HomeMy Public PortalAbout2020.06.04 Regular Council Minutes MINUTES
McCall City Council
Regular Meeting
McCall City Hall--VIA Teleconference
June 4,2020
Call to Order and Roll Call
Pledge of Allegiance
Approve the Agenda
Consent Agenda
Public Comment
Proclamations
Business Agenda
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Giles called the regular meeting of the McCall City Council to order at 5:30 p.m.
Mayor Giles, Council Member Holmes, Council Member Maciaszek, Council Member
Nielsen, and Council Member Sowers all answered roll call.
City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney;
BessieJo Wagner, City Clerk; Linda Stokes, City Treasurer; Michelle Groenevelt, Community
Development Director; Delta James, Economic Development Planner; Kurt Wolf, Parks and
Recreation Director; Eric McCormick, Golf Course Superintendent;Meg Lojek,Library Director;
Chris Curtin,Information Systems Manager;Justin Williams,Police Chief;Nathan Stewart,Public
Works Director
Also, in attendance was David Holland and Linda Klind, Heartland Hunger and Resource Center
Mayor Giles led the audience in the Pledge of Allegiance.
APPROVE THE AGENDA
Council Member Sowers moved to approve the agenda as submitted. Council Member
Holmes seconded the motion. In a voice vote all members voted aye and the motion carried.
CONSENT AGENDA
Staff recommended approval of the following ACTION ITEMS. All matters which are listed
within the consent section of the agenda have been distributed to each member of the McCall City
Council for reading and study.Items listed are considered routine by the Council and were enacted
with one motion.
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1. Special Council Minutes May 22, 2020
2. Payroll Report for period ending May 15, 2020
3. Warrant Register—GL
4. Warrant Register—Vendor
5. Accept the Monthly Department Reports
6. Accept Chamber of Commerce Report
7. AB 20-166 City Licenses Report to Council Per McCall City Code: Per McCall City
Code Title 4 Chapter 9, the City Council has determined that the City Clerk shall be
delegated the authority to process and grant or deny all alcoholic beverage license
applications, other than certain circumstances involving catering permits, which the city
clerk shall review the application for catering permit for completeness and forward said
application to the Police Chief. The Police Chief upon receipt of the application shall make
a recommendation to the City Clerk to approve or deny the application. Whenever the City
Clerk shall determine that an application for alcoholic beverage license transfer or renewal
is complete,the City Clerk shall approve or deny such application.All decisions of the City
Clerk shall be reported to the City Council at the next regularly scheduled City Council
meeting after such decision. The City Clerk is also responsible for all processing of
business, taxi, snow removal, pawnbroker, child daycare licenses, vendor permits, and
public event applications. As the State begins reopening businesses, the City is allowing
permits depending on the circumstance until further notice. Licenses are still being
processed.Action: Council review the License report.
8. AB 20-169 Request to Approve the ITD Local Professional Services Agreement No.
95561 and Project No. A020(146), Key No. 20146 for Mission Street Reconstruction
Project Phase 2: Idaho Transportation Department (ITD) District 3 has finalized the
engineering services contract for Forsgren Associates, Inc. to complete the engineering
final design phase of the City's Mission Street Reconstruction Project (South City Limits
to Deinhard). This Local Professional Services Agreement (LPSA) formalizes and
authorizes Forsgren to continue work on the design and establishes the roles and
responsibilities of both the consultant,the sponsor(City)and ITD. Forsgren will complete
the engineering design by October 29, 2021 and provide a complete PS&E packet to ITD
for formal bidding. As stated in the project's State and Local Agreement (authorized by
Res. 18-17) the City is committed to provide 7.34% matching funds for the project's total
cost. During the July 26, 2018 Council Meeting, Council approved Resolution 18-17
authorizing the execution of the Project's State and Local Agreement(SLA)with the Idaho
Transportation Department. This LPSA Agreement is subsequent to the SLA agreement;
however, is a separate contract(the second of two)relating to required consulting services
and therefore needs to be approved independently.Additional construction agreements will
be required to bid and construct the project. The Phase 1 LPSA authorized a total
expenditure of$228,140.00 with the City's portion of that being $16,746. The LPSA is
currently under final review by the City's legal counsel. Should revisions be warranted,
staff will present the revised LPSA as a handout at the meeting.Action:Approve the ITD
Local Professional Services Agreement No. 95561 and Project No. A020(146), Key No.
20146 with Forsgren Associates Inc. for the Mission Street Reconstruction Project and
authorize the Mayor as signatory to execute the Local Professional Services Agreement for
Phase 2 of the design.
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9. AB 20-162 Request to Approve a New Lease for Hangar 212 with 103 Investments.
LLC and Terminate the existing Hangar 212 Lease with South Coast Lumber: 103
Investments, LLC is purchasing Hangar 212 from South Coast Lumber. Therefore, 103
Investments, LLC has requested a new lease for Hangar 212 and to terminate the existing
lease with South Coast Lumber. The existing lease consists of 14,250 square feet of
property. The current annual Hangar Lease payment of $2,762.27 is paid up through
September 30, 2020. The new rate will be $4,275 and increases the lease term from the
original 14 years remaining to 40 years. Staff will work with the broker to receive the
differences between the old and new lease payments.The purchaser has been provided with
a copy of the current lease, current Airport Rules and Regulations, and Airport Minimum
Standards. The City Clerk will record the document and keep a copy for the City's records.
Staff has requested a $200 transaction fee. The contract has been reviewed by the City
Attorney. Action: Approve the new Hangar 212 Lease for 103 Investments, LLC, and
Terminate the existing Hangar 212 lease for South Coast Lumber and to authorize the
Mayor to sign all relevant documents.
Council Member Holmes moved to approve the Consent Agenda as submitted. Council
Member Maciaszek seconded the motion. In a roll call vote Council Member Holmes,
Council Member Maciaszek, Mayor Giles, Council Member Nielsen, and Council Member
Sowers all voted aye and the motion carried.
PUBLIC COMMENT
Mayor Giles called for public comment at 5:34 p.m.
Hearing no comments,Mayor Giles closed the comment period at 5:34 p.m.
PROCLAMATIONS
AB 20-163 Request to Proclaim the llth day of July 2020 as Humanitarian Wood Work Day
Dave Holland in conjunction with the Heartland Hunger and Resource Center, has worked with
churches and other community organizations to create a humanitarian project of obtaining
firewood for those in need. The three groups of individuals designated for assistance are; 1)
widows and single women with children; 2)the aged and infirmed, and 3) those injured and
not capable of getting wood themselves.
Mr. Holland is requesting that the City declare, by proclamation, the second Saturday in July of
each year as the "Humanitarian Wood Work Day". This year that day is July 11, 2020. In prior
years, over 200 volunteers participated in cutting, splitting and delivering hundreds of cords of
wood. Since the first Wood Work Day over 1000 cords of firewood have been delivered to over
230 families in need.
The plan is to start at 8:00 a.m. on Saturday, July 11, 2020. No one under the age of 18 will be
permitted to use a chainsaw. The primary sawyers will be volunteers from the Forest Service
Firefighters. The goal is to have the wood cut into rounds the week prior to reduce the need for
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additional sawyers. Also, volunteering is the McCall Fire District who is providing EMT services
for the activities.Enough wood has already been purchased and is in McCall already for this year's
event.
Mr. Holland and Linda Klind thanked the City for the support and spoke about the event. They are
looking for an alternative location to hold the event and Parks & Recreation Director Kurt Wolf
stated he is assisting in the search for alternatives that can accommodate the pandemic protocols.
Council Member Holmes moved to proclaim the 11th day of July 2020 to be Humanitarian
Wood Work Day in the City of McCall and authorize the Mayor to sign the proclamation.
Council Member Maciaszek seconded the motion. In a roll call vote Council Member
Holmes, Council Member Maciaszek, Mayor Giles, Council Member Nielsen, and Council
Member Sowers all voted aye and the motion carried.
BUSINESS AGENDA
AB 20-168 Housing Advisory Committee Member Discussion and Appointments
Community & Economic Development Director Michelle Groenevelt presented the Housing
Advisory Committee Member appointment discussion. The McCall City Council formed a
Housing Advisory Committee to review current issues regarding local housing for full-time
residents and possible solutions for increasing the amount of local housing available in McCall.
The open positions were advertised in the Star News. According to the Bylaws, the Committee
shall consist of five (5) voting members appointed by the City Council for three (3) year terms.
Each member may serve no more than 2 consecutive terms. Committee members are not required
to be residents of the City of McCall. Representation from housing and construction related
professionals such real estate, land use law, building and construction, architecture, finance and
other related fields, is preferred.
Nine letters of interest were received, and their associated background and resumes were provided
for Council review. Interested persons were informed the Council would be reviewing the
information and contacted if additional information or interviews are requested. Staff answered
questions.
Council Member Maciaszek requested some guidelines on what areas of expertise would create a
well-balanced committee and provide interview questions. Council consensus was to conduct face
to face structured interviews,preferably July 9 and in person if it can be arranged.
AB 20-159 Request for Approval to Submit an Economic Development Administration
Public Works and Economic Adjustment Assistance Grant for Phase 3 of the
Downtown Core Revitalization Project
Economic Development Planner Delta James presented the Economic Development
Administration Public Works and Economic Adjustment Assistance Grant for Phase 3 of the
Downtown Core Revitalization Project. The Economic Development Administration (EDA), a
branch of the US Department of Commerce, offers nationally competitive grants under its Public
Works and Economic Adjustment Assistance programs to"support economic development,foster
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job creation, and attract private investment in economically distressed areas of the United States."
Because McCall's downtown core is located within a federally recognized Opportunity Zone, it
meets the"economically distressed area" eligibility criterium.
Under the Public Works subcategory of this grant program, grant funds can be used for
infrastructure construction, including water system, roadway, pedestrian and broadband
improvements. The average grant award amount is near $1.6 million and requires a 20% local
match. If awarded,projects must be completed within five years and the Davis-Bacon wages must
be paid to contractor employees, which increases project costs by approximately 22% but would
be covered by grant revenue, resulting in a net benefit to the project, if the grant is awarded, near
$1 M. Phase 3 of the McCall Downtown Core Revitalization Project, planned for construction
2022-2023, meets the eligibly criteria and timeline for the EDA grant program. Staff clarified the
specific location of Phase 3 and explained why this area was selected for the grant.
More information about the EDA Public Works and Economic Adjustment Assistance Program
can be found at: https://www.eda.gov/funding-opportunities/
Council Member Sowers moved to approve submittal of an Economic Development
Administration Grant Application and authorize the Mayor to sign all necessary documents.
Council Member Holmes seconded the motion. In a roll call vote Council Member Sowers,
Council Member Holmes, Mayor Giles, Council Member Maciaszek, and Council Member
Nielsen all voted aye and the motion carried.
AB 20-167 Request to Reiect the Park Street and Thompson Avenue Reconstruction— Phase
1: Contract Award
Public Works Director Nathan Stewart presented the Park Street and Thompson Avenue
Reconstruction—Phase 1: Contract Award.Public Works and Crestline Engineers,in collaboration
with the Thompson Place PUD development, completed the final engineering design for the
reconstruction of Park Street and Thompson between Ann Street and 4t' Street. Formal bidding
was conducted in May, with the bid opening occurring on 5/15/20. The bid was divided into two
alternatives. The City received one responsive bid. The received bid, by Granite Excavation was
as follows:
• Bid Alternative 1 (Thompson from Ann to Park) = 475,951.64 (Engineer's Est. =
$342,532.65)
• Bid Alternative 2 (Park from Thompson to 4 h St) = $321,021.38 (Engineer's Est. =
$259,228.65)
Granite's bid for both bid alternatives are significantly higher than the Crestline Engineer's
estimate for the project. Additionally, revenue projections for the Tourism LOT, Streets LOT and
other applicable City funds for FY20 suggest that programmed budgets for this project will not be
available to fund this project.
Staff is continuing to work with the Thompson Place developer to evaluate an alternative approach
to completing the street reconstruction improvements on Park (between Park and Ann streets) in
summer 2020 that will be more cost effective for the City.
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Public Works Director Stewart opinioned on why the huge cost variance between what was
estimated and what was bid and explained the differences between Alternate 1 and 2 bids.
Council Member Nielsen moved to reject the responsive low bid by Granite Excavation for
the Park Street and Thompson Avenue Reconstruction — Phase 1 construction contract.
Council Member Sowers seconded the motion. In a roll call vote Council Member Nielsen,
Council Member Sowers, Mayor Giles, Council Member Holmes, and Council Member
Maciaszek all voted aye and the motion carried.
AB 20-165 Request to Approve the Duct Occupancy Agreement with Syringa Networks,
LLC
Information Systems Manager Chris Curtin presented the Duct Occupancy Agreement with
Syringa Networks, LLC. Syringa Networks, LLC has approached the City to lease one of 3
installed conduits. They are hoping to interconnect the Park Place building, Central District Health
and a building on Lake Street. In response to Council concerns, Syringa Networks has accepted
updates to the contract. The contract is for a term of 10 years with review of the contract after 5
years then automatic renewal going forward. Syringa Networks will be responsible for fiber
installation and maintenance related to the leased conduit. This would provide for a monthly
recurring income. The contract has been reviewed by the City Attorney.
Because of this partnership, the City will be able to install of junction box on the north side of
Lake Street for a very low price.This will allow fiber availability to those businesses once the City
installs in that area.
Council Member Sowers moved to approve the Duct Occupancy Agreement with Syringa
Networks, LLC and authorize the Mayor to sign all necessary documents. Council Member
Holmes seconded the motion. In a roll call vote Council Member Sowers, Council Member
Holmes, Mayor Giles, Council Member Maciaszek, and Council Member Nielsen all voted
aye and the motion carried.
AB 20-160 Request to Approve/Deny the State of Idaho Outfitters and Guides Licensing
Board - Private Landowner's Statement/Agreement for Payette Lake Shuttles &
Tours (1000 Spring Boat Tours LLC)
Parks and Recreation Director Kurt Wolf presented the State of Idaho Outfitters and Guides
Licensing Board - Private Landowner's Statement/Agreement for Payette Lake Shuttles & Tours
(1000 Spring Boat Tours LLC). He gave an update addressing questions and concerns of the
Council and public comment regarding a request for signature on the State of Idaho Outfitters and
Guides Licensing Board OG-10 document made by 1000 Spring Boat Tours LLC dba Payette Lake
Shuttles & Tours. After follow-up with the State of Idaho Outfitters and Guides Licensing Board
(IOGLB), the IOGLB recommended the City include the following condition on the OG-10
document prior to signing.
Condition: The use of the public boat ramp for said commercial vessel would be pending proof
of written approval to operate from a private dock/marina and a detailed plan of operations be
provided to the City prior to the start of operation. In addition, the Council requested details
regarding the applicant's proposed operation on the lake in conjunction with comments from The
Big Payette Lake Water Quality Council.
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Previously Stated:The IOGLB allows for two(2)Outfitter Licensee's permitted through the State
of Idaho on Payette Lake for `power boating'. In order to secure the remaining license with the
State, the licensee must have permission via the IOGLB OG-10 Form to launch a commercial
vessel from the City's public boat ramp and perform business on Payette Lake. The Licensee is
requesting to use the ramp at the start and end of the season and possible maintenance of the vessel
if needed during the boating season. Their goal is to start operations during the 2021 season but
could potentially kick off a soft start late in the 2020 boating season.
The Council discussed concerns about the need for the agreement. Council Member Maciaszek
was concerned with the incomplete application and comments provided to questions raised by the
Council from the last discussion that he felt were not completely forthcoming. He was leery of
what behavior would be exhibited by the applicant later if approved. Council Member Holmes
feels the agreement is premature and the applicant should have a private dock owner's permission
prior to this step. Parks&Recreation Director Wolf stated as this is a public boat ramp and that he
had questions as well as to why the licensing board is requesting this agreement. City Attorney
Bill Nichols confirmed that as the dock is public, and no one can be denied its use and expressed
the same question of the licensing board.He also clarified the Council could deny if the application
was incomplete and stated there is nothing to prevent the boat from being put in or taken out of
the water, only that it may not load or unload passengers from the public dock. An arrangement
with a private dock owner would need to be arranged for embarkment of passengers and he felt
since this has not been taken care of, this agreement is insignificant at this time. Council Member
Maciaszek also expressed other concerns such as embarking, trailer parking, and possible impact
to public facilities.
Council Member Nielsen shared the concerns expressed by Council Member Maciaszek.He asked
if the City could regulate the public boat ramp to charge a usage fee or limit the number of boats.
Parks & Recreation Director Wolf stated this is a complicated issue due to the different grant
monies received and interest of other parties but could bring back more information if desired. He
shared a commercial boat has restrictions on using public facilities such as the restroom and
confirmed the applicant has reached out to one of the owners of the Marina, but not sure who.
Council Member Sowers stated he feels the item should be tabled and the Council agreed.
Council Member Sowers moved to table application for the State of Idaho Outfitters and
Guides Licensing Board Private Landowner's Statement / Agreement for Payette Lake
Shuttles&Tours until there is a complete application.Council Member Maciaszek seconded
the motion. In a roll call vote Council Member Sowers, Council Member Maciaszek, Mayor
Giles, Council Member Holmes, and Council Member Nielsen all voted aye and the motion
carried.
AB 20-164 Letter to Idaho Congressional Delegation rewarding Water Quality
Infrastructure Investment
City Manager Anette Spickard presented the letter to the Idaho Congressional Delegation
regarding Water Quality Infrastructure Investment. The Idaho Conservation League is seeking
City support for the letter to the Idaho Congressional delegation. She shared that recently the Idaho
Department of Environmental Quality (DEQ) has been separated from the U.S. Environmental
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Protection Agency (EPA) making Idaho responsible for its functions and the need for qualified
training for staff making this an important item to be addressed. The Association of Idaho Cities
has declined to sign the letter on behalf of all cities and recommends cities make their own
determination of support. As of May 26, the following have signed on to the letter: City of Twin
Falls, Southern Idaho Water Quality Coalition, Idaho Conservation League, Idaho Wildlife
Federation, Conservation Voters for Idaho, Boise River Enhancement Network.
After a brief discussion, the Council concluded this to be important and preferred the mayor to
sign the letter of supper as crafted.
Council Member Maciaszek moved to authorize the mayor to sign the letter of support to be
sent to the Idaho Congressional Delegation regarding Water Quality Infrastructure
Investment. Council Member Nielsen seconded the motion. In a roll call vote Council
Member Maciaszek, Council Member Nielsen, Mayor Giles, Council Member Holmes, and
Council Member Sowers all voted aye and the motion carried.
AB 20-161 Request to Approve Resolution 20-09 McCall City Fourth of July Alcohol
Restrictions
City Manager Anette Spickard presented the Resolution 20-09 McCall City Fourth of July Alcohol
Restrictions. During the May 21, 2020 Council meeting,the City Council directed staff to prepare
a resolution for alcohol restrictions within Payette Lake beachfront parks to be implemented from
12:00 a.m. July 3 through 11:59 p.m. July 5, 2020. The parks identified in this restriction include
Legacy, Davis, Art Roberts, Rotary, and Brown Parks.
The Council approved the Extension of the Existing Memorandum of Understanding (M.O.U.)
With Idaho State Parks and Recreation (IDPR) Regarding 4th of July at their April 25, 2019
meeting. The date directed by Council above falls within the parameters of McCall City Code
Section 8-14-8 (B)which states the following:
By resolution, the city council may prohibit the possession and/or consumption of alcoholic
beverages in designated city parks on specific days from July 1 through July 7 each year. Signs
will be posted in each park announcing the restrictions at least twenty-four (24) hours in advance
of the beginning of any period of such restrictions.
The Council made no comments or asked any questions.
Council Member Maciaszek moved to approve Resolution 20-09 implementing an alcohol
restriction within Legacy, Davis, Art Roberts, Rotary, and Brown Parks from 12:00 a.m.
July 3 through 11:59 p.m. July 5, 2020, and authorize the Mayor to sign all necessary
documents. Council Member Nielsen seconded the motion. In a roll call vote Council
Member Maciaszek, Council Member Nielsen, Mayor Giles all voted aye, Council Member
Holmes and Council Member Sowers voted no, and the motion carried.
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AB 20-170 Possible COVID-19 Reimbursement Discussion for Cities with Police
Departments—Direction to Staff
Mayor Giles presented the possible COVID-19 reimbursement discussion for cities with Police
Departments. On May 28, 2020,the Governor called an emergency meeting with members of his
staff and some Idaho Mayors to discuss possible COVID-19 reimbursement options for Idaho
cities that have police departments/personnel. The Mayor and City Treasurer joined this meeting
where the Governor outlined some possible funding from the Cares Act to assist Cities with Public
Health and Safety. Once the parameters of the grant are determined, Cities will have a short time
frame of which to respond. City Treasurer Linda Stokes explained the purpose,process,deadlines,
and impact to the budget. The downside is the City will not be able to take the 3%or foregone for
one year and the amount of the levy rate would decrease for 2021 regarding new construction.
The Council expressed concerns about risks and would like to hear more information as it becomes
available.
COVID-19 Update
Police Chief Justin Williams provided the COVID-19 update. He shared the latest numbers and
explained Phase 3. Most businesses in town are open and stated more people have been visiting.
The 14-day self-quarantine has been lifted and the City is currently preparing for all staff to be
back in office on June 15. City Manager Anette Spickard shared efforts City staff are doing to
assist businesses with providing outside dining and social distancing. She briefly went over the
emergency plan for the possibility of an outbreak.
Upcoming Meetings Schedule Discussion
Council discussed upcoming meetings. Council Member Sowers asked for the item of the old
Labor Building to be part of the Library Discussion on June 18. Council Member Maciaszek asked
if the Mill Street parking lot has any enforcement and the relation of the parking lot to Cheap
Thrills. Staff will bring forward an item for conversation at a future meeting.
ADJOURNMENT
Without further business, Mayor Giles adjourned the meeting at 7:26 p.m.
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