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HomeMy Public PortalAbout2020.06.04 Regular Council Minutes MINUTES McCall City Council Regular Meeting McCall City Hall--VIA Teleconference June 4,2020 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Public Comment Proclamations Business Agenda Adjournment CALL TO ORDER AND ROLL CALL Mayor Giles called the regular meeting of the McCall City Council to order at 5:30 p.m. Mayor Giles, Council Member Holmes, Council Member Maciaszek, Council Member Nielsen, and Council Member Sowers all answered roll call. City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney; BessieJo Wagner, City Clerk; Linda Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; Delta James, Economic Development Planner; Kurt Wolf, Parks and Recreation Director; Eric McCormick, Golf Course Superintendent;Meg Lojek,Library Director; Chris Curtin,Information Systems Manager;Justin Williams,Police Chief;Nathan Stewart,Public Works Director Also, in attendance was David Holland and Linda Klind, Heartland Hunger and Resource Center Mayor Giles led the audience in the Pledge of Allegiance. APPROVE THE AGENDA Council Member Sowers moved to approve the agenda as submitted. Council Member Holmes seconded the motion. In a voice vote all members voted aye and the motion carried. CONSENT AGENDA Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study.Items listed are considered routine by the Council and were enacted with one motion. MCCALL CITY COUNCIL Page I of June 4, 2020 Regular Meeting 1. Special Council Minutes May 22, 2020 2. Payroll Report for period ending May 15, 2020 3. Warrant Register—GL 4. Warrant Register—Vendor 5. Accept the Monthly Department Reports 6. Accept Chamber of Commerce Report 7. AB 20-166 City Licenses Report to Council Per McCall City Code: Per McCall City Code Title 4 Chapter 9, the City Council has determined that the City Clerk shall be delegated the authority to process and grant or deny all alcoholic beverage license applications, other than certain circumstances involving catering permits, which the city clerk shall review the application for catering permit for completeness and forward said application to the Police Chief. The Police Chief upon receipt of the application shall make a recommendation to the City Clerk to approve or deny the application. Whenever the City Clerk shall determine that an application for alcoholic beverage license transfer or renewal is complete,the City Clerk shall approve or deny such application.All decisions of the City Clerk shall be reported to the City Council at the next regularly scheduled City Council meeting after such decision. The City Clerk is also responsible for all processing of business, taxi, snow removal, pawnbroker, child daycare licenses, vendor permits, and public event applications. As the State begins reopening businesses, the City is allowing permits depending on the circumstance until further notice. Licenses are still being processed.Action: Council review the License report. 8. AB 20-169 Request to Approve the ITD Local Professional Services Agreement No. 95561 and Project No. A020(146), Key No. 20146 for Mission Street Reconstruction Project Phase 2: Idaho Transportation Department (ITD) District 3 has finalized the engineering services contract for Forsgren Associates, Inc. to complete the engineering final design phase of the City's Mission Street Reconstruction Project (South City Limits to Deinhard). This Local Professional Services Agreement (LPSA) formalizes and authorizes Forsgren to continue work on the design and establishes the roles and responsibilities of both the consultant,the sponsor(City)and ITD. Forsgren will complete the engineering design by October 29, 2021 and provide a complete PS&E packet to ITD for formal bidding. As stated in the project's State and Local Agreement (authorized by Res. 18-17) the City is committed to provide 7.34% matching funds for the project's total cost. During the July 26, 2018 Council Meeting, Council approved Resolution 18-17 authorizing the execution of the Project's State and Local Agreement(SLA)with the Idaho Transportation Department. This LPSA Agreement is subsequent to the SLA agreement; however, is a separate contract(the second of two)relating to required consulting services and therefore needs to be approved independently.Additional construction agreements will be required to bid and construct the project. The Phase 1 LPSA authorized a total expenditure of$228,140.00 with the City's portion of that being $16,746. The LPSA is currently under final review by the City's legal counsel. Should revisions be warranted, staff will present the revised LPSA as a handout at the meeting.Action:Approve the ITD Local Professional Services Agreement No. 95561 and Project No. A020(146), Key No. 20146 with Forsgren Associates Inc. for the Mission Street Reconstruction Project and authorize the Mayor as signatory to execute the Local Professional Services Agreement for Phase 2 of the design. MCCALL CITY COUNCIL Page 2 of 9 June 4, 2020 Regular Meeting 9. AB 20-162 Request to Approve a New Lease for Hangar 212 with 103 Investments. LLC and Terminate the existing Hangar 212 Lease with South Coast Lumber: 103 Investments, LLC is purchasing Hangar 212 from South Coast Lumber. Therefore, 103 Investments, LLC has requested a new lease for Hangar 212 and to terminate the existing lease with South Coast Lumber. The existing lease consists of 14,250 square feet of property. The current annual Hangar Lease payment of $2,762.27 is paid up through September 30, 2020. The new rate will be $4,275 and increases the lease term from the original 14 years remaining to 40 years. Staff will work with the broker to receive the differences between the old and new lease payments.The purchaser has been provided with a copy of the current lease, current Airport Rules and Regulations, and Airport Minimum Standards. The City Clerk will record the document and keep a copy for the City's records. Staff has requested a $200 transaction fee. The contract has been reviewed by the City Attorney. Action: Approve the new Hangar 212 Lease for 103 Investments, LLC, and Terminate the existing Hangar 212 lease for South Coast Lumber and to authorize the Mayor to sign all relevant documents. Council Member Holmes moved to approve the Consent Agenda as submitted. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Holmes, Council Member Maciaszek, Mayor Giles, Council Member Nielsen, and Council Member Sowers all voted aye and the motion carried. PUBLIC COMMENT Mayor Giles called for public comment at 5:34 p.m. Hearing no comments,Mayor Giles closed the comment period at 5:34 p.m. PROCLAMATIONS AB 20-163 Request to Proclaim the llth day of July 2020 as Humanitarian Wood Work Day Dave Holland in conjunction with the Heartland Hunger and Resource Center, has worked with churches and other community organizations to create a humanitarian project of obtaining firewood for those in need. The three groups of individuals designated for assistance are; 1) widows and single women with children; 2)the aged and infirmed, and 3) those injured and not capable of getting wood themselves. Mr. Holland is requesting that the City declare, by proclamation, the second Saturday in July of each year as the "Humanitarian Wood Work Day". This year that day is July 11, 2020. In prior years, over 200 volunteers participated in cutting, splitting and delivering hundreds of cords of wood. Since the first Wood Work Day over 1000 cords of firewood have been delivered to over 230 families in need. The plan is to start at 8:00 a.m. on Saturday, July 11, 2020. No one under the age of 18 will be permitted to use a chainsaw. The primary sawyers will be volunteers from the Forest Service Firefighters. The goal is to have the wood cut into rounds the week prior to reduce the need for MCCALL CITY COUNCIL Page 3 of 9 June 4, 2020 Regular Meeting additional sawyers. Also, volunteering is the McCall Fire District who is providing EMT services for the activities.Enough wood has already been purchased and is in McCall already for this year's event. Mr. Holland and Linda Klind thanked the City for the support and spoke about the event. They are looking for an alternative location to hold the event and Parks & Recreation Director Kurt Wolf stated he is assisting in the search for alternatives that can accommodate the pandemic protocols. Council Member Holmes moved to proclaim the 11th day of July 2020 to be Humanitarian Wood Work Day in the City of McCall and authorize the Mayor to sign the proclamation. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Holmes, Council Member Maciaszek, Mayor Giles, Council Member Nielsen, and Council Member Sowers all voted aye and the motion carried. BUSINESS AGENDA AB 20-168 Housing Advisory Committee Member Discussion and Appointments Community & Economic Development Director Michelle Groenevelt presented the Housing Advisory Committee Member appointment discussion. The McCall City Council formed a Housing Advisory Committee to review current issues regarding local housing for full-time residents and possible solutions for increasing the amount of local housing available in McCall. The open positions were advertised in the Star News. According to the Bylaws, the Committee shall consist of five (5) voting members appointed by the City Council for three (3) year terms. Each member may serve no more than 2 consecutive terms. Committee members are not required to be residents of the City of McCall. Representation from housing and construction related professionals such real estate, land use law, building and construction, architecture, finance and other related fields, is preferred. Nine letters of interest were received, and their associated background and resumes were provided for Council review. Interested persons were informed the Council would be reviewing the information and contacted if additional information or interviews are requested. Staff answered questions. Council Member Maciaszek requested some guidelines on what areas of expertise would create a well-balanced committee and provide interview questions. Council consensus was to conduct face to face structured interviews,preferably July 9 and in person if it can be arranged. AB 20-159 Request for Approval to Submit an Economic Development Administration Public Works and Economic Adjustment Assistance Grant for Phase 3 of the Downtown Core Revitalization Project Economic Development Planner Delta James presented the Economic Development Administration Public Works and Economic Adjustment Assistance Grant for Phase 3 of the Downtown Core Revitalization Project. The Economic Development Administration (EDA), a branch of the US Department of Commerce, offers nationally competitive grants under its Public Works and Economic Adjustment Assistance programs to"support economic development,foster MCCALL CITY COUNCIL Page 4 of 9 June 4, 2020 Regular Meeting job creation, and attract private investment in economically distressed areas of the United States." Because McCall's downtown core is located within a federally recognized Opportunity Zone, it meets the"economically distressed area" eligibility criterium. Under the Public Works subcategory of this grant program, grant funds can be used for infrastructure construction, including water system, roadway, pedestrian and broadband improvements. The average grant award amount is near $1.6 million and requires a 20% local match. If awarded,projects must be completed within five years and the Davis-Bacon wages must be paid to contractor employees, which increases project costs by approximately 22% but would be covered by grant revenue, resulting in a net benefit to the project, if the grant is awarded, near $1 M. Phase 3 of the McCall Downtown Core Revitalization Project, planned for construction 2022-2023, meets the eligibly criteria and timeline for the EDA grant program. Staff clarified the specific location of Phase 3 and explained why this area was selected for the grant. More information about the EDA Public Works and Economic Adjustment Assistance Program can be found at: https://www.eda.gov/funding-opportunities/ Council Member Sowers moved to approve submittal of an Economic Development Administration Grant Application and authorize the Mayor to sign all necessary documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Sowers, Council Member Holmes, Mayor Giles, Council Member Maciaszek, and Council Member Nielsen all voted aye and the motion carried. AB 20-167 Request to Reiect the Park Street and Thompson Avenue Reconstruction— Phase 1: Contract Award Public Works Director Nathan Stewart presented the Park Street and Thompson Avenue Reconstruction—Phase 1: Contract Award.Public Works and Crestline Engineers,in collaboration with the Thompson Place PUD development, completed the final engineering design for the reconstruction of Park Street and Thompson between Ann Street and 4t' Street. Formal bidding was conducted in May, with the bid opening occurring on 5/15/20. The bid was divided into two alternatives. The City received one responsive bid. The received bid, by Granite Excavation was as follows: • Bid Alternative 1 (Thompson from Ann to Park) = 475,951.64 (Engineer's Est. = $342,532.65) • Bid Alternative 2 (Park from Thompson to 4 h St) = $321,021.38 (Engineer's Est. = $259,228.65) Granite's bid for both bid alternatives are significantly higher than the Crestline Engineer's estimate for the project. Additionally, revenue projections for the Tourism LOT, Streets LOT and other applicable City funds for FY20 suggest that programmed budgets for this project will not be available to fund this project. Staff is continuing to work with the Thompson Place developer to evaluate an alternative approach to completing the street reconstruction improvements on Park (between Park and Ann streets) in summer 2020 that will be more cost effective for the City. MCCALL CITY COUNCIL Page 5 of 9 June 4, 2020 Regular Meeting Public Works Director Stewart opinioned on why the huge cost variance between what was estimated and what was bid and explained the differences between Alternate 1 and 2 bids. Council Member Nielsen moved to reject the responsive low bid by Granite Excavation for the Park Street and Thompson Avenue Reconstruction — Phase 1 construction contract. Council Member Sowers seconded the motion. In a roll call vote Council Member Nielsen, Council Member Sowers, Mayor Giles, Council Member Holmes, and Council Member Maciaszek all voted aye and the motion carried. AB 20-165 Request to Approve the Duct Occupancy Agreement with Syringa Networks, LLC Information Systems Manager Chris Curtin presented the Duct Occupancy Agreement with Syringa Networks, LLC. Syringa Networks, LLC has approached the City to lease one of 3 installed conduits. They are hoping to interconnect the Park Place building, Central District Health and a building on Lake Street. In response to Council concerns, Syringa Networks has accepted updates to the contract. The contract is for a term of 10 years with review of the contract after 5 years then automatic renewal going forward. Syringa Networks will be responsible for fiber installation and maintenance related to the leased conduit. This would provide for a monthly recurring income. The contract has been reviewed by the City Attorney. Because of this partnership, the City will be able to install of junction box on the north side of Lake Street for a very low price.This will allow fiber availability to those businesses once the City installs in that area. Council Member Sowers moved to approve the Duct Occupancy Agreement with Syringa Networks, LLC and authorize the Mayor to sign all necessary documents. Council Member Holmes seconded the motion. In a roll call vote Council Member Sowers, Council Member Holmes, Mayor Giles, Council Member Maciaszek, and Council Member Nielsen all voted aye and the motion carried. AB 20-160 Request to Approve/Deny the State of Idaho Outfitters and Guides Licensing Board - Private Landowner's Statement/Agreement for Payette Lake Shuttles & Tours (1000 Spring Boat Tours LLC) Parks and Recreation Director Kurt Wolf presented the State of Idaho Outfitters and Guides Licensing Board - Private Landowner's Statement/Agreement for Payette Lake Shuttles & Tours (1000 Spring Boat Tours LLC). He gave an update addressing questions and concerns of the Council and public comment regarding a request for signature on the State of Idaho Outfitters and Guides Licensing Board OG-10 document made by 1000 Spring Boat Tours LLC dba Payette Lake Shuttles & Tours. After follow-up with the State of Idaho Outfitters and Guides Licensing Board (IOGLB), the IOGLB recommended the City include the following condition on the OG-10 document prior to signing. Condition: The use of the public boat ramp for said commercial vessel would be pending proof of written approval to operate from a private dock/marina and a detailed plan of operations be provided to the City prior to the start of operation. In addition, the Council requested details regarding the applicant's proposed operation on the lake in conjunction with comments from The Big Payette Lake Water Quality Council. MCCALL CITY COUNCIL Page 6 of 9 June 4, 2020 Regular Meeting Previously Stated:The IOGLB allows for two(2)Outfitter Licensee's permitted through the State of Idaho on Payette Lake for `power boating'. In order to secure the remaining license with the State, the licensee must have permission via the IOGLB OG-10 Form to launch a commercial vessel from the City's public boat ramp and perform business on Payette Lake. The Licensee is requesting to use the ramp at the start and end of the season and possible maintenance of the vessel if needed during the boating season. Their goal is to start operations during the 2021 season but could potentially kick off a soft start late in the 2020 boating season. The Council discussed concerns about the need for the agreement. Council Member Maciaszek was concerned with the incomplete application and comments provided to questions raised by the Council from the last discussion that he felt were not completely forthcoming. He was leery of what behavior would be exhibited by the applicant later if approved. Council Member Holmes feels the agreement is premature and the applicant should have a private dock owner's permission prior to this step. Parks&Recreation Director Wolf stated as this is a public boat ramp and that he had questions as well as to why the licensing board is requesting this agreement. City Attorney Bill Nichols confirmed that as the dock is public, and no one can be denied its use and expressed the same question of the licensing board.He also clarified the Council could deny if the application was incomplete and stated there is nothing to prevent the boat from being put in or taken out of the water, only that it may not load or unload passengers from the public dock. An arrangement with a private dock owner would need to be arranged for embarkment of passengers and he felt since this has not been taken care of, this agreement is insignificant at this time. Council Member Maciaszek also expressed other concerns such as embarking, trailer parking, and possible impact to public facilities. Council Member Nielsen shared the concerns expressed by Council Member Maciaszek.He asked if the City could regulate the public boat ramp to charge a usage fee or limit the number of boats. Parks & Recreation Director Wolf stated this is a complicated issue due to the different grant monies received and interest of other parties but could bring back more information if desired. He shared a commercial boat has restrictions on using public facilities such as the restroom and confirmed the applicant has reached out to one of the owners of the Marina, but not sure who. Council Member Sowers stated he feels the item should be tabled and the Council agreed. Council Member Sowers moved to table application for the State of Idaho Outfitters and Guides Licensing Board Private Landowner's Statement / Agreement for Payette Lake Shuttles&Tours until there is a complete application.Council Member Maciaszek seconded the motion. In a roll call vote Council Member Sowers, Council Member Maciaszek, Mayor Giles, Council Member Holmes, and Council Member Nielsen all voted aye and the motion carried. AB 20-164 Letter to Idaho Congressional Delegation rewarding Water Quality Infrastructure Investment City Manager Anette Spickard presented the letter to the Idaho Congressional Delegation regarding Water Quality Infrastructure Investment. The Idaho Conservation League is seeking City support for the letter to the Idaho Congressional delegation. She shared that recently the Idaho Department of Environmental Quality (DEQ) has been separated from the U.S. Environmental MCCALL CITY COUNCIL Page 7 of 9 June 4, 2020 Regular Meeting Protection Agency (EPA) making Idaho responsible for its functions and the need for qualified training for staff making this an important item to be addressed. The Association of Idaho Cities has declined to sign the letter on behalf of all cities and recommends cities make their own determination of support. As of May 26, the following have signed on to the letter: City of Twin Falls, Southern Idaho Water Quality Coalition, Idaho Conservation League, Idaho Wildlife Federation, Conservation Voters for Idaho, Boise River Enhancement Network. After a brief discussion, the Council concluded this to be important and preferred the mayor to sign the letter of supper as crafted. Council Member Maciaszek moved to authorize the mayor to sign the letter of support to be sent to the Idaho Congressional Delegation regarding Water Quality Infrastructure Investment. Council Member Nielsen seconded the motion. In a roll call vote Council Member Maciaszek, Council Member Nielsen, Mayor Giles, Council Member Holmes, and Council Member Sowers all voted aye and the motion carried. AB 20-161 Request to Approve Resolution 20-09 McCall City Fourth of July Alcohol Restrictions City Manager Anette Spickard presented the Resolution 20-09 McCall City Fourth of July Alcohol Restrictions. During the May 21, 2020 Council meeting,the City Council directed staff to prepare a resolution for alcohol restrictions within Payette Lake beachfront parks to be implemented from 12:00 a.m. July 3 through 11:59 p.m. July 5, 2020. The parks identified in this restriction include Legacy, Davis, Art Roberts, Rotary, and Brown Parks. The Council approved the Extension of the Existing Memorandum of Understanding (M.O.U.) With Idaho State Parks and Recreation (IDPR) Regarding 4th of July at their April 25, 2019 meeting. The date directed by Council above falls within the parameters of McCall City Code Section 8-14-8 (B)which states the following: By resolution, the city council may prohibit the possession and/or consumption of alcoholic beverages in designated city parks on specific days from July 1 through July 7 each year. Signs will be posted in each park announcing the restrictions at least twenty-four (24) hours in advance of the beginning of any period of such restrictions. The Council made no comments or asked any questions. Council Member Maciaszek moved to approve Resolution 20-09 implementing an alcohol restriction within Legacy, Davis, Art Roberts, Rotary, and Brown Parks from 12:00 a.m. July 3 through 11:59 p.m. July 5, 2020, and authorize the Mayor to sign all necessary documents. Council Member Nielsen seconded the motion. In a roll call vote Council Member Maciaszek, Council Member Nielsen, Mayor Giles all voted aye, Council Member Holmes and Council Member Sowers voted no, and the motion carried. MCCALL CITY COUNCIL Page 8 of 9 June 4,2020 Regular Meeting AB 20-170 Possible COVID-19 Reimbursement Discussion for Cities with Police Departments—Direction to Staff Mayor Giles presented the possible COVID-19 reimbursement discussion for cities with Police Departments. On May 28, 2020,the Governor called an emergency meeting with members of his staff and some Idaho Mayors to discuss possible COVID-19 reimbursement options for Idaho cities that have police departments/personnel. The Mayor and City Treasurer joined this meeting where the Governor outlined some possible funding from the Cares Act to assist Cities with Public Health and Safety. Once the parameters of the grant are determined, Cities will have a short time frame of which to respond. City Treasurer Linda Stokes explained the purpose,process,deadlines, and impact to the budget. The downside is the City will not be able to take the 3%or foregone for one year and the amount of the levy rate would decrease for 2021 regarding new construction. The Council expressed concerns about risks and would like to hear more information as it becomes available. COVID-19 Update Police Chief Justin Williams provided the COVID-19 update. He shared the latest numbers and explained Phase 3. Most businesses in town are open and stated more people have been visiting. The 14-day self-quarantine has been lifted and the City is currently preparing for all staff to be back in office on June 15. City Manager Anette Spickard shared efforts City staff are doing to assist businesses with providing outside dining and social distancing. She briefly went over the emergency plan for the possibility of an outbreak. Upcoming Meetings Schedule Discussion Council discussed upcoming meetings. Council Member Sowers asked for the item of the old Labor Building to be part of the Library Discussion on June 18. Council Member Maciaszek asked if the Mill Street parking lot has any enforcement and the relation of the parking lot to Cheap Thrills. Staff will bring forward an item for conversation at a future meeting. ADJOURNMENT Without further business, Mayor Giles adjourned the meeting at 7:26 p.m. % i ATTEST: d `r�'�L Robert S. Giles, Mayor BessieJo W er, City Verk'l"►nnnu++�`� MCCALL CITY COUNCIL Page 9 of 9 June 4,2020 Regular Meeting