HomeMy Public PortalAboutPRR 18-2635
Renee Basel
From:Martin E. O’Boyle <meo@commerce-group.com>
Sent:Sunday, March 18, 2018 10:54 AM
To:Rita Taylor
Cc:Michelle Melicia; Brenda Russell
Subject:This is a request for records pursuant to Chapter 119 of the Florida statutes
Dear Madam Custodian of Records:
Please provide all records which mentions the name "Cacioppo" or “SERPENTINE”, for the period beginning
January 1, 2017, through the date of this request.
Note: this email was prepared using Dragon dictation software. As a result, there may be errors in the content.
If that is the case, I urge you to call or write for clarification. Additionally, I offer my sincerest apologies. My
intent here is to avoid any miscommunications. Thank you
Martin E. O'Boyle,
Commerce Group
1280 W. Newport Center Drive
Deerfield Beach, Fl. 33442
Direct Dial: 954-570-3505
Fax: 954-360-0807
Cell: 561 213 3486
E-mail: meo@commerce-group.com
Web Page: www.commerce-group.com
1
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
March 21, 2018
Martin E. O’Boyle [e-mail to: meo@commerce-group.com]
Re: GS #2635 (Cacioppo or SERPENTINE)
Please provide all records which mentions the name "Cacioppo" or “SERPENTINE”, for the
period beginning January 1, 2017, through the date of this request.
Dear Martin E. O’Boyle [e-mail to: meo@commerce-group.com]:
The Town of Gulf Stream has received your public records request dated March 18, 2018. The
original public records request can be found at the following link:
http://www2.gulf-stream.org/weblink/0/doc/117936/Page1.aspx
Your request seeks “all records which mentions the name “Cacioppo” or “SERPENTINE” from
January 1, 2017 through the date of this request”. The Town would like to request clarification
on the records you seek before determining whether to provide you with an estimate for the
extensive use of information technology resources or extensive clerical or supervisory assistance
as described in Fla. Stat. § 119.07(4)(d).
We do not understand your request to seek any particular records as you have failed to
sufficiently identify the records that you seek with sufficient particularity to enable the Town to
provide a good faith response. The Town requests you clarify the records you are seeking and
we will endeavor to respond appropriately.
If the Town does not receive clarification from you within 30 days of this letter, we will consider
this request closed.
Sincerely,
Reneé Rowan Basel
As requested by Rita Taylor
Town Clerk, Custodian of the Records
Renee Basel
From:Martin E. O’Boyle <meo@commerce-group.com>
Sent:Tuesday, April 10, 2018 2:13 PM
To:Renee Basel
Cc:Michelle Melicia; Brenda Russell
Subject:FW: GS #2635 and #2636 - Gulf Stream - Records Request
Attachments:GS #2635 (Cacioppo or SERPENTINE)_prod.clarify.pdf; GS #2636 (O'Boyle
Records)_prod.clarify.pdf
Hi Renee – I just saw this today. Going forward, if you could try to remember to cc Brenda and Michelle (see email
addresses above), that would be helpful.
Cacioppo” and
As to 2635, all I want is for you to search the Town’s server for the applicable period for the word
(separately) for the word “SERPENTINE. Also, please provide same from Police Dept records. This should
take but moments.
O’Boyle. Also,
As to 2636, all I want is for you to search the Town’s server for the applicable period for the word
please provide same from Police Dept records. This should take but moments.
Kindly let me know if you need any further clarifications. Renee, without being critical, the two attached letters were
“somewhat lame”!
Note: this email was prepared using Dragon dictation software. As a result, there may be errors in the
content. If that is the case, I urge you to call or write for clarification. Additionally, I offer my sincerest
apologies. My intent here is to avoid any miscommunications. Thank you
Martin E. O'Boyle,
Commerce Group
1280 W. Newport Center Drive
Deerfield Beach, Fl. 33442
Direct Dial: 954-570-3505
Fax: 954-360-0807
Cell: 561 213 3486
E-mail: meo@commerce-group.com
Web Page: www.commerce-group.com
From: Renee Basel <RBasel@gulf-stream.org>
Sent: Wednesday, March 21, 2018 8:55 AM
To: Martin E. O’Boyle <meo@commerce-group.com>
Subject: GS #2635 and #2636
Good morning, Mr. O’Boyle:
See attached correspondence.
Sincerely,
1
Reneé Rowan Basel
Executive Administrative Assistant
Town of Gulf Stream
100 Sea Road
Gulf Stream FL 33483
561.276.5116
561.737.0188-fax
www.gulf-stream.org
Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If
you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original
message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business
are public records available to the public upon request. Your e-mail communications are therefore subject to public
disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in
response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in
writing.
2
Renee Basel
From:Martin E. O’Boyle <meo@commerce-group.com>
Sent:Tuesday, May 22, 2018 7:01 AM
To:Renee Basel; Rita Taylor
Cc:Michelle Melicia; Brenda Russell
Subject:FW: GS #2635 and #2636 - Gulf Stream - Records Request
Attachments:GS #2635 (Cacioppo or SERPENTINE)_prod.clarify.pdf; GS #2636 (O'Boyle
Records)_prod.clarify.pdf
Dear Ms. Custodian of Records & Dear Ms. Basel:
I make reference to the captioned records requests; the attachments; and the below emails.
Ample time has passed for the requests to be fulfilled. If no responsive records exist, kindly advise. If they do, kindly
provide.
With the above as a backdrop, please allow this correspondence to serve as formal notice (pursuant to Ch. 119.12(1)(b)
Notice) that if we do not receive a response to the two captioned Records Requests within five (5) business days I will
institute a formal legal action against you.
Note: This email was prepared using dictation software. As a result, there may be errors in the
content and thus the content may not be relied upon. If you wish clarification, please call or write
requesting the same. Thank you.
Martin E. O'Boyle,
Commerce Group
1280 W. Newport Center Drive
Deerfield Beach, Fl. 33442
Direct Dial: 954-570-3505
Fax: 954-360-0807
Cell: 561-383-1221
E-mail: meo@commerce-group.com
Web Page: www.commerce-group.com
From: Martin E. O’Boyle
Sent: Tuesday, April 10, 2018 2:13 PM
To: 'rbasel@gulf-stream.org' <rbasel@gulf-stream.org>
Cc: 'Michelle Melicia (mmelicia@commerce-group.com)' <mmelicia@commerce-group.com>; Brenda Russell
<brussell@commerce-group.com>
Subject: FW: GS #2635 and #2636 - Gulf Stream - Records Request
Hi Renee – I just saw this today. Going forward, if you could try to remember to cc Brenda and Michelle (see email
addresses above), that would be helpful.
Cacioppo” and
As to 2635, all I want is for you to search the Town’s server for the applicable period for the word
(separately) for the word “SERPENTINE. Also, please provide same from Police Dept records. This should
take but moments.
1
O’Boyle. Also,
As to 2636, all I want is for you to search the Town’s server for the applicable period for the word
please provide same from Police Dept records. This should take but moments.
Kindly let me know if you need any further clarifications. Renee, without being critical, the two attached letters were
“somewhat lame”!
Note: this email was prepared using Dragon dictation software. As a result, there may be errors in the
content. If that is the case, I urge you to call or write for clarification. Additionally, I offer my sincerest
apologies. My intent here is to avoid any miscommunications. Thank you
Martin E. O'Boyle,
Commerce Group
1280 W. Newport Center Drive
Deerfield Beach, Fl. 33442
Direct Dial: 954-570-3505
Fax: 954-360-0807
Cell: 561 213 3486
E-mail: meo@commerce-group.com
Web Page: www.commerce-group.com
From: Renee Basel <RBasel@gulf-stream.org>
Sent: Wednesday, March 21, 2018 8:55 AM
To: Martin E. O’Boyle <meo@commerce-group.com>
Subject: GS #2635 and #2636
Good morning, Mr. O’Boyle:
See attached correspondence.
Sincerely,
Reneé Rowan Basel
Executive Administrative Assistant
Town of Gulf Stream
100 Sea Road
Gulf Stream FL 33483
561.276.5116
561.737.0188-fax
www.gulf-stream.org
Confidentiality Notice: This e-mail message, including any attachments, is for the sole use of the intended recipient(s). If
you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original
message. Florida has a very broad public records law. Written communications regarding Town of Gulf Stream business
are public records available to the public upon request. Your e-mail communications are therefore subject to public
disclosure. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in
response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in
writing.
2
TGS
OWN OF ULF TREAM
PBC,F
ALM EACH OUNTY LORIDA
Delivered via e-mail
May 25, 2018
Martin E. O’Boyle \[e-mail to: meo@commerce-group.com\]
Re: GS #2635 (Cacioppo or SERPENTINE)
Please provide all records which mentions the name "Cacioppo" or “SERPENTINE”, for the
period beginning January 1, 2017, through the date of this request.
Dear Martin E. O’Boyle \[e-mail to: meo@commerce-group.com\]:
The Town of Gulf Stream has received your public records request dated March 18, 2018; follow-
up dated April 10, 2018; and most recent correspondence dated May 22, 2018 providing the Town
with notice of your public records request pursuant to Fla. Stat.
§119.12(1)(b), and further informing
the Town of your intent to “institute a formal legal action” if you do not receive a response before five
.
business days have elapsed, which would be May 30, 2018
As a courtesy, the Town directs you to Fla. Stat. 119.12(3), which may result in the Town being
§
awarded fees against you for such a lawsuit even if you prevail, and requests that we work together
to avoid litigation. It is the Town’s intent to provide you with the records you seek in a reasonable
amount of time, after payment of any lawful fees, if applicable.
The original public records request can be found at the following link:
http://www2.gulf-stream.org/weblink/0/doc/117936/Page1.aspx
The Town notes that we requested that you clarify the records you were seeking in a letter dated
March 21, 2018, to which you responded on April 10, 2018, without any clear indication of the
records you were seeking.
Based on your April 10, 2018 letter and your threat of litigation in your May 22, 2018 letter, the
Town, in good faith, assumes the records you seek are searchable electronic records located on the
Town’s servers. This is based on the language of your April 10, 2018 letter, which stated as
follows:
As to 2635, all I want is for you to search the Town’s server for the applicable
period for the word Cacioppo” and (separately) for the word “SERPENTINE. Also,
please provide the same from Police Dept records.
The Town estimates that to fully respond to your request will require approximately two hours of
extensive use of information technology resources at $75.00 per hour, the labor cost of the
personnel providing the service, per Fla. Stat. § 119.07(4)(d). If the costs of producing these
documents will exceed your deposit, the Town will provide you with an initial production of
responsive records and an estimate for the production of any additional responsive records. If the
costs of production are less than the deposit, the Town will provide you with the responsive
records and a refund.
(Two hours @ $75.00) = Deposit Due: $150.00 in cash or check.
Upon receipt of your deposit, the Town will use its very best efforts to further respond to your
public records request in a reasonable amount of time. If we do not hear back from you within
30 days of this letter, we will consider this request closed.
Sincerely,
Reneé Rowan Basel
As requested by Rita Taylor
Town Clerk, Custodian of the Records