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Home My Public Portal About05/10/1968Present: COMMISSION MEETING May 10, 1968 Mayor Vice -Mayor Commissioner Commissioner Commissioner William F. Koch, Jr. Stewart B. Iglehart John G. Hart J. Phil Hoyle William S. LaPorte Also attending: Richard F. Ward, Henry Lilienthal, Roy Cowart, Henry Pope, Donald H. Miller, Winifred Hannigan and Kathleen Kirton. Mayor Koch called the meeting to order. Mr. Iglehart moved that the minutes of the meeting held on April 11, 1968 be approved as written and the reading of these minutes be waived. Mr. Hart seconded the motion. Motion passed. Mr. Hart moved that the Financial Report for April be approved as written and all expenses included in the report be approved. Mr. Iglehart seconded the motion. Motion passed. Police reports for April were read. Mayor Koch reported some problems that were encountered when a brush fire was discovered in the South end of the Town during the early morning hours on April 15. The problems concerned communication to the Coastal Volunteer Fire Department and they were resolved the following day. For thirty cents per month the Fire Department tele- phone number can be listed under the Town of Gulf Stream in future directories and will be immediately used by the telephone operators. The Commissioners instructed the Town Clerk to have this done. The Town Clerk reported that Stafford Rafuse has submitted his resig- nation as trash truck driver effective the end of the month. Efforts to find a replacement have been unsuccessful thus far. County Sani- tation has requested consideration for taking over the trash disposal and will submit a proposal by the next Commission meeting date. Mr. Iglehart moved that Stafford Rafuse be paid for two weeks vacation time which is due him. Mr. Hart seconded the motion. Motion passed. The Town Clerk submitted a budget report covering income and expenses through April 30, 1968. It was pointed out that some income sources were below the estimates and in some cases the estimate had been too high. Expenses were being carefully watched and being held down as much as possible. Mr. Iglehart requested that the Town Clerk investigate the possibility of the Town investing in 90 day government notes which are currently paying interest at the rate of 5.7 per cent. Discussion was held on drainage to be tied in with the Par Three Golf Course. The Town Clerk was instructed to get other bids on the install- ation of the drain pipes as the price of $12.00 per lineal foot sub- mitted by Troup Bros., Inc. was felt to be excessive. Commission Meeting, May 10, 1968 Page 2 The Commissioners agreed that the portion of the drain pipes installed to connect the existing system to a lake in the golf course would be at the expense of the Town but that any new area to be covered would be paid for by the benefiting property owners. The Town Attorney pointed out that if assessments for the improvements were to be made it would require proper notification to the property owners and public hearings. Mr. Iglehart moved that the Mayor and Mr. Pope send an explanatory letter to the property owners involved advising them of the situation and suggesting that they discuss the financing among themselves. Mr. Hoyle seconded the motion. Motion passed. Mr. Pope requested a building permit for a residence on the property immediately South of his present home. This would require a variance in the present setback requirements for property along Highway AlA. Following lengthy discussion of the ordinance which increased the set- back area on AlA and its legality, Mr. Hart moved that the permit be granted. Mr. Hoyle seconded the motion. Mr. Hart, Mr. Hoyle and Mr. Koch voted in favor of the motion with Mr. Iglehart and Mr. LaPorte being opposed. The Motion carried. Mr. Iglehart and Mr. LaPorte in opposing the motion stated they did so not as a reflection on the present request but with the feeling that the ordinance should be adhered to or changed. It was agreed that the ordinance be discussed further at the next meeting. There being no further business to come before the Commission, the meeting was adjourned. ATTEST: DEPUTY TOWN CLERK FINANCIAL AND WATER REPORT APRIL, 1968 Water used: Master meter Licenses 19,355,400 gals. Trash Individual meters Permits 13,557,000 gals. Taxes Water Fund General Fund Deprec. Fund Balances 3/31/68 51509.82 12,070.94 11676.11 Deposits 39.00 39268.46 31268.46 Withdrawals 11461.25 13,019.06 5.50 Balances 4/30/68 41048.57 21320.34 19676.11 Cost of Bonds 72500.00 4351 William E. Gwynn - bookkeeping, March Certificates of Deposit 332500.00 40,000.00 24,000.00 Revenue for April: Water 11950.20 Licenses 165.00 Trash 760.00 Permits 152.00 Taxes 195.55 Other 20.71 Fines 25.00 chlorine 57.00 Cadillac Overall Supply - uniforms 39.00 Total 31268.46 Checks drawn on Water Fund: 677 Fla. Power & Light - electric for chlorinator 25.60 678 Gulf Stream Golf Club - water, March 12358.65 679 Robert Mumma - meter reading, March 20.00 680 Picard Chemical Co. - chlorine 57.00 Cadillac Overall Supply - uniforms 39.00 Total 1,461.25 Checks drawn on General Fund: 4341 Fla. Power & Light - street lights & office 192.07 4342 Southern Bell Tel. - telephone 19.28 4343 City of Delray Beach - radio, April 45.00 4344 City of Delray Beach - sewer charge 8.75 4345 County Sanitation - collection, April 750.00 4346 Cadillac Overall Supply - uniforms 39.00 4347 New Colony Cleaners & Laundry, Inc. - uniforms 30.10 4348 The Klear Water, Ltd. - office expense 5.50 4349 Ocean Ridge Gulf Service - auto expense 23.90 4350 Clarence E. Wolf - Town Hall maint & fertilize 51.00 4351 William E. Gwynn - bookkeeping, March 45.00 4352 Pierce Tire Co., Inc. - auto expense 52.23 4353 Hand's - office expense 10.05 4354 Ocean City Lumber Co. - Police & Streets 17.53 4355 Gracey Bros. - Insurance 23.00 4356 Bo -Del Printing Co. - Police daily reports 55.90 4357 Delray Ignition - auto expense 30.00 4358 Delray Signs - auto expense 21.00 4359 Weir Auto Electric - auto expense 1.50 4360 Delray Signs - Streets 12.50 FINANCIAL AND WATER REPORT, APRIL, 1968 Page 2 4361 Internal Revenue Service - withholding tax 4362 O.A.S.I. Fund - Social Security 4363 Robert Mumma - Payment for school time 4364 Virginia La B. Lake - refund overpayment R.E. tax 4365 Coastal Volunteer Fire Company - Yearly fire contract 4366 Roy Cowart Salary 4367 Melton Partin " 4368 James Brown it 4369 Harold Corbett it 4370 Robert Mumma to 4371 Stafford Rafuse it 4372 Paul Bradwell It 4373 Richard F. Ward it 355.40 928.31 292.80 3.56 7,000.00 493.20 423.29 404.40 367.38 351.26 311.15 242.30 412.70 Total 13,019.06 Revenue Taxes - Net Licenses Permits Fines Trash Collections Roads and bridges Electric Franchise Interest Other BUDGET REPORT AS OF April 302 1968 GENERAL FUND Budget Amount $ 51,948.00 4,600.00 700.00 1,200.00 11,000.00 1,130.00 4,200.00 2,500.00 100.00 TOTAL 77,378.00 Anticipated revenue for remainder of fiscal year - $62220.00. Expenses General & Administrative: Salaries - Clerk & assistant Postage, Printing & Supplies Telephone & answering service Transportation Building maintenance & repair Yard care Insurance Secretarial service Bookkeeping Legal & professional Miscellaneous TOTAL 5,800.00 450.00 450.00 300.00 500.00 300.00 2,400.00 150.00 600.00 1,925.00 400.00 13,275.00 Anticipated expenses for remainder of fiscal year - $4,425.00. Police Department: Salaries Uniforms, supplies & equipment Auto maint. Uniform cleaning Radio service & repair Crime investigation & protection 29,156.00 400.00 3,500.00 435.00 700.00 250.00 TOTAL 34,441.00 Anticipated expenses for remainder of fiscal year - $13,800.00 Fire Protection: Fire con#ract Streets and Easements: Maintenance and repairs Lighting Signs and str #)ping 7,000.00 500.00 1,800.00 150.00 TOTAL 27450.00 Anticipated expenses for remainder of fiscal year - $1,200.00. f collected to date $ 51,990.04 2,880.00 511.00 767.00 5,163.80 4,591.06 1,113.75 83.66 67,100.31 Spent to date 3,425.00 267.50 273.26 175.00 116.77 120.00 2,344.00 54.00 315.00 368.56 363.26 7,822.35 17,091.00 753.68 2,252.97 218.90 399.35 400.00 21,115.90 7,000.00 302.18 1,395.59 1,697.77 Sanitation Department: Salaries Gargage collection Trash removal expense Dump rental & maintenance Truck maint & repair Uniforms 8,045.00 7,500.00 500.00 900.00 800.00 350.00 TOTAL 18,095.00 Anticipated expenses for remainder of fiscal year - $77589.15. Reserve for contingencies: 1,375.00 WATER FUND Revenue Water sales 259000.00 Interest 20000.00 Anticipated revenue for remainder of fiscal year - $10,000.00. Expenses Cost of water sold Chlorination & testing Supplies & repairs Electricity Postage, printing & stationery Meter reading 14,950.00 850.00 2,500.00 400.00 400.00 240.00 TOTAL 197340.00 Anticipated expenses for remainder of fiscal year - $107000.00. SUMMARY $,550.81 4,750.00 540.00 492.41 241.80 10,575.02 649.57 14,052.10 1,659.85 8,488.96 270.00 199.52 189.59 91.82 140.00 9,379.89 General Fund expenses for the remaining five months of the fiscal year are expected to be approximately $27,074.15. Cash on hand and income for the remaining five months should total approximately $28,540.34. Water Fund expenses for the remaining five months of the fiscal year are expected to be approsimately $10,000.00. Cash on hand and income for the remaining five months should total approximately $12,548.57.