HomeMy Public PortalAboutResolutions-2024-003RESOLUTION NO. 2024-003
28E AGREEMENT BETWEEN THE CITY OF TIFFIN AND
CLEAR CREEK AMANA COMMUNITY SCHOOL DISTRICT
THIS AGREEMENT, made and entered into this 28th day of February, 2024, between
the City of Tiffin, hereinafter referred to as the City, and the Clear Creek Amana
Community School District, hereinafter referred to as the District, WITNESSETH;
WHEREAS, both the District and the City wish to continue to improve and expand library
services for the school and the residents of the City;
NOW, THEREFORE, it is mutually agreed:
1. The District will make the school library in Tiffin, known as the Springmier
Community Library ("Facility") and located at 311 W Marengo Rd, Tiffin, IA 52340
available to City of Tiffin Residents for the purposes of a shared Public Library.
2. The City will rent the Facility, for a total annual amount of $24,000. This amount
includes, and the District is responsible for, the costs of all utilities, repair,
maintenance, custodial and trash removal services, and technology supports for
the Facility. The annual rent may be amended by written agreement of the parties.
The District will invoice the City of Tiffin annually, due and payable each July 1
during the term of this Agreement.
3. The remaining balance of June 30, 2024, in the account for the Springmier Library
fund will be sent to the City of Tiffin in July 2024.
4. The City will work as the liaison between the Springmier Library and the
Clear Creek Amana Foundation.
5. Library Trustees (Library Board) will consist of eight members. Three (3) of
those members are appointed by the City, and three (3) of those members
are appointed by the District. The school librarian and the building principal
shall be the other members.
6. The Library Board shall comply with the duties and responsibilities set out in
Chapter 21 of the City of Tiffin Code of Ordinances.
7. The City shall employ appropriate personnel for the Facility, and such personnel
shall be employees solely of the City and not of the District. The City shall be
responsible for all employment matters including but not limited to hiring,
compensation, and benefit decisions. The District will be consulted on hiring,
dismissal, assignment of hours, and setting of wages, salaries and benefits for
library staff. The City will be responsible for conducting appropriate background
checks for new employees.
8. While the Public Library Director reports to the City, the Director will keep the
District and Library Board apprised of pertinent information. The Public Library
Director will ensure compliance with school policy and education laws.
9. INSURANCE.
• Property. The District shall insure the Facility and its contents, except that
the City shall carry insurance on its equipment in the Facility. The
insurance shall cover loss or damage by fire and such other risks as may
be included in the broadest form of extended coverage insurance from
time to time reasonably available, and in any event, in an amount not less
than 80% of the full insurable value. In the event there is a deductible on
a loss, each party shall be responsible for their own deductible.
• Liability. Both the City and the District shall carry liability insurance for
protection of the City and the District from any liability arising out of any
accidents or other occurrence causing any injury and/or damage to any
person or property in the Facility or upon the grounds due directly or
indirectly to the use or occupancy thereof by the insured, or any person
claiming through or under the insured. Liability policies shall have limits of
not less than $2 Million per occurrence and $4 Million annual aggregate.
• Other Provisions. All required insurance shall be obtained from issuers of
recognized responsibility licensed to do business in the State of Iowa. All
policies shall name the City and the District as the insureds, as their
respective interests may appear. Each party shall be furnished with a copy
of each policy required under this Agreement. All policies shall contain an
agreement by the insurer that such policies shall not be modified,
cancelled, or non -renewed except upon at least thirty (30) days' prior
written notice to both the City and the District.
• Waiver of Subrogation Rights. The City and the District each releases the
other from any claim for recovery for any loss or damages to any of its
property or for any liability which is insured under valid and collectible
insurance policies to the extent of any recovery collectible under such
insurance. This waiver applies only when permitted by the applicable
policy of insurance.
10. The City will actively seek support for the Public Library Program in the form of
grants or appropriations.
11. The Library Board will actively seek and support from the Johnson County Board
of Supervisors for appropriations for library services, grants and appropriations
from the State of Iowa.
12. The Springmier Library will adopt the same policies as the school library and the
personnel policies of the City whenever possible.
13. The Springmier Library will be open a minimum of thirty (30) hours per
week. Hours will be determined with the school district's priorities and the
accessibility of the general public in mind.
14. Whenever school is canceled due to inclement weather, the Springmier Library will
also be closed.
15. The Library Board will meet a total of 10 times a year.
DURATION of this Agreement shall be from the 28th day of February, 2024, until such
time as either party gives a one-year written notice to terminate this Agreement.
CLEAR CREEK AMANA CITY OF TIFFIN
COMMUNITY SCHOOL DISTRICT
President, Board of Education
Secretary, Board of Education
Date
Mayor, City of Tiffin
Clerk, Gity of Tiffin
Date