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Home My Public Portal About01-08-2013 addendum Watertown Town Council Administration Building 149 Main Street Watertown, MA 02472 Phone:617-972-6470 ELECTED OFFICIALS: Mark S.Sideds, TOWN COUNCIL MEETING Council President TUESDAY, JANUARY S, 2013 @ 7:15 PM ! o :*o Stephen P.Corbett, RICHARD E. MASTRANGELO COUNCIL CHAMB� q+r� Vice President rn m ADMINISTRATION BUILDING az 4Cr'-'m John A.Donohue, AGENDA Councilor At Large ? ) Susan G.Falkoff, "D 30cr Councilor At Large 1, ROLL CALL YT Anthony Palomba, _ N m Councilor At Large 2. PLEDGE OF ALLEGIANCE ,' Q Angeline B.Kounelis, District A Councilor 3. EXAMINATION OF MINUTES: December 11. 2012. Cecilia Lank, District B Councilor 4. PUBLIC FORUM Vincent J.PiccIdlll,Jr., District C Councilor 5. PRESIDENT'S REPORT Kenneth M.Woodland, District D Councilor 6. INFORMATION PRESENTATIONS: a) Status Update on the Riverfront Project Capital Funding—Stephen P. Corbett, Vice President, 7. PUBLIC HEARING AND VOTE: a) Public hearing-and vote on a Proposed Loan Order authorizing the Town Treasurer with the approval of the Town Manager to issue refunding bonds pursuant to G.L. c. 44, §21A in order to reduce interest costs, in an amount not to exceed Eleven Million Dollars ($11,000,000),to refund all or any portion of the remaining principal of and redemption premium and interest on the following outstanding bonds of the Town: Original Amount Original Issue Date $ 4,103,000 November 1, 2003 $ 5,263,000 March 15, 2004 $15,965,000 November 1, 2004 and for the payment of all costs incidental and related thereto, and that the Town Manager and the Treasurer are each authorized to take any and all other action necessary to carry out the purposes of this Order. 8. MOTIONS, ORDERS AND RESOLUTIONS: a) Resolution preserving the property known as Whitney Hill Park for passive recreation and education purposes, b) First Reading on an Ordinance amending Watertown Code of Ordinances,Title IX, General Regulations; Chapter 91,Animals; Section 91.16: Restraint of Dogs allowing dogs on leashes to be walked in Whitney Hill Park. c) First Readine on an Ordinance amending Watertown Code of Ordinances Title I1I, Administration; Chapter 31,Boards, Commissions and Departments,Timing and Process of Appointments; Section 31.50: Expiration of Terms to provide for an expiration date for appointments to the Storm-water Advisory Board. d) Resolution authorizing a transfer of$2,297 from the Fiscal Year 2013 Town Council Reserve Account to the Fiscal Year 2013 Town Auditor Full Time Salaries Account in order to adjust the Fiscal Year 2013 Budget to reflect the previously adopted Ordinance amending the Fiscal Year 2012 Compensation of the Town Auditor. 9. COMMITTEE REPORTS: a) Committee on Public Works jWort on Automated Trash and Recycling program; roads/street repairs—Cecilia Lenk, Chair. b) Committee on Rules and Ordinances report and action on a resolution regarding electronic distribution of documents—John A. Donohue, Chair. 10. NEW BUSINESS 11. COMMUNICATIONS FROM THE TOWN MANAGER 12. REQUESTS FOR INFORMATION 13. ANNOUNCEMENTS 14. PUBLIC FORUM o �o 15. ADJOURNMENT W ng � --{ate m I omm x�cm 0 3ooc n-n < Nn p m TOWN COUNCIL ROLL CALL ATTENDANCE MEETING DATE: January 8,2013 PRESENT ABSENT V STEVE CORBETT / V JOHN DONOHUE / v SUSAN FALLOFF 1� ANGIE KOUNELIS CECILIA LENI{ / V ANTHONY PALOMBA / VINCENT PICCIRILLI KENNETH WOODLAND / 'V MARK SIDERIS COUNCIL PRESIDENT TOWN COUNCIL ROLL CALL VOTE MEETING DATE: January 8,2013 Transfer of$2,297.00 YES NO PRESENT f STEVE CORBETT JOHNDONOHUE SUSAN FALKOFF ANGIE KOUNELIS " CECLIA LENK V/ ANTHONY PALOMBA VINCENT PICCIRILLI 1 / KENNETH WOODLAND V/ V MARK SIDERIS COUNCIL PRESIDENT TOWN COUNCIL ROLL CALL VOTE MEETING DATE: January 8,2013 Whitney Hill Preservation resolution YES/ NO PRESENT STEVE CORBETT JOHN DONOHUE SUSAN FALKOFF ANGIE KOUNELIS CECLIA LENK / ANTHONY PALOMBA y VINCENT PICCIRILLI IENNETH WOODLAND V V MARK SIDERIS COUNCIL PRESIDENT TOWN COUNCIL ROLL CALL VOTE MEETING DATE: January 8, 2013 Order on Refunding Bonds YES NO PRESENT STEVE CORBETT JOHN DONOHUE SUSAN FALKOFF ANGIE KOUNELIS CECLIA LENK ANTHONY PALOMBA VINCENT PICCIRILLI I ENNETH WOODLAND MARK SIDE RIS COUNCIL PRESIDENT TOWN COUNCIL ROLL CALL VOTE MEETING DATE: January 8, 2013 YES NO PRESENT STEVE CORBETT vll- JOHN DONOHUE SUSAN FALICOFF ANGIE KOUNELIS V CECLIA LENK V ANTHONY PALOMBA VINCENT PICCIRILLI IENNETH WOODLAND MARK SIDERIS �+ COUNCIL PRESIDENT AdwAhL Watertown Town Council RP Administration Building 149 Main Street Watertown, MA 02472 Phone: 617-972-6470 ELECTED OFFICIALS: Order#,1. 0-2013- Marks. r ' President Council President Be it Ordered: That the Town Council of the City known as the Town of Watertown hereby ordered that, in order to reduce Vice President e Stephen Corbett, interest costs, the Town Treasurer with the approval of the Town John A.Donohue, Manager is authorized to issue refunding bonds pursuant to Councilor At Large G.L. c.44, §21A in an amount not to exceed Eleven Million Susan G.Falkoff, Dollars ($11,000,000) to refund all or any portion of the Councilor At Large remaining principal of and redemption premium and interest on Anthony Palornba, the following outstanding bonds of the Town: Councilor At Large Orieinal Amount Original Issue Date Angeline B.Krs, District A Councilor $ 41103,000 November 1, 2003 Cecilia Lank, $ 5,263,000 March 15, 2004 District B Councilor $15,965,000 November 1, 2004 Vincent J.Piccirilli,Jr., District C Councilor. Kenneth M.Woodland District D Councilor And for the payment of all costs incidental and related thereto, and that the Town Manager and the Treasurer are each authorized to take any and all other action necessary to carryout the purposes of this Order. Be It Further Ordered: That a copy of said Order is forwarded to the Town Auditor and Town Treasurer/Collector. Council Me ber I hereby certify that at a regular meeting of the nine member Town Council for which a quorum was present, the above Order was adopted by unanimous roll call vote on January 8, 2013. Valerie Papas, Council Clerk Mark S. Sideris, Council President Watertown Town Council Administration Building 149 Main Street Watertown, MA 02472 Phone: 617-972-6470 ELECTED OFFICIALS: Resolution# R-2013- Q� Mark S.Sideris Council President Stephen P.Corbett Transfer of funds in the amount of$ 2,297.00 Vice President John A. Donohue Be It Resolved: That the Town Council of the City known as the Town of Councilor At Large Watertown hereby approves the transfer of $2,297.00 from the Fiscal Year 2013 Town Council Reserve Account #0111152-570780 to the Fiscal Year 2013 Town Susan f Counciloror Att Large Auditor Full Time Salaries Account#0113551-510111. Large Anthony Palomba Be It Further Resolved: That a copy of said transfer is forwarded to the Town Councilor At Large Auditor and Town Treasurer/Collector. Angeline B.Kounelis District A Councilor Cecilia Lank District B Councilor Vincent J.Piccirilli,Jr. District C Councilor Council Member Kenneth M.Woodland, District D Councilor I hereby certify that at a regular meeting of the nine member Town Council for which a quorum was present, the above resolution was adopted by unanimous roll call vote on January 8, 2013. Vale le Papas Mark S. Sideris Council Clerk Council Preside lt Watertown Town Council Administration Building 149 Main Street Watertown, MA 02472 Phone: 617-972-6470 ELECTED OFFICIALS: RESOLUTION# R-2013- J Mark S.Sideris, Council President A RESOLUTION PRESERVING THE PROPERTY KNOWN AS Stephen P.Corbett, WHITNEY HILL PARK Vice President John A.Donohue, Councilor At Large WHEREAS,the citizens of the City known as the Town of Watertown have long Susan O.At Large , enjoyed the forested area that is cornmonl known as Whitneyill as parkland; and Councilor At LargeY Y Anthony Palomba, Councilor Al Large WHEREAS, the Town desires to protect the Whitney Hill property and ensure its Angeline B.Kounelis, preservation as one of the last untouched parcels of open space in Watertown; and District A Councilor Cecilia Lank, WHEREAS, Article 97 of the Massachusetts Constitution provides that"the people District B Councilor shall have the right to clean air and water, freedom from excessive and unnecessary Vincent J.Piccirilll,Jr., noise, and the natural, scenic,historic, and esthetic qualities of their environment' and District C Councilor Kenneth M.Woodland WHEREAS,legal protection is provided to parkland under the provisions of General District D Councilor Law Chapter 45 Section 3 "Acquisition of property for parks"; and WHEREAS, for more than a century the residents of Watertown have used the entire forested area that is commonly known as Whitney Hill for passive recreation purposes, despite the fact that a portion of this land is not deeded as parkland and does not have the protection of Article 97. NOW THEREFORE BE IT RESOLVED that the Town Council of the City known as the Town of Watertown hereby establishes that Whitney Hill Park shall be preserved and maintained as natural wooded parkland for passive recreation and education purposes, and that Whitney Hill Park shall be defined as consisting of three parcels of land owned by the Town of Watertown as shown on the attached plan and described as follows: 1. Parcel 1: The original 6.07 acre parcel acquired by the Town in 1895 by and through its Park Commission(parcel 327-23A-0) 2. Parcel 2: The 0.23 acre parcel formerly under the care, custody, and control of the Board of Water Commissioners and transferred to the Park Commission in 1899 (parcel 327-23-0) 3. Parcel 3: The approximately four acre rear wooded portion of the 13.75 acre parcel of land acquired by the Town in 1825 by and through its Overseers of the Poor and currently held for public works purposes (portion of parcel 328-2-0 to be surveyed and subdividcd);and BE IT FURTHER RESOLVED that Parcel 3 as shown on the attached plan, currently under the care, custody, and control of the Town Manager for the benefit of the poor and for public works purposes, being deemed by the Town Manager to no longer be needed for the benefit of the poor and for public works purposes, shall be transferred to the Town Manager for park purposes; and BE IT FURTHER RESOLVED that the Conservation Commission,through the Conservation Agent, shall submit to the Town Manager, each year prior to December 31s`, a recommended plan for maintenance and educational activities for Whitney Hill Park. Council Menr er I hereby certify at a regular meeting of the Town Council for which a quorum was present,the above resolution was adopted by a vote of'7 for, O against and present on O/— 2013, Valer' kapas, Council Clerk Mark S. Sideris, Cou icil President Watertown Town Council Administration Building 149 Main Street Watertown,MA 02472 Phone:617-972-6470 ELECTED OFFICIALS: Resolution #2013- Mark S.Sideris, Council President Stephen P.Corbett, Vice President John A.Donohue, Resolution on Electronic Communications and Distribution of Documents, Councilor At Large within the Town Council and Town Hall Susan G.Falkoff, Councilor At Large WHEREAS: The Town Council seeks to increase transparency within Town government Anthony Palomba, by making public records easily available on the Town's website, as well as making it Councilor at Large easier for citizens to contact their elected officials; and Angeline B.Kounells, District A Councilor WHEREAS: The operation of Town Government requires significant amounts of data Cecilia Lenk, and documents to be distributed to the Town Council for effective decision-making; and District B Councilor Vincent J.PiccIdIll,Jr., WHEREAS: Over the last two years,while the Town of Watertown has taken several District C councilor steps to institute the electronic delivery of documents, the current method of delivery can Kenneth M.Woodland be further improved to reduce paper and labor cost, to improve timeliness of delivery District D Councilor and the ability to search for specific information, and to insure that all Councilors are treated equitably in the delivery of materials; and WHEREAS: Massachusetts General Law Chapter 43 Section 18 Paragraph 2 gives the city council the authority to establish rules for its proceedings. NOW THEREFORE BE IT RESOLVED: That the Town Council of the City known as the Town of Watertown hereby establishes a formal policy on Electronic Communications and Distribution of Documents within the Town Council and Town Hall as follows: 1. All communications and presentations to the Town Council shall be by way of email,to the "Town Councilors"group email address,which as a group shall include all Councilors' email addresses, as well as the Council Clerk's, 2. Each Councilor shall be assigned a Town-owned laptop with software in accordance with Resolution R-2010-31, along with an official email address, for the exclusive use of Town Council business. This email address shall be the primary means for delivering official documents to Councilors. Email addresses shall be on the Town's website as an official means for the public to contact individual Councilors. 3. The Administration shall provide training and technical support to Councilors for using their assigned laptop. The Town shall provide Internet connectivity for Councilors who do not have an existing internet connection in their home. 4. A printer shall be provided in the Council Office for use by Councilors. Councilors who wish to print documents at their home may submit printer expenses for reimbursement to the Town Auditor,to be charged against Councilor's Expenses Account. 5. All documents distributed to the Town Council or posted to the website shall be,to the extent possible, in their original electronic format,or shall be converted to searchable Portable Document Format(PDF). Scanning documents to a non-searchable image format shall be avoided unless electronic versions are not available from the source. The use of hyperlinks is encouraged for referenced attachments in distributed documents. 6. The Town Manager shall email Miscellaneous Items in a searchable PDF format as noted above, with individual items embedded as hyperlinks. The Town Manager is encouraged to email individual items of a timely nature as they are received. 7. The Council Clerk shall post each Council agenda and all approved Council meeting minutes on Town Council page on the Town website. All documents presented during meetings shall be stored on the Town website with hyperlinks in the meeting minutes. 8. The Town Manager shall insure that each Board,Commission,and Committee post all agendas and all approved meeting minutes on their respective pages on the official Town website. All documents presented during meetings shall be stored on the Town website with hyperlinks in the meeting minutes. 9. All regulations,policies,guidelines,forms,and other documents published or distributed by departments for use by the public shall be posted on their respective pages on the official Town website, 10. Electronic communications and documents shall be subject to applicable law,including but not limited to the Public Records Law and the Open Meeting Law. Council Memb i I hereby certify that at a regular meeting of the Town Council for which a quorum was present, the above Resolution was adopted by a vote of$for,I against and a present on January 8, 2013. J1 Va(erie Papas, Clerk Mark S. Sideris, President '7ouw coune'd 1630 TOWN OF WATERTOWN r'3' ADMINISTRATION BUILDING•WATERTOWN,MA 02472-4410 y (617)972-6470•FAX(617)972-6485 MEMORANDUM TO: Valerie A. Papas, Town Council Clerk FROM: Committee on Personnel & Town Organization Angeline B. Kounelis, Chair Mark Sideris, Vice Chair John Donohue, Secretary RE: Compensation of the Council Clerk DATE: June 5, 2007 The job scope of the Council Clerk's position has never been fully defined. Lack of specified duties causes incoming Councilors to follow existing patterns which creates uncertain expectations. All Councilors perform their duties independently and are not on-site at the Town Hall on a daily basis. For this reason, it is important to evaluate the clerk's position and justify the hours required to perform all the current tasks. Within the next two weeks, please respond to the following: 1. In your capacity as the Council Clerk, how do you individually support/assist the Council President and each of the eight Town Councilors on a daily basis? 2. Please break-down the approximate hours required to perform each of the basic job requirements of your position, i.e. attending monthly Council meetings, transcribing Council minutes, formatting proclamations/resolutions/ordinances, posting meeting notices, preparing Council packages for delivery, etc. 3. In addition to the aforenoted basics, what additional job functions do you perform, for the Council as a whole, in your daily routine? 4. On average, how many residents call with inquiries on a daily basis? Thank you cc: Honorable Town Council T/emc erJ'T M3 uric-r'/ �� 1� 01411ye lase 70-/w AWOIJVZ-