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HomeMy Public PortalAbout03 09 18 MeetingMINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN COMMISSION OF THE TOWN OF GULF STREAM ON FRIDAY, MARCH 9, 2018 AT 9:00 �) A.M. IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Mayor Morgan called the meeting to order at 9:00 A.M. eII. Pledge of Allegiance. The Mayor led the Pledge of Allegiance. III. Roll Call. Present & Scott W. Morgan Mayor Participating: Thomas W. Stanley Vice Mayor Joan K. Orthwein Commissioner Donna S. White Commissioner Also Present & Gregory Dunham Town Manager Participating: Edward Nazzaro Staff Attorney Edward Allen Police Chief Rita Taylor Town Clerk Absent W/Notice: Paul Lyons, Jr. Commissioner John Randolph Town Attorney IV. Minutes. O A. Regular Meeting of February 9, Commissioner Orthwein moved to 2018. approve the Minutes of . February 9, 2018 and Vice Mayor Stanley seconded the motion with all voting AYE at roll call. V. Additions, withdrawals, deferrals, arrangement of agenda items. Town Manager Dunham requested to add items VIII.B.3. Bids for cabinets & carpentry for new addition, VIII.B.4.Town letter of support for slow speed zone on Intracoastal, and VIII.B.5. Bids for a new server. VI. Announcements. A. Regular Meetings and Public Hearings 1. April 13, 2018 at 9:00 A.M. 2. May 11, 2018 at 9:00 A.M. 3. June 8, 2018 at 9:00 A.M. 4. July 13, 2018 at 9:00 A.M. 5. August 10, 2018 at 9:00 A.M. 6. September 14, 2018 at 9:00 A.M. The Mayor called attention to the future meeting dates. B. Proclamations by the Mayor 1. Proclaiming April 2018 Water Conservation Month 2. Proclaiming May 14 thru May 18, 2018 Water Reuse week The Town Clerk briefly explained that these two Proclamations are being submitted to support the efforts of the American Water Works Association and the South Florida Water Management District with regard to water conservation and expansion of water reuse. Town Commission Regular Meeting & Public Hearing March 9, 2018 @ 9:00 A.M. OVII. Communication from the Public (3 min. maximum) Kristine de Haseth, on behalf of the Florida Coalition, reported that they have been, and still are, working to determine what impact the expansion of the downtown areas in Boynton Beach and Delray Beach will have on the Barrier Island since these will be impacting the bridges .across the Intracoastal. She said they are especially concerned what ethis will do to emergency response times and public safety. She reminded that the study that was completed two years ago with regard to establishing fire & EMS Service on the Barrier Island had proven that it would not be financially feasible and that now they are exploring the possibility of having a roving EMS Unit that would be in the area around the clock. She said there are other areas they are exploring and she hopes to be back with more information prior to budget time. VIII. Reports. A. Capital Improvements Plan -Mathews Engineering Joe Kenney of Mathews Engineering presented a power point summary of a Ten -Year Capital Improvement Plan (CIP) consisting of the following: 1) Analysis of potable water system 2) Analysis of roadway and storm sewer systems 3) Recommended projects with cost estimates to consider for ten-year CIP 4) Other storm water recommendations 5) Implementation plan. A detailed copy of the plan was presented to each member of the Commission. He said in order to do all of what is shown in Othis study it would cost approximately one million per year for a total of ten million dollars at 2018 prices. Mayor Morgan noted this is a very detailed study and the Commission will need time to review. He said that a discussion will continue at the next meeting. Town Manager Dunham noted that Mr. Jeff Hiscock, who was present, has designed the outfall that may be placed in the easement at 3140 Polo Drive at an estimated cost of $65,000. Mr. Hiscock said that this is actually a small job and the cost would be less if it could be done at the same time as other improvements are made if that is possible. Mayor Morgan noted that an original cost estimate had been at $25,000 before the design had been done. Town Manager Dunham said that a request for bids will be published very soon which will provide more information. ^ B. Town Manager �ll 1. Utility Undergrounding The Town Manager reported that more than one half of the homes in Phase 2 have been connected to the underground electric service and good progress is being made. 2. Town Hall Addition Mr. Dunham said that the addition is moving right along and it is expected that in 2 weeks they will be constructing the opening between the new addition and the existing building. He further advised N Town Commission Regular . Meeting & Public Hearing March 9, 2018 @ 9:00 A.M. Othat some employees may have to be working out of the Commission Chambers temporarily. 3. Bids for carpentry in the addition. The Town Manager said that moving the library had not been included in the cost of the addition. In view of this, there will be an additional cost to construct shelving in the new location which he edid not believe would be over his $10,000 limit. He said bids are being sought and if it is over the $10,000 Commission action would be necessary and the Commission would not be meeting for another month. He requested a motion from the Commission to authorize the Town Manager to execute an agreement for library shelving for the Gulf Stream Library utilizing a competitive bidding process with the award being made to the lowest responsive and responsible bidder not to exceed $15,000. Commissioner Orthwein made this motion which was seconded by Vice Mayor Stanley with all voting AYE. 4. Town letter of support for slow speed zone in Intracoastal Waterway. Mr. Dunham advised that Mr. Souaid, a Gulf Stream resident, has asked him to write such a letter to the proper agency of the State of Florida. Kristine de Haseth with the Florida Coalition said the Coalition has been assisting Mr. Gross, who lives directly across the Waterway, with this project. 5. Bids for a new server. OThe Town Manager asked Rebecca Tew to explain what is needed. She said the server that handles public access to the town Records has failed. This is an 8 year old piece of equipment. In addition, the server that handles e-mail is short of capacity. It is planned to purchase a large enough server to fill both of these needs. Town Manager Dunham said they have obtained three proposals, two of which were over his $10,000 limit ($14,000 and $16,000) and the other at $9,998. In answer to a question from Vice Mayor Stanley, the Town Manager said there would be extra costs to purchase the software and make the installation of the equipment. Mayor Morgan believed that a maximum of $20,000 should be authorized so that unforeseen costs would be covered. Commissioner Orthwein moved and Vice Mayor Stanley seconded that $20,000 be authorized for the purchase of a new server and related costs. All voted AYE at the roll call. C. Architectural Review & Planning Board 1. Meeting Dates a. April 26, 2018 at 8:30 A.M. b. May 24, 2018 at 8:30 A.M. c. June 28,2018 at 8:30 A.M. d. July 26, 2028 at 8:30 A.M. e. No August Meeting f. September 27, 2018 at 8:30 A.M. Mayor Morgan called attention to these meeting dates. D. Finance Director C1. Financial Report for February 2018 3 Town Commission Regular Meeting & Public Hearing March 9, 2018 @ 9:00 A.M. Mr. Dunham said this report represents 42% of the budget and he found nothing outstanding that he needed to report. There were no questions and the Mayor declared the report accepted as presented. E. Police Chief 1. Activity for February 2018 Chief Allen said there are no additions and asked that the Oreport be accepted as presented absent of any questions and Mayor Morgan so declared. IX. Items for Commission Action. A. Ordinances 1. No. 18/1; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AMENDING CHAPTER 22, NUISANCES, ARTICLE II, UNSIGHTLY, UNSAFE OR UNSANITARY CONDITIONS, SECTION 22-31, PROHIBITED; PROVIDING FOR SEVERABILITY, PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT, PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE. (2nd reading and adoption) Town Clerk Taylor read Ordinance No. 18/1 by title only and Commissioner Orthwein moved its adoption. Commissioner White seconded the motion and all voted AYE at roll call. 2. No. 18/2; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AMENDING O CHAPTER 66 OF THE TOWN CODE OF ORDINANCES AT SECTION 66- 72, BOARD MEMBERSHIP, AT SUBPARAGRAAPH (C) TERMS OF OFFICE, PARAGRAPH (3) HEREOF TO RESCIND THE LANGUAGE THEREIN PROVIDING FOR TERM LIMITS; PROVIDING FOR SEVERABILITY; POVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE. (2nd reading and adoption) The Town Clerk read Ordinance No. 18/2 by title. Commissioner Orthwein moved to adopt Ordinance 18/2 and Commissioner White seconded the motion with all voting AYE at roll call. B. Appointment of 2 members for ARPB Mayor Morgan advised that the ARPB terms of Thomas Smith and Malcolm Murphy are expiring at the end of March 2018. He said that they are both very valuable members who have served well over the years and his recommendation is that they both be reappointed to the ARPB. All agreed with this observation. Vice Mayor Stanley moved to reappoint Thomas Smith and Malcolm Murphy to the ARPB and Commissioner Orthwein seconded the motion with all voting AYE at the roll call. C. Items by Mayor & Commissioners There were no items from the Mayor or the Commissioners. X. Adjournment. Mayor Morgan adjourned the meeting at 10:40 A.M. ql'L�4- Rita L. Taylor, 'Towy Clerk 0