , Assistant Town Administrator Susan Broderick, Robin Young ABSENT : Selectperson Dickson Call to Order/ Pledge of Allegiance Chair Whitney called the meeting to order at 5A8pm . Selectperson deRuyter moved to go into Executive Session to discuss strategy with respect to discuss strategy with respect to consider the purchase, exchange, lease or value of real property if the chair declares that an open meeting may have a detrimental effect on the negotiating position of the public body : 1657 Main Street, and return to open session . Selectperson Dickson second . The Board voted unanimously; Chair Whitney — Yes, Selectperson deRuyter — Yes, Chair Bingham — Yes, Selectperson Chaffee — Yes Selectperson deRuyter moved to dissolve executive session at 6 : 02 p . m . and return to open session , Selectperson Bingham second . The Board voted unanimously; Chair Whitney — Yes, Selectperson Bingham— Yes, - Selectperson Chaffee — Yes, Selectperson deRuyter — Yes . Citizens Forum - Members of the public may address the Select Board at this time for a period not loneer than 5 minutes . The select Board is unable to respond to comments as it could be a violation of the state's Open Meeting Law which reauires a specific topic to appear on the agenda for public discussion to occur. A topic raised by a member of the public may be added to a future meeting agenda if deemed warranted by the Select Board Chair. No discussion . Select Board Announcements & Liaison Reports No discussion . Town Administrator' s Report No discussion . www . brewster-ma . gov BoS 02 -03 -20 Page 1 of 6 01% 9 We �y% Town of Brewster Office of: o ���• + 2198 Main Street Select Board �• Town Administrator O to Brewster, MA 026314898 O Phone : ( 508) 896 - 3701 40 Fax: ( 508) 896 - 8089 9 i i Rii k O a� �wmiuiuroifil 11 Consent Agenda Selectperson Bingham moved to approve the consent agenda , Selectperson Chaffee second . The Board voted 4-Yes 0- No . Appointments : Gary Kaser to Conservation Commission Declare Surplus : Golf Department, Recreation Department Fee Waiver Request ; Nauset Communitv Education Review and Vote to approve January 21 , 2020 Select Board Meeting Minutes Approval of Revisions to Kavak/Canoe /Stand - Up Paddleboard Rack and Mooring Regulations (Select Board Strategic Plan Goal CM -3 ) Review and Vote on three ( 3 ) One Dav Liquor License Applications — Snowv Owl Coffee Roasters Cape Cod Commission Update — Kristy Senatori , Executive Director of the Cape Cod Commission Kristy Senatori updated the Board , recognizing Elizabeth Taylor as one of the longest and dedicated appointments to the Cape Cod Commission . She reviewed the highlights of the Cape Cod Commission over the past year. The Commission has updated 3 of their regional policy plans . They have streamlined their regulatory review, moving to a goal and objective process . They have identified place types across the region and identified performance measures . The comprehensive economic development strategy has been updated and approved with an action plan and goals . They can be eligible for additional federal funding . The regional transportation plan looks at the environment and all modes of transportation . Wastewater and infrastructure is an important part to the region . The 208 Water Quality Management Plan has been implemented . A management board for the newly created Water Protection Fund tax includes 15 communities as members . The Pleasant Bay Watershed Plan was a model for the rest of the region . In regards to coastal resilience and climate change , grant from NOAA was awarded for determining strategies to mitigate coastal hazards . Housing challenges prompted the Cape Cod Commission to update their housing strategy . Local comprehensive plans have also been updated and is ready to provide assistance to the Town of Brewster . Selectperson Chaffee thanked Ms . Senatori for her efforts to ensure sustainable growth on Cape Cod . The greenhouse gas emissions timeline is a critical first step . Base line data is needed to see and measure future progress . The research and a written established methodology/ inventory is hoped to be finalized by the upcoming spring or summer months . Selectperson deRuyter thanked Ms . Senatori and her team . Has worked closely with them as the Brewster delegated member of the Cape Cod and Island Water Protection Trust Fund . Presentation and Vote on Proposed Water Station Installation Proiect — Meg Morris , Recvcling Commission Chair Meg Morris, Chair of the Recycling Commission updated the Select Board on the ongoing water station project . They have been guiding the project after a Select Board Policy was turned into a Bylaw at the last Town Meeting . It is aligned with other bylaws, policies and goals of the town . The attempt is trying to address the elimination of the use of single use disposable water bottles . This project has three initiatives; Outdoor stations, Indoor stations, and the offering of reusable water bottle distribution . The first phase of the project has narrowed down the potential for 7 outdoor water stations . They will be purchased from the lowest bidder, providing they meet contract specifications . The commission vetted their 7 recommended outdoor water station sites and provided their reasoning . The indoor water stations have begun installation at a few locations, and some funding has been provided by donors . These stations have to be located in a building that is accessible by the public . Reusable water bottles have been distributed by the water and fire departments . The project cost provided are estimates and vary based on location of installation . www , brewster- ma . gov BoS 02- 03 -20 Page 2 of 6 p" 9 Town of Brewster Office of: a o� o "+ �, Select Board at +` 2198 Main Street Town Administrator N Brewster, MA 02631 - 1898 +or � .@ Phone : ( 508) 896- 3701 . M= go Fax : (508) 896 - 8089 Contributions, grants and sponsorship will be sought for the projects . Mrs . Morris came before the board to seek approval of the outdoor water station sties . Chair Whitney asked her to clarify location of 137 site . A survey will be done in conjunction with DCR at that location to ensure there is usable town property . Selectperson Chaffey noted that the indoor water stations have a green ticker feature that shows how many water bottles have not been used while refilling reusable water bottles . Selectperson deRuyter would like to have another beach landing covered and would trade off that as a preferred location other than the tennis courts . Selectperson Chaffee noted the subgroup looked at Paines Creek, Breakwater beach and other beach lots, that all had their flaws . Mr . Lombardi pointed out that there is a desire for a second phase for future sites of installations . Selectperson Bingham moved to approve the outdoor site locations for water station installations, Selectperson deRuyter second . The Board voted 4-Yes 0- No . Progress Report on Barnstable Countv Roundtable Pilot Group and Brewster Safetv Committee - Paul Anderson ,, Water Superintendent Paul Anderson and Lee Rice of the Water Department represented the Safety Management team . Mr . Anderson quoted statistics provided by OSHA, which was put into law in 1970 by Richard Nixon , to protect the employee from the employer. Municipalities have been exempt in the past, until Governor Baker put into law that municipalities were to be included in 2019 . Town staff has attended training opportunities . There has been a push for a regional approach to training . The committee is seeking funding for further safety implementation . A round table meets monthly for education opportunities . MIIA recently contributed $ 3000 . 00 per person for safety education . It is important that they are able to provide to OSHA proof that there has been staff training . The Safety Committee has developed a Confined Space Policy and Procedure protocol . Such an example was given that water meter pits are a confined space that have potential dangers to employees . As part of Barnstable County Roundtable, each town was instructed to establish a Safety Committee . There are representation from many departments that lend to public safety . There is a lot of new training and documentation following the creation of the committee . It is helpful for information sharing between departments to create standardized procedures . Selectperson Chafee cited that OSHA is a federal agency with regulations, but its purpose saves lives and prevents injury . Injuries ultimately cost the individual and the taxpayer' s money . Nauset Regional High School Project Update — Gree Levassor, School Building Committee Chair Greg Levassor and John O' Reilly updated the Board on the latest information for the school renovation application submittal . The schematic design has been filed with the MSBA to set the budget and provide the design to the construction team . This is step 3 . 5 of 8 steps . The budget is defined in the handout provided to the board and in the packet . Of the 80 projects applied for MSBA reimbursement, only 13 were approved for funding . The bottom line of the budget is $ 131, 825 , 665 . 00, and the maximum total facilities reimbursement from MSBA is $ 36, 661, 305 . 00 . This project will have to pass at 4 town meetings and at 4 town elections . The bid opening for the project is on track for next winter, at this time . Once the bid has been opened and finalized then the funding for each town will be determined . Mr . Levassor reviewed the total ineligible costs that total $ 43, 297, 114 . 00 . A code upgrade only renovation would cost taxpayers an estimated $ 98 million dollars . If a smaller school was created that architects opinion was that the only change would be number of classrooms, which are not expensive spaces . There was discussion to reduce space for 900 students versus 700 would to save money . Any other major change would make the region ineligible for MSBA, and the project would be taken from the queue . Nauset would have to reapply for reimbursement consideration , with no guarantee for approval . On February 13 , Mr . Levassor will be back in Boston with the MSBA www . brewster- ma . gov BoS 02- 03- 20 Page 3 of 6 ��gkaglilol %1141 Town of Brewster Office of: Select Board 2198 Main Street Town Administrator 90 (69 Brewster, MA 026314898 V0 _ w � Phone : ( 508) 896 - 3701 d Fax : ( 508) 896 - 8089 � SEO Board of Directors . At that point funds for the project will be deposited into an account . That starts a 120 day clock to get all 4 towns to vote in favor of the project . They then have so many days to tell MSBA if the towns approved or why, if vote fails, and provide a revised plan . The bond term will be decided by the School Committee vote . Mr . O ' Reilly felt meeting with Finance Committee was productive last week . The consensus is that everyone wants Nauset to remain the outstanding school district that it is . If smaller school was built, not taking in to account for students from outside districts, he feels it would not be the school that it is today . Selectperson Whitney noted that the price is quoted at $ 448 per square foot and that cost is projected for a year and a half from now . The reimbursement rate was once reconsidered , and could be again . A discussion about school choice and the Truro/ Provincetown funding agreement was had . Pending a May approval , a bond would be taken out in June for construction plans and project manager would be able to begin work . Then after bids open, another bond would be taken for 85 % of the project that would cover 30 plus months of construction , and then the final bond would be taken for whatever costs remain to take it through to completion . The State would perform its audit, in FY25 when project is complete . The Nauset debt would have a line item in the budget for the 4 towns at that point . A long term school choice plan has not yet been developed . They look at the choice program on a yearly basis and chose numbers based on available slots in a grade . John Lamb, of the Brewster Community Network, announced a forum on Thursday February 27, 2020 regarding the school project 6 : 30pm . Review and Vote on Proposed Charge for New Natural Resource Commission (Select Board Strategic Plan Goal CIVI4 : Establish a Vehicle to Ensure Coastal Resource Management Plan is Implemented ) The concept was discussed at last meeting, as a recommendation from ongoing conversations . The proposed composition and charge for the Natural Resource Commission was looked at, as well as disbanding Coastal Committee . Selectperson deRuyter does not favor the exact language, and would like to have added language for the housing and open space roles in the future . Mr . Lombardi noted that the intent was to make sure that this committee was not the lead role in conversations that related to open space and housing land . Selectperson Chaffee would like to remove the word "directly" from the second to last bullet point . The Cape Cod Commission has given a grant for development of a Coastal Resiliency bylaw . The intent of committee is that this is the kind of work this group would be involved in but not directly leading . Selectperson deRuyter agrees to strike the word directly . Selectperson deRuyter moved to approve the charge for the Natural Resource Commission, Selectperson Bingham second . The Board voted 4-Yes 0- No . Chaffee prefers commission opposed to committee . Any statutory difference with the two Selectperson Chaffee moved to dissolve Costal Committee, Selectperson deRuyter second . The Board voted 4-Yes 0- No . Review of Approved Scope of Work for School Consolidation Feasibility Studv and Vote on Proposed Community Center Planning Committee Charge (Select Board Strategic Plan Goals CI -3 and CI41 The School Committee approved the scope of work for the school consolidation feasibility study . The charge for the Community Center Planning Committee was drafted on feedback from the Select Board and the Town staff. The committee would be a 7 member committee with a representative from each of the Council of Aging Board , Friends of Brewster Elders, Recreation Commission , Nauset Youth Alliance Board , and three at large residents with backgrounds in architecture, planning, design , social services, project management and or community engagement . Of the at large member' s, one will be a senior ( 60+ ) and one who has a school age child to ensure a broad representation of the community . There will be staff support for the committee in the form of 2 ex officio staff members and liaisons from www . brewster- ma . gov BoS 02- 03- 20 Page 4 of 6 Office of: o + o0 V Town of Brewster•++� 9 Select Board At •, ; 2198 Main Street Town Administrator 9011 Brewster, MA 026314898 Phone : ( 508) 896 - 3701 hub Fax : ( 508) 896 - 8089 lot 'wM!/I1HfIiiN111111111\0\Q\ various committees . The charge is based on several other charges from Cape Cod communities who underwent a similar process . Selectperson Chaffee moved to accept the Proposed Community Center Planning Committee Charge, Selectperson Bingham second . The Board voted 4-Yes 0- No . Discuss and Vote on Updated Charge for Crosbv Mansion Propertv Committee Brian Locke presented to the Select Board an updated charge for the Crosby Mansion Property Committee . In 2003 a long term lease was signed with the State for the use of the Mansion and a Crosby Advisory Committee was created . In April 2013 Mr . Locke became the property manager . The group began to meet less frequently, then not at all . The reconstitution of this group would create assistance and support for Mr . Locke . It is in the lease agreement to have the committee active . The proposed charge was an alteration in the composition of the committee from the first iteration , so that it included the needed representation from the neighborhood in the membership . Selectperson Chaffee volunteered in the past with Ms . Locke and appreciated her enthusiasm to the mansion . There is a steady revenue stream , and at one time it was close to demolition by the state . John Lamb, of the Seascape East Homeowners Association thanked Mr . Locke and his mother for their commitment to the mansion and is in favor of the reforming of the committee . Selectperson Chaffee moved to approve the update charge of the Crosby Mansion Property Committee , Selectperson Bingham second . The Board voted 4-Yes 0- No . The charge will be amended to change the name to the proper name of the Seaside East to Seascape East Homeowners Association . Status Update on Upcoming Comcast Cable Contract Negotiations The contract with Comcast is a ways out from expiring . Mr . Lombardi is working with town counsel to update the contract and to navigate the negotiation process . All 4 towns involved have different contract expiration dates, but discussions are ongoing involving Orleans, Eastham , Truro and Wellfleet . Mr . Lombardi has a proposal from LCTV on what they would like to see in contract . All 6 parties will do contract negotiations together . Mr . Lombardi noted if there is an increase sought, the share of government access revenues ( PEG ) could rise up to the max of 5 % and a more robust capital appropriation could be negotiated . There was a $ 66, 000 . 00 appropriation 10 years ago, given as a one time sum . With the renovation of the high school LCTV facility will continue be in the existing footprint pending final approval . All towns and LCTV have reviewed their 10 year plan and discussed what they would like to see in the next contract . The impact of that, if negotiated , would add . 34 cents to an average residents monthly bill . Continued Review of Potential Spring 2020 Town Meeting Warrant Articles To date there are 19 potential articles on the list . The OPEB trust fund does not need to be on the warrant per legal . FYIs No discussion . Future Meetings — February 5 , 8, & 10, 2020 Adjournment Selectperson Bingham moved to adjourn at 8 : 18 pm , Selectperson Chaffee second . The Board voted 4-Yes 0- No . www , brewster- ma . gov BoS 02-03 - 20 Page 5 of 6 \\ F. W 's F9 Town ® f Brewster Office of: Select Board 2198 Main Street Town Administrator 10 W Brewster, MA 026314898 VO 0 Phone : ( 508) 896 - 3701 Fax : (508) 896 - 8089 €��1►011A�t� \� Respectfully submitted , Robin Young Approved : 1,Q91c2bDv0 Signed : Date Selectperson Di iofi, lerk of the Board of Selectman Accompanying Documents in Packet : agenda , consent agenda , ccc year in review, water station presentation, safety committee article from MMA, nauset regional high school data , natural resources commission charge, feasibility study scope of work, Crosby mansion lease, Comcast contract negotiation info and expiring lease, FYI packet www , brewster- ma . gov BoS 02-03 - 20 Page 6 of 6