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HomeMy Public PortalAboutPRR 18-2635 Renee Basel From:Martin E. O’Boyle <meo@commerce-group.com> Sent:Sunday, March 18, 2018 10:54 AM To:Rita Taylor Cc:Michelle Melicia; Brenda Russell Subject:This is a request for records pursuant to Chapter 119 of the Florida statutes Dear Madam Custodian of Records: Please provide all records which mentions the name "Cacioppo" or “SERPENTINE”, for the period beginning January 1, 2017, through the date of this request. Note: this email was prepared using Dragon dictation software. As a result, there may be errors in the content. If that is the case, I urge you to call or write for clarification. Additionally, I offer my sincerest apologies. My intent here is to avoid any miscommunications. Thank you Martin E. O'Boyle, Commerce Group 1280 W. Newport Center Drive Deerfield Beach, Fl. 33442 Direct Dial: 954-570-3505 Fax: 954-360-0807 Cell: 561 213 3486 E-mail: meo@commerce-group.com Web Page: www.commerce-group.com 1 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail March 21, 2018 Martin E. O’Boyle [e-mail to: meo@commerce-group.com] Re: GS #2635 (Cacioppo or SERPENTINE) Please provide all records which mentions the name "Cacioppo" or “SERPENTINE”, for the period beginning January 1, 2017, through the date of this request. Dear Martin E. O’Boyle [e-mail to: meo@commerce-group.com]: The Town of Gulf Stream has received your public records request dated March 18, 2018. The original public records request can be found at the following link: http://www2.gulf-stream.org/weblink/0/doc/117936/Page1.aspx Your request seeks “all records which mentions the name “Cacioppo” or “SERPENTINE” from January 1, 2017 through the date of this request”. The Town would like to request clarification on the records you seek before determining whether to provide you with an estimate for the extensive use of information technology resources or extensive clerical or supervisory assistance as described in Fla. Stat. § 119.07(4)(d). We do not understand your request to seek any particular records as you have failed to sufficiently identify the records that you seek with sufficient particularity to enable the Town to provide a good faith response. The Town requests you clarify the records you are seeking and we will endeavor to respond appropriately. If the Town does not receive clarification from you within 30 days of this letter, we will consider this request closed. Sincerely, Reneé Rowan Basel As requested by Rita Taylor Town Clerk, Custodian of the Records Renee Basel From:Martin E. O’Boyle <meo@commerce-group.com> Sent:Tuesday, April 10, 2018 2:13 PM To:Renee Basel Cc:Michelle Melicia; Brenda Russell Subject:FW: GS #2635 and #2636 - Gulf Stream - Records Request Attachments:GS #2635 (Cacioppo or SERPENTINE)_prod.clarify.pdf; GS #2636 (O'Boyle Records)_prod.clarify.pdf Hi Renee – I just saw this today. Going forward, if you could try to remember to cc Brenda and Michelle (see email addresses above), that would be helpful. Cacioppo” and As to 2635, all I want is for you to search the Town’s server for the applicable period for the word (separately) for the word “SERPENTINE. Also, please provide same from Police Dept records. This should take but moments. O’Boyle. Also, As to 2636, all I want is for you to search the Town’s server for the applicable period for the word please provide same from Police Dept records. This should take but moments. Kindly let me know if you need any further clarifications. Renee, without being critical, the two attached letters were “somewhat lame”!  Note: this email was prepared using Dragon dictation software. As a result, there may be errors in the content. If that is the case, I urge you to call or write for clarification. Additionally, I offer my sincerest apologies. My intent here is to avoid any miscommunications. Thank you Martin E. O'Boyle, Commerce Group 1280 W. Newport Center Drive Deerfield Beach, Fl. 33442 Direct Dial: 954-570-3505 Fax: 954-360-0807 Cell: 561 213 3486 E-mail: meo@commerce-group.com Web Page: www.commerce-group.com From: Renee Basel <RBasel@gulf-stream.org> Sent: Wednesday, March 21, 2018 8:55 AM To: Martin E. O’Boyle <meo@commerce-group.com> Subject: GS #2635 and #2636 Good morning, Mr. O’Boyle: See attached correspondence. Sincerely, 1 Reneé Rowan Basel Executive Administrative Assistant Town of Gulf Stream 100 Sea Road Gulf Stream FL 33483 561.276.5116 561.737.0188-fax www.gulf-stream.org Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. 2 Renee Basel From:Martin E. O’Boyle <meo@commerce-group.com> Sent:Tuesday, May 22, 2018 7:01 AM To:Renee Basel; Rita Taylor Cc:Michelle Melicia; Brenda Russell Subject:FW: GS #2635 and #2636 - Gulf Stream - Records Request Attachments:GS #2635 (Cacioppo or SERPENTINE)_prod.clarify.pdf; GS #2636 (O'Boyle Records)_prod.clarify.pdf Dear Ms. Custodian of Records & Dear Ms. Basel: I make reference to the captioned records requests; the attachments; and the below emails. Ample time has passed for the requests to be fulfilled. If no responsive records exist, kindly advise. If they do, kindly provide. With the above as a backdrop, please allow this correspondence to serve as formal notice (pursuant to Ch. 119.12(1)(b) Notice) that if we do not receive a response to the two captioned Records Requests within five (5) business days I will institute a formal legal action against you. Note: This email was prepared using dictation software. As a result, there may be errors in the content and thus the content may not be relied upon. If you wish clarification, please call or write requesting the same. Thank you. Martin E. O'Boyle, Commerce Group 1280 W. Newport Center Drive Deerfield Beach, Fl. 33442 Direct Dial: 954-570-3505 Fax: 954-360-0807 Cell: 561-383-1221 E-mail: meo@commerce-group.com Web Page: www.commerce-group.com From: Martin E. O’Boyle Sent: Tuesday, April 10, 2018 2:13 PM To: 'rbasel@gulf-stream.org' <rbasel@gulf-stream.org> Cc: 'Michelle Melicia (mmelicia@commerce-group.com)' <mmelicia@commerce-group.com>; Brenda Russell <brussell@commerce-group.com> Subject: FW: GS #2635 and #2636 - Gulf Stream - Records Request Hi Renee – I just saw this today. Going forward, if you could try to remember to cc Brenda and Michelle (see email addresses above), that would be helpful. Cacioppo” and As to 2635, all I want is for you to search the Town’s server for the applicable period for the word (separately) for the word “SERPENTINE. Also, please provide same from Police Dept records. This should take but moments. 1 O’Boyle. Also, As to 2636, all I want is for you to search the Town’s server for the applicable period for the word please provide same from Police Dept records. This should take but moments. Kindly let me know if you need any further clarifications. Renee, without being critical, the two attached letters were “somewhat lame”!  Note: this email was prepared using Dragon dictation software. As a result, there may be errors in the content. If that is the case, I urge you to call or write for clarification. Additionally, I offer my sincerest apologies. My intent here is to avoid any miscommunications. Thank you Martin E. O'Boyle, Commerce Group 1280 W. Newport Center Drive Deerfield Beach, Fl. 33442 Direct Dial: 954-570-3505 Fax: 954-360-0807 Cell: 561 213 3486 E-mail: meo@commerce-group.com Web Page: www.commerce-group.com From: Renee Basel <RBasel@gulf-stream.org> Sent: Wednesday, March 21, 2018 8:55 AM To: Martin E. O’Boyle <meo@commerce-group.com> Subject: GS #2635 and #2636 Good morning, Mr. O’Boyle: See attached correspondence. Sincerely, Reneé Rowan Basel Executive Administrative Assistant Town of Gulf Stream 100 Sea Road Gulf Stream FL 33483 561.276.5116 561.737.0188-fax www.gulf-stream.org Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business are public records available to the public upon request. Your e-mail communications are therefore subject to public disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. 2 TGS OWN OF ULF TREAM PBC,F ALM EACH OUNTY LORIDA Delivered via e-mail May 25, 2018 Martin E. O’Boyle \[e-mail to: meo@commerce-group.com\] Re: GS #2635 (Cacioppo or SERPENTINE) Please provide all records which mentions the name "Cacioppo" or “SERPENTINE”, for the period beginning January 1, 2017, through the date of this request. Dear Martin E. O’Boyle \[e-mail to: meo@commerce-group.com\]: The Town of Gulf Stream has received your public records request dated March 18, 2018; follow- up dated April 10, 2018; and most recent correspondence dated May 22, 2018 providing the Town with notice of your public records request pursuant to Fla. Stat. §119.12(1)(b), and further informing the Town of your intent to “institute a formal legal action” if you do not receive a response before five . business days have elapsed, which would be May 30, 2018 As a courtesy, the Town directs you to Fla. Stat. 119.12(3), which may result in the Town being § awarded fees against you for such a lawsuit even if you prevail, and requests that we work together to avoid litigation. It is the Town’s intent to provide you with the records you seek in a reasonable amount of time, after payment of any lawful fees, if applicable. The original public records request can be found at the following link: http://www2.gulf-stream.org/weblink/0/doc/117936/Page1.aspx The Town notes that we requested that you clarify the records you were seeking in a letter dated March 21, 2018, to which you responded on April 10, 2018, without any clear indication of the records you were seeking. Based on your April 10, 2018 letter and your threat of litigation in your May 22, 2018 letter, the Town, in good faith, assumes the records you seek are searchable electronic records located on the Town’s servers. This is based on the language of your April 10, 2018 letter, which stated as follows: As to 2635, all I want is for you to search the Town’s server for the applicable period for the word Cacioppo” and (separately) for the word “SERPENTINE. Also, please provide the same from Police Dept records. The Town estimates that to fully respond to your request will require approximately two hours of extensive use of information technology resources at $75.00 per hour, the labor cost of the personnel providing the service, per Fla. Stat. § 119.07(4)(d). If the costs of producing these documents will exceed your deposit, the Town will provide you with an initial production of responsive records and an estimate for the production of any additional responsive records. If the costs of production are less than the deposit, the Town will provide you with the responsive records and a refund. (Two hours @ $75.00) = Deposit Due: $150.00 in cash or check. Upon receipt of your deposit, the Town will use its very best efforts to further respond to your public records request in a reasonable amount of time. If we do not hear back from you within 30 days of this letter, we will consider this request closed. Sincerely, Reneé Rowan Basel As requested by Rita Taylor Town Clerk, Custodian of the Records