HomeMy Public PortalAbout1998-10-20 Regular MeetingCOUNCIL MINUTES
REGULAR MEETING - OCTOBER 20, 1998
The Regular Meeting of the Bal Harbour Village Council was held on Tuesday, October 20,
1998, in the Council Chambers at Bal Harbour Village Hall. The meeting was called to
order at 3:08 p.m. by Mayor Spiegel. Those present were:
Also present:
Mayor Estelle Spiegel
Assistant Mayor Andrew R. Hirschl
Councilman James Boggess
Councilman Peg E. Gorson
Councilman Daniel Tantleff
Alfred J. Treppeda, Village Manager
Jeanette Horton, Village Clerk
Steven Zelkowitz, Village Attorney
Richard J. Weiss, Village Attorney
As a quorum was determined to be present, the meeting commenced.
2. Pledge of Allegiance: The Pledge of Allegiance was led by Mayor
Spiegel.
Bus Service for Bal Harbour Residents: Councilman Tantleff
explained the Harbour House Management, Archon Management, has stopped the bus
service at the Harbour House and don't intend to bring it back. One of the residents
suggested the Village look into a bus service. Until some solution is put together, he has
been trying to contact Bay Harbor or Surfside for temporary service because Archon
Management canceled the bus service without any notice.
Mr. Treppeda explained he has researched this issue and Bay Harbor Islands has a private
company that runs a bus service for them. Their cost is approximately $75,000 per year.
Bay Harbor residents pay 50 cents per ride and $10,000 is raised from that. Mayor Spiegel
stated the bus service would have to cover the entire Village, not just the Harbour House.
The Harbour House residents explained the bus took them to Surfside, Aventura, Publix,
etc.
Hortense Brown, Harbour House resident, stated the Harbour House took the bus away
after 35 years without any notice. When they asked the Management, they were told the
bus broke down and they would have to find other means of transportation. She stated
every community now has a mini bus service and there is a need in Bal Harbour for one.
Laura Cha/phin, Harbour House resident, stated some residents of the Carlton Terrace
used the Harbour House bus also since they didn't have one. There was no charge for the
bus, but they tipped the driver at their discretion.
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Bea Marins, Harbour House resident, stated the Harbour House will not be bringing their
bus back.
Mr. Treppeda reported Surfside has their own employees, their own bus and run their own
operation. Assistant Mayor Hirschl suggested looking at some combination of what Bay
Harbor is doing right now. Then a more formalized approach can be used for next budget.
Councilman Boggess suggested hooking onto Bay Harbor's service or asking Surfside to
expand instead of Bal Harbour starting its own service.
Ms. Brown stated some time ago Bay Harbor came to the Harbour House and wanted to
merge and have a system like that running and Harbour House refused.
Assistant Mayor Hirschl suggested directing Mr. Treppeda to check with Bay Harbor, or
Surfside, to see how they do it, get the name of contractors, and get costs.
A motion was made by Councilman Tuntleff and seconded by Assistant Mayor Hirschl to direct
Mr. Treppeda to look into other local bus services so the Council can come to an expeditious
solution and provide the residents of Hal Harbour with a local bus service. The motion carried
with the vote as follows: Mayor Spiegel aye: Assistant Mayor Hirsch! aye: Councilman Boggess
aye: Councilman Gorson aye: Councilman Tantleff aye.
Philip Nolan, Harbour House resident, thinks Archon Management owes the Village an
explanation as to why notice was not given and why they have discontinued the service.
Mr. Nolan was told the bus didn't have enough riders and says that's not true. Mayor
Spiegel requested Mr. Nolan give Mrs Horton the name and address of the official
company and the Village will send a letter to them. Mrs. Horton stated she has the
information.
3. Approval of Minutes:
A motion was offered by Assistant Mayor Hirschl and seconded by Councilman Tantleff to
approve the minutes of the September 8. 1998. First Budget Hearing. as submitted. The motion
carried unanimously (5-0). and the minutes were approved as submitted.
A motion was offered by Councilman Boegess and seconded by Assistant Mayor Hirsch! to
approve the minutes of the September 15. 1998. Regular Council Meeting. as submitted. The
motion carried unanimously (5-0). and the minutes were approved as submitted.
A motion was offered by Councilman Tantleff and seconded by Councilman Boegess to approve
the minutes of the September.5.1998. Second Budget Hearing. as submitted. The motion carried
unanimously (5-0). and the minutes were approved as submitted.
4. Presentations - Officer of the Month: None
5. Public Hearings: None
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6. Ordinances Second Reading/Public Hearing: None
7. Ordinances First Reading: None
8. Resolutions:
The resolution was read, by title, by the Village Clerk, announcing and certifying Special
Election results. A motion was offered by Councilman Boggess and seconded by Assistant
Mayor Hirsch! to approve the resolution announcing and certifying Special Election results. The
motion carried with the vote as follows: Mayor Spiegel aye: Assistant Mayor Hirschl aye:
Councilman Boggess aye: Councilman Gorson aye: Councilman Tantleffaye. Thus becoming:
RESOLUTION NO. 586
RESOLUTION OF BAL HARBOUR VILLAGE, FLORIDA, ANNOUNCING SPECIAL
ELECTION RESULTS; CERTIFYING SPECIAL ELECTION RESULTS; PROVIDING
FOR AN EFFECTIVE DATE.
The resolution was read, by title, by the Village Clerk, urging the Federal Government to
include the resurfacing of U.S. Highway 1 in South Florida as part of the Transportation Bill.
Mr. Treppeda explained the Mayor of South Miami sent this resolution to Mayor Spiegel
asking Bal Harbour to pass it. A motion was offered by Councilman Boggess and seconded by
Assistant Mayor Hirschl to approve the resolution urging the Federal Government to include the
resurfacing of U.S. Hghway 1 in South Florida as part of the Transportation Bill. The motion
carried with the vote as follows: Mayor Spiegel aye: Assistant Mayor Hirschl aye• Councilman
Boggess aye• Councilman Gorson aye: Councilman Tantleff aye. Thus becoming:
RESOLUTION NO. 587
A RESOLUTION OF THE MAYOR AND COUNCIL OF BAL HARBOUR VILLAGE,
FLORIDA, URGING THE FEDERAL GOVERNMENT TO INCLUDE THE
RESURFACING OF U.S. HIGHWAY I IN SOUTH FLORIDA AS PART OF THE $200.5
BILLION DOLLAR TRANSPORTATION BILL NOW PENDING BEFORE CONGRESS;
PROVIDING FOR AN EFFECTIVE DATE.
9. Reports and Recommendations:
A. MAYOR AND COUNCIL: Assistant Mayor Hirschl explained that Mr.
Treppeda, Mr. Nieda (Building Official), Mike Miller (Craig A. Smith & Associates), and he
met and have fine tuned the issues in the Single Family District concerning density,
setbacks, and nominal changes in the Code. The changes will now be reviewed by the
Architectural Review Board and the Bal Harbour Civic Association for their input. The
changes will be brought before the Council in approximately one month. Mr. Treppeda
stated the Council should have a Workshop Meeting to discuss the proposed changes.
Assistant Mayor Hirschl informed the Council that prior to Hurricane Georges he received
phone calls from residents concerned about construction sites that were not secured prior
to the Hurricane coming. He's concerned that the Village doesn't have a mechanism in
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gone up with either company, but John Alden saved the Village $36,000 total. Robert
Wheldon, Superintendent of Public Works, stated since the insurance is higher, none of
the employees can afford it.
Mayor Spiegel questioned Mr. Wheldon what remedies he was taking on the ocean front
with the sea grapes and all of the shrubbery there because it is overgrown, but when it's
chopped down it looks bare. Mayor Spiegel suggested cutting it gradually with more
frequent trimming. Mr. Wheldon stated it has already been cut and will look bad until it
grows back again. The new plan will call for hedges and trees and calls for a contractor
to come out and do all the trimming. Mayor Spiegel stated there are a lot of low places on
the access road where there's too much water. Mr. Wheldon stated the elevation can be
raised and should be addressed for the beach project. Councilman Boggess stated there
are a couple of low spots behind the Sheraton and its their responsibility to maintain those
pavers in a safe condition. They have been warned that has to be raised and filled in. Mr.
Wheldon stated they also have weeds growing out of the pavers.
Approval of Employment Contracts for Village Manager and
Village Clerk - Councilman Boggess: Councilman Boggess explained the Village
Manager and Village Clerk presented him with a proposal for contracts.
The Village Manager asked for no raise, a five year contract. He discussed it with David
Wolpin and it is to the Village's advantage. The Council still has the ability to dismiss any
employee for cause at any time. Mr. Treppeda has asked for a $200 increase in car
allowance to allow him to get a 4-wheel vehicle so he won't have to rely on the police
vehicle if he has to go out on the beach. He has also asked for an increase in education
allowance from $1,000 to $2,000 a year to proceed with his Masters work in Public
Administration. Councilman Boggess feels his requests are reasonable. A motion was
offered by Assistant Mayor Hirsch! and seconded by Councilman Boggess to approve the
employment contract for the Village Manager (Alfred Treopeda) . The motion carried with the
vote as follows: Mayor Spiegel aye: Assistant Mayor Hirschl aye: Councilman Boggess aye:
Councilman Gorson aye: Councilman Tantle ff aye
Councilman Boggess explained the contract proposal for Mrs. Horton asks for a $5,000
increase because of her increased duties, a five year contract, and also subsistence
expenses to go to 2 city, national or state association annual conferences per year. He
believes the five years is fine, but raised a question about the automobile allowance. He
does not feel the use of her automobile is such that it warrants an automobile allowance,
which is $200 a month. He agrees to the $5,000 increase with the reduction of $2,400
from the car allowance. So, its a net increase of $2,600 per year and the authorization to
attend one more conference. Mrs. Horton stated that is acceptable to her. A motion was
offered by Assistant Mayor Hirschl and seconded by Councilman Bo2gess to approve the
employment contract for the Village Clerk (Jeanette Horton) . The motion carried with the vote
as follows: Mayor Spiegel ye: Assistant Mayor Hirschl aver Councilman Boggess Aye;
Councilman Gorson aye: Councilman Tantleff aye.
Mr. Weiss pointed out the difference to the contracts is that Mrs. Horton has a three month
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place whereby those issues would automatically be addressed. Mr. Treppeda stated
there's a plan that addresses that and the Building Official was in Bal Harbour before the
storm going around to all the construction sites. Mr. Treppeda explained if nobody is found
at the site or reached by phone to secure the site, then it is possible that the site will not
be secured.
Mayor Spiegel stated she received a copy of a letter that was sent to Dan Nieda, Building
Official, that's very troubling about construction in Bal Harbour. Mayor Spiegel wants Mr.
Treppeda to review the letter and would like to have Mr. Nieda at the office to discuss it
with him before bringing it to the Council.
Assistant Mayor Hirsch) questioned why the newspaper reported that Bal Harbour spent
zero on preparedness when every municipality had an amount. Mr. Treppeda explained
the paper was reporting that at that point Bal Harbour had asked for zero amount back.
It's not that the Village didn't spend anything. Lt. Jay Smith, Hurricane Coordinator,
explained originally FEMA had stated the Village would only be eligible for police overtime
reimbursement. That has since been expanded to include protective measures and debris
removal. So, Bal Harbour will be requesting reimbursement for, in addition to the beach
which was already included in the $97,000, the cost of jogging path restoration, Village
employee salary and benefits for Friday and part of the day for Thursday, operation of the
Village vehicles during that time period, and any police and public works employee
overtime. Assistant Mayor Hirsch) questioned why the Village reported zero to the
newspapers. Lt. Smith explained the initial call he received said there would have to be
$1,000 in police overtime to claim that, which the Village did not spend. There was
approximately eleven hours of overtime. Assistant Mayor Hirsch) questioned if there were
additional police officers during the Hurricane. Chief Larry Freeman reported they had
normal shifts because there was no reason to go to Alpha Bravo shifts at that time. Mr.
Treppeda stated there were other departments that didn't do that either because the Mayor
(Penelas) never called for an evacuation of the beach areas and would have if there had
been a concern. Lt. Smith stated they had about five sources of information, and all of
them said the Hurricane was going to Key West and Bal Harbour would be getting basically
bad weather and they planned according to that. Mr. Treppeda feels the right call was
made with the information that was given. Assistant Mayor Hirsch) questioned who the
highest ranking official in Bal Harbour was during the storm. Chief Freeman responded Lt.
Smith was in and out and was on call and the highest ranking official would be the shift
Sergeants. Mr. Treppeda stated if there was going to be a serious storm, an evacuation
would have been called and nobody would be in the Village at all. Councilman Boggess
stated when he saw Bal Harbour had no expenses he was proud that the Village hadn't
piled on like some municipalities had. If the Village can hold expenses down, it should be
done and claim as little as possible. He feels the proper response was done for the storm.
Assistant Mayor Hirsch) stated he had been hearing from some of the employees about
the new health carrier and questioned if the cost to the employees had substantially
increased. Mrs. Horton stated the family coverage had to $102 per pay for family coverage.
With Beacon it was only about $60, but Beacon quoted a new rate of $106 per pay, so they
were going up also. So, of the two, Alden was the cheapest. Mr. Treppeda reported there
is something in the works with the police negotiations about that. The rates would have
Regular Council Meeting 10/20/98 4
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severance and Mr. Treppeda has a six month severance.
B. VILLAGE ATTORNEY: None
C. VILLAGE MANAGER:
Approval for E gineering Services by C.A.P. Engineering for
Drainage Improvements to Village Hall Grounds: Mr. Treppeda explained there
was a flooding problem with the new brick pavers at Village Hall. He has a proposal from
C.A.P. Engineering to do a study for the Village on the drainage at Village Hall for a lump
sum fee of $3,200 (drainage design, geotechnical tests, and construction and
administration). Councilman Tantleff questioned now that the Village is using different
engineering firms, if the Village can get bids from each of the companies. Mr. Treppeda
stated it can't be done that way. Mr. Weiss stated if the Village is not satisfied with the bid
received from one, it can go to another.
Carlos Penin, President of C.A.P. Engineering, introduced himself. Mariano
Fernandez, Vice President - C.A.P. Engineering, addressed the Council.
Councilman Boggess questioned if this problem could have been foreseen. Jose
Fernandez, Senior Associate - Midd/ebrooks & Associates, stated they were retained
by the Village for A.D.A. Renovations and their proposal did not include any civil work. He
believes in the process the original drainage patterns that existed for over 30 years were
altered and is why some localized flooding is now seen. In the scope of their work, there
was never any request for a civil engineer. The areas that are paved now are essentially
equivalent to the areas that were paved before. Roberto Beltran, Project Manager -
Midd/ebrooks & Associates, addressed the Council. Councilman Tantleff questioned Mr.
Beltran if he foresees any other potential civil problems that may happen because of the
changes. Mr. Beltran doesn't think so. The problem is that the building didn't have gutters
before. The added gutter is what caused the flooding problem at the exterior police door
area. He has spoken with the civil engineers and have determined what areas can be
used for gutters to avoid any future problems. Councilman Tantleff requested that it be
looked into to see if this is the only drainage problem Village Hall is having to have a
comprehensive approach. Mr. Treppeda stated the study will check the entire building to
recommend the best drainage possible. Mr. Treppeda stated the money can come from
the General Contingency or from the regular Engineering line item.
A motion was offered by Assistant Mayor Hirsch! and seconded by Councilman Corson to
approve $3.200 for C.A.P. Engineering Consultants, Inc. toprovide engineering services for
drainage improvements to the Village Hall grounds. The motion carried with the vote as follows:
Mayor Spiegel ave: Assistant Mayor Hirsch! ye: Councilman $oegess aye: Councilman Gorson
aye: Councilman Tantleff aye.
Approval for Engineering Services - Feasibility Study for
Removal of Water Tank and Pump Station. Site Redevelopment. Study for
Park. and Site Drainage Investigation and Coordination - C.A.P. Engineering:
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Mr. Treppeda stated this is for a lump sum fee of $15,500.00. Mariano Fernandez stated
they can provide a backup on the man hours estimated it's going to take. They will be
meeting with the Department of Transportation to see if they're going to do anything about
the drainage problem on 96th Street. In participation of the development of a park in the
area the tank occupies, they will need to see if there are any environmental issues because
of the gas, the pumps, and the water tank. In addition to that, they will prepare estimates
of what it will cost for removal of the tank and to meet with Miami -Dade County Water and
Sewer Authority to see if the pressure in the lines will be good enough, if the pumping
system is eliminated that is now in place, to supply water to all the condominiums in case
of a fire, etc. They will need to study the entire water system distribution that's in place
now. Councilman Boggess stated the scope of work indicates a site redevelopment study
for a park and would like C.A.P. to also give consideration to any other uses that can be
made with that area. Mr. Fernandez stated its for a site redevelopment study for a park
or any other government use of the land. C.A.P. will provide the Village with ideas of
different alternatives for the land. A motion was offered by Councilman Boggess and seconded
by Assistant Mayor Hirschl to approve $15.500 for C.A.P. Engineering Consultants. Inc. to
provide engineering services for a Feasibility Study for removal of the water tank and pump
station. site redevelopment. study for a park or other uses for the area. and site drainage
investigations and coordination, The motion carried with the vote as follows: Mayor Spiegel aye •
Assistant Mayor Hirschl aye: Councilman Boggess aye: Councilman Corson aye• Councilman
Tantleff aye.
Award of Bid for Public Works Facility Repairs Arbab
Engineering: Mr. Treppeda explained there are some structural problems in the Public
Works Facility. Bids were received for repairs and a list is included in the agenda. The
lowest bidder was Coral -Tech Associates for $129,200.00. References were checked and
all of the governmental agencies have been happy with their work. Ali Arbab, Project
Manager and Village Structural Plan Examiner, stated he prepared the plan for the
scope of work for the facility. Mr. Arbab recommends Coral -Tech be selected for this
project. Assistant Mayor Hirschl suggested the company be checked to see if any
complaints have been filed against them. Jose Fernandez suggested the Village contact
the State of Florida Department of Professional Regulation regarding any complaints.
Assistant Mayor Hirschl suggested contacting Craig A. Smith & Associates to ascertain if
they know anything about this company since their bid is so low. A motion was offered by
Councilman Boggess and seconded by Assistant Mayor Hirschl to approve Coral -Tech Associates
Inc. to perform repairs to the Public Works Facility as per their bid amount of $129,200.00,
su iject to verification of this compa y with the State of Florida Department of Professional
Regulation and Craig A. Smith & Associates. The motion carried with the vote as follows: Mayor
Spiegel ye• Assistant Mayor Hirschl aye: Councilman Boggess aye: Councilman Corson aye•
Councilman Tantllff aye.
Request for Bal Harbour to Adopt -A -Class at Ruth K. Broad
Bay Harbor Elementary School - Candice Beckham: Assistant Mayor Hirschl
spoke on behalf of Candice Beckham and stated Bay Harbor Elementary has an Adopt -A -
Class program in which additional monies are solicited from individuals, corporations, and
municipalities to help underwrite various books and educational aides that the budgets of
Regular Council Meeting 10/20/98 7
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the public schools can't meet. Last year, the Village gave a contribution of $250 and Ms.
Beckham is asking for the same contribution again. Assistant Mayor Hirsch) would like the
Village to give $500 because Bal Harbour has a tremendous amount of kids in that school
and it would show an active neighborly cooperation on Bal Harbour's part. A motion was
offered by Assistant Mayor Hirsch! and secvntded by Councilman Boegess to approve a S500
contribution to the Adopt -A -Class Program at Ruth K. Broad Bay Harbor Elementary School.
The motion carried with the vote as follows: Mayor Spiegel aye: Assistant Mayor Hirschl aye
Councilman Boggess aye: Councilman Gorson aye: Councilman Tantlg(feye.
Discussion of Power Outages in Residential Area - Cesar
Seijas - Village Consultant and Representative from F.P.L.: Mr. Treppeda
explained Cesar Seijas is a consultant that the Village is utilizing to build a liaison between
the Village and F.P.L. because there have been some frequent power outages in the
Security District area. Cesar Seijas gave his background and stated he worked with F.P.L.
for fifteen years and is an Electrical Engineer. He explained there are two representatives
present at the meeting from F.P.L.: Bal Harbour's Account Manager, Martha Caneja, and
the person in charge of the distribution area. Assistant Mayor Hirschl stated he has
discussed this issue with Mr. Treppeda and the Shops has reported tremendous power
outage problems on a regular basis and the power outages are becoming more frequent.
Mr. Seijas believes the point has been made and F.P.L. is reacting to it now. Assistant
Mayor Hirschl read from the September 15th Council meeting Mr. Wheldon's comments
concerning the fact that F.P.L. workers admit the lines are obsolete and there's no
preventive maintenance.
Barbara Kinones, F.P.L. Lead Service Center Supervisor for Bal Harbour, agrees that
Bal Harbour has experienced numerous outages in the area in the last year and there are
some definite problems. Prior to Mr. Seijas being hired by the Village, she explained F.P.L.
had a project that was put on the table for 1999 targeting Bal Harbour, which is in the
proposed budget for 1999. They're going to work with Mr. Seijas to come up with a
solution to this problem. They want to minimize outages and, if they do occur, they want
to minimize the length of time the outages are taking. They are discussing some
engineering solutions for those problems. Any solution is going to take time some time to
design. They'll immediately begin on the design, but the actual construction is also going
to take time. They're having cable problems with the underground cable, and the outages
have been related to failures with the underground cable. The solution is going to involve
some digging because they're probably going to have to replace sections of that cable.
Mr. Seijas stated he has spoken to F.P.L. about the problem they're having getting to
certain vaults and the workers coming out and not understanding what's there. F.P.L. is
going to do something right away and put something together so that every trouble man
that works this area will have a special book that will tell them what they have to do if
there's a problem in Bal Harbour.
Ms. Kinones will advise whether or not the proposed budget is approved. Mr. Seijas stated
if it's not approved, pressure should then come from the Village directly to the executives
at F.P.L. Right now, he'll ensure that F.P.L. puts the Bal Harbour information booklet
together for their workers.
Regular Council Meeting 10/20/98 8
Mr. Weiss questioned what the scope of work is that needs to be done in the Village to
repair this problem. Ms. Kinones stated there are a number of cables that need to be
replaced. If the age of the cable is from the 1940s, they might have to completely re -do
it. Mr. Weiss stated even if the proposed budget is approved, the money allocated may
not be enough to finish the project properly. He would like to start lobbying and putting
pressure on F.P.L. now to get the money needed for the project. Mr. Weiss directed Mr.
Seijas to come back to the next Council meeting and let the Council know if the money
F.P.L. is putting in the budget is enough to do this project properly or not. The project
would include the Security District and the Bal Harbour Shops.
Ms. Kinones stated one of the problems is the feed for some of the circuits is located on
the third floor in Saks. If the store is closed, there has to be a process to get in touch with
security there. That type of information for access will be included in the manual for their
workers. Ms. Kinones was advised to contact the Bal Harbour Shops concerning that.
Mr. Weiss stated by the next meeting, the Village would like the worker manual to be done
for everyone that services the area, the problem with the access to Saks be solved, and
any other things that can be done to solve the problems.
Robert Wheldon, Public Works Superintendent, stated a lot of times when the power goes
off in the Security District it incorporates the Village's water station and the pumps in the
water station go out. He stated there's one vault at Saks that's not inside that feeds a lot
of the neighborhood and the last time the key the F.P.L. workers had would not open the
door and they had to use a crow bar. There are two problems he's aware of. First F.P.L.
runs out of alternate sources to feed Bal Harbour because every alternate source has gone
down and secondly, the equipment to fix the problems always seems to have to come from
Tampa.
Discussion of Substantial Completion for Village Hall
Renovation Project - Robert Beltran (Project Manager) and Jose Fernandez -
Middlebrooks & Associates: Jose Fernandez feels at this point they have reached the
substantial completion stage and thinks October 14, 1998, was the substantial completion
date. The pending items have been resolved from that punch list and some others are
being resolved by Carivon. He's concerned about the issue of the roof with the ongoing
leak. An independent testing agency came out and inspected the work that was done and
it appears a portion of the existing roof over the elevator tower, which was not included in
the work scope, had a problem that was never detected until the building was closed. He
will get with the Contractor for them to take care of that. Another issue dealt with the Fire
Marshal's inspection because the inspector added several items to the work that had
already been completed. Those items have been taken care of and the requested "As -
Built' drawings were taken to the Fire Department for their review and to be stamped. The
Contractor has been directed to call the Fire Department for Final Inspection since the
items listed have been completed. There will be a final punch list, which will occur when
the Contractor tells them all of the items of the Substantial Punch List have been corrected
Approval for Proposal for Coastal Engineering for Jociging
Path Repairs and Relocation - Phase I of Beach Master Plan - Harvey Sasso:
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Mr. Treppeda explained Mr. Sasso was unable to have the proposal ready for the Council
meeting today and, therefore, this item will be on next month's Council Meeting agenda.
Councilman Boggess urged the Council to think about what they wanted as part of this
plan.
Approval to Purchase 4-Wheel Drive Ford Explorer for Police
Department: Mr. Treppeda explained the current Ford Explorer is five years old and, with
24 hour usage, is beaten up. A State bid of $27,124.00 is available for the purchase of a
new 4-Wheel drive vehicle. Monies were budgeted for this item. A motion was offered by
Councilman Tantleff and seconded by Assistant Mayor Hirschl to approve $27.124.00for the
purchase of a 1999 Ford Exp rarer for the Polire nepartme t The motion carried with the vote
as follows: Mayor Spiegel qye; Assistant Mayor Hirschl aye: Councilman Boggess aye;
Councilman Corson aye: Councilman Tantleff aye.
Approval to Utilize Forfeiture Funds for Analyzer/Conditioner
Unit for Police Department Radio Batteries: Mr. Treppeda explained the Chief has
purchased an Analyzer/Conditioner, which will extend the life of the police radio batteries,
which are quite expensive. Approval is needed to charge $424.15 to the Forfeiture Fund.
A motion was offered by Councilman Boggess and seconded by Assistant Mayor Hirsch! to
approve payment of $424.15from the Forfeiture Fundfor an Analyzer/Conditioner Unit for the
Police Department. The motion carried with the vote as follows: Mayor Spiegel ye: Assistant
Mayor Hirsch! aye: Councilman Boggess aye: Councilman Gorson aye; Councilman Tantleff aye.
Approval of Up to $8.000 00 to Purchase Two Copy
Machines - For Building Department and Police Department in New Annex
Building: Mr. Treppeda explained $8,000 is budgeted for two copy machines. The copy
machine for the Police Department could be taken out of the Forfeiture Fund since they
don't have one now and it would be a new item. A motion was offered by Councilman
Tantleff and seconded by Councilman Boggesslo approve the purchase of two cony machines for
$8.000.00. with the money for the Police Departntent machine to be taken out of the Forfeiture
Fund The motion carried with the vote as follows: Mayor Spiegel aye: Assistant Mayor Hirschl
aye: Councilman Boggess aye: Councilman Gorson aye: Councilman Tantleff aye.
Approval to Purchase New File Server for Accounting
Department for Year 2000 Software Upgrade: Mr. Treppeda explained Ms. Horton
has checked different companies for a new File Server because the present one is ten
years old and will not accommodate the Year 2000 upgrade. The File Server houses all
of the Village's financial figures. The total bid received from Florida Software & Data
Systems, Inc. is $6,995.00 and is a budgeted item. A motion was offered by Councilman
Boggess and seconded by Councilman Tantleff to approve $6.995.00for Florida Software & Data
Systems. Inc. toprovide a new file server. upgrade the software to be Year 2000 compliant. and
transfer all existing data to the new computer. The motion carried with the vote as follows:
Mayor Spiegel aye: Assistant Mayor Hirsch! aye: Councilman Boggess aye: Councilman Gorson
aye: Councilman Tantleff aye.
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Mutual Aid Agreement with Aventura Police Department:
Mr. Treppeda explained the Village has agreements with all the surrounding agencies.
Aventura is a new city and has approached Bal Harbour to enter into an agreement. If
there's any major problem, Bal Harbour can count on Aventura's assistance, and Aventura
can count on the Village's assistance. A motion was offered by Assistant Mayor Hirschl and
seconded by Councilman Gorson to approve the Village Manager to enter into a Mutual Aid
Agreement between the Bat Harbour Police Department and the Aventura Police Department .
The motion carried with the vote as follows: Mayor Spiegel aye: Assistant Mayor Hirsch! aye •
Councilman Boggess aye: Councilman Gorson aye: Councilman Tantleff aye.
Approval of Resort Tax Committee Recommendations: Mr.
Treppeda explained the following items were approved at the Resort Tax Committee
meeting this morning:
1) ATTENDANCE AT WORLD TRAVEL MART BY DIRECTOR OF TOURISM ($2,500.00)
2) REPRESENTATION FOR BAL HARBOUR AT SOCIETY OF AMERICAN TRAVEL WRITERS
CONFERENCE IN ISRAEL ($300.00)
3) FAMS TO BAL HARBOUR VILLAGE BY ANA SANCHEZ ($13,500.00)
4) BRAZILIAN SECRETARIES FAM LUNCH AT CARPACCIO (Up to $750.00)
5) WHEEL OF FORTUNE/ADDITIONAL FUNDS ($500.00)
Mr. Treppeda stated the total amount for all items is $17,550.00. A motion was offered by
Councilman Boggess and seconded by Councilman Tantleff to approve $17,550.00for the items
approved by the Resort Tax Committee, The motion carried with the vote as follows: Mayor
Spiegel aye: Assistant Mayor Hirschl aye: Councilman Boggess aye: Councilman Gorson ye•
Councilman Tantleff aye.
1 O. Other Business:
Assistant Mayor Hirschl would like to go to the Public Service Commission regarding the
problems with F.P.L. Mr. Seijas suggested waiting until the next Council meeting to see
if the problems can be resolved prior to going to the Public Service Commission.
Councilman Boggess suggested Mr. Seijas have a proposal for his cost by the next Council
meeting for services to contact the Public Service Commission for the Village.
Mr. Treppeda distributed copies of suggested bus shelters forwarded by William O'Leary,
Landscape Architect.
Mr. Treppeda reported a meeting was held at Village Hall concerning the noise complaints
from residents at 60 Park Drive. It was agreed that the Bal Harbour Shops will have more
security to prevent noise from the Shops, the Village will have stricter code enforcement,
and Village garbage trucks will not start garbage pick up before 8:30 a.m.
Regular Council Meeting 10/20/98 11
45
11. Adjourn: There being no further business to come before the Council, a motion
was offered by Councilman Boggess and seconded by Councilman Tandeff to adjourn. The
motion carried unanimously (5-Ol and the meeting a�jot rned at S 35p m.
Mayor Estelle Spieg
Attest:
anette Horton, CMC/AAE
Village Clerk
/elw
Regular Council Meeting 10/20/98 12