Loading...
HomeMy Public PortalAbout1998-10-20 Regular MeetingCOUNCIL MINUTES REGULAR MEETING - OCTOBER 20, 1998 The Regular Meeting of the Bal Harbour Village Council was held on Tuesday, October 20, 1998, in the Council Chambers at Bal Harbour Village Hall. The meeting was called to order at 3:08 p.m. by Mayor Spiegel. Those present were: Also present: Mayor Estelle Spiegel Assistant Mayor Andrew R. Hirschl Councilman James Boggess Councilman Peg E. Gorson Councilman Daniel Tantleff Alfred J. Treppeda, Village Manager Jeanette Horton, Village Clerk Steven Zelkowitz, Village Attorney Richard J. Weiss, Village Attorney As a quorum was determined to be present, the meeting commenced. 2. Pledge of Allegiance: The Pledge of Allegiance was led by Mayor Spiegel. Bus Service for Bal Harbour Residents: Councilman Tantleff explained the Harbour House Management, Archon Management, has stopped the bus service at the Harbour House and don't intend to bring it back. One of the residents suggested the Village look into a bus service. Until some solution is put together, he has been trying to contact Bay Harbor or Surfside for temporary service because Archon Management canceled the bus service without any notice. Mr. Treppeda explained he has researched this issue and Bay Harbor Islands has a private company that runs a bus service for them. Their cost is approximately $75,000 per year. Bay Harbor residents pay 50 cents per ride and $10,000 is raised from that. Mayor Spiegel stated the bus service would have to cover the entire Village, not just the Harbour House. The Harbour House residents explained the bus took them to Surfside, Aventura, Publix, etc. Hortense Brown, Harbour House resident, stated the Harbour House took the bus away after 35 years without any notice. When they asked the Management, they were told the bus broke down and they would have to find other means of transportation. She stated every community now has a mini bus service and there is a need in Bal Harbour for one. Laura Cha/phin, Harbour House resident, stated some residents of the Carlton Terrace used the Harbour House bus also since they didn't have one. There was no charge for the bus, but they tipped the driver at their discretion. Regular Council Meeting 10/20/98 1 35 Bea Marins, Harbour House resident, stated the Harbour House will not be bringing their bus back. Mr. Treppeda reported Surfside has their own employees, their own bus and run their own operation. Assistant Mayor Hirschl suggested looking at some combination of what Bay Harbor is doing right now. Then a more formalized approach can be used for next budget. Councilman Boggess suggested hooking onto Bay Harbor's service or asking Surfside to expand instead of Bal Harbour starting its own service. Ms. Brown stated some time ago Bay Harbor came to the Harbour House and wanted to merge and have a system like that running and Harbour House refused. Assistant Mayor Hirschl suggested directing Mr. Treppeda to check with Bay Harbor, or Surfside, to see how they do it, get the name of contractors, and get costs. A motion was made by Councilman Tuntleff and seconded by Assistant Mayor Hirschl to direct Mr. Treppeda to look into other local bus services so the Council can come to an expeditious solution and provide the residents of Hal Harbour with a local bus service. The motion carried with the vote as follows: Mayor Spiegel aye: Assistant Mayor Hirsch! aye: Councilman Boggess aye: Councilman Gorson aye: Councilman Tantleff aye. Philip Nolan, Harbour House resident, thinks Archon Management owes the Village an explanation as to why notice was not given and why they have discontinued the service. Mr. Nolan was told the bus didn't have enough riders and says that's not true. Mayor Spiegel requested Mr. Nolan give Mrs Horton the name and address of the official company and the Village will send a letter to them. Mrs. Horton stated she has the information. 3. Approval of Minutes: A motion was offered by Assistant Mayor Hirschl and seconded by Councilman Tantleff to approve the minutes of the September 8. 1998. First Budget Hearing. as submitted. The motion carried unanimously (5-0). and the minutes were approved as submitted. A motion was offered by Councilman Boegess and seconded by Assistant Mayor Hirsch! to approve the minutes of the September 15. 1998. Regular Council Meeting. as submitted. The motion carried unanimously (5-0). and the minutes were approved as submitted. A motion was offered by Councilman Tantleff and seconded by Councilman Boegess to approve the minutes of the September.5.1998. Second Budget Hearing. as submitted. The motion carried unanimously (5-0). and the minutes were approved as submitted. 4. Presentations - Officer of the Month: None 5. Public Hearings: None Regular Council Meeting 10/20/98 2 36 6. Ordinances Second Reading/Public Hearing: None 7. Ordinances First Reading: None 8. Resolutions: The resolution was read, by title, by the Village Clerk, announcing and certifying Special Election results. A motion was offered by Councilman Boggess and seconded by Assistant Mayor Hirsch! to approve the resolution announcing and certifying Special Election results. The motion carried with the vote as follows: Mayor Spiegel aye: Assistant Mayor Hirschl aye: Councilman Boggess aye: Councilman Gorson aye: Councilman Tantleffaye. Thus becoming: RESOLUTION NO. 586 RESOLUTION OF BAL HARBOUR VILLAGE, FLORIDA, ANNOUNCING SPECIAL ELECTION RESULTS; CERTIFYING SPECIAL ELECTION RESULTS; PROVIDING FOR AN EFFECTIVE DATE. The resolution was read, by title, by the Village Clerk, urging the Federal Government to include the resurfacing of U.S. Highway 1 in South Florida as part of the Transportation Bill. Mr. Treppeda explained the Mayor of South Miami sent this resolution to Mayor Spiegel asking Bal Harbour to pass it. A motion was offered by Councilman Boggess and seconded by Assistant Mayor Hirschl to approve the resolution urging the Federal Government to include the resurfacing of U.S. Hghway 1 in South Florida as part of the Transportation Bill. The motion carried with the vote as follows: Mayor Spiegel aye: Assistant Mayor Hirschl aye• Councilman Boggess aye• Councilman Gorson aye: Councilman Tantleff aye. Thus becoming: RESOLUTION NO. 587 A RESOLUTION OF THE MAYOR AND COUNCIL OF BAL HARBOUR VILLAGE, FLORIDA, URGING THE FEDERAL GOVERNMENT TO INCLUDE THE RESURFACING OF U.S. HIGHWAY I IN SOUTH FLORIDA AS PART OF THE $200.5 BILLION DOLLAR TRANSPORTATION BILL NOW PENDING BEFORE CONGRESS; PROVIDING FOR AN EFFECTIVE DATE. 9. Reports and Recommendations: A. MAYOR AND COUNCIL: Assistant Mayor Hirschl explained that Mr. Treppeda, Mr. Nieda (Building Official), Mike Miller (Craig A. Smith & Associates), and he met and have fine tuned the issues in the Single Family District concerning density, setbacks, and nominal changes in the Code. The changes will now be reviewed by the Architectural Review Board and the Bal Harbour Civic Association for their input. The changes will be brought before the Council in approximately one month. Mr. Treppeda stated the Council should have a Workshop Meeting to discuss the proposed changes. Assistant Mayor Hirschl informed the Council that prior to Hurricane Georges he received phone calls from residents concerned about construction sites that were not secured prior to the Hurricane coming. He's concerned that the Village doesn't have a mechanism in Regular Council Meeting 10/20/98 3 38 gone up with either company, but John Alden saved the Village $36,000 total. Robert Wheldon, Superintendent of Public Works, stated since the insurance is higher, none of the employees can afford it. Mayor Spiegel questioned Mr. Wheldon what remedies he was taking on the ocean front with the sea grapes and all of the shrubbery there because it is overgrown, but when it's chopped down it looks bare. Mayor Spiegel suggested cutting it gradually with more frequent trimming. Mr. Wheldon stated it has already been cut and will look bad until it grows back again. The new plan will call for hedges and trees and calls for a contractor to come out and do all the trimming. Mayor Spiegel stated there are a lot of low places on the access road where there's too much water. Mr. Wheldon stated the elevation can be raised and should be addressed for the beach project. Councilman Boggess stated there are a couple of low spots behind the Sheraton and its their responsibility to maintain those pavers in a safe condition. They have been warned that has to be raised and filled in. Mr. Wheldon stated they also have weeds growing out of the pavers. Approval of Employment Contracts for Village Manager and Village Clerk - Councilman Boggess: Councilman Boggess explained the Village Manager and Village Clerk presented him with a proposal for contracts. The Village Manager asked for no raise, a five year contract. He discussed it with David Wolpin and it is to the Village's advantage. The Council still has the ability to dismiss any employee for cause at any time. Mr. Treppeda has asked for a $200 increase in car allowance to allow him to get a 4-wheel vehicle so he won't have to rely on the police vehicle if he has to go out on the beach. He has also asked for an increase in education allowance from $1,000 to $2,000 a year to proceed with his Masters work in Public Administration. Councilman Boggess feels his requests are reasonable. A motion was offered by Assistant Mayor Hirsch! and seconded by Councilman Boggess to approve the employment contract for the Village Manager (Alfred Treopeda) . The motion carried with the vote as follows: Mayor Spiegel aye: Assistant Mayor Hirschl aye: Councilman Boggess aye: Councilman Gorson aye: Councilman Tantle ff aye Councilman Boggess explained the contract proposal for Mrs. Horton asks for a $5,000 increase because of her increased duties, a five year contract, and also subsistence expenses to go to 2 city, national or state association annual conferences per year. He believes the five years is fine, but raised a question about the automobile allowance. He does not feel the use of her automobile is such that it warrants an automobile allowance, which is $200 a month. He agrees to the $5,000 increase with the reduction of $2,400 from the car allowance. So, its a net increase of $2,600 per year and the authorization to attend one more conference. Mrs. Horton stated that is acceptable to her. A motion was offered by Assistant Mayor Hirschl and seconded by Councilman Bo2gess to approve the employment contract for the Village Clerk (Jeanette Horton) . The motion carried with the vote as follows: Mayor Spiegel ye: Assistant Mayor Hirschl aver Councilman Boggess Aye; Councilman Gorson aye: Councilman Tantleff aye. Mr. Weiss pointed out the difference to the contracts is that Mrs. Horton has a three month Regular Council Meeting 10/20/98 5 3'7 place whereby those issues would automatically be addressed. Mr. Treppeda stated there's a plan that addresses that and the Building Official was in Bal Harbour before the storm going around to all the construction sites. Mr. Treppeda explained if nobody is found at the site or reached by phone to secure the site, then it is possible that the site will not be secured. Mayor Spiegel stated she received a copy of a letter that was sent to Dan Nieda, Building Official, that's very troubling about construction in Bal Harbour. Mayor Spiegel wants Mr. Treppeda to review the letter and would like to have Mr. Nieda at the office to discuss it with him before bringing it to the Council. Assistant Mayor Hirsch) questioned why the newspaper reported that Bal Harbour spent zero on preparedness when every municipality had an amount. Mr. Treppeda explained the paper was reporting that at that point Bal Harbour had asked for zero amount back. It's not that the Village didn't spend anything. Lt. Jay Smith, Hurricane Coordinator, explained originally FEMA had stated the Village would only be eligible for police overtime reimbursement. That has since been expanded to include protective measures and debris removal. So, Bal Harbour will be requesting reimbursement for, in addition to the beach which was already included in the $97,000, the cost of jogging path restoration, Village employee salary and benefits for Friday and part of the day for Thursday, operation of the Village vehicles during that time period, and any police and public works employee overtime. Assistant Mayor Hirsch) questioned why the Village reported zero to the newspapers. Lt. Smith explained the initial call he received said there would have to be $1,000 in police overtime to claim that, which the Village did not spend. There was approximately eleven hours of overtime. Assistant Mayor Hirsch) questioned if there were additional police officers during the Hurricane. Chief Larry Freeman reported they had normal shifts because there was no reason to go to Alpha Bravo shifts at that time. Mr. Treppeda stated there were other departments that didn't do that either because the Mayor (Penelas) never called for an evacuation of the beach areas and would have if there had been a concern. Lt. Smith stated they had about five sources of information, and all of them said the Hurricane was going to Key West and Bal Harbour would be getting basically bad weather and they planned according to that. Mr. Treppeda feels the right call was made with the information that was given. Assistant Mayor Hirsch) questioned who the highest ranking official in Bal Harbour was during the storm. Chief Freeman responded Lt. Smith was in and out and was on call and the highest ranking official would be the shift Sergeants. Mr. Treppeda stated if there was going to be a serious storm, an evacuation would have been called and nobody would be in the Village at all. Councilman Boggess stated when he saw Bal Harbour had no expenses he was proud that the Village hadn't piled on like some municipalities had. If the Village can hold expenses down, it should be done and claim as little as possible. He feels the proper response was done for the storm. Assistant Mayor Hirsch) stated he had been hearing from some of the employees about the new health carrier and questioned if the cost to the employees had substantially increased. Mrs. Horton stated the family coverage had to $102 per pay for family coverage. With Beacon it was only about $60, but Beacon quoted a new rate of $106 per pay, so they were going up also. So, of the two, Alden was the cheapest. Mr. Treppeda reported there is something in the works with the police negotiations about that. The rates would have Regular Council Meeting 10/20/98 4 39 severance and Mr. Treppeda has a six month severance. B. VILLAGE ATTORNEY: None C. VILLAGE MANAGER: Approval for E gineering Services by C.A.P. Engineering for Drainage Improvements to Village Hall Grounds: Mr. Treppeda explained there was a flooding problem with the new brick pavers at Village Hall. He has a proposal from C.A.P. Engineering to do a study for the Village on the drainage at Village Hall for a lump sum fee of $3,200 (drainage design, geotechnical tests, and construction and administration). Councilman Tantleff questioned now that the Village is using different engineering firms, if the Village can get bids from each of the companies. Mr. Treppeda stated it can't be done that way. Mr. Weiss stated if the Village is not satisfied with the bid received from one, it can go to another. Carlos Penin, President of C.A.P. Engineering, introduced himself. Mariano Fernandez, Vice President - C.A.P. Engineering, addressed the Council. Councilman Boggess questioned if this problem could have been foreseen. Jose Fernandez, Senior Associate - Midd/ebrooks & Associates, stated they were retained by the Village for A.D.A. Renovations and their proposal did not include any civil work. He believes in the process the original drainage patterns that existed for over 30 years were altered and is why some localized flooding is now seen. In the scope of their work, there was never any request for a civil engineer. The areas that are paved now are essentially equivalent to the areas that were paved before. Roberto Beltran, Project Manager - Midd/ebrooks & Associates, addressed the Council. Councilman Tantleff questioned Mr. Beltran if he foresees any other potential civil problems that may happen because of the changes. Mr. Beltran doesn't think so. The problem is that the building didn't have gutters before. The added gutter is what caused the flooding problem at the exterior police door area. He has spoken with the civil engineers and have determined what areas can be used for gutters to avoid any future problems. Councilman Tantleff requested that it be looked into to see if this is the only drainage problem Village Hall is having to have a comprehensive approach. Mr. Treppeda stated the study will check the entire building to recommend the best drainage possible. Mr. Treppeda stated the money can come from the General Contingency or from the regular Engineering line item. A motion was offered by Assistant Mayor Hirsch! and seconded by Councilman Corson to approve $3.200 for C.A.P. Engineering Consultants, Inc. toprovide engineering services for drainage improvements to the Village Hall grounds. The motion carried with the vote as follows: Mayor Spiegel ave: Assistant Mayor Hirsch! ye: Councilman $oegess aye: Councilman Gorson aye: Councilman Tantleff aye. Approval for Engineering Services - Feasibility Study for Removal of Water Tank and Pump Station. Site Redevelopment. Study for Park. and Site Drainage Investigation and Coordination - C.A.P. Engineering: Regular Council Meeting 10/20/98 6 40 Mr. Treppeda stated this is for a lump sum fee of $15,500.00. Mariano Fernandez stated they can provide a backup on the man hours estimated it's going to take. They will be meeting with the Department of Transportation to see if they're going to do anything about the drainage problem on 96th Street. In participation of the development of a park in the area the tank occupies, they will need to see if there are any environmental issues because of the gas, the pumps, and the water tank. In addition to that, they will prepare estimates of what it will cost for removal of the tank and to meet with Miami -Dade County Water and Sewer Authority to see if the pressure in the lines will be good enough, if the pumping system is eliminated that is now in place, to supply water to all the condominiums in case of a fire, etc. They will need to study the entire water system distribution that's in place now. Councilman Boggess stated the scope of work indicates a site redevelopment study for a park and would like C.A.P. to also give consideration to any other uses that can be made with that area. Mr. Fernandez stated its for a site redevelopment study for a park or any other government use of the land. C.A.P. will provide the Village with ideas of different alternatives for the land. A motion was offered by Councilman Boggess and seconded by Assistant Mayor Hirschl to approve $15.500 for C.A.P. Engineering Consultants. Inc. to provide engineering services for a Feasibility Study for removal of the water tank and pump station. site redevelopment. study for a park or other uses for the area. and site drainage investigations and coordination, The motion carried with the vote as follows: Mayor Spiegel aye • Assistant Mayor Hirschl aye: Councilman Boggess aye: Councilman Corson aye• Councilman Tantleff aye. Award of Bid for Public Works Facility Repairs Arbab Engineering: Mr. Treppeda explained there are some structural problems in the Public Works Facility. Bids were received for repairs and a list is included in the agenda. The lowest bidder was Coral -Tech Associates for $129,200.00. References were checked and all of the governmental agencies have been happy with their work. Ali Arbab, Project Manager and Village Structural Plan Examiner, stated he prepared the plan for the scope of work for the facility. Mr. Arbab recommends Coral -Tech be selected for this project. Assistant Mayor Hirschl suggested the company be checked to see if any complaints have been filed against them. Jose Fernandez suggested the Village contact the State of Florida Department of Professional Regulation regarding any complaints. Assistant Mayor Hirschl suggested contacting Craig A. Smith & Associates to ascertain if they know anything about this company since their bid is so low. A motion was offered by Councilman Boggess and seconded by Assistant Mayor Hirschl to approve Coral -Tech Associates Inc. to perform repairs to the Public Works Facility as per their bid amount of $129,200.00, su iject to verification of this compa y with the State of Florida Department of Professional Regulation and Craig A. Smith & Associates. The motion carried with the vote as follows: Mayor Spiegel ye• Assistant Mayor Hirschl aye: Councilman Boggess aye: Councilman Corson aye• Councilman Tantllff aye. Request for Bal Harbour to Adopt -A -Class at Ruth K. Broad Bay Harbor Elementary School - Candice Beckham: Assistant Mayor Hirschl spoke on behalf of Candice Beckham and stated Bay Harbor Elementary has an Adopt -A - Class program in which additional monies are solicited from individuals, corporations, and municipalities to help underwrite various books and educational aides that the budgets of Regular Council Meeting 10/20/98 7 41 the public schools can't meet. Last year, the Village gave a contribution of $250 and Ms. Beckham is asking for the same contribution again. Assistant Mayor Hirsch) would like the Village to give $500 because Bal Harbour has a tremendous amount of kids in that school and it would show an active neighborly cooperation on Bal Harbour's part. A motion was offered by Assistant Mayor Hirsch! and secvntded by Councilman Boegess to approve a S500 contribution to the Adopt -A -Class Program at Ruth K. Broad Bay Harbor Elementary School. The motion carried with the vote as follows: Mayor Spiegel aye: Assistant Mayor Hirschl aye Councilman Boggess aye: Councilman Gorson aye: Councilman Tantlg(feye. Discussion of Power Outages in Residential Area - Cesar Seijas - Village Consultant and Representative from F.P.L.: Mr. Treppeda explained Cesar Seijas is a consultant that the Village is utilizing to build a liaison between the Village and F.P.L. because there have been some frequent power outages in the Security District area. Cesar Seijas gave his background and stated he worked with F.P.L. for fifteen years and is an Electrical Engineer. He explained there are two representatives present at the meeting from F.P.L.: Bal Harbour's Account Manager, Martha Caneja, and the person in charge of the distribution area. Assistant Mayor Hirschl stated he has discussed this issue with Mr. Treppeda and the Shops has reported tremendous power outage problems on a regular basis and the power outages are becoming more frequent. Mr. Seijas believes the point has been made and F.P.L. is reacting to it now. Assistant Mayor Hirschl read from the September 15th Council meeting Mr. Wheldon's comments concerning the fact that F.P.L. workers admit the lines are obsolete and there's no preventive maintenance. Barbara Kinones, F.P.L. Lead Service Center Supervisor for Bal Harbour, agrees that Bal Harbour has experienced numerous outages in the area in the last year and there are some definite problems. Prior to Mr. Seijas being hired by the Village, she explained F.P.L. had a project that was put on the table for 1999 targeting Bal Harbour, which is in the proposed budget for 1999. They're going to work with Mr. Seijas to come up with a solution to this problem. They want to minimize outages and, if they do occur, they want to minimize the length of time the outages are taking. They are discussing some engineering solutions for those problems. Any solution is going to take time some time to design. They'll immediately begin on the design, but the actual construction is also going to take time. They're having cable problems with the underground cable, and the outages have been related to failures with the underground cable. The solution is going to involve some digging because they're probably going to have to replace sections of that cable. Mr. Seijas stated he has spoken to F.P.L. about the problem they're having getting to certain vaults and the workers coming out and not understanding what's there. F.P.L. is going to do something right away and put something together so that every trouble man that works this area will have a special book that will tell them what they have to do if there's a problem in Bal Harbour. Ms. Kinones will advise whether or not the proposed budget is approved. Mr. Seijas stated if it's not approved, pressure should then come from the Village directly to the executives at F.P.L. Right now, he'll ensure that F.P.L. puts the Bal Harbour information booklet together for their workers. Regular Council Meeting 10/20/98 8 Mr. Weiss questioned what the scope of work is that needs to be done in the Village to repair this problem. Ms. Kinones stated there are a number of cables that need to be replaced. If the age of the cable is from the 1940s, they might have to completely re -do it. Mr. Weiss stated even if the proposed budget is approved, the money allocated may not be enough to finish the project properly. He would like to start lobbying and putting pressure on F.P.L. now to get the money needed for the project. Mr. Weiss directed Mr. Seijas to come back to the next Council meeting and let the Council know if the money F.P.L. is putting in the budget is enough to do this project properly or not. The project would include the Security District and the Bal Harbour Shops. Ms. Kinones stated one of the problems is the feed for some of the circuits is located on the third floor in Saks. If the store is closed, there has to be a process to get in touch with security there. That type of information for access will be included in the manual for their workers. Ms. Kinones was advised to contact the Bal Harbour Shops concerning that. Mr. Weiss stated by the next meeting, the Village would like the worker manual to be done for everyone that services the area, the problem with the access to Saks be solved, and any other things that can be done to solve the problems. Robert Wheldon, Public Works Superintendent, stated a lot of times when the power goes off in the Security District it incorporates the Village's water station and the pumps in the water station go out. He stated there's one vault at Saks that's not inside that feeds a lot of the neighborhood and the last time the key the F.P.L. workers had would not open the door and they had to use a crow bar. There are two problems he's aware of. First F.P.L. runs out of alternate sources to feed Bal Harbour because every alternate source has gone down and secondly, the equipment to fix the problems always seems to have to come from Tampa. Discussion of Substantial Completion for Village Hall Renovation Project - Robert Beltran (Project Manager) and Jose Fernandez - Middlebrooks & Associates: Jose Fernandez feels at this point they have reached the substantial completion stage and thinks October 14, 1998, was the substantial completion date. The pending items have been resolved from that punch list and some others are being resolved by Carivon. He's concerned about the issue of the roof with the ongoing leak. An independent testing agency came out and inspected the work that was done and it appears a portion of the existing roof over the elevator tower, which was not included in the work scope, had a problem that was never detected until the building was closed. He will get with the Contractor for them to take care of that. Another issue dealt with the Fire Marshal's inspection because the inspector added several items to the work that had already been completed. Those items have been taken care of and the requested "As - Built' drawings were taken to the Fire Department for their review and to be stamped. The Contractor has been directed to call the Fire Department for Final Inspection since the items listed have been completed. There will be a final punch list, which will occur when the Contractor tells them all of the items of the Substantial Punch List have been corrected Approval for Proposal for Coastal Engineering for Jociging Path Repairs and Relocation - Phase I of Beach Master Plan - Harvey Sasso: Regular Council Meeting 10/20/98 9 43 Mr. Treppeda explained Mr. Sasso was unable to have the proposal ready for the Council meeting today and, therefore, this item will be on next month's Council Meeting agenda. Councilman Boggess urged the Council to think about what they wanted as part of this plan. Approval to Purchase 4-Wheel Drive Ford Explorer for Police Department: Mr. Treppeda explained the current Ford Explorer is five years old and, with 24 hour usage, is beaten up. A State bid of $27,124.00 is available for the purchase of a new 4-Wheel drive vehicle. Monies were budgeted for this item. A motion was offered by Councilman Tantleff and seconded by Assistant Mayor Hirschl to approve $27.124.00for the purchase of a 1999 Ford Exp rarer for the Polire nepartme t The motion carried with the vote as follows: Mayor Spiegel qye; Assistant Mayor Hirschl aye: Councilman Boggess aye; Councilman Corson aye: Councilman Tantleff aye. Approval to Utilize Forfeiture Funds for Analyzer/Conditioner Unit for Police Department Radio Batteries: Mr. Treppeda explained the Chief has purchased an Analyzer/Conditioner, which will extend the life of the police radio batteries, which are quite expensive. Approval is needed to charge $424.15 to the Forfeiture Fund. A motion was offered by Councilman Boggess and seconded by Assistant Mayor Hirsch! to approve payment of $424.15from the Forfeiture Fundfor an Analyzer/Conditioner Unit for the Police Department. The motion carried with the vote as follows: Mayor Spiegel ye: Assistant Mayor Hirsch! aye: Councilman Boggess aye: Councilman Gorson aye; Councilman Tantleff aye. Approval of Up to $8.000 00 to Purchase Two Copy Machines - For Building Department and Police Department in New Annex Building: Mr. Treppeda explained $8,000 is budgeted for two copy machines. The copy machine for the Police Department could be taken out of the Forfeiture Fund since they don't have one now and it would be a new item. A motion was offered by Councilman Tantleff and seconded by Councilman Boggesslo approve the purchase of two cony machines for $8.000.00. with the money for the Police Departntent machine to be taken out of the Forfeiture Fund The motion carried with the vote as follows: Mayor Spiegel aye: Assistant Mayor Hirschl aye: Councilman Boggess aye: Councilman Gorson aye: Councilman Tantleff aye. Approval to Purchase New File Server for Accounting Department for Year 2000 Software Upgrade: Mr. Treppeda explained Ms. Horton has checked different companies for a new File Server because the present one is ten years old and will not accommodate the Year 2000 upgrade. The File Server houses all of the Village's financial figures. The total bid received from Florida Software & Data Systems, Inc. is $6,995.00 and is a budgeted item. A motion was offered by Councilman Boggess and seconded by Councilman Tantleff to approve $6.995.00for Florida Software & Data Systems. Inc. toprovide a new file server. upgrade the software to be Year 2000 compliant. and transfer all existing data to the new computer. The motion carried with the vote as follows: Mayor Spiegel aye: Assistant Mayor Hirsch! aye: Councilman Boggess aye: Councilman Gorson aye: Councilman Tantleff aye. Regular Council Meeting 10/20/98 10 44 Mutual Aid Agreement with Aventura Police Department: Mr. Treppeda explained the Village has agreements with all the surrounding agencies. Aventura is a new city and has approached Bal Harbour to enter into an agreement. If there's any major problem, Bal Harbour can count on Aventura's assistance, and Aventura can count on the Village's assistance. A motion was offered by Assistant Mayor Hirschl and seconded by Councilman Gorson to approve the Village Manager to enter into a Mutual Aid Agreement between the Bat Harbour Police Department and the Aventura Police Department . The motion carried with the vote as follows: Mayor Spiegel aye: Assistant Mayor Hirsch! aye • Councilman Boggess aye: Councilman Gorson aye: Councilman Tantleff aye. Approval of Resort Tax Committee Recommendations: Mr. Treppeda explained the following items were approved at the Resort Tax Committee meeting this morning: 1) ATTENDANCE AT WORLD TRAVEL MART BY DIRECTOR OF TOURISM ($2,500.00) 2) REPRESENTATION FOR BAL HARBOUR AT SOCIETY OF AMERICAN TRAVEL WRITERS CONFERENCE IN ISRAEL ($300.00) 3) FAMS TO BAL HARBOUR VILLAGE BY ANA SANCHEZ ($13,500.00) 4) BRAZILIAN SECRETARIES FAM LUNCH AT CARPACCIO (Up to $750.00) 5) WHEEL OF FORTUNE/ADDITIONAL FUNDS ($500.00) Mr. Treppeda stated the total amount for all items is $17,550.00. A motion was offered by Councilman Boggess and seconded by Councilman Tantleff to approve $17,550.00for the items approved by the Resort Tax Committee, The motion carried with the vote as follows: Mayor Spiegel aye: Assistant Mayor Hirschl aye: Councilman Boggess aye: Councilman Gorson ye• Councilman Tantleff aye. 1 O. Other Business: Assistant Mayor Hirschl would like to go to the Public Service Commission regarding the problems with F.P.L. Mr. Seijas suggested waiting until the next Council meeting to see if the problems can be resolved prior to going to the Public Service Commission. Councilman Boggess suggested Mr. Seijas have a proposal for his cost by the next Council meeting for services to contact the Public Service Commission for the Village. Mr. Treppeda distributed copies of suggested bus shelters forwarded by William O'Leary, Landscape Architect. Mr. Treppeda reported a meeting was held at Village Hall concerning the noise complaints from residents at 60 Park Drive. It was agreed that the Bal Harbour Shops will have more security to prevent noise from the Shops, the Village will have stricter code enforcement, and Village garbage trucks will not start garbage pick up before 8:30 a.m. Regular Council Meeting 10/20/98 11 45 11. Adjourn: There being no further business to come before the Council, a motion was offered by Councilman Boggess and seconded by Councilman Tandeff to adjourn. The motion carried unanimously (5-Ol and the meeting a�jot rned at S 35p m. Mayor Estelle Spieg Attest: anette Horton, CMC/AAE Village Clerk /elw Regular Council Meeting 10/20/98 12